The Carl Junction City Council meti in regulars session on Tuesday March 19,2024 at 7:001 PM: at City Hall. Mayor Markl Powers called the meeting to order with the following present: LaDonna Allen, Mike Burns, Rick Flinn, Billl Maguire, Bobl McAfee, David Pyle, Roger Spencer, and Hollie LaVigne. Also present were City Administrator Steve Lawver, City Attorney Mike Talley, and City Clerk  Alaina Wright.  AGENDA  Roger Spencer motioned to approve the agenda as presented. Rick Flinn seconded. Alli in favor. No opposed. LaDonna Allen Chevelle Lawver-616 Locust-She was present to give an update for the Citizens for the CJPD. She said flyers were created and are available throughout the town and they have different times and locations where a committee member is out and available to answer questions. Chevelle said the Facebook page is the Citizens for the CJPD ifanyone wants more: information.  motioned to approve the consent agenda. David Pyle seconded. Alli in favor. No opposed.  PUBLIC FORUM  P&ZCASES  Mayor Powers asked for discussion regarding Case #24-02 - Site Plan Review NE Corner or Elliot & Walnut - Bittner Steve Lawver said P&Z heard this case and are recommending approval. He said one thing P&Z had talked about was a stormwater buyout rather than ai retention pond because they could not get thei flows correct fora ai retention. He said thei recommendation Hollie LaVigne asked if the stormwater issue would affect the people on' Tara Way and Steve Lawver said no. She asked if the stormwater buyout would mean the city would take care of any issues that might come up in the future for stormwater there and  Properties  isas stormwater buyout which means the developer pays us and that money goes into the stormwater fund.  Steve Lawver said that was correct.  David Pyle motioned to approve site plan as presented. Billl Maguire seconded. Alli in favor. No opposed. RATIFYTHE MAYOR'S EMERGENCY DECLARATION FOR WELL# #5 EMERGENCY REPAIR Steve Lawver said well #5 pump ands softs start went out and hadt tob ber replaced. Roger Spencer motioned tor ratify the mayor's RATIFY THE MAYOR'S EMERGENCY DECLARATION FOR WELLSTUFTSTATION REPAIR Steve Lawver said thisi is thel lifts station across the street from thel Methodist Church. One pump had broken loose and one was detached from the rails and it was the first time in 17 years one of thej pumps had tol be pulled. Harvey Kitzburger said anything over seven years is good for these pumps. David Pylei motioned to ratify ther mayor'se emergency declaration. LaDonna Allen seconded. All  emergency declaration. David Pyle seconded. All in favor. No opposed.  in favor. No opposed. TINT  DISCUSSION OF BID FROM MID CENTRAL CONTRACTORS. LLC FOR COUNCIL CHAMBER WINDOW Steve Lawver said this was thel bid since the council did not like thej previous bid to resolve the issue. He said this would not completely black out the windows but is similar to what you see on vehicles. David Pyle motioned to approve the quote. Rick Flinn seconded. Hollie LaVigne, Bob McAfee, Rick Flinn, Roger Spencer, LaDonna Allen, Bill Maguire, and David Pyle were in favor.  Mike Burns was opposed. The quote was accepted.  REQUEST: FROM SCHUBER MITCHELLTOA AMEND RAINER FARMS PLANNED UNIT DEVELOPMENT Steve Lawver said this is the formal request to amend the plan. Oscar Sarceno was present with Schuber Mitchell to answer any questions. He said there are two changes, originally there were 161 lots that were going to be duplex and they would like to make those single-family homes. He said thes second changei isa aj phase line modification sot they can connect tol Ruby Jack" Trail earlier in the  project. LaDonna Allen motioned to approve amended. Hollie LaVigne seconded. Alli in favor. No opposed.  APPROVALOF BIDS FOR COMMUNITY CENTER OUTDOOR BASKETBALL COURT RESURFACING Steve Lawver said he would like this item to be tabled. Hes said two contractors have looked at the court and are concerned about the seal that's on top of the court. They would like to research ways of cleaning the concrete so anything put on top will bond and stay. LaDonna Allen motioned to table the issue until Steve Lawver can get more information. Roger Spencer seconded. Alli in  favor. No opposed.  ORDINANCES  LaDonna Allen motioned toj put' "AN ORDIMANCEAPPROVING A SERVICE AGREEMENT! BETWEEN THE CITY OF CARL JUNCTION, MISSOURI AND MID CENTRAL CONTRACTORS, LLC, TO BE A PREFERRED SERVICE PROVIDER FOR THE IMPLEMENTATION OF NEW PROJECTS, UPGRADES AND MAINTENANCE TO MEET THE NEEDS OF THE CITY OF CARL JUNCTION, MISSOURI, INCLUDING, BUT NOT LIMITED TO, THE POLICE    DEPARTMENT, COMMUNITY CENTER, CITY PARKS. AND PUBLIC WORKS, FOR THE SUMS SET FORTH IN THE AGREEMENT; AND AUTHORIZING THE MAYOR TO EXECUTE SAID SERVICE AGREEMENT FOR AND ON BEHALF OF THE CITY OF CARL JUNCTION, MISSOURI" on first reading by title only. David Pyle seconded. All in favor. Discussion: Steve Lawver said there was considerable discussion between himselfa and] Mike Talley before the agreement was presented. Hes said any projects have to be approved by the Board before they can begin. Mike Talley said they are approving thei rates for the risk assessment parts of the project that are specified in the contract. Steve Lawver said this would be similar to what we did Hollie LaVigne asked what SME was on the fee schedule and Steve Lawver said he didn't know. Steve Lawver said a site assessment has already been done as part of thel RFQ. Mayor Powers said the city could ask for a cap on the amount allowed for the risk assessment and report. Bill Maguire said there could bea a clause added the fees could not exceed a certain amount. Hollie LaVigne said her hesitation was not the project itself but approving it without anything protecting the city from extremely high fees. Steve Lawver asked ift the ordinance could be tabled after this first reading to givel him the opportunity to add thel language desired by the city Rick Flinn motioned to table ordinance until they have more cost information. LaDonna Allen seconded. All in favor. No Long-Term Project report Stevel Lawver said the public facilities committee needs to meet to discuss exactly what they want LaDonna Allen asked when the fence work would begin for the dog park and Steve Lawver said the contractor should be in LaDonna Allen asked if the footgolf design had been redrawn and Mike Burns said he was not at thel last meeting and they LaDonna Allen askedi ift thel Memorial Park lighting project had gone out to bid yet and Steve Lawver said no. Steve Lawver said) Nelson Enterprises could break down the Cowgill stormwater project into two projects ifit was better for the city. Hollie LaVigne asked ift the vegetation removal could be done by public works and Steve Lawver said some could be done Steve Lawver said he only got one bid for the 4 Oaks basketball court and it came in at $10,800. Mike Burns and LaDonna Bobl McAfee askedi ift the Cowgill stormwater project was al high! priority, and Steve Lawver saidi it was high on the list. Hollie LaVigne said at the last meeting the: alley on Main Street was saidt tol be al higher priority and Stevel Lawver said that was correct. David Pyle motioned to approve thel bid for $32,500 for thel North Cowgill stormwater project. Bob McAfee seconded. Bobl McAfee, Rick Flinn, Roger Spencer, Bill Maguire and] David Pyle were in favor. Holliel LaVigne, LaDonna Allen and Mike Burns were opposed. The Public Works report - Steve Lawver said therei is a supply chain issue on the brass meter stops and] Harvey Kitzberger said the vendors are saying they are a minimum of22 weeks out. Steve Lawver said we might have to pause new. home permits if we cannot Policel Dept. report - ChiefMcCall said they had twoi interviews today that appear promising. Roger Spencer asked ift the storm Budget/Finance: LaDonna Allen said thel budget committee had presented the! budget at thej previous meeting and willl be ready for approval at the first meeting in April. Rick] Flinn said during all thel budget meetings it was only discussed for thej police department raises but not for the rest oft the city. Hollie LaVigne said giving al blanket raise across the city is extremely irresponsible andi it should bel based on a merit-based system. Rick. Flinn said ther raises were 10-15%. LaDonna Allen said there needed tol be al budget committee  No opposed.  with the pool consultant.  and Mike Talley said that would be fine.  opposed  REPORTS  for the Center Creek Park playground project. needed tol look more at the map.  this month.  slowly but we would still need someone to cut the trees down.  Allen both thought aj public facilities meeting should occur before anything is approved.  bid was approved. get more stops.  sirens were fixed and Chief McCall said hel believes SO.  COMMITTEE REPORTS  meeting. A meeting was set for Thursday March 21 at 4:10PM. Code/ Nuisance: Rick Flinn had nothing to report. Human Resources: Roger Spencer hadi nothing to report. Economic Development: Holliel LaVigne had nothing to report.  Public Facilities & Planning: Mike Burns asked ifl Frank Dean was ready for the season. A committee meeting was set for  Monday March 25 at 4:00PM.  UNFINISHED BUSINESS  Mayor Powers said the solar panel company came int tol look at the panels. Hes said the WWTP: is set for 20%, public worksis set for 48%, police department is set for 25%, and city hall is set for 18%1 because there is a cap on how much energy can be produced for each building. Mayor Powers also said there isa 1/2% loss each year. He said they are still working to see how much the city's  panels are producing.  NEW BUSINESS  Mike Burns asked ift the work at the splashpad was shade structure installation and Steve Lawver said yes    ADJOURNMENT  LaDonna Allen motioned to adjourn the meeting. Rick Flinn seconded. Alli in favor. No opposed. Meeting adjourned at 8:14  PM.  Dlaime CITY  MAYOR  Mallngl