City of Richland Springs  Minutes of City Council Meeting on February 12th, 2023  Meeting: Discussion of the ongoing projects and regular business of the city Council Members: Aaron Bessett, Franky Soto, Jessica Scales, Larry Crump, and. Jason Lewis Called to Order/Location: 07:03pm at City Hall, waited on attendees  Council Attendees: Mayor Frank Pearce Note Taker: Jessica Scales  City Officials Present: Mayor, Frank Pearce; Mayor Protem, Aaron Bessett; Secretary, Jessica  Scales; Larry Crump; City Water Manager, Chris Perry Absent: Treasurer, Franky Soto; Jason Lewis Guests/Citizens Present: none 7:03pm 1. We opened the meeting with a prayer. 7:03pm 2. Guest and Citizen Participation: none  7:03pm 3. We discussed and approved all the previous minutes from 3 meetings (one regular, two special) last month. A motion to approve the minutes was made by Aaron Bessett, 2nd by 7:12pm 4. We discussed the payment of bills for the City, and the Water, Sewer, and Garbage Dept (WSGD). Nothing out of the ordinary, all payments on track. Aaron Lewis made a motion  Larry Crump, passed by unanimous vote 3-0.  to accept the bills, 2nd by. Jessica Scales, passed by unanimous vote 3-0. 7:19pm 5. We discussed the monthly reports for the City, and' WSGD:  -TCEQ did our audit last week, 8 notations/faults, city already addressing all issues: well packing, chlorine meter, back flow stopper, incorrect meter, possible incorrect readings, -Deena sent an email with the most recent updates on USDA project overall. STILL waiting on review/approval step, the final step. They are aware we may miss grant deadline because of their own delays. We may also qualify for additional funds for project, looking into that as well. TCEQ still has also not given us any preliminary numbers for wastewater, advised us should be -TruClear feels they will not meet water requirements and can't start the study proposal for watershed until those are met. They have had someone out weekly to monitor, changed filter -TCEQis holding us up on aspects of our projects at this time, we have requested an extension.  quarterly report sent from wrong meter, etc.  done by August 1s.  and have been 'batch mixing. We continue to wait on project approval. 7:30pm 6. Rolling Agenda Item: Sheriff's Office Report  No deputy present. It was mentioned the county has hired on Chad Ashworth part time to  patrol the Richland Springs area.    7:33pm 7. We discussed the agreement with Oncor to install more. streetlights. The agreement would have Oncor come out and install pole if needed, install lighting of our choosing, and maintain the light for us. There is a monthly point of service fee of 58.44, and depending on the types of lights we want, would range from $11-13 dollars per light, plus the cost of electricity, bringing each light to "$18-20 dollars monthly. We could add more lights along the way as well. Toi install 3 lights at highwaylbiggert type, more cost), and 3 in town(mid range), would cost about a monthly minimum of "$175. Discussed locations. Discussed this bill being a permanent addition to bills. Not deadset ont town locations yet, only highway lights. Decided to poll the community to see where they believe we need more lighting. Decided to also ask sheriff's deputies where they believe more light would be useful. Will discuss again in future. No action  taken at this time.  7:53pm 8. Rolling Agenda Item: Drought Contingency Plan  We discussed the drought contingency plan and its current stage. The well is still sitting around 20' with ongoing small showers. Decided to leave at current stage til spring, Stage 2. No action 7:53pm 9. We discussed the ongoing old water office construction project. Updates from contractor include price change for thicker insulation, and roofing adjustments plus insurance program TIPS fee. The bond was also applied bringing the total for the project to $122,372.64. They still need to price out HVAC: and asked about type of unit we prefer, discussed multi unit, tol be able to cool/heat only certain parts of building at at time to conserve power. Contractor  taken.  will be out next week to look over all and discuss. 8:03pm 10. Rolling Agenda Item: Eclipse 2024  There will be a county wide townhall meeting on March 3th, 2024 at 6pm at the San Saba Civic Center, for citizens to attend and ask any questions or voice any concerns they may have. 8:06pm 11. We discussed moving the April &t, 2024 council meeting to the following week to avoid any issues taking place after the eclipse that same day. Motion to move the regularly scheduled city council meeting from 4/8/24 to 4/15/24 due to eclipse activity. Motion made by  Aaron Bessett, 2nd by. Jessica Scales, passed by unanimous vote 3-0.  8:08pm 12. Mayor Reports:  -Wallace Controls coming to fix switch for pumphouse, has been having to be done manually by the city. There is a grant that will reimburse us for the costs of amount spent by' WSGD. Old wiring also needs to be removed, and packing redone, supplies purchased already. -vent pipe on pumphead getting water back, should not. Possible leak in the threading, will Juice's Septic pumping had to be called to pull upi the 'thick sludge blanket' on tank, was too thick and heavy for us to remove ourselves. Buildup problem was because it hadn't been done  need to be repaired.  in so long(almost 10 years), sO we will start scheduling bi-annual cleaning.    -Joe Stewart ready to start community service next week, will be working off hours over 3 days, No further newi information at this time. Noi further discussions needed at this time. No  cutting and trimming trees along streets and patching potholes.  executive session needed.  8:19pm 14. Motion to adjourn meeting made by Aaron Bessett, 2nd by Larry Crump, passed by  unanimous vote 3-0. End of meeting.  - balu Secretary, Jessica Scales  Mayor, Frank Pearce  u  AlR