CITY COUNCIL  STRATEGY & PLANNING SESSION MINUTES  Powlett TEX A S  Our Vision: A well-planned lakeside community of quality neighborhoods, distinctive amenities, diverse  employment, and cultural charm. Rowlett: THE place to live, work and play.  Thursday, July 13, 2023  8:00 A.M.  Fire Station #2 - 8602 Schrade Rd.  Present: Mayor Margolis, Mayor Pro Tem Shinder, Deputy Mayor Pro Tem Winget,  Councilmember Bowers, Councilmember Britton and Councilmember Schupp  Absent: Councilmember Galuardi Arrival and Breakfast  Mayor. Margolis called the meeting to order at 8:06 a.m.  Public Input  1. Beth Kvatsak, Rowlett; Animal Shelter 3. Betsy White, Rowlett; Public Safety Opening Remarks and Review of Goals  2. Diana Moore, Rowlett; RDEIC Chair available for questions  David Hall, City Manager, assured Council that thei immediate financial position is good, but there  is concern how future fund balance might affect the overall outlook.  Mid-Year Reserves Discussion  Angie Smith, Deputy City Manager, reviewed the projects underway and completed and the remaining projects, which included: Coyle House repairs, Waterview Golf Club repairs, Lighting and cameras at City parks, Animal Shelter outside pen and drainage repairs and upgrades to the FEMA Emergency Management trailer. After further discussion, the following allocations were  determined:  Coyle House repairs FEMA trailer Animal Shelter  $75,000* $45,000* $45,000  Waterview Golf Club repairs $63,000* Parks lighting and cameras $70,000*  *request that cost savings be allocated to Shelter  Utility Rate Study  Dan Jackson, WillDan, reviewed the information provided at the June 13th session and stated the average rate increase is approximately 4% and the North Texas Municipal Water District rate is  City of Rowlett  11448    increasing due tot their ongoing CIPI projects. Munal Mauladad, Assistant Cityl Manager, explained that the new meters to the Garland Water Treatment Plan were installed in February and have  been providing more accurate readings, which translates to increased fees.  Compensation Study  Richard Jones, Director of Human Resources, reviewed the pay philosophy that the City utilizes, comparisons with other cities and the current status of Rowlett's wages in comparison. He reviewed the costs for bringing the City's wages in line with the philosophy for Fire, Police and Open Range employees. After further discussion, it was the consensus of Council to increase salaries of Police Communications staff by an additional 1.3%, add funds to begin compensating for bilingual staff ("language pay") and review shift differential and tuition assistance.  Break at 9:41 a.m. Reconvene at 9:53 a.m.  5-Year CIP  Munal Mauladad = Assistant City Manager and Ronnie O'Brien = Director of Public Works reviewed the projects and associated costs. Discussion regarding the two options for sidewalk replacement assistance, sign replacement, pavement markings, asphalt overlay and concrete streets. After further discussion, it was the consensus of Council to separate pavementmarking  from sign replacement and reallocate funds to asphalt rehabilitation.  Break at 11:00 a.m. Reconvene at 11:11 a.m. Strategic Partnerships IE Boards & Commissions  Ms. Smith reviewed the requests from the three non-profit organizations who had submitted applications as well as the City's boards and commissions. After further discussion, it was the  consensus of council to allocate funds as follows: Friends of Rescue Animals (FRAs) RCCC VIPS (initial budget) RDEIC(annual funding for 3 events) Arts & Humanities Animal Shelter Advisory Board  $10,000 $10,000 $5,000 $23,780 $5,000 $1,000  Revenue Estimates  Wendy Badgett - Director of Finance, briefly reviewed information presented at the June 13th session and reviewed the Dallas Central Appraisal District property tax reappraisal plan. She outlined the five possible budget level tax scenarios: no new revenue, voter approval, and variations to the voter approval rates. Discussion regarding options and "needs VS. wants."  City of Rowlett  11449    Department Budget Needs  Staff reviewed the available resources and the prioritization of department requests. Staff provided additional information for Council's specific item questions. After further discussion, it  was the consensus of Council to allocate funds as follows:  DEPARTMENT PW PD PD FIRE FIRE FIRE PW PARKS IT FIRE COURT  ITEM  COST $25,000 $253,096 $50,661 $43,962 $50,000 $45,000 $57,100 $121,780 $96,127 $139,581 $2,970  Street rating/consultation services 2 officers (PSU) EMS supplies  10 officer (commercial vehicle enforcement) Public Safety radio replacement Fleet maintenance increase HVAC maintenance - City facilities 2N Maintenance Specialist II Applications Analyst  EMS equipment lease - cardiac monitors Deputy Marshall (additional hours)  Lunch = Break at 12:54 p.m. Reconvene at 1:34 p.m.  Further discussion regarding options for the tax level. It was the consensus of Council to proceed with the base voter approval rate and a portion of the expiring unused increment which would translate to an approximate 2.5 cent increase, which is a $4,209,288 increase to the General  Fund revenue.  Ms. Badgett reviewed the allocations noted above.  Because alli items had been addressed, the session scheduled for July 14th was cancelled.  The meeting adjourned at 1:47 p.m.  Rak Morgeu Blake Margolis, Mayor Approved on: August1 1,2023  Laura Hallmark, City Secretary duoiauk  City ofF Rowlett  11450