Special Citizens Bond Advisory Committee  Thursday, June 13,2019 Meeting Minutes  The Special Citizens Bond Advisory Committee of the City of Denton, Texas convened in a meeting on Thursday, June 13, 2019, at 6:00 p.m. in the City Council Work Session Room, Main  City Hall, 215 E. McKinney St., Denton, Texas.  PRESENT: Committee members: Tammy Bradley, Peggy Capps, Jennifer Collins,  John Crew, Pati Haworth, Nanci Kimmey, Diana Leggett, Queen Janata Montgomery, Susan Parker, Eric Pruett, Suzanne Rumohr, Janet  Shelton, Nathan Tune, and Patrick Smith.  ABSENT: Randy Robinson, Tim Crouch, Cody Lewis, Kate Lynass,  STAFF PRESENT: Todd Hileman, City Manager, Mario Canizares, Deputy City Manager,  Sara Hensley, Assistant City Manager, Antonio Puente, Jr., Chief Financial Officer, David Gaines, Director of Finance, Todd Estes, Director of Capital Projects, Pritam Deshmukh, Deputy City Engineer, Daniel Kremer, Deputy Director of Operations, Nick Vincent, Budget Manager, Brian Hogan, Assistant Controller, Nancy Towle, Treasury Manager, Ryan Adams, Deputy Director of Public Affairs and IGR, Randee Klingele, Senior Budget Analyst, and Theresa Jaworski,  Executive Assistant and Recording Secretary.  Pat Smith, Committee Chair, brought the meeting to order at 6:00 p.m.  ITEMS FOR CONISDERATION: Committee meeting minutes.  A. CBAC19-010- Consider approval of the May 30, 2019, Special Citizens Bond Advisory Following a request for corrections in the meeting minutes by Committee member Eric Pruett, a motion was made by Pati Haworth to approve the corrected meeting minutes oft the June 6, 2019, Special Citizens Bond Advisory Committee. The motion was seconded by Susan Parker. Motion B. CBAC19-008- Receive a report and hold a discussion regarding Streets, Local Streets, Sidewalks, and Street Lighting projects for consideration in the proposed 2019 Bond  carried unanimously.  Program  David Gaines, Director of Finance, gave a brief introduction of the item explaining that working through the process some oft the numbers that are changing, and you will note a difference in the slides that will be presented. Following this meeting, those changes will be made SO that the  website reflects the same information.    Redlied- Covrecked Page  Special Citizens Bond Advisory Committee  Thursday, June 13, 2019 Meeting Minutes  The Special Citizens Bond Advisory Committee of the City of Denton, Texas convened in a meeting on Thursday, June 13, 2019, at 6:00 p.m. in the City Council Work Session Room, Main  City Hall, 215 E. McKinney St., Denton, Texas.  PRESENT: Committee members: Tammy Bradley, Peggy Capps, Jennifer Collins,  John Crew, Karen-Devinney Pati Haworth, Nanci Kimmey, Diana Leggett, Queen Janata Montgomery, Susan Parker, Eric Pruett, Suzanne Rumohr, Janet Shelton, Nathan Tune, and Patrick Smith.  ABSENT: Randy Robinson, Tim Crouch, Cody Lewis, Kate Lynass,  STAFF PRESENT: Todd Hileman, City Manager, Mario Canizares, Deputy City Manager,  Sara Hensley, Assistant City Manager, Antonio Puente, Jr., Chief Financial Officer, David Gaines, Director of Finance, Todd Estes, Director of Capital Projects, Pritam Deshmukh, Deputy City Engineer, Daniel Kremer, Deputy Director of Operations, Nick Vincent, Budget Manager, Brian Hogan, Assistant Controller, Nancy Towle, Treasury Manager, Ryan Adams, Deputy Director of Public Affairs and IGR, Randee Klingele, Senior Budget Analyst, and Theresa Jaworski,  Executive Assistant and Recording Secretary.  Pat Smith, Committee Chair, brought the meeting to order at 6:00 p.m.  ITEMS FOR CONISDERATION: Committee meeting minutes.  A. CBAC19-010- Consider approval of the May 30, 2019, Special Citizens Bond Advisory Following a request for corrections in the meeting minutes by Committee member Eric Pruett, a motion was made by Pati Haworth to approve the corrected meeting minutes oft the June 6, 2019, Special Citizens Bond Advisory Committee. The motion was seconded by Susan Parker. Motion B. CBAC19-008- Receive a report and hold a discussion regarding Streets, Local Streets, Sidewalks, and Street Lighting projects for consideration ini the proposed 2019 Bond  carried unanimously.  Program  David Gaines, Director of Finance, gave a briefintroduction of the item explaining that working through the process some of the numbers that are changing, and you will note a difference in the slides that will be presented. Following this meeting, those changes will be made SO that the  website reflects the same information.    Todd Hileman, City Manager, advised the Committee that after listening to comments from them at the last meeting and their requests to find a way to prioritize the streets in the first meeting, he began working with staff, meeting over the last couple of weeks on reprioritizing the streets and wanted tos share the thought process. He added that staff will continue to listen to the Committee's comments in working through the scenarios in developing the best strategy for streets. Todd Estes, Director of Capital Projects, introduced Dan Kremer, Deputy Director of Streets and Drainage Operations, and Pritam Deshmukh, Pritam Desmukh, Deputy City Engineer, who will be able toj provide information to share with the Committee and answer questions. Estes explained the focus on Proposition 2, specifically the streets portion. As Todd Hileman mentioned, the list has been reprioritized, same list, same roadways, but how staffrates as the highest priority projects to the lowest priority projects on Proposition 2. The prime focus was on improvements on safety and capacity, addressing the mobility and regional transportation network that takes our citizens to their destinations during the day, and adapting to the growth and changes in the community. The Committee discussed the role that TxDOT plays in projects at this time and the contractor's difficulty in hiring and issues with keeping workers to finish road projects, and the incentives and Estes continued with the work planned for Bonnie Brae and the reason for the partnerships with state and regional parties, University Dr. being a state roadway as well as 77 and Loop 288, the connection made with 77 and Loop 288, along with Council's approval of funding for design, and the resulting interest from the regional partners in funding to make it a reality. Staffi is resolving the majority ofhurdles for this project, moving iti into the full design, the technical issues are being resolved, the state's commitment to fund the piece from 77 to Loop 288, and the City's commitment going forward tol be working with the University of North Texas to acquire the rights- A discussion followed on the rapid development of homes and apartments, increased traffic, congested areas that results in traffic cutting through neighborhoods, the right-of-ways involved, and the developing plans for significant changes for I-35 in this area that will include TxDOT's graded on and off ramps, the cost per lane mile and all that is involved in arriving at the coS and Also discussed was the expansion of lanes on Bonnie Brae and how that will work, the improvements oft the bike lanes, sidewalks and street lights for the arterial roads, DME's work, all the considerations, while balancing a complete streets philosophy oni the road design plan forb bikes, such as the increased right-ofway areas, for pedestrians, bikes, motorists, the proximity ofschools, medical traffic. Staffis giving their best efforts in bringing the projects forward. Estes presented plans for Hickory Creek Road that was once a country road and is now handling increased commuter traffic, making the roadway take on a new character and it has not been able catch up. Residential development has taken off in this area. Today, the roadway between 2499 and 2181 and over to River Pass are under construction, with the design 95 percent complete, and staffi knows what will be put out there, just closing the gaps on fine details to get it out to bid.  disincentives to complete projects that are currently in place.  of-way.  the consideration that this is the most leveraged project.  2    Estes pointed out the design dollars that are already being put into ultimate alignment oft the entire segment. What is in place today will carry into 30 percent design for the entire length of this roadway and also gives the open door to the regional partners, Council of Governments, state, and county, to leverage the $34 to $35 million we are asking to $160 million. This becomes a very important connection, not just for Denton, but for other needs throughout the entire region that are met by this roadway. There are a variety of reasons why this becomes a very important part of leveraging those dollars. The Project in total is 30 percent design all the way to I-35W. The dollars we're working with COG and several other resources this summer to nail down, what would carry this construction all the way to 35W. Also emerging are partnerships coming to fruition with private development in this corridor because the City is planning and design already inj progress. As developers comes in, they pick up their share, building their half oft the roadway. Several developments are ready to go to construction as soon as they get their plans together and staffis nailing down what that design looks like, making them more willing to help out. Estes continued with the plans to build the initial piece that goes to 1830, and straightens Hickory Creek Road with its sweeping curves and has had multiple accidents. This piece will go straight over the floodplain and the railroad tracks, avoiding that conflict, to touch down at 1830. All of this is in the works to address the future service level in 2020 to 2035, when there will be high demand for this area. Considering the changes that come to bear with the remainder of these projects and have an idea of what to expect, staff did a traffic study oft the entire area from Hobson Road south, to Crawford Road, past I35W over to 2181 and 2499. This also provided an awareness of what the entire roadway would look like and where the traffic will go, as development comes in with resulting growth. By unlocking the southern segment, where most traffic goes to connect to 35W, 35E, and 2499 to go south, putting in Hickory Creek Road with four-to six lanes wide, traffic will not go north to ultimately go south, it will stay on Hickory Creek Road and go east and west. The project for Hickory Creek Road is one that leverages the most amount ofdollars sO that The Committee discussed the reduction in traffic stress for Ryan Road, the plans for a future park on 3771 north, project plans to build up: southeast Denton, the consideration ofa an elementary school in the area, if there will be a breakout of where the funding will come from, and Bonnie Brae's  the City's contribution is utilized in the biggest way.  going six lanes instead of four.  The Committee took a break at 7:04 p.m., and reconvened at 7:14 p.m.  Todd Estes addressed the local streets explaining the roadway segments within the City of Denton and their overall condition index (OCI) and the pavement condition index (PCI) or the overall condition of the roads. These roads are rank each score 0-100 that tells the health of the road. There are two components to the score. If just looking at the pavement it would be PCI or OCI is looking at the right quality of the road or is it smooth, can it pass a certain test on the smoothness or is there damage to the condition of the road. Every four to six years, a company called IMS drives a truck to assess the entire roadway network. The last assessment was in 2015  pavement condition index oft the road.  and roads have degraded from their last score.  3    To avoid spending $150,000 -$200,000 every year to have the roadway assessed we use computer modeling, tied into GIS to determine how the road will breakdown over time. This assessment is used to double check where our roadways are.. The City has been good about investing in road maintenance programs. These bond projects allow us to take the really bad streets and push them back into a high category and follow with heavy maintenance program sO that the streets will last Estes followed with graphs showing the pavement life cycle, explaining the difference between concrete and asphalt and how neglecting roads results in pot holes, big ruts and cracks. The City uses asphalt surface treatments that are low cost and can quickly turnaround the roadway 40 or5 50 years, as long as it is kept under a continuous maintenance program. As you begin the program, the streets in poor condition have to be brought up, sO that the maintenance program can run it Estes explained the streets histogram breaking out the different gradation and a description ofwhat The Committee discussed the thought process of deciding between using concrete or asphalt for roadways, the maintenance and replacement and what is the cost and time required or each, and Estes went over the process and options of project selection with advantages and disadvantages, the difficulty in planning alternative routes, resulting construction fatigue, and the advantage ofa methodology that lends to planning strategically where that construction will happen with better alternative routes for a longer period oft time, and the roadway construction costs. A discussion followed on what drives the difference in dollar per lane mile, plans for repairing Robinson Street, fixed by the bond programs in 2012 and 2014 and plans forr repairs in the proposed bond program, ifr maps are available for the streets repaired under the bond programs for 2012 and Estes presented staff's recommended options in street repairs combining neighborhood and lower OCI streets that need immediate attention and the reasoning used to determine the priorities, and The Committee discussed a combination map showing the neighborhood and lower OCI streets, clarification on staff's options to take care of streets below 20 OCI and the three neighborhood sections stafflisted, the areas covered, ai request for thel list or map ofs streets discussed, ifsidewalks and lighting would be included, and ift that could be presented as a complete package, historical data that might be available on the very poor streets, information on the most recent road repairs made in southeast Denton, the possible trade-offs in streets to consider with a cap on how far to go and what could be traded or wait on some street repairs, and the projects to consider in the Estes presented the Robinson Road project, the state's work on 2499, and the City's going forward  longer.  over the long term. they mean with timespans.  the plans to implement this in the current projects.  2014.  the transition from one methodology to ai more efficient methodology.  remaining meeting time and those than can be considered at another meeting. from 2499 for a Robinson Road connection to Teasley, with the same design.  4    Estes followed with the Ryan Road project, looking at flexibility in the program and the demands on Ryan Road that will be minimized when Hickory Creek is built out. At most, Ryan would be at three lane section with trails, bike side paths, a very connectable walkable scenario that ties into an existing trail corridor and a three lane roadway in between both intersections, doing major The Committee discussed the difference in flexibility of moving funds for the options oft the $10 million with just the intersections and redo the roadway with option to use balance for another projects for streets or lighting, etc. The $25 million option improves the entire length roadway, resolves drainage issues, includes all the esthetics, makes it safer for the schools, advantages and disadvantages to go across to Vintage, the flexibility in spending and timing an advantage oft the Estes presented the. Jim Christal Road project is that development area with infrastructure is going forindustrial development and large scale commercial distribution centers. The ask for this project is for design dollars to get this in place sO that when the large developments come, the design is complete, and they, just need to build their piece oft the road. The disadvantage to the developers doing the design and the road whoever is first, will dictate where the road goes. When the City designs where the road will be, there is an opportunity to enter into more private partnerships. There is a value to the developers are aware oft this cost savings and more willing to build the road and not have to pay $300,000 or $400,000 for the design their piece of the road. That is where these funds are leveraged as development comes in, brings impact fees into the area, other partnerships that do exist and have an interest here will allow us to go immediately to construction The Committee discussed the advantage of this project in taking the pressure off of Airport Road when it goes into construction, a connection to I-35W and the association with Airport Road as a Estes gave an update on Sherman Drive. Originally discussed with City Council, the outer loop has received a lot ofattention from Council of Governments who would like to get from 35 all the way over to McKinney. It is about a 235 mile loop around the entire metroplex area, designed to get people quickly around and alternate route. There is a lot oftraffic on the farm to. market roads from Prosper, Valley View, and other areas north of the City, taking other roadways to get to Denton. When discussing this with the state and Council of Governments on whether a four or six lane highway makes sense, as we are seeing a ton of residential neighborhoods coming and a lot ofo commuter traffic coming what this really looks like is a spur between the outer loop and Loop This was discussed with both parties and Council of Governments is pushing TxDOT to take this on as their own project. In the long run, it will be a highway, main lane with frontage roads that connect those two loops. Once inside Loop 288, it will be back to the primary arterial roadway. The Committee discussed the work on Sherman as no cost to the City, a schematic that shows the  improvements at those intersections at 2181 and 1830 that staff recommends.  fire station there and new substation planned for that area.  as quickly as possible.  TxDOT project.  288.  outer loop, and the responsibility for the maintenance on this highway.  5    Smith stated that the presentations on projects for sidewalks and streetlights will be deferred until C.CBAC19-009- Hold a discussion regarding objectives and structure oft the Finance Task Force. Chairman Smith reported that the Committee approved forming a Task Force to look at key questions including some that were in the charter from the Council. A key assumption the task force will review is a four percent growth in assessed value that may appear conservative when looking at an approximate ten percent growth in appraised value over the last few years. Some of 1. What would it take to stay at the effective tax rate? What would be included and not included ifwe just stay at the effective tax rate? The City Manager had some comments on that and there  the meeting next week.  the questions we want to work through are:  are legislative changes that would impact that.  2. What are the growth assumptions that would avoid a tax rate increase? not expect in ai reasonable timeframe or over the next four to five years. 4. What can we achieve without increasing the citizen's tax rates?  3. What will be the future tax base? Looking at all these green areas, what should we expect and  5. How much a tax rate increase would we, as a formal body, collectively, be willing to propose? Those are the questions that the Task Force will be working through and bring back recommendations to this group for consideration. Bringing this all together, we will have a list of projects and what we think the funding level should be to take that complete package to the City Committee member Peggy Capps asked for a list of the members ofthe Task Force. Smith named the members of the Task Force: Patrick Smith, John Crews, Janet Shelton, Susan Gaines added that the intent is that the Task Force meetings will be open, public meetings and located at Main City Hall SO that they can be recorded. Looking as the scenarios on growth, we The Committee requested the meeting for the Task Force to meet on Thursday, June 27 at 3:00  Council.  Parker, Eric Pruett, Tim Crouch and Randy Robinson.  can talk through how we determined the assumptions.  p.m.  2. CONCLUDING ITEMS  Eric Pruett expressed appreciation for the presentations with options and set out the priorities, over the past decade, the mobility and bike plan has started to come together and there seems there is a taking advantage of existing projects, wider streets here and there, and perhaps a proposal for a small portion of the streets program could be used for streets ini the 20-45 range, ifit directly aids making the missing connection ini the mobility plan for multi-mobile access, ifas small investment make a big difference, there were questions on how it was put together and implemented there  were lot of missing pieces in a variety of places.  6    There is currently a contract with a design professional to help do a complete overhaul of the mobility plan and have a Master Thoroughfare Plan, Bike Plan, Pedestrian Plan combined with the ADA Transition Plan for a complete mobility plan, keeping in mind, this will need to be contact sensitive on where one is supposed to be, street methodology, developing a much better, comprehensive CIP. That is where staffi is proceeding now and over the next six months to a year, there willl be multiple ways to become involved with public meetings, and ways to access the maps Gaines reminded the Committee that there has been a lot of great questions in the meetings and by emails. Staff is trying to address as many as possible during the presentations. After we get through next week and the follow-up on the presentations, we will be able to get a list of all the questions. We are working through them and will provide the questions through the presentations or by memos in future meetings to see all that written out. We are keeping track of them and will Following questions on the meeting room and recording contributions that the Committee members make, Susan Parker made ai motion to adjourn, followed by a second from Janet Shelton  ofthe distribution oft the bond funding for the failing streets in the SE Denton.  come back to you.  the meeting adjourned at 8:18 p.m. Meeting Minutes on June 27,2019.  The Special Citizens Bond Advisory Committee approved with changes the June 13, 2019,  fadaa  AruDusak THERESAJAWORSKI RECORDING SECRETARY CITY OF DENTON, TEXAS  PATRICK SMITH COMMITTEE CHAIR CITY OF DENTON, TEXAS  7