Powlett TEX A S  CITY COUNCIL SPECIAL MEETING MINUTES  Our Vision: A well-planned lakeside community of quality neighborhoods, distinctive amenities, diverse  employment, and cultural charm. Rowlett: THE place to live, work and play.  Friday, June 30, 2023  6:45. A.M.  Municipal Building - 4000 Main  Present: Mayor Margolis, Mayor Pro Tem Shinder, Deputy Mayor Pro Tem Winget,  Councilmember Bowers, Councilmember Britton and Councilmember Schupp  Absent: Councilmember Galuardi  Mayor Margolis called the meeting to order at 7:04 a.m.  Strategic Government Resources Facilitated Session, which will include the following: Strategic Visioning Process, Effective Board Governance, Advance Interviews Summary, Current  Strategic Vision and Next Steps  Dr. Scott Willingham, Strategic Government Resources, facilitated the discussion of the topics listed above. He started off by first asking, What do leaders owe?" and had the first set of breakout groups provide answers, which included: honesty, reliability, intention, wisdom, He reviewed cycles of strategic visioning and the components of the larger overall process, which is more Council level and policy; and the smaller cycle oft tactical correcting and adjusting that is ongoing by staff. He also stressed the importance of how an undertaking can be affected by trends, changes and the unexpected - the process is ongoing and not written in stone. When discussing effective board governance, he reviewed the roles of their position, which included: external/internal communicators, fiduciary overseers, policy developers, information systems overseers, strategic visionaries and priority assessors. When discussing the challenges and responsibilities, groups were asked to reflect on the following utilizing a polarity scale:  competence, accessibility, best effort, gratitude and time.  What are we doing well?  Where could we grow = int terms of governance?  In preparation of this session, Dr. Willingham conducted interviews with each of the Councilmembers present and reviewed their answers. Groups were then asked, based on their responses, to discuss where there were gaps and where there was alignment. Dr. Willingham then reviewed the current seven pillars of the Strategic Plan, with Council considering if those seven were still viable; could be combined in some areas; and issues that have affected each - positively and/or negatively. Councilmembers individually scored each of the seven as they considered them to be a priority. The combined priority result is as follows  (double numbers indicate a tie in scoring):  1. Ensure a Safe Community (30 points) 2. Invest in Transportation & Infrastructure (21 points)  City of Rowlett  11439    3. Foster Economic Vitality (12 points) 3. Promote Operational Excellence (12 points) 4. Enhance Quality of Life (9 points) 5. Strengthen Neighborhood Livability (3 points) 5. Govern Transparently & Inclusively (3 points)  Break for Lunch  Some Councilmembers will be attending the North Central Texas Council of Governments General Assembly Lunch and Meeting (Hurst Conference Center, 1601 Campus Dr, Hurst, TX  76054)  *NOTE: afternoon session will begin upon Counciimembers return.  Break at 10:51 a.m. Reconvene at 2:42 p.m.  Dr. Willingham joined the discussion via Zoom to review the scoring. It was the recommendation ofDr. Willingham that these priorities should be reviewed regularly to support the progress that isb being made and adjust accordingly to keep them relevant. Staff commented that the review and possible update on the current Strategic Plan is slated for the next fiscal year.  Public Input - City Council may receive public input on thei following items:  There were no comments and Council did not receive Public Input Forms.  Council Governance Topics, which may include the following: Orientation to Legal Issues with the City Attorney, Administrative Council "Places," Council Holiday and Special Events  Participation  David Hall, City Manager, reviewed the role of his position and how iti facilitates the role of the City Council, how he and staff can communicate and provide the information Council needs to Laura Hallmark, City Secretary, reviewed the administrative process for addressing "who's my Counciimember? inquiries and Councimembers' participation in the events through the end of David Berman, City Attorney, reviewed his role; specific legislation affecting how they and the City conduct business/meetings (Open Meetings Act and Public Information Act specifically), code of ethics that governs their positions along with handling conflicts ofi interest; and provided  conduct their business.  the year.  other sources of helpful information.  TAKE ANY NECESSARY OR APPROPRIATE ACTION ON CLOSED/EXECUTIVE SESSION  MATTERS  There was no action taken. The meeting adjourned at 4:41 p.m.  City of Rowlett  11440    BER 1 PMonols Margolis, Mayor Approved on: July1 18,2023  Blake  dhOlark  Laura Hallmark, City Secretary  City of Rowlett  11441