CITY COUNCIL SPECIAL  MEETING  Powlett  MINUTES  TE X A >  Our Vision: A well-plamed lakeside community of quality neighborhoods, distinctive amenities, diverse  employment, and cultural charm. Rowlett: THE place tol live, work and play.  Tuesday, October 10, 2023  7:00 P.M.  Municipal Building - 4000 Main  Present: Mayor Margolis, Mayor Pro Tem Shinder, Deputy Mayor Pro Tem Winget, Councilmember Bowers, Councilmember Britton and Councilmember Schupp  1.  CALL TO ORDER  Mayor Margolis called the meeting to order at 7:04 p.m.  2.  EXECUTIVE SESSION  2A. The City Counci shall convene into Executive Session pursuant to Texas Government Code, $551.071 (Consuitation with Attorney) to seek legal advice from the City Attorney regarding the Sapphire Bay project and potential bond validation proceedings relating tot the Comptroller's Office  private letter ruling and state tax rebates. (30 minutes) This item was discussed following the special meeting. In closed session at 8:10 p.m. to 10:34 p.m.  INVOCATION  The invocation was led by Pastor John Salas, Church of the City.  PLEDGES OF ALLEGIANCE  The pledges were led by Boy Scout Troop #646.  3.  PRESENTATIONS  3A. Rowlett Veterans Recognition Program.  Mayor Margolis, Chris Kizziar and Jim Katzenberger presented Robert E. Higgins with a Quilt of  Valor and a certificate.  3B. Proclamation declaring the week of October 8-14, 2023, as Fire Prevention Week.  Deputy Mayor Pro Tem Winget presented Chief Howard and members of the fire department with  a proclamation.  City of Rowlett  11488    3C. Presentation by the Senior Advisory Board of the 2023 Senior Friendly Business Award.  Councimember Britton and members of the Senior Advisory Board presented the 2023 Senior  Friendly Business Award to Rowlett Donuts.  3D. Presentation of Proclamation recognizing October 15-21, 2023 as National Friends of Libraries  Week.  Councimember Bowers and Laura Tschoerner, Director of Library Services, presented a  proclamation to members of the Friends of the Rowlett Library. to light the downtown water tower in red and orange. Commission presented this proclamation. Item 4 followed this item.  3E. Presentation of a proclamation recognizing October 10th as Indigenous Peoples' Day anda ar request  Deputy Mayor Pro Tem Shinder and members of the Rowlett Diversity, Equity and Inclusion  3F. Update from the City Council and Management: Financial Position, Major Projects, Operational  Issues, Upcoming Dates of Interest and Items of Community Interest.  This item followed Item 4.  Mayor Margolis made a statement regarding the animal shelter and maintenance.  Councimember Schupp provided the following announcements:  Dallas County Early Voting starts October 23 and goes through November 3 at the Annex Conference Room, located at 4004 Main Street. Times vary. Dallas County Election Day Voting Rockwall County Early Voting will be held at the Rockwall County Library located at 1215 E. Yellowjacket Lane in Rockwall. Times vary. Rockwall County Election Day Voting will be held at the new Utility Customer Service Center located at 6602 Dalrock Road in Rowlett from 7am to 7pm. The Library will have a Book Sale on Saturday, November 4 from 10 am to 5 pm. Join the Friends of the Library for early access to the Book Sale on Friday, November 3. Ifyouj join the Friends the week of October 15, you will be entered into a drawing for a Kindle Fire as part of! National Friends The Taste of Fall Farmers & Craft Market happens every Thursday through October 26 at the Lunch on the Lawn will occur every Monday int the month of October at the Downtown Green from Celebrate DiversCity will be held on Saturday, October 21 from 4 p.m. to 7p.m. at the Downtown L  will also be at the Annex Conference Room from 7ami to 7pm on November 7.  Additional information is available on the City's website.  of Libraries Week! Visit rowlett.com/lbrary for more details. Downtown Green from 5:30 p.m. to 8:30 p.m.  11a a.m. to 2 p.m. Rowlett Green.  City of Rowlett  11489    Trunk or Treat will happen on October 28 from 5 p.m. to 8 p.m. atl Pecan Grove Park. The Public Safety & Preparedness Expo will occur on Saturday, November 4 at the Rowlett Mayor Pro Tem Shinder spoke regarding the featured dog, Lacey. She is a lovable mixed breed  Community Centre beginning at 11 a.m. to 2 p.m. and is available for adoption att the Animal Shelter.  Item 5 followed: this item. CITIZENS' INPUT This item followed Item 3E.  4.  1. Carolyn Boros, Rowlett - Animal Shelter 2. Cara Nanez, Rowlett - Animal Shelter 3. Kim Smith, Rowlett - Animal Shelter Manager 4. Beth Crockett, Rowlett - City Manager and. Animal Shelter Council did not receive Public Input Forms fori this meeting.  Item 3F followed this item. CONSENT AGENDA  5.  Item 5B was removed from the Consent Agenda. 5A. Consider actionapproving the minutes.  Consider action to approve minutes from the following City Council meeting(s): September 5, 2023 City Council Meeting, September 18, 2023 City Council Work Session, September 19, 2023_City  Council Meeting, and September 20, 2023 City Council Special Meeting.  This item was approved on the Consent Agenda. 5B. Consider actionapproving an election services contract.  Consider: action to approve ar resolution approving the Election Services Contract with the Rockwall County Elections. Administrator to provide elections services and to administer the City's Special Election for Rockwall County voters within the City for the November 7, 2023 Constitutional  Amendment Special and Joint Election, and runoff election, if necessary.  This item was removed fori individual consideration.  Councimember Bowers stated the new Utility Customer Service Building would be open for Election Day voting in Rockwall County on November 7, 2023; early voting will be at the Rockwall  County Library.  City of Rowlett  11490    A motion was made by Councilmember Bowers, seconded by Councilmember Britton, to approve the item as read. The motion carried with a unanimous vote of those members  present. The item was approved as RES-113-23.  5C. Consider action approving software maintenance and support services for the Police  Department.  Consider action to approve a resolution authorizing the City Manager to execute a purchase order for annual software maintenance and support services for the Police Department's software  applications in the amount of $193,439.74.  This item was approved on the Consent Agenda as RES-114-23. for infrastructure backup and offside Disaster Recovery Plan.  5D. Consider action approving the purchase of online data storage, support and maintenance  Consider action to approve a resolution authorizing a purchase order in the amount of $120,000 to an information technology vendor for online data storage, support and maintenance for infrastructure backup and offsite Disaster Recovery Plan and authorizing the City Manager to  execute the necessary documents to purchase said services. This item was approved on the Consent Agenda as RES-115-23.  5E. Consider action approving payment for cybersecurity managed security services.  Consider action to approve a resolution in the amount of $70,184.96 for cybersecurity assistance and protection services and to authorize the City Manager to execute the necessary documents to  purchase said services.  This item was approved on the Consent Agenda as RES-116-23.  5F. Consider action approving a payment for maintenance cost plan for the City's portion of the  Public Safety Radio System.  Consider action to approve a resolution approving the fourth annual payment in an amount not to exceed $230,000 for an eight-year maintenance cost plan with Motorola and the City of Garland for Rowlett's portion of the aran.MesquleRowet. Sachse (GMRS) Public Safety Radio  System.  This item was approved on the Consent Agenda as RES-117-23.  5G. Consider action approving a contract for medical control and continuing education for the  Fire Department.  Consider action to approve a resolution approving the fourth annual renewal of the 5-year contract with The Medical Center of Plano (MCP) for medical control and continuing education services for  the Fire Department in the amount of $80,600.00.  City of Rowlett  11491    This item was approved on the Consent Agenda as RES-118-23.  5H. Consider action authorizing the acceptance of grant awards and to execute the necessary  regional equipment transfer agreement.  Consider action to approve a resolution authorizing the City Manager to accept the ST/CP-2023 SHSP- City of Rowlett - PWERT Cache Enhancement #1 (#4827301)grant award in the amount of $25,000.00 and the ST/CP - 2023 SHSP - City of Rowlett - PWERT Cache Enhancement #2 (#4827501) grant award in the amount of $19,000.00, and accepting and approving regional equipment transfer agreements for grant awarded equipment under the 2023 State Homeland  Security Program.  This item was approved on the Consent Agenda as RES-119-23. 5l. Consider action authorizing the acceptance of a grant award.  Consider action to approve a resolution authorizing the City Manager to accept the ST/CP-2023 SHSP City of Rowlett - PWERT Vehicle Interdiction Trailer #4827201)grant award ini the amount  of $60,000.00 under the 2023 State Homeland Security Program. This item was approved on the Consent Agenda as RES-120-23. 5J. Consider: action approving a bid for office space renovations.  Consider action to approve a resolution accepting the bid of and awarding a contract to SDB Contracting Services in the amount of $75,895.67 ($68,996.06 plus ten percent contingency) for  renovation to areas in the Finance Department and City Hall. This item was approved on the Consent Agenda as RES-121-23.  6. 7.  INDIVIDUAL CONSIDERATION  MEMBERS OF THE CITY COUNCIL MAY REQUEST TOPICS TO BEI PLACED ONANAGENDA FOR A SUBSEQUENT MEETING. ANY DELIBERATION OR DECISION SHALL BE LIMITED TOAF PROPOSAL TO PLACE TOPIC ON THE. AGENDA FOR. A SUBSEQUENT MEETING.  There were no topics requested to be placed on ai future agenda.  Short break from 8:05 p.m. - 8:10 p.m.  TAKE ANY NECESSARY OR APPROPRIATE ACTION ON CLOSEDEXECUTIVE SESSION  MATTERS  No action was taken during the Executive Session.  8.  ADJOURNMENT  Mayor Margolis adjourned the meeting at 10:34 p.m.  City of Rowlett  11492    Bhkpb Blake Margolis, Maybr Approved on: October 17,2023  bctti Whthad Evette Whitehead, Interim City Secretary  City of Rowlett  11493