MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF MARSHALL  JANUARY 12, 2023 6:00PM  Mayor Amy Ware called the Regular meeting to order in the Council Chambers,  City Hall at 6:00p.m. PRESENT:  MAYOR: Amy' Ware, District4 COUNCIL MEMBERS: Marvin Bonner, District 1 Jennifer Truelove, District 3 Amanda Abraham, District 6  Leo Morris, District2 Reba Godfrey, District 5  ABSENT: Micah Fenton, District 7 (excused Motion: Bonner Second: Godfrey  Vote: 6:0)  ADMINISTRATIVE STAFF PRESENT: Terrell Smith, City Manager Eric Powell, Public Works Director Randy Pritchard, Support Services Director Nikki Smith, City Secretary/Payroll Accountant LeAnne White, Economic Development Manager PRESENTATIONS & PROCLAMATIONS MUSIC APPRECIATION RECOGNITION.  Christol Hall, HRI Manager Cliff Carruth, Police Chief  Scott Rectenwald, Acting City Attorney Dawn Jones, Finance Director  INVOCATION & PLEDGE: Mayor Ware  1.  LeAnne White, Economic Development Manager, stated the Governor's Office designated the City of Marshall as one in less than 40 Texas Music Mayor Ware read a proclamation designating Marshall, Texas as a Music Friendly Community and thanked the Staff and volunteers for all of their  Friendly Communities.  hard work to obtain this designation. CITIZEN COMMENTS West Meredith Street.  2.  Robert Hurd, 1703 West Meredith Street, spoke regarding poor drainage on Reverend James Bell, 4516 S Hwy 154, provided information regarding the many accomplishments and community involvement of the late Mrs. Willie Jean Birmingham and his support in naming the council chambers after her. Titus Buffin, 2901 Tower Drive, provided information regarding the many accomplishments and community involvement of the late Mrs. Willie Jean Birmingham and his support in naming the council chambers after her. Theressa Hudson, 602 Elm, provided information regarding the many accomplishments and community involvement of the late Mrs. Willie Jean Birmingham and her support in naming the council chambers after her. Chad Sims, 4701 FM 2625 E, provided information regarding the many accomplishments and community involvement of the late Mrs. Willie Jean Birmingham and his support in naming the council chambers after her.    City Council Meeting January 12, 2023 Page 2  Christina Anderson, 4448 FM 3379, provided information regarding the many accomplishments and community involvement of the late Mrs. Willie Jean Birmingham and his support in naming the council chambers after her.  3. 4.  ITEMS TOBE WITHDRAWN FROM CONSENT AGENDA There were no items withdrawn from the Consent Agenda.  CONSENT AGENDA  Councilmember Abraham made a motion to approve the Consent Agenda. Councilmember Truelove seconded the motion, which A. Consider approval of the minutes from the December 8, 2022 Regular B. Consider approval of appointments to the Main Street Board. C. Consider approval of amendment(s) to the City of Marshall Employee D. Consider approval of the 2023 City Council meeting schedule. CONSIDERATION OF ITEMS WITHDRAWN FROM THE CONSENT  passed with a vote of 6:0.  meeting.  Handbook.  5.  AGENDA  There were no items withdrawn from the Consent Agenda.  CITY MANAGER REPORTS AND REQUESTS FOR CITY COUNCIL  CONSIDERATION  6.  DISCUSSION REGARDING CIP PLANNING.  Dawn Jones, Finance Director, stated the CIP for fiscal years 2023 and 2024 is estimated at a little over $32 million, of which $15.5 million is unsecured. Dawn Jones introduced John Martin and Michael Martin, HilltopSecurities advisors, who provided information reading the issuance of John Martin provided scenarios for $18 million and $20 million debt issuance, the effects on the interest & sinking tax rate and the timeline for  debt. issuance.  Councilmembers asked questions and discussed.  Eric Powell, Public Works Director, provided a project list and explained the procedure for identifying the items on the list, prioritizing the items and  assigning costs.  Counciimembers asked questions and discussed. HOT FUND GRANT APPLICATIONS.  7.  LeAnne White stated nine applicants submitted requests for HOT Fund grants and what criteria must be met to qualify for a grant. LeAnne White provided a breakdown of the requested amounts, or facilities, from the applicants and the recommendations by the Visit Marshall Advisory Board,  which totals $94,194.    City Council Meeting January 12, 2023 Page 3  Councilmember Abraham made a motion to approve the funding as recommended by the Visit Marshall Advisory Board. Councilmember Godfrey seconded the motion, which passed with a vote of 6:0. CONSIDERAPPROVAL OF A CONTRACT WITH MOTOROLAFORI DATA MIGRATION, UNLIMITED STORAGE OF BODY CAMERA AND IN-CAR VIDEO,NEW BODY CAMERASAND ASSOCIATED COSTS. Cliff Carruth, Police Chief, provided information regarding a five year contract with Motorola for body camera and in-car video equipment and associated costs. Cliff Carruth stated the cost of $54,525 for the first year will be paid with funds from the 2022 budget, the 2023 budget will not be affected, and the cost for the remaining four years will be $32,525 per year  8.  beginning in fiscal year 2024.  Councilmembers asked questions and discussed.  Councilmember Godfrey made a motion to approve a contract with Motorola for body camera and in-car video equipment and associated costs. Councilmember Truelove seconded the motion, which passed  with a vote of 6:0.  9.  DISCUSSION REGARDING EASEMENT AND DRAINAGE.  Councilmember Godfrey thanked Mr. Hurd for speaking regarding this item and asked City Staff to review this issue and develop a policy to assist  citizens with drainage issues if possible. Councimembers asked questions and discussed.  10. DISCUSSION REGARDING A POSSIBLE NAME CHANGE FOR THE  COUNCIL CHAMBERS. Willie Jean Birmingham.  Councilmember Godfrey thanked the citizens who spoke regarding this item and asked for consideration of naming the council chambers after Mrs.  Councimembers asked questions and discussed.  Councilmember Godfrey made a motion to name the council chambers after Mrs. Willie Jean Birmingham in appreciation and recognition of her service for 60+ years to the citizens of Marshall. Councilmember Abraham seconded the motion pending a policy put in place for the naming/renaming of City facilities. The motion passed  with a vote of 6:0. EXECUTIVE SESSION  11. AN EXECUTIVE SESSION PURSUANT TO THE OPEN MEETINGSACT, CHAPTER551 OF THE TEXAS GOVERNMENT CODE UNDER SECTION 551.072. DELIBERATION REGARDING REAL PROPERTY: CONVENE IN EXECUTIVE SESSION TO DISCUSS MATTERS RELATED TO THE PURCHASE, EXCHANGE, LEASE, SALE, OR VALUE OF REAL 12. AN EXECUTIVE SESSION PURSUANT TO TEXAS GOVT. CODE SECTION B10/_CONSULTATONS WITH ATTORNEY" TO CONSULT WITHTHE CITYATTORNEY IN AN EXECUTIVE SESSION TO SEEK HIS OR HER ADVICE ON LEGAL MATTERS CONCERNING PENDING OR CONTEMPLATED LITIGATION AND UPON A MATTER IN WHICH THE DUTY OF THE ATTORNEY TO THE GOVERNMENTAL BODY UNDER THE TEXAS DISCIPLINARY RULES OF PROFESSIONAL CONDUCT OF  PROPERTY.    City Council Meeting January 12, 2023 Page 4  THE STATE BAR OF TEXAS CLEARLY CONFLICTS WITH THIS Councilmember Truelove made a motion to convene into Executive Session. Councilmember Abraham seconded the motion, which Councilmember Abraham made a motion to reconvene from Executive Session. Councilmember Truelove seconded the motion, which  CHAPTER.  passed with a vote of6 6:0. The time was 8:31 PM. passed with a vote of 6:0. The time was 9:08 PM. ACTION ITEM FOLLOWING EXECUTIVE SESSION DISCUSSION REGARDING REAL PROPERTY.  13. CONSIDER ACTION AS A RESULT OF THE EXECUTIVE SESSION  Councilmember Abraham made a motion to authorize Mr. Powell to negotiate easements as discussed in executive session. Councilmember Godfrey seconded the motion, which passed with a  vote of 6:0. 14. ADJOURMMENT  Councilmember Godfrey made a motion for adjournment. Councilmember: Abraham seconded the motion, which passed with a  vote of6:0.  APPROVED:  Pco-TEr Mayor of the City Council  Dumlhuai of the City of Marshall, Texas  ATTEST: 7Spplb City Secretary