The Carl. Junction City Council met inr regular session on Tuesday September 19, 2023 at 7:00 PM at City Hall. Mayor Mark Powers called the meeting to order with the following present: LaDonna Allen, Mike Burns, Rick Flinn, Bill Maguire, Bob McAfee, David Pyle, and] Holliel LaVigne. Roger Spencer was absent. Also present were City Administrator Steve Lawver, City Attorney Mike  Talley, City Clerk Alaina Wright and City Administrator Assistant Crystal Winkfield.  AGENDA  Hollie LaVigne motioned to change item 7a from an ordinance to approve a contract with RE Smith to a discussion about Lakeside Park shelter andj playground. LaDonna Allen seconded. Alli in favor. No opposed with one absent. Rick Flinn motioned to approve the agenda as amended. Hollie LaVigne seconded. All in favor. No opposed with one absent. LaDonna Allen motioned to approve the consent agenda with the minutes amended to reflect LaDonna Allen questioned ift the city would be responsible for halfti the amount of the contract with RE Smith and Steve Lawver said yes. David Pyle seconded. All in favor. No opposed with one absent.  PUBLIC FORUM  There was no one present for public forum.  YEAR-END REVIEW OF THE AREA AGENCY ONAGING  Jennifer Shotwell gave ay year end review for the Area Agency on Aging since their fiscal year ended June 30th. She said 387 people visited in the last year, and 46% of them were over 75 years old. Jennifer Shotwell said over the last year there were 15,899 meals shared and 4,423 pounds of extra groceries and supplies delivered. Jennifer said they also provided 36 rides to dialysis Rick Flinn asked ift the 361 rides to dialysis were all the rides that were needed or ift that was all that was available and. Jennifer Steve Lawver said Clint Walton with RE: Smith was present to answer any questions about the project. Hollie LaVigne asked about the $449,000 that was budgeted for thej pavilion. Clint said they could look at revisions to the floor plan or revisions to thes site. Rick Flinn asked ifit was feasible to cut the price of the pavilion in half. Clint said they could look at the biggest components of the price to see where cuts could be made, but they would have to look to see exactly what the grant requirements are to see what can be cut. LaDonna Allen asked ift the current design was for an open pavilion other than thel bathrooms and Clint saidy yes. Mike Burns asked ifthey could provide an actual itemized list of the bid. Clint said they can share that information but they don't like to provide that information without a contract inj place because the competition could get that information and ift the project is rebid it would hurt RE Smith. He: said there is an AI33 contract that exists for as situation like this, tos start the conversation without agreeing to a contract until all parties come to an agreement. LaDonna Allen asked how longi it would take toj put together numbers ifN MO Parks allows the changes that we are hoping to make. Clint Walton said once they got their information, they should be able to havei information together within 10 days. Mayor Powers asked if the price includes running the sewer and Steve Lawver said yes. Hollie LaVigne verified that the utility cost to run water and sewer to the bathrooms is additional to the $449,000 to the pavilion and Clint confirmed that was correct. Steve Lawver: said the two biggest requirements on the grant are the prevailing wage and Buy America requirements. Clint said most oft the companies in the area they use already have materials that meet thel Buy America standards. LaDonna. Allen asked ift the costs of walkways and paths were figured into thel bid and Clint said yes. Mike Burns asked what the change of project specifications would do to the validity oft thel bidding process. Stevel Lawver said the current discussion is only about reducing the footprint of the pavilion, not the specs that were listed in the bid. Mike Talley said the biggest question now would be if MO Parks would require us to rebid the project ift thes size of the pavilion is reduced and Steve Lawver said we: are waiting on an answer from MOI Parks on that question. Mike Burns said we would also like tol know what things could be done now that would also allow us to expand the playground in thei future. Long-Term Project report - LaDonna Allen asked if number seven on the list was supposed to be MPUA Water Line replacement: and Stevel Lawver said yes. Mayor Powers asked when thej pool assessment would be done and Stevel Lawvers said he meets with them tomorrow. LaDonna Allen asked ifas second bid was ever received and Steve Lawver said it was received last week. Rick Flinn asked if we had heard anything else on the stormwater for Main Street and Stevel Lawver said no. Hollie LaVigne asked ifwater linei inventories had started to come in and Alaina Wright said yes. LaDonna Allen asked how people that receive bills via email would get thes survey and Alaina Wright said we are working on a list ofp people who receive email bills to mail forms to those people.  appointments.  Shotwell said that was all they were able toj provide. DISCUSSION OF LAKESIDE PARK  REPORTS  Treasurer's report No discussion.  Public Works report - Mike Burns said a resident called about a cutout on Valleyview and asking ifity willl be filled backi in and Police Dept. report - LaDonna Allen said there was ai fairly severe golf cart accident in Ward 3 and the Chief and Assistant Budget/Finance: LaDonna Allen said there was a meeting at 6:301 to look at funding options for Lakeside Park. She also said  Steve Lawver said ity would be taken care of, but people need to drive overi it first to pack down the gravel. Chiefwanted people to be aware of the ordinances regarding golf carts and unlicensed drivers are now allowed.  COMMITTEE REPORTS  there needs tol be al budget meeting Monday September 25 at 4:15 pm toj present the audit report.  Code/ Nuisance: Rick Flinn had nothing to report.    Human Resources: Roger Spencer was absent.  Public Facilities & Planning: Mike Burns said a meeting is needed to check in on projects. There were conflicting schedules and Steve Lawver said! he would email a survey to everyone on the committee toi find out when committee members were available next Economic Development: Hollie LaVigne said there was a meeting yesterday and the committee is looking at some zoning Mike Burns asked about the agreement that Clint Walton was talking about and Stevel Lawver saidi ita all depended ont thea answer from MO Parks. Hollie LaVigne asked ifit was common for companies to refuse to release bid specs and Steve Lawver said it was  week.  changes and tos see whati is available for development. UNFINISHED BUSINESS  common for public bids. NEW BUSINESS  Hollie LaVigne said she spoke with Steve Lawver about getting bus stop signs or children present signs.  Rick Flinn asked about the speed limit solar powered signs and Stevel Lawver said they were considering getting al bid for four LaDonna Allen asked about the possibility ofaz zero-cost building permit fors storm shelter installation. Stevel Lawver saidt there was a section in code that allows for a waiver of fees for building permits. Mike Talley said to completely remove the fees for that  signs.  Mayor Powers said he would not bej present at thei next meeting.  wouldj just require a code change. ADJOURNMENT adjourned at 8:04 PM.  Rick Flinn motioned to adjourn the meeting. David Pyle seconded. All in favor. No opposed with one absent. Meeting  I  MAYOR  Dby  Senadl