Powlett TEX A S  CITY COUNCIL SPECIAL MEETING MINUTES  Our Vision: A well-planned lakeside community of quality neighborhoods, distinctive amenities, diverse  employment, and cultural charm. Rowlett: THE place to live, work and play.  Thursday, March 9, 2023  5:30 P.M.  Municipal Building - 4000 Main  Present: Mayor Margolis, Mayor Pro Tem Winget, Deputy Mayor Pro Tem Shinder,  Councilmember Galuardi, Councilmember Grubisich (arrived at 5:42 p.m.),  Councilmember Britton and' Councilmember Bell  Mayor Margolis called the meeting to order at 5:30 p.m.  There was no public input. Mid-Year Budget Strategy Session  Brian Funderburk, City Manager, reviewed the agenda for the discussion and the topics that will be reviewed: DART funds, ARPA funds, CIPTF focus, surplus reserves, FY24 budget calendar, Council Angie Smith, Deputy City Manager, reviewed the DART funding details and presented three projects that staff is proposing for submission: 1) Industrial Street, 2) Martin Drive/SH66 pedestrian crossing and 3) potential cost overruns. Any funds previously earmarked will be discussed at a later time for reallocation. After further discussion, it was the consensus of Council to submit the proposed projects. Ms. Smith reviewed the projects that had been allotted ARPA funds. One of the projects allocated for the purchase of generators for several of the lift stations. A grant application is in the process of consideration and information provided to the City indicates the funds are forthcoming. Staff is requesting to purchase six of the generators ahead of that award to account for lead time in equipment CIPTF members have alli indicated they would be interested in continuing to serve on the task force for the May 2024 bond cycle. Itwas the consensus of Council to utilize the currentr members and to provide a list of names for suggested members to add to the current group. These will be considered as soon Mr. Funderburk reviewed the surplus reserves = those already appropriated, those not recommended for use to ensure maintaining at or above policy levels and the funds available for projects. Staff is currently not recommending any change to the General Fund reserve policy. After bonding conversations with rating agencies, financial advisors are recommending the Water and Sewer Fund reserve policy be changed from current 90 days to 180 or 250 days. The City is in a good position  priorities and decision points.  distribution. Itwas the consensus of Council to proceed.  as the March 21st meeting.  City of Rowlett  11369    financially and is maintaining more than the 90 days. After further discussion, it was the consensus of Mr. Funderburk then reviewed thei funds that had been earmarked for' landmine planning"-F FY24 City's responsibility after SAFER grant for 9 firefighter positions, 4 additional Police officers and the capital lease payment for a Fire Department ladder truck; FY25 City's responsibility after SAFER grant for 9 firefighter positions and 4 additional Police officers. Staff suggested setting aside additional funds due  Council to maintain the current 90 days and reevaluate at a later date.  to the delay ini the construction of the conference center at Sapphire Bay. Ms. Smith then reviewed potential projects for the surplus reserves:  Opticom Installation & Repair - changes the traffic signals for emergency vehicles (108 total)  Traffic signal cabinets - update (27 total) Road Striping - list of prioritized 18 streets Park lighting and cameras Top 22 alleys Top 25 streets  Councilmembers requested the following projects be considered:  Asphalt rehabilitation = additional funds added now and annually Flock cameras - (automated license plate reading) additional 10 cameras Pedestrian crossing lights - Main St and Faulkner @ Rowlett Rd. Golf Fund - $75,000 now and additional funds annually  Main Street median - permanent electricity Replacing sodium lights at intersections (46 total)  Animal Shelter - resurface outdoor kennel spaces to fix drainage issues (concrete & turf)  Coyle House improvements  Paddle Point Park = traffic deterrent boulders, widen sidewalks near launching areas  After further discussion, it was the consensus of Council to proceed with the following projects using  reserve funds:  $610,248 - Opticom upgrade for non-working units $702,000 - lane striping for 18 streets $100,000 - park lights and cameras for requested parks $ 12,000 = permanent power downtown for median with tree lights $3 30,000 - teni flock çcameras $ 10,500 - replace sodium lights at the intersections - 46 locations $500,000 - asphalt rehabilitation $ 30,000 = concrete outdoor kennels at Animal Shelter  $7 75,000 - Waterview Golf Club projects (clubhouse bathroom remodel)  An upgrade to the traffic signal boxes will also proceed with a capital lease and/or tax note on a three-  year cycle (9 per year).  Projects requiring further research and a future discussion include:  City of Rowlett  11370    Solar powered lights along Lake Highland Trail PCI details for the website Street and alley list in priority order Basketball court options at TwinStar Park Street Peninsula Buttons Sidewalk Connection Plan Permanent power for downtown greens  Pedestrian crossing lights downtown (3) and at Faulkner and Rowlett Road  Coyle House improvement plan with costs to implement  Paddle Point Park - traffic deterrent boulders along North/West side, widen sidewalks near  launching areas  Mr. Funderburk reviewed the process and timeline for the budget presentation. Due to his upcoming retirement, he is seeking Council direction as to how they wish to proceed in terms of the tax rate = meeting the voter approved rate or staying below, and the presentation of the budget. Based on Council discussion, it was the consensus of Council to not trigger an election in November for the tax rate and requested that an 80% budget be presented by July 11th. It is not possible to present a full budget at that time due to the Appraisal Districts' deadline for providing the final values on July 25th. Inp preparing for the upcoming FY24 budget process, staff asked Council to provide some priorities they would like to have addressed. Based on the discussion, the following items will be investigated and  presented during the budget workshops:  Incentive Pay - language, shift differential, etc.  Public Safety training funding - is there enough funding for training?  Improving project management - potential training for Directors and Assistant Directors on  project management Adding Police Officers Adding staffing to IT Adding Parks Maintenance Staff Parks Maintenance Equipment Capital irrigation System Maintenance  Salary re-valuation for 911 Communications Department Longer term infrastructure maintenance plans - what and when? Replacement plans/schedule for assets - ALL THE ASSETS in our inventory Adding staff to critical areas with customer contact = making sure we have the employees necessary toj provide the level of service that should be the standard for Rowiett.  Library expansion  TAKE ANY NECESSARY OR APPROPRIATE ACTION ON CLOSEDIEXECUTIVE SESSION  MATTERS  There was no action taken. The meeting adjourned at 8:15 p.m.  Cityof Rowlett  11371    ekPbyby Blake Margolis, Mayor Approved on: March 21,2023  ddalluak Laura Hallmark, City Secretary  City of Rowlett  11372