Powlett TEX A S  CITY OF ROWLETT CITY COUNCIL  SPECIAL MEETING MINUTES  Our Vision: A well-planned lakeside community of quality nelgnborhoods, distinctive amenities, diverse  employment, and cultural charm. Rowlett: THE place to live, work and play.  Monday, August 22, 2022  4:30P.M.  Municipal Building = 4000 Main St.  Present: Mayor Margolis, Mayor Pro' Tem' Winget, Deputy Mayor Pro Tem Shinder, Councilmember  Galuardi, Councilmember Grubisich, Councilmember Britton lensspm./retumed720  p.m.) and Councilmember Bell  Mayor Margolis called the meeting to order at 4:30 p.m.  Public Input  1. Jeanene Langford, Rowlett; Animal Shelter operations 2. Deana Seigler, Rowlett; Animal Shelter operations 4. Elise Bowers, Rowlett; character of stewardship There were no Citizen Input Forms received. Discuss FY2023 Proposed Budget. (210 minutes)  3. Jeff Sheldon, Rowlett; Senior Citizens of Rowlett (SCOR) budget request  1.  Brian Funderburk, City Manager, picked up the discussion where Council left off at the previous meeting Capital Improvement Program (CIP), Community Development Block Grant (CDBG) Program allocations, other budget requests and conclude with collective decision making. CDBG discussion regarding the funds allotted to the City, restrictions on their use and administration of program funds requirements. Mr. Funderburk explained the process of utilizing funds for qualifying alley projects and reallocating the same amount from City funds to facilitate City run programs that don't have the same burdensome requirements, yet keep in the "spirit" of the program. Discussion regarding recommended allocations to Life Message and Salvation Army. Five-year CIP = clarification of "facility improvements" as maintenance to current buildings and not new facilities; how those projects and plans are prioritized. Discussion on Animal Shelter needs. Utility Fund Five-year CIP. = process for annual revenue bonds issuance for maintenance projects; FEMA reimbursement from 2015 ornado/Emergency Management request for funds - Ed Balderas, EmergeneyManagement Coordinatorreviewed thel list ofr requests foruse oft these funds.  discussion of Merritt Road 36"/30" line project.  City of Rowlett  11274    Mayor Margolis stated the list had been reviewed by the Council Public Safety Sub-Committee and Master Fee Schedule = Robert Cone, Budget Officer, reviewed that there are 649 current fees which were reviewed by staff. He further explained the proposed changes and additions, which include: solid waste fees due to contractually allowed changes with the vendor FCC; utlity fees changes - volume water rates due to contract with North Texas Municipal Water District, account deposit, meter tampering fee, connection and/or repair/replacement fees; Library overdue fee for wifi hot spots (service terminated once overdue); Community Development fees = compared to peerladjacent cities to bring fees in line and additional fees that were not being collected; Animal Services - codification of owner surrender fee. Discussion and clarification off fee changes. Credit Card Processing Charges = Mr. Cone explained the increase in fees as they related to Community Development. Mr. Funderburk provided a breakdown of credit card fees. Discussion regarding the charge to the customer and possible threshold fori fees for resident initiated charges.  support the allocation request.  After a short break at 5:56 p.m., Council reconvened at 6:03 p.m. options; dollar amount of tax rate proposed and its various increments.  Discussion regarding one-time costs VS. ongoing funding requests, available resources and Boards/Commissionissions/Communiy Partners requests - Mr. Funderburk reviewed the requests Council discussion of various requests and recommendations; reminder of mid-year budget review providing additional funding opportunities; various scenarios for reduced tax rate increments. Mayor Margolis requested Council consider authorizing staff to order apparatus for the Fire Department due to the lead time in production, which is currently two years. There is no cost involved until the City takes possession. It was the consensus of Council to proceed. Mr. Funderburk thanked Council for their involvement in the process and updated information will  submitted for consideration.  be sent to Council with their final recommendations.  Mayor Pro Tem Winget provided a recap of the list of additions for the public:  4 additional Police Officers = 81 total $25,000 Animal Shelter food  $24,746 Knox KeySecure system for Fire Department $32,400 BoadCommisoCammuny Partners requests $50,000 non-income based shared sidewalk repair $31,000 SH66 median landscaping maintenance Preserve ARPA funds for cost overruns $60,000 SCOR counseling services for seniors $100,000 WetZone perimeter fence replacement  City of Rowlett  11275    Mayor Margolis remarked on the budget, pleased that it was accomplishing a lot of needs and helped increase community safety - one oft the best in his five years on Council. Mr. Funderburk stated that staff would finalize all the details and relay it to Council for their review ahead of the budget and tax rate public hearings on September 20th. The budget and tax rate are scheduled for formal adoption at a Special City Council meeting on Wednesday, September 21st.  The meeting adjourned at 7:47 p.m. AR2Rs Blake Margolis, Mayor Approved on: September 6, 2022  Laura Hallmark, City Secretary  City of Rowlett  11276