TOLAR CITYC COUNCIL MINUTISMAYIS2TA REGULAR MEETING  The City ofTolar Council: met on Monday, May 15,2023,at6P.M.  Present: Matt Hutsell, Mayor  Craig Davis, Place 1 Sally Grimes, Place2 Chip Foster, Place 3,1 Mayor) Pro Tem Brian Gall, Place 4 Kevin Fron, Place 5  City StaffPresent: Michelle Burdette, City Secretary  Amy Herr Daniel Wilson, Public Works Dir. Ray Wilson  CALLTOORDER ROLLCALL  Thel Meeting was called to order at 6P.M.  Craig Davis, Sally Grimes, Chip Foster, Matt Hutsell, Brian Gall, and] Kevin Fron were present.  PUBLICHEARING subdivision and re-plat. CITIZENS. APPEARANCE  1.) Tor receive comments: regarding ai request for a: zoning change forj property known as 108 W. .6hSt, .386 acres from Single Family Residential (8000 sf) (R8) to Single Family Residential (6000s sf) (R6),  Bo Bird, HOA President ofParkview Circle, presented concerns regarding the new construction vehicles coming through the neighborhood instead oft using the main entrance, North FM: 56. His conçerns were the Children's safety and the damage the weight of thet trucks may cause to existing city  streets.  He also offered to gift 4.1 acres of common area to the City ofTolar. APPROVALOEMINUTES-REGULAR MEETING  April 17, 2023, Regular meeting Motion carried 5/0. OLD BUSINESS  Motion: by Sally Grimes, second by Craig Davis to approve the April 17th, 2023 minutes as presented.  1.) Discuss and approve Ordinance. 2023-04 amending The City ofTolar's Drought Contingency Plan  (DCP)p passed by Ordinance 2000-11.  Motion: by Chip Foster, second by Kevin Front to approve as presented.    Motion carried 5/0  1.) To discuss and approve updates to' The ChyofTolar'semployel handbook  Motion: by Chip Foster, second by Sally Grimes to approve as presented. Allowing the city employees to accrue sick leave and offering a vacation buyout for accrued vacation time. Brian  Gall voted no. The Motion still carried 4/1  NEWBUSINESS  1.) To discuss andj possibly approve the zoning change request for property known as 108 W.6St, .386 acres from Single Family Residential (8000 sf)(R8) to Single Family Residential (6000sf)(R6),  subdivision, and replat. Motion carried 5/0.  Motion: by Sally Grimes, second by Chip Foster to approve as presented.  2.) To discuss and approve thel Final Plat for Tolar Oaks.  Motion: by Chip Foster, second by Craig Davis to approve the Finall Plat for Tolar Oaks.  Motion carried 5/0.  3.) To discuss and accept thel Dedications ofThel Public Improvements named on' Thel Parks ofTolar Final  Plat.  Motion: by Chip Foster, second by Sally Grimes to approve the Dedications.  Motion carried. 5/0. requirements. Motion carried 5/0.  4.) Tod discuss and possibly approve Ordinance: 2023-03 Governing the use ofj public rights of way and property and construction within the city public rights of way; establishing application and permit Motion: by Sally Grimes, second by Craig Davis to table until the next meeting. 5.) To discuss and possibly approve al Memorandum of Understanding (MOU) pertaining to Communications, Coordination, andj jail access between The City ofTolar Police Department and The Hood County Sheriff's Office and authorizing Mayor Hutsell to sign above described MOU following  approval by thel Hood County Commissioners Court. Motion: by Kevin Fron, second by Chip Foster.  Motion carried 5/0 projects. Motion carried 5/0.  6.) To discuss and possibly approve Resolution: 2023-01 supporting The City ofTolar's application to the Texas Department ofTransportation's: 2023 Transportation Alternatives Set-Aside (TA) call for  Motion: by Craig Davis, second by Sally Grimes to approve as presented.  7.) To discuss the Request for Qualifications (RFQ) received and approve a City Attorney. Motion: by Craig Davis, second by Sally Grimes to approve Hyde Law Firm.  Motion carried 5/0.    8.) Todiscuss and possibly approve Ordinance 2023 -05 amending the CiyofTolarsGeneral Fund  Budget, adding linei items for Police Department Funding. Motion: by Craig Davis, second by Chipl Foster to approve as presented.  Motion carried: 5/0. 9.) Approval ofall financials. Bank Reconciliation Statement of] Financial Income and Expenses Expenses by' Vendor Detail Profit & Lossl budget VS. Actual Motion carried 5/0. STAFFI REPORTS  Motion: by Chip Foster, second by Craig Davis to approve all: financials as presented.  1. Public Works: Given byl Daniel Wilson, Public Works Dir. 2. Planning & Zoning: Given by Michelle Burdette, City Secretary 3. Codel Enforcement: Given by Michelle Burdette, City Secretary  4. Administrative: Given by Ray Wilson 5. Council: None EXECUTIVE: SESSION  The council may enter into a closed or Executive Session to discuss the following items postedi in Executive Session orseek legal advice from the city attorney pursuant to the Texas Local  Govermment Code Sections/s) 551.04  Motion by Chip) Foster, second by Sally Grimes to enter into executive session at 6:50 P.M. a.) Pursuant to Section 551.074 of the Texas Government Code Personnel Matter. ACTION ON ITEMSTAKEN UP IN THE EXECUTIVE SESSION: None  Motion carried: 5/0  1.) Personnel matters.  Motion by Chip Foster, second by Sally Grimes to adjourn the executive session at 6:52 P.M. and reconvene  into regular session. Motion carried 5/0 ANNOUNCEMENTS The city hall will be closed on! May 29, 2023, for Memorial Day. Regular meeting. June 20, 2023@6P.M.  *  ADJOURN Motion carried 5/0. APPROVED: Matt Hutsell, Mayor ATTEST:  Motion: by Sally Grimes, second by Brian Gall to adjourn thei meeting at 6:581 P.M.  TEXAS  Michelle Burdette, City Secretary