Powlett TEX A S  CITY COUNCIL SPECIAL MEETING MINUTES  Our Vision: A well-planned lakeside community of quality neighborhoods, distinctive amenities, diverse  employment, and cultural charm. Rowlett: THE place to live, work and play.  Wednesday, April 26, 2023  5:00 P.M.  Municipal Building - 4000 Main  Present: Mayor Margolis, Mayor Pro Tem Winget, Deputy Mayor Pro Tem Shinder,  Councilmember Galuardi, Councilmember Grubisich, Councilmember Britton and  Councilmember Bell  1. CALL TO ORDER (5:00 P.M.)  Mayor Margolis called the meeting to order at 5:05 p.m.  2. PUBLIC INPUT  Dave Holl, Rowlett; Miller Road project  3. PROVIDE AN UPDATE ON MID-YEAR BUDGET OPPORTUNITIES AND DISCUSS, ADDITIONAL  PROJECTS.  Angie Smith, Deputy City Manager, reviewed the topics of discussion for the meeting: surplus reserves, March gth project timelines, additional projects, alocatonofDARTtunds and Industrial  Street CIP funding reallocation. Surplus Reserves  Review of the original $5.1 million, of which, $263,000 was allocated to building repairs and a space utilization study for the Police building. Reserve policy reminders, which allows for  $960,000 for possible allocation. March gth Allocation Projects completion:  Review of the nine projects for which funding was allocated with projected timelines for May 2023 $12,000 - permanent power for Main Street median with tree lights Aug 2023 $100,000 - park lights and camera for requested parks  June 2023 $702,000 - lane striping for 18 streets  $10,500 - replace sodium lights ati intersections $500,000 - asphalt full-depth reclamation street repair $30,000 - concrete outdoor kennels at Animal Shelter  Sept 2023 $610,248 - Opticom upgrade (public safety/traffic signals)  $30,000 - 10 Flock cameras = Police Department (TxDOT timeline) $75,000 - golf course projects - Golf Advisory Board reviewing projects  TBD  City ofF Rowlett  11399    Additional Projects Explored  Projects include: solar powered lights along Lake Highland Trail; Rowlett Road @ Hickox Road pedestrian signal; retrofitting Fire Inspection/Marshal vehicles; HVAC updates at City facilities (RCC and Fire Administration); Twin Star Park half-court basketball court; street peninsula buttons; permanent electrical power fori the Downtown Green; pedestrancrossing: signs/flashing lights for downtown and Rowlett Road @ Faulkner; Coyle House improvement plans and costs for implementation; Paddle Point Park boulders and widen sidewalks along parking area; Christmas tree for Downtown; and Culture of Employee Engagement (Gallup).  Allocation of DART Funds  $4.9 million - East Industrial Street - received first tranche  $350,000 - Martin Drive @ SH66 pedestrian crossing (submitted April 26th)  $178,000 - potential cost overruns Industrial Street CIP Funding Reallocation  DART funds received to cover the cost of this project. Funding available for other possible projects: East Industrial bury electric lines in partnership with ONCOR; Merritt Road Interconnect - could complete project funding; Miller Road from C.A. Roan to PGBT = design could be completed. It was the consensus of Council to allocate $2.56 million to the design of the Miller Road project to match the Dallas County MCIP funds and the remaining $1.56 million After further discussion, it was the consensus of Council to make the following allocations:  toward the Merritt Road Interconnector project.  $20,000 - Rowlett Road @ Hickox Road pedestrian signal $80,000- retrofitting Fire Inspection/Marsha vehicles $83,000- - HVAC updates at City facilities (RCC and Fire Administration) $161,000 - Twin Star Park half-court basketball court $150,000 - permanent electrical power for the Downtown Green  $157,254 - pedestrian crossing signs/flashing lights for downtown and Rowlett @ Faulkner $75,000 - Coyle House improvement plans and costs for implementation (paint & all repairs) $80,000- - Downtown Christmas tree (35 with white lights, labor decorations & storage) $45,000 - Emergency Management Fund increase (overruns in qualifying FEMA projects) Remainder of approximately $80,000 will stay in reserves. Staff will develop timelines for these  $20,000 - Paddle Point Park improvements $25,000 - Culture of Employee Engagement (Gallup)  projects and follow up with Council at a future date.  TAKE ANY NECESSARY OR APPROPRIATE ACTION ON CLOSEDIEXECUTIVE SESSION  MATTERS  There was no action taken. 4. ADJOURMMENT  The meeting adjourned at 6:20 p.m.  City of Rowiett  11400    dusldmak Laura Hallmark, City Secretary  Mayor  2a22hpa  Approved on: May 16,2023  City of Rowlett  11401