City of Richland Springs  Minutes of Special City Council Meeting on Wednesday, May 22"d, 2024  Special Meeting: Discussion of the TWBD project engineering sealed proposals  Council Members: Aaron Bessett, Jessica Scales, Larry Crump, Johnie Reeves, and Dale Mckinnerney  Council Attendees: Mayor Frank Pearce Called to Order/location: 4:00pm at City Hall Note Taker: Jessica Scales Absent: none  City Officials Present: Mayor, Frank Pearce; Mayor Protem, Aaron Bessett; Secretary, Jessica Scales; Guests/Citizens Present: George E. Lazaro and George W. Lazaro with Fulcrum Engineering  Larry Crump; Dale Mckinnerney; City Water Manager, Chris Perry  4:00pm 1. Opened meeting with a prayer. 4:01pm 2. Citizen Participation: none counsel fori the TWBD project. For engineer:  4:01 pm 3. Discussed and evaluated all sealed proposals for an engineer, a financial advisor, and bond  George E. Lazaro and son were present to give their business proposal for Fulcrum Consulting Services to the council. Council was provided with a Request for Evaluations portfolio. We discussed business history, work experience, references, costs, time lines, construction and permit procedures, Sealy Engineering Inc was not present due to scheduling conflict, but also provided us with a Request for Evaluations portfolio. It covered the same topics: business history, work experience, Council members filled in evaluation criteria sheets based on information provided. Tallied all and created average points for each. With just council members, Fulcrum received 93 points and Sealy received 86. With input from the mayor, Fulcrum receives 84 points, and Sealy 86. Very close. Discussed who to choose with such similar proposals and histories. Considered all opinions because of Ar motion was made tot tally up the evaluation criteria sheets and check the totals and averages, determine the winner, pre-select the engineering firm based on the results of the tally average of council and mayor, and then vote for approval, pending reference checks by the city. That motion was made by Aaron Bessett, 2nd by Jessica Scales, and passed with a vote of 4-1, Larry and The only proposal was submitted by Hilltop Securities. We have already used their services before and A motion was made to choose Hilltop Securities as our financial advisor for the TWBD project. The motion was made by. Johnie Reeves, 2nd by Aaron Bessett, and passed by unanimous vote! 5-0. We received two submissions from Norton Rose Fulbright and Bickerstaff. Discussed and  and everything that would be handled by them in general fori the entire project. references, costs, time lines, construction and permit procedures as well.  such a large project.  Johnie yay, Dale nay. Fori financial advisor: discussed using them again. For bond counsel:  reviewed proposals. Chose Bickerstaff due to previous experience with the city.    A motion was made to accept Bickerstaff as our bond counsel. The motion was made by. Johnie  Reeves, 2nd by Dale Mckinnerney, and passed by unanimous vote 5-0.  5:40pm 5. We discussed financing for the old water office project using Government Capital Corporation and Resolution. Reviewed choices for Amortization Schedule detailing years for payment, interest rates, and principal amounts to be paid yearly. Choose between a! 5 year plan and a 7 year Amotion was made to accept the five year amortization plan with Government Capital Corporation Loan toi finance the remainder of the old water office project. The motion was made by 6:00pm 6. We discussed the city purchasing a new lawnmower to replace the one that died. Went over prices and models from multiple area wide dealers. Discussed engine, deck: size, and capabilities. All choices are 48" deck with Kohler motors. Discussed prices. Some council members would like the cheapest option because all are SO similar and potential cost of future repairs. Other council members wanted to pay more for extra features like solid chassis and commercial frame, the difference being $2,550. Did not consider highest priced on list; prices ranged from $3,950- - $8,399. Discussed. A motion was made to select mid range mower Gravely 2THD for $6,500 from Bill's Tractor in Dublin. The motion was made by. Johnie Reeves, 2nd by Dale Mckinnerney, and passed by a vote of3 3-2, 6:07pm 7. Discussed the status of the old water office project at this time. Construction currently in progress and ont track. Roofers will be out next week to begin their portion of the build. No further 6:08pm 8. Discussing removing past members of council Franky Soto and Jason Lewis, from bank authorization card, and adding new members Johnie Reeves and Dale Mckinnerney. Amotion was made to remove Franky Soto and Jason Lewis from the bank authorization card and add Johnie Reeves and Dale Mckinnerney to the bank authorization card. The motion was made by Aaron Bessett, 2nd by Larry Crump, and passed by unanimous vote 5-0.  plan. Difference is almost $10K.  Dale Mckinnerney, 2nd by Larry Crump, passed by unanimous vote 5-0.  Larry yay, Aaron and Jessica nay.  discussion or action taken.  6:10pm 9. Mayor Reports:  Only update at this time is the city is still working towards finding bids and contracts for our ongoing project, Phase2 of the water office which will require electrical work, plumbing etc. No executive session needed. Final discussion, for council announcements from Chris, a personal reply to him via call or text to acknowledge notes is all that is needed, in order to conform to the Open Meeting Act. Anyone replying to all is in violation of the Act. All council members advised. No action 6:15pm 10. A motion was made to adjourn the meeting. The motion was made by. Johnie Reeves, 2nd  taken. No further discussions.  by Larry Crump, passed by unanimous vote 5-0. Alh  Frank <Pearce  Jessica Scales  Auhe