RESOLUTION 2018-01  A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TOLAR, TEXAS, CALLING A GENERAL ELECTION FOR THE OFFICE OF MAYOR AND TWO CITY COUNCILMEMBERS, PLACE FOUR (4), AND PLACE FIVE (5); ESTABLISHING THE DATES AND TIMES OF EARLY VOTING FOR SUCH ELECTION; ESTABLISHING A DATE FOR A RUNOFF ELECTION, IF REQUIRED; AND AUTHORIZING A CONTRACT WITH HOOD COUNTY TO  FURNISH ELECTION SERVICES AND EQUIPMENT.  WHEREAS, pursuant to the Election Code of the State of Texas and ordinances of the City of Tolar, it is provided that there shall be held in each municipality in the State of Texas, a  general election for the purpose of electing officials of said municipality; and  WHEREAS, the Tolar City Council has determined that a contract with Hood County Elections Administration for election services and equipment is in the best interest of the City of  Tolar.  NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF  TOLAR. TEXAS, THAT:  SECTION 1.  The City Council of the City of Tolar, Texas, at a regular meeting held this date, does hereby order an election of officers for the City of Tolar, Texas, to be held on the November 6, 2018 Uniform Election Day, for the purpose of electing a Mayor, Councimember for Place Four (4), and Councilmember for Place Five (5), who shall serve for a period of two (2) years or until their successors have been duly qualified. The candidate receiving the majority oft the votes cast for Mayor, Councimember Place Four (4), and Councimember Place Five (5), shall be declared  elected to such offices.  SECTION 2.  The Mayor is hereby authorized to execute a contract with the Hood County Elections Administrator for the purpose of having Hood County furnish all or any portion of the election services and equipment needed for the City Secretary to conduct the election. The contract document and election services provided there in shall conform to Chapter 31, Subchapter D, of  the Texas Election Code and other applicable statues and laws.  SECTION 3.  The election services contract shall provide (a) all election supplies and equipment to be used for early voting by personal appearance and on election day, (b) notification and training for election judges and clerks, (c) an estimate and final payment terms for the election services provided, (d) agreements for early voting equipment and voting machine rental, and other  procedures to conduct the election.    SECTION 4.  Combined ballots may be utilized containing all oft the offices and propositions to be voted on at each polling place, provided that no voter shall be given a ballot or permitted to vote for any office or proposition on which the voter is ineligible to vote. Returns may be on forms, which are individual or combined, and the Hood County Election Administrator shall be designated as the  custodian of the combined records.  SECTION 5.  Jenise 'Crickett' Miller, Hood County Elections Administrator, 1410 West Pearl Street, Granbury, Texas 76048, is hereby appointed as Early' Voting Clerk. Applications for ballot by mail must be received (not postmarked) no later than the close of business on Friday, October 26,  2018.  SECTION 6.  Early voting by personal appearance shall be conducted at the Hood County Annex 1, Early voting by personal appearance will be Monday, October 22, 2018 through Friday, November 3, 2018 from 8:00 a.m. - 5:00 p.m., on Monday, October 22, 2017 through October 26, 2018 from 7:00 a.m. -7:00 p.m. on Monday, October 29, 2018 through October 30, 2018 and Wednesday, November 1, 2017 through Friday, November 3, 2017 from 8:00 a.m. - 5:00 p.m.  1410 West Pearl Street, Granbury, Texas 76048.  SECTION' 7.  All residents, qualified voters, determined by thel laws oft the State of Texas and ordinances of the City of Tolar shall be qualified to vote at such election. Voting on Election Day, November 6, 2018, shall be conducted between the hours of 7:00 a.m. and 7:00 p.m. at the following  locations and opened to all voters in Hood County.  Acton Baptist Church 3500 Fall Creek Hwy, Granbury Generations Church 5718 E Hwy 377, Granbury Lakeside Baptist Church 500V W. Bluebonnet Dr., Granbury Pecan Activity Center (PAC) 9145 Plantation Dr., Granbury The Way Church 4332 E Hwy 377, Granbury  First Baptist Church 1851 Weatherford Hwy, Granbury Hood County Annex 1 Meeting Room 1410 W Pearl St, Granbury Lipan Church of Christ Fellowship Hall 119 N Caddo St, Lipan St Frances Cabrini Catholic Church 2301 Acton Hwy, Granbury Tolar Community Center 120 Tolar Cemetery Rd, Tolar    SECTION 8.  Application for candidacy to the offices of, Mayor, City Councimember Place Four (4) and Councimember Place Five (5) shall be made to the City Secretary of the City of Tolar beginning 8:00 a.m., Saturday July 21, 2018, and not later than 5:00 p.m., Monday, August 20, 2018, in manner and form as prescribed by law, and the ordinances of the City of Tolar, Texas, The names of eligible and qualified candidates for such office shall be placed on the ballots for such election by the City Secretary at the time in the manner prescribed by law, and the  ordinances of the City of Tolar.  SECTION 9.  The results of the election shall be certified, canvassed, and returned in the form and manner prescribed by the laws of the State of Texas and the ordinances of the City of Tolar.  SECTION 10.  The notice oft the election herby ordered and called shall be promulgated, published and posted in keeping with the laws of the State of Texas, and the ordinances of the City of Tolar.  SECTION 11.  Any runoff election required for the election of Mayor and the members of the City Council of the City of Tolar, Texas following the regular election of November 6, 2018, shall be held in accordance with Section 2.025 (a) Election Code of the State of Texas, and as agreed to  between the City of Tolar and Hood County Elections.  SECTION 12.  The Mayor and City Secretary, in consultation with the City Attorney, are hereby authorized and directed to take any and all actions necessary to comply with the provisions of federal and state lawi in carrying out and conducting the election, whether or not expressly ADOPTED at a regular meeting oft the Tolar City Council on the 18th day of June 2018.  authorized herein.  E446  ATTES:  "IS OF TOL  Wer -  pagpeglsa  TEXAS    EXHIBIT B: ELECTION JUDGES  (As of June 6, 2018; these judges' terms expire July 31, 2018. Commissioners Court will be appointing new judges in August. Once the judges have been approved, I will send the new list to  each entity holding an election.)  Election Day Vote Centers Annex 1  Presiding Judge Terry McNew Pat Bergeman Margo Walsh Mark Shackelford Bobby Mabery Pamela Colberg Walter Baldree Stephen Foster Betty Knox  Alternate Judge Shriley Ledford Harold Granek Berni Mull Ralph Gomez Duane Strickland Nick Cangiamilla Bob Cantrell Elizabeth Mercer Kelly Malleck  First Baptist Church Jerry Robinson  Pecan Activity Center Acton Baptist Tolar Community Center Generations Lakeside Baptist Church Lipan Church of Christ St Frances Cabrini Catholic Church The Way Church  Page 7of8    EXHIBIT C: ESTIMATED COST OF ELECTION  Each participating Authority's share of election cost will be a pro rata share of the total costs incurred by the Elections Administrator in connection with the administration of elections of other entities held at the same time as the election. Participating Authority's share of the costs will be determined as follows: The number of registered voters in each individual Participating Authority will be divided by the number of all registered voters of all Participating Authorities to determine each entity's pro rata share expressed as a percentage, which will then be multiplied against each of the allocated costs as itemized on the final Total Cost report/invoice submitted to each If the County acquires additional equipment, different equipment, or upgrades existing equipment during the term of this contract, the charge for the use of the equipment may be reset by the Hood  Each  Participating Authority after the election.  County Commissioners Court.  Early voting and Election Day personnel: $10/hr Early voting ballot board: $10/hr Election supplies: Publication of notices: $300-500 Site support: $4400 Programmang/Pinting: $1000-5000 Absentee Ballots Mailed: $50-250 Wifi: $80-200 Ivotronic voting machine fee: $1000-7000 Uhaul fee: $250-400 Administrative fee: 10%  11 polling locations (1 early voting, 10 Election Day) X  $15.00 each (Divided between entities)  Page 8 of8