Powlett TEX A S  CITY COUNCIL MEETING MINUTES  Our Vision: A well-planned lakeside community of quality neighborhoods, distinctive amenities, diverse  employment, and cultural charm. Rowlett: THE place to live, work and play.  Tuesday, April 18, 2023  5:30 P.M.  Municipal Building = 4000 Main  Present: Mayor Margolis, Mayor Pro Tem Winget, Deputy Mayor Pro Tem Shinder,  Councilmember Galuardi (remotely), Councilmember Grubisich, Councilmember  Britton andCouncimember Bell  1. CALL TO ORDER  Mayor Margolis called the meeting to order at 5:30 p.m.  2.  EXECUTIVE SESSION (THIS WILL BE DISCUSSED AFTER THE REGULAR SESSION.) 2A. The City Council shall convene into Executive Session pursuant to Texas Government Code Section 551.071 (Consultation with City Attorney) to deliberate on the filing of litigation against HMI Utilities and Frontier Communications for damages caused to traffic control signals. (15  minutes)  Inat 10:31 p.m. Outat 10:35 p.m.  2B. The City Council shall convene into Executive Session pursuant to Texas Government Code Section 551.074 (Personnel) to deliberate on the appointment, employment, evaluation, and duties of the City Manager and Section 551.071 (Consultation with Attorney) to discuss and receive legal advice from the City Attorney on the City Manager Employment Agreement. (30  minutes)  Inat 11:08 p.m. Outat 12:03 a.m.  2C. The City Councit shall convene into Executive Session pursuant to Texas Government Code, $551.071 (Consultation with Attorney), to seek legal advice from the City Attorney regarding the Amended Economic Development Program Agreement with Yoco, LLC, and a proposed  amendment thereto. (30 minutes) In at 10:35 p.m. Outat 11:08 p.m.  3.  WORK SESSION (5:30 P.M.) *Times listed are approximate. City Council may receive public input on the following items: 3A. Annual presentation from the Board of Adjustment. (30 minutes)  City of Rowlett  11391    Munal Mauladad, Managing Director of Community Development and Engineering and Ken Romaine, Chair, reviewed the members, roles and responsibilities of the Board, and the cases  that had been presented to them during the past year.  3B. Present an update for 2023 Fireworks on Main event. (15 minutes)  Aaron Cleaver, Director of Parks and Recreation, and Pamela Vierus, Special Events Coordinator, reviewed details for this year's event = entertainment, activities, fireworks and  parking information.  3C. Discuss proposed amendments to Chapter 6, Articles I-VIII oft the Code of Ordinances regarding  Animal Regulations. (30 minutes)  Ms. Mauladad and Asher Moore, Animal Services Manager, reviewed the background which prompted the review of the code and proposed revisions. Discussion regarding clarification of number of animals, educational entities, small and large livestock and registration tag requirements. Staff will make appropriate revisions and present to Council at a future meeting  fort formal consideration.  3D. Discuss ordinance amendments to provide a vesting clause for accessory structures  constructed prior to building permitting requirements. (20 minutes)  Public comments: Bryan Abrams, Rowlett; Danny Haney, Rowlett; Mark Tascher, Rowlett Ms. Mauladad and Dale Jackson, Building Official, reviewed the background of the codes building code requirements VS. zoning code requirements, permit requirements for accessory structures, and the opportunity to request a variance. After further Council discussion, ity was the  consensus of Council there were no needed changes.  3E. Discuss the establishment of the Development Review Ad-Hoc Committee (DRC). (20 Minutes)  Mayor Margolis presented the proposal outlining a preliminary meeting had been conducted as at trial run. Council discussion regarding vetting process and how to move forward. It was the consensus of Council that there would not be an official standing committee, staffwould present meeting requests to the Mayor and then Counciimembers would be involved on an alternating  basis using Place number as a reference. DISCUSS CONSENT AGENDA ITEMS Items pulled for Individual Consideration: 7B, 7H  4.  Short break at 7:30 p.m.  INVOCATION- - Councimember Britton PLEDGES OF ALLEGIANCE  CONVENE REGULAR SESSION (7:30 P.M.) *Times listed are approximate.  City of Rowlett  11392    Council reconvened at 7:46 p.m. PRESENTATIONS Professionals Week.  5.  5A. Presentation of proclamation recognizing the week of April 23-A April 29, 2023, as Administrative  Presented by Deputy Mayor Pro Tem Shinder to Evette Whitehead - Executive Assistant to the  City Manager and Susan Nix = CDBG AdminstratorExecutive Assistant.  5B. Presentation of Proclamation recognizing April as National Child Abuse Prevention Month. Presented by Councimember Britton to Pam Letourneau with Lone Star Casa. 5C. Presentation of Proclamation recognizing April as National Donate Life Month.  Presented by Mayor Pro Tem Winget to Rick Sheffield - an organ donation recipient. 5D. Presentation of Proclamation recognizing April as Volunteer Appreciation Month.  Presented by Mayor Margolis to volunteers who were present at the meeting: Elise Bowers (Parks and Recreation Advisory Board/Charter Review Commission) and Ken Romain (Board  of Adjustment).  5E. Update from the City Council and Management: Financial Position, Major Projects, Operational  Issues, Upcoming Dates of Interest and Items of Community Interest. Mayor Margolis made the following announcements:  The Farmers and Craft Market is back! Experience Rowlett's weekly Farmers Market to get you ready for the weekend - visit with local vendors for produce, flowers, meats, honey, eggs, and handmade crafts, just to name a few. Every Thursday, Downtown, from 5:301 to 8:30 p.m. through Work is continuing on the Miller Road Project. The progress thus far has not necessitated lane closures. The next step to install the 48-inch storm sewer line at Miller and Chiesa will. This Saturday, April 22nd, Chiesa Road will be closed from Miller to Bayhill from 7 a.m. to 7 p.m. Traffic will be detoured onto Sea Breeze off Miller and onto Bayhill from Chiesa, We appreciate  June 29th.  everyone's patience as this important bond project progresses.  Speaking of bond - Bond Election...  Join us tomorrow night at 6:30 p.m., here at City Hall, for a public meeting educating the public on the May 6th Bond and Charter Amendment Election. If you are unable to attend in person, it Ify you've been wondering about the facilities included in the Bond Election, join us on Saturday, April 22nd for a Dehind-the-scenes tour of the current Police and Municipal Courts building and  will be live on the City of Rowlett Facebook page.  City of Rowlett  11393    the Rowlett Animal Shelter. Each of these projects was carefully considered and proposed by the citizen-led Council-appointed Community Investment Program Task Force - come see why! These guided tours will begin promptly on time SO please plan to arrive a little early = we'd hate for you to miss this opportunity see the inner workings oft these vital facilities!  Police and Municipal Courts Building (4401 Rowlett Road) begins at 10 a.m. Rowlett Animal Shelter (4402 Industrial Street) begins at 11:30 a.m.  Early voting fort the May 6th Generala and Special Bond and Charter. Amendment elections begins Monday, April 24th and runs through Tuesday, May 2nd. Remember, voting takes place at any  location within your specific county.  Councimember Grubisich made the following announcements:  Also on Saturday, April 22nd, pack up your fishing gear and head on over to Community Park for the annual fishing event- - Kid Fish! This event is free and runs from 9 a.m. to noon. Awards will be given in three age groups. All participants under age 17 are not required to have a fishing license for the event. The Cardboard Boat Regatta usually held afterwards has sunk due tol lack Reminder that the deadline for applications for the Rowlett Youth Advisory Council is April 28th. Spring cleaning is underway and Keep Rowlett Beautiful and Life Message sponsor their electronics recycling and document shredding event on Saturday, April 29th from 9a.m. to 1 p.m. at Rowlett High School. The first three boxes of documents are free and $5 for each additional LIVE FROM ROWLETT, it's Rowlett Sings! This annual event sponsored by the Arts and Humanities Commission is back, Saturday, April 29th at Freedom Place Church (4111 Main Street at the circle). Admission is FREE. Doors open at 6 p.m. and the amazing performers take It's not too early to start planning for Cinco de Mayo. The businesses in Downtown Rowlett will be offering special menus and drink specials for Cinco de Mayo on Friday, May 5h. Retail businesses will be celebrating as well, with special sales, vendor booths, and extended hours. For more information on these and all other City-related information, please visit  ofr registration.  box. Visit KeepRowetbpeautrulorg for more information.  the stage at 6:30.  Rowlett.com or call the Action Center at 972-412-6100. Deputy Mayor Pro Tem Shinder made the following announcements:  Tonight's feature from the Animal Shelter.  Lacey was sO scared when she first arrived at the shelter back in June, but she's a happy girl now. She loves going for walks, and she gets sO excited when it's hert turn! She would be perfect with an active family, one who will take her on adventures and help her work off her energy. So, LJ if you need an exercise buddy to get you motivated, Lacey would love to go on walks or runs  City of Rowlett  11394    with you! Lacey is a smart 2-year-old who knows some basic commands and LOVES car rides Remember- alla adoptions include spay/neuter, mierochipandup-tp.dale vaccinations. Formore information on Lacey or any of the other adoptable animals, please contact Animal Services at 972-412-6219 or come by the shelter at 4402 Industrial Street. They're open from 10 a.m. to 5 Our animal shelter is still in CODE RED. This means that all the kennels are full. It would be sO Ifyou'rear member of the Rowiett Community Emergency Response Team, our monthly general membership meeting is tomorrow evening at 7pm at "Old Glory," the former fire station #2 at Dalrock and' Woodside. Ifyou'rer not an member of CERT, you should be! And you can be. Rowlett CERT is actively recruiting residents tol be trained in the program thati includes Disaster Medical Operations, Light Search and Rescue, and Fire Suppression. No prior training or experience is required. However, applicants must pass a background check to be accepted. The next class will be held on August 7th and 14th. Both days are required. Acourse fee of $20 covers class administrative expenses. For more information or to register for class, see the website at From the Texas Comptroller's office: Natural disasters will continue to happen. During the 2023 Emergency Preparation Supplies Sales Tax Holiday you can purchase certain emergency preparation supplies tax free. There is no limit on the number of qualifying items you can purchase, and you do not need to give an exemption certificate to claim the exemption. This tax holiday begins at 12:01 a.m. on Saturday, April 22, and ends at midnight on Monday, April 24. Items that qualify for tax exemption: Portable generators, Emergency ladders, Carbon monoxide detectors, Coolers andi ice chests fori food storage - nonelectric, Fire extinguishers, first aid kits, Mobile telephone batteries and mobile telephone chargers, Radios = portable self-powered (including battery operated), Smoke detectors, and Tarps and other plastic sheeting.  - especially that ride home to her furever family.  p.m. Tuesday through Saturday.  great to find homes for all these amazing animals.  RowlettCERT.com.  6.  CITIZENS' INPUT  Dave Holl, Rowlett; Pecan Grove Lakefront Park Council did not receive any Public Input for this meeting.  7.  CONSENT AGENDA  7A. Consider action approving the minutes.  Consider action to approve minutes from the following City Council meeting(s): April 4, 2023  Regular meeting and April 11 and April 12, 2023 Special Meetings. This item was approved on the Consent Agenda.  7B. Consider action approving an agreement for the purchase of body, fleet and interview  room camera, related equipment, licensing, storage and support fees.  City of Rowlett  11395    Consider action to approve a resolution authorizing ai five-year agreement with Axon Enterprise, Inc., for the purchase of body, fleet and interview room cameras, related equipment, licensing, storage, and support fees for an aggregate 5-year cost of $1,502,915.32, beginning October1 1, 2023 (FY2024), and authorizing the City Manager to execute the necessary documents.  This item was pulled for Individual Consideration.  Police Chief Michael Denning and Lt. Steve Ferrie presented information for this item. A motion was made by Deputy Mayor Pro Tem Shinder, seconded by Councilmember Bell, to approve the item as presented. The motion passed with a unanimous vote of  those members present. This item was approved as RES-046-23.  7C. Consider action amending the ordinance related to public consumption of alcohol.  Consider action to approve an ordinance amending Chapter 34 Miscellaneous Offenses" Section 2 int the Code of Ordinances related to public consumption of alcohol. This item was approved on the Consent Agenda as ORD-012-23.  7D. Consider action approving a contract for foundation repair and stabilization.  Consider action to approve a resolution accepting the bid of, awarding a contract to, and issuing a purchase order to Native Construction to provide mudjacking services in the amount of $76,647.19 utilizing BuyBoard Contract #638-21 pricing for the foundation repair and  stabilization of the Police Evidence building.  This item was approved on the Consent Agenda as RES-047-23.  7E. Consider action approving a contract for miscellaneous drainage improvements.  Consider action to approve a resolution authorizing a one-year contract (Bid 2023-17) with Texas Civil Construction for miscellaneous drainage improvements as needed for concrete curbs, gutters, and flumes on sidewalks, streets, and/or alleys in an estimated amount of  $750,000.  This item was approved on the Consent. Agenda as RES-048-23. 7F. Consider action approving an agreement for the purchase of fuel.  Consider action to approve a resolution authorizing the purchase of fuel through an interlocal cooperative purchasing agreement with Tarrant County utilizing their Annual Contract for Fuel (Bid No. 2023-070) from Primary Vendor Saratoga Rack Marketing, LLC and Secondary' Vendor  Douglass Distributing for an estimated annual amount of $650,000. This item was approved on the Consent Agenda as RES-049-23.  City of Rowlett  11396    7G. Consider action approving an agreement for automatic license plate recognition  cameras.  Consider action to approve a resolution authorizing a lease agreement with Flock Group Inc., fort ten (10) additional Flock Safety Automatic License Plate Recognition (ALPR) cameras, in the amount of $31,700, with a total FY2023 expenditure of $60,200 for twenty (20) cameras and  authorizing the City Manager to execute the necessary documents. This item was approved on the Consent Agenda as RES-050-23. 7H. Consider action approving a resolution for pavement striping services.  Consider action to approve a resolution accepting a bid from and awarding a contract to Road Master Striping, LLC for pavement striping at seventeen (17) locations in the total amount of $701,996.37 through an Interlocal Cooperative Purchasing Agreement with the City of Allen and authorizing the Mayor to execute the necessary documents for said services.  This item was pulled for Individual Consideration.  Ronnie O'Brien, Director of Public' Works, presented information fort thisi item. Council discussion regarding specific needs for the areas presented and requested further research be conducted A motion was made by Deputy Mayor Pro Tem Shinder, seconded by Mayor Pro Tem Winget, to postpone this item to the next regular Council meeting. The motion passed  to fine tune the details before formal consideration.  with a unanimous vote of those members present.  Passed the Consent Agenda  A motion was made by Mayor Pro Tem Winget, seconded by Councimember Galuardi, including all the preceding item(s) marked as having been approved on the Consent Agenda. The motion carried with a unanimous vote of those members present.  8.  INDIVIDUAL CONSIDERATION  8A. Conduct a public hearing and take action to approve an ordinance approving a Development Plan with Major Warrants to allow the development, construction and use ofa a self-storage facility and imposing certain related development conditions on property zoned Form-Based Urban Village (FB-UV)District, situated northwest of the intersection of Sunset Boulevard and Dalrock Road, being Lot1A, Block C of the Bayside East Addition, in the City of Rowlett, Dallas County, Alex Koenig, Planning and Urban Design Manager, presented the information for this item. Maxwell Fischer-8 applicant, presented additional information. The public hearing opened and Ar motion was made by Councilmember Grubisich, seconded by Councilmember Britton, to DENY the item as presented. The motion FAILED with a vote of 2 in favor (Grubisich,  Texas.  closed with no speakers.  Britton) and 5 opposed.  Clty of Rowlett  11397    A motion was made by Deputy Mayor Pro Tem Shinder, seconded by Councilmember 1. Appendix 1.1 to allow for self-storage use, with the stipulation that there is a minimum of 4,000 square feet of retail space, excluding the patio area, 7,900 2. Articles 2.4.6 and 2.8.6 to waive the tree streetscape requirements on Sunset Boulevard to allow for an 8-foot sidewalk, 6-feet from back of curb, to allow for 3. Article 2.8.6.a to waive the tree requirement inj parking islands at the ground level 4. Article 3.1.3 to allow a 1:8000 parking ratio for self-storage uses; and 5. Article 2.8.6 and Appendix 3.2 to allow for Spandrel glass on floors 21 through six, conditioned on the retrofit of glass compliant with Form-Based Code standards if  Bell, to approve the request and grant major warrants to:  square feet of retail space; and  trees and lighting to be installed in the parkway; and where there is structure parking below; and  the uses on any of those floors changes.  Councilmember Galuardi requested clarification on the motion. After clarification, Ms. Shinder made a friendly amendment to her motion that Appendix 1.1 include the requirement that the patio area be a minimum of 500 square feet. Ms. Bell accepted the amendment. The motion passed with a vote of 5 in favor and 2 opposed (Grubisich, MEMBERS OF THE CITY COUNCIL MAY REQUEST TOPICS TO BE PLACED ON AN AGENDA FOR A SUBSEQUENT MEETING. ANY DELIBERATION OR DECISION SHALL BE LIMITED TO A PROPOSAL TOPLACE TOPIC ON THE AGENDA FOR A SUBSEQUENT  Britton). This item was approved as ORD-013-23.  9.  MEETING. None were requested. MATTERS  TAKE. ANY NECESSARY OR APPROPRIATE ACTION ON CLOSEDIEXECUTIVE SESSION  There was no action taken.  10. ADJOURNMENT  The meeting adjourned at 12:03 a.m. Binke Mryols Blake Margolis, Mayor Approved on: May2 2,2023  Laura Hallmark, City Secretary uwOhnuk  City of Rowlett  11398