City of Denton  Cityl Hall 215E. McKinney St. Denton, Texas 76201 www.atyoldenton.com  DENTON  Parks, Recreation, and Beautification Board  Minutes  After determining that a quorum of the City of Denton, Texas, Parks, Recreation, and Beautification Board is] present, the Chair ofthe Board thereafter convened into an open meeting Present: Frances Punch, Alana Presley Taylor, David Shuck, Kent Boring, George Ferrie, and Staff Present: Gary Packan, Director; Laura Behrens, Assistant Director; Drew Huffman, Parks Superintendent; (Eddie) Ferdinand Valdez, Management Analyst; Heather Gray, Business Manager; Melissa Jimenez-Bolin, Recreation Coordinator; Autumn Natalie, KDB Interim Program Manager; Nick Vincent, Budget Manager; Cathy Avery, Parks Program Area Manager; Guests: Julie Brown (speaker for item C), Joanne Cain, Gary Barber, and Ben Huttash  on Monday, October 7, 2019, at 6 p.m. in the Civic Center, Denton, Texas.  Denona Lee  Absent: James Emerich (Excused)  and Maria Denison, Marketing Administrator  Denton Parks Foundation: Brooke Moore, Executive Director  Chair Punch called the meeting to order at 6 pm.  Packan introduced Autumn Natalie, KDB Interim Program Manager, Melissa Vimenez-Bolin, Recreation Coordinator oversees adaptive recreation at North Lakes Recreation Center, Maria Denison, Marketing Administrator, Cathy Avery, Program Area Manager, and Nick Vincent,  Budget Manager for the City ofDenton. 1. ITEMS FOR CONSIDERATION  A. Presentation by Frances Punch, Parks, Recreation and Beautification Board chair, recognizing the dedication and service of the Parks, Recreation & Beautification Board Punch recognized Gary Barber and Ben Huttash for their dedication and service as a Parks, Gary Barber and Ben Huttash gave an informal speech about their service as a Board member  members, Gary Barber and Ben Huttash. Recreation and Beautification Board member.  for the City ofDenton.  B. Consider approval of the minutes of September 9, 2019.  Valdez presented an error in the minutes under item D, third paragraph, fourth sentence. The sentence is missing "playground equipment." - The complete sentence is supposed to state "Huffman gives an example ofhow the guidelines and standards will be used to upgrade older  playground equipment." -    Chair Punch requested a motion to approve the Parks, Recreation and Beautification Board meeting of September 9, 2019 with the proposed edits. Ferrie motioned, and Boring seconded. C.R Receive an informal report from Dr. Julie Brown regarding the adaptive recreation concept to encourage the physically and mentally challenged to participate in recreation Brown introduced herself, background and reviewed the adaptive recreation concept to encourage the physically and mentally challenged to participate in recreation and movement. Taylor liked the adaptive recreation concept presentation and asked if specialized staff is required. Brown explained staffing, such as an Occupational Therapist (OT) and a Physical Ferrie commented on how the equipment is innovative and points out the budget on the last page ofthe handout is feasible. Ferrie suggested Brown reach out to the Committeec ofPersons Shuck suggested working with the university and sharing the expense with another organization to have a program like this in Denton could be feasible. Shuck asked if any municipalities are using the equipment. Punch suggested possible other agencies just not currently local. There was a discussion ofhow other organizations use the equipment. Packan discussed the number of people with physical and mental challenges and how that is recognized in societynow. Packan gave an example ofani inclusive play structure: from another Avery commented on how working with universities and hospitals that have the space and facilities to accommodate aj program like this would be feasible in cost since it will be a shared Packan commented on how many people spoke about adaptive recreation at the recreation master plan public meeting in August of this year. The discussion consisted of adaptive recreation being integrated into programming for people that had physical impermeant SO that Lee discussed how there would be a need for people with specialized skillsets and abilities to There was a group discussion regarding how funding can be contributed by people and D. Consider recommending approval of the adoption of an ordinance, in accordance with Chapter2 26ofthe Texas Parks and Wildlife Code, oft the non-park use ofaj part ofl Bowling Green Park for the purpose of installing and maintaining a water line for the Fireside Development utilities project; providing for a notice by the City of Denton of non-park use for installation and maintenance of water transmission lines and reservation of Packan commented that this agenda item needs to be delayed because staffis working on: more changes to this item and will be circled back in a future Parks, Recreation and Beautification  Motion passed (6-0).  and movement as requested by Chair Frances Punch.  Therapist (PT).  with Disabilities.  city and how busy the facility is being used.  expense.  they can participate ini recreation programs with able-bodied people.  ensure the program goes well.  businesses to have aj program like this.  easement in the event ofs sale of park; and providing an effective date.    Board meeting for their approval. Packan summarized how staff willl be working on updating and simplifying the process ofeasement requests for developers and the City. Punch commented that this agenda item was an action item, and now is ani informational item. E. Receive a report, hold a discussion, and give staff direction regarding the proposed use oft the southern section of Avondale Park, along Hanover Drive, for a temporary parking Packan reviewed the proposed use of the southern section of Avondale Park, along Hanover Drive, for a temporary parking lot during the reconstruction of Woodrow Wilson Elementary Punch asked clarification about the second paragraph on the Agenda Information Sheet (AIS) regarding working with the legal department. Packan explained how staffi needs to work with the legal department because the temporary parking request from Denton Independent School District (DISD) requires going through the Chapter 26 process since park property is taken Taylor asked if staff contacted the residents in the area for feedback regarding the temporary parking lot. Packan responded that the residents had not been reached out to yet. Taylor commented on how this project is a positive opportunity for the Parks and Recreation Department (PARD) to work with DISD. Packan agreed this would be positive for PARD Boring asked ifthe sidewalk plan will bei included in the project and are there plans to build a sidewalk. Staff responded there would be a connection point from the parking lot to the trail Shuck commented onl how thei residents int the areai might have al benefit ofparking int the space. Boring agreed with Shuck but had concerns that anyone can use the parking space. There was ag group discussion where parents park when picking up their children from school. Ferrie commented on how this could be a win-win for everyone since this would be a temporary parking lot, and there will be a connection to the trail. Packan points out on the PowerPoint where thet temporary parking lot will bel located and the connection point tot thet trail. There was agroup discussion about parking lot markings and having dedicated signage int the parking lot Packan commented that he would like feedback and recommendation from the Parks, Shuck asked clarification ift the City will have financial obligations for the parking lot. Packan clarified the City would not have any financial obligations building the temporary parking lot. Punch asked the Board members for input and direction to give to PARD staff:  lot during the reconstruction of Woodrow Wilson Elementary School.  School.  away to build a temporary parking lot.  working with DISD and getting feedback from the community in the area.  that will allow people to cross the street.  to show hours and use ofthe parking lot.  Recreation and Beautification Board members regarding this lot.  Gather resident feedback Public meeting to gather feedback  Chair Punch requested a motion regarding the proposed use of the southern section of Avondale Park, along Hanover Drive, for a temporary parking lot during the reconstruction of Woodrow Wilson Elementary School, and with the proposed feedback. Ferrie motioned, and  Taylor seconded. Motion passed (6-0).    F. Receive a report, hold a discussion, and give staff direction regarding the cost recovery and resource allocation study for the Parks and Recreation Department. Packan commented that he, Behrens, and Gray, will review the cost recovery and resource Shuck asked how the pyramid model was defined and how each program was ranked importance of order. Gray responded that PARD staff was included in an exercise to gather Punch wanted clarification if the Civic Center room rental rates just had a fee adjustment. Behrens commented that the fee adjustment was a security fee not room rental rates. Taylor asked how the Parks, Recreation and Beautification Board will be involved with the cost recovery study. Packan explained how the Parks, Recreation and Beautification Board will contribute by approving or not approving ofincrease or decrease of fees. Shuck had a comment regarding the verbiage used on the pyramid, considerable community benefits versus mostly community benefit, and how it is challenging to define which program falls in the pyramid. Packan and Gray commented that adding a definition on1 the pyramid can Punch requested a motion regarding the cost recovery and resource allocation study for the Parks and Recreation Department. Shuck motioned, and Ferrie seconded. Motion passed (6- G. Receive a report, hold a discussion, and give staff direction regarding scheduling an additional meeting for October 15, 2019, to discuss land dedication and park land Behrens reviewed scheduling an additional meeting for October 15, 2019, to discuss land Punch asked where the meeting will be located. Behrens responded the meeting will be Packan explained the reasoning for the: meeting and how the updates to the land dedication and park land ordinance could change how developers purchase land in the future. Ifthe October 7 minutes need to be approved on the additional meeting date Ifthe additional meeting is optional for Board Members ift the vote passes Will Board members get penalized ifthey are not able to attend the meeting  allocation study.  input where each program is categorized in the pyramid.  help define and clarify each category.  0).  ordinance with Dr. John Crompton.  dedication and park land ordinance with Dr. John Crompton. located in the Civic Center, Community Room.  Ferrie had a question regarding adding an additional meeting:  Punch commented that Valdez will need to check with the City Secretary ift the absenteeism still applies to the additional meeting. Valdez will relay the information once he gets more: information from the City Secretary.  Taylor is not able to make it to the additional meeting due to family reasons. Shuck has obligations already scheduled that day, and there is aj possibility he might not be able to get  out ofit.    Taylor had to leave at approximately 7:56 for family reasons.  Chair Punch requested a motion regarding scheduling an additional meeting for October 15, 2019, to discuss land dedication and park land ordinance with Dr. John Crompton. Ferrie  motioned, and Shuck seconded. Motion passed (5-1).  H. Receive an informal report regarding Denton Parks Foundation updates.  Moore provided updates on the Denton Parks Foundation.  2. CONCLUDING ITEMS  Requests:  Boring asked updates on KDB  Packan commented that it might bei relayed back possibly in thel December meeting depending ift the agreement has been met with the president ofKDB and adopted Huffman commented rocks been delivered, and staff are managing multiple Packan gave updates on what will be installed in the coming weeks such as grass, fence, crushed granite, but is still not sure the grand opening date ofthe dog park  by City Council  Boring asked updates on Dallas and Teasley Moore asked updates on the Dog Park  projects while working on completing Dallas and Teasley  Chair Punch requested a motion to adjourn the meeting. Shuck motioned, and Ferrie seconded.  Motion passed (5-0). Meeting I77  at 8:05 pm.  FRANCES PWNCH CITY OF DENTON, TEXAS  CHAIR-PARKS, RECREATION AND BEAUTIFICATION BOARD