City of Denton  City Hall 215E. McKinney St. Denton, Texas 76201 www.ciyoldenton.com  DENTON  Parks, Recreation, and Beautification Board  Minutes  After determining that a quorum of the City of Denton, Texas, Parks, Recreation, and Beautification Board is present, the Chair oft the Board thereafter convened into an open meeting Present: Frances Punch, David Shuck, Kent Boring, George Ferrie, Denona Lee, Alana Presley Staff Present: Gary Packan, Director; Laura Behrens, Assistant Director; Drew Huffman, Parks Superintendent; (Eddie) Ferdinand Valdez, Management Analyst; Heather Gray, Business  on. Monday, January 6, 2020, at 6 p.m. in the Civic Center, Denton, Texas.  Taylor, James Emerich Absent: None Manager  Denton Parks Foundation: Brooke Moore, Executive Director  Guests: John Walker, UNT professor  Chair Punch called the meeting to order at 6 pm. 1.ITEMS FOR CONSIDERATION  A. Consider approval of the minutes of] December 2, 2019. Punch announced absenteeism for the December 2nd, meeting. Two excused absences from the last meeting.  Punch had a correction on the minutes regarding "Section C". Include the three suggested  improvements that was discussed in the December 2nd meeting.  Main Stage at Quakertown Park Stage behind the Senior Center Emily Flower Library ("The Nook" stage area)  Punch had another correction on the minutes regarding "Concluding Items" under the Punch asked about absence of the lane lines on the road and-isdiieulttesee. Punch asked ift the lack ofthe lane lines were caused from the road construction. Packan was  Eagle/Elm bullet point.  going tol look into it.  Chair Punch requested a motion to approve the Parks, Recreation and Beautification Board meeting minutes of December 2, 2019 with the corrected changes. Emerich motioned, and B. Consider recommending approval of a resolution of the City of Denton amending the Naming Policy Guidelines for City Buildings, Facilities, Land, or any Portion Thereof;  Ferrie seconded. Motion passed (7-0).  providing a repealer; and declaring an effective date.    Packan gave a briefb background oft the process oft thel Naming Policy the past year. Gray reviewed the amended Naming Policy Guidelines for City Building, Facilities, Land, or Punch asked what the determining factor of removing the "deceased at least 5 years" in the policy. Gray commented that a few citizens from the public meeting brought up their concerns about the verbiage, and City Council gave feedback they were okay omitting that verbiage. Shuck wanted clarification regarding the Class A and Bi misdemeanor that was red lined on the policy. Gray clarifies that the verbiage was changed because some of the citizens from the public meeting gave feedback that the verbiage was too strong to specify the type of crime and Council recommended replacing with "crimes of moral turpitude language." Taylor commented that she prefers option B, remove "City Halls" from the policy list, because naming City Hall after a person or group needs tol have ai name that is neutral for everyone, and the name doesn'to offend anyone. Ferrie also commented that it would be easier for people to Google City Hall instead of naming it after a person or group. Boring mentioned that there should be safeguards for City Council to be able to reject names. The group discussed the advantages and disadvantages of keeping and removing "City Halls" from the policy. Packan commented that the current policy is written that it will need 3/4 vote to get approval from City Council to veto the name. Packan also pointed out that the policy is written as a framework to Emerich suggested the naming policy should come with a theme to provide guidance and direction when choosing ai name that represents Denton. Ferrie likes the idea but explained the naming policy is only commemorative and reiterated that City Hall should be left as neutral name, not bei included ini thel Naming Policy, but City facilities can be named after ani influential person and/or groups. Packan gave an example on his experience how facilities have been named; such as a water way was named after a creek for example Pecan Creek orl Linear Creek Park, historical names who impacted the community, historical event that has happened ini the area, or prior land owners. Packan further explained that there are currently four amenities in Dentoni that are: in the queue that will got through thel Naming Policy (Carnegie Ridge park area, Taylor asked ifit is common to name City Halls. Walker commented that naming City Halls exist, but it is not common. The group discussed how: names ofa facility can be renamed due C. Consider recommending approval of a resolution of the City of Denton amending the acceptance of Sponsorships and Donations Policy; providing a repealer; and declaring Gray reviewed the amending oft the acceptance of Sponsorship and Donations Policy. Emerich asked about people donating land. Gray commented that there is a stipulation in the Naming Policy regarding City Council that can consider a major contribution. Emerich suggested that there should be verbiage that the naming of the land can be considered when requested from the donator. Emerich explained that this type of verbiage could spark more interest people wanting to donate land iftl there is consideration the donators can name the land.  any Portion Thereof.  guide people when ai request is made to name a facility.  Razor Ranch park area, and two baseball fields at Evers Park).  to a trend.  an effective date.    Shuck asked the thought process of Option C, "completely remove the sponsor naming in section(VII)" fromi the policy. Gray commented that removing section VII will remove: naming aspect of the policy which would allow the Sponsorships and Donations policy used only for events and programs, and naming will have to go through the naming policy. Ferrie agreed with Option B, stated on the updated PowerPoint, (Remove any reference to "naming" or "naming rights" in the policy and replace with "sponsorship opportunities" for City facilities, amenities, or features) because this will denote the differencel between commemorative: naming and sponsorships. Brooke asked ifthis will prevent naming a facility, amenity, and features entirely, and gave an example prevent naming aj portion ofthe dog park such a shade structure. Gray clarified that the verbiage would prevent sponsorships from naming portions ofai facility, Boring asked staff feedback. Packan commented that Option B can restrict creative opportunities. There was a group discussion regarding advantages and disadvantages for Option A and B. Moore commented that the Master Plan survey suggested that residents There was a group discussion on what could be the financial gain through naming a facility using the "company name" in front of park, or the park name presented by "the company name." The group gave an example of using Toyota Park versus Park presented by Toyota. Packan commented that it can depend on City Council, and the negotiation between the City and the company ofwhat the cost would be to name a large portion ofaj park or facility. Taylor asked clarification if one of the verbiages would limit on what companies would be willing to pay for the naming oft the park. There was a group discussion that the naming of Toyota park atL Lewisville could possibly had a different outcome ifthei name was Lewisville park presented Punch pointed out the verbiage in Section IX "The City reserves the right to accept or rejecta a sponsorship or donation." Punch wanted clarification what the policy meant by "City." Gray and Packan explained that since the Policy is City-wide, anyone that works for the City can bring up their concerns tot the City Manager, and to City Council for review to accept or reject Taylor had a comment: regarding the Naming Policy in Section 6, Part C, ofthel Naming Policy "naming request submitted by a citizen or organization." Taylor commented ift the verbiage for citizen should be changed to resident. Staff gave an example that citizens who live outside the City ofDenton will not be able to: submit ai request to name a facility aftera aj person even though Punch asked about "The Public Recognition Display Guidelines" onj page 6 ofthe Sponsorship Policy. The sentence in the line item "Terms" section is as follows "Display may be epairedrefurbished in cases of damage, if funding is available." Punch wanted clarification were the funding is coming from (City, person, etc.). Gray clarified that it doesn'tspecify but Punch asked why onj page 71 the" Examples of sponsor naming rights" sentence was taken out. Gray explained that the Legal Department redlined that area because they didn't want people that applied for the sponsorship to feel restricted based on the original verbiage how it was written. In addition, the first sentence of the paragraph was kept because it was more open  amenity, and features entirely.  requested the option for raising funds through Sponsorships.  by Toyota.  as sponsorship or donation.  they grew up in Denton, or have family members in Denton.  the City could repair ift there is funding.  ended and aligned with the City's mission and values.    D. Receive an informal report regarding the facility and trails concept map for future Packan introduced Dr. Walker and discussed the background regarding the facility and trails The Parks, Recreation and Beautification Board members and staff grouped around the facility and trails concept map. Packan points out future development, communities, possible expansion of recreation centers, senior centers, facilities, parks and trails on the map. There was a group discussion about the future ofs senior centers, the rebranding name ofs seniors to active adult, and the trend towards multi-generational centers. Walker explained that there isat trend notl having a dedicated building for active adults because children will not be able to Packan reviewed what the future cost for future facilities, and bond program estimates. Emerich asked about when the price increase on the park dedication and development fee will take place. Packan confirmed that item will be going to City Council ini the near future. Lee asked for clarification on what the long-term plan ofthe American Legion Hallifthere are plans toi incorporate ai multi-generational facility at MLK Recreation Center. Packan explained the goal is to eventually incorporate the multi-generational facility to all of the recreation centers, but the ALH will still be a dedicated senior center unless if the future needs of the community changes int the area. Boring asked why ALH is still in thej process ofimprovements and dedicated as a space for seniors, ifthe future plan is to include multi-generational facilities int thei recreation centers. Packan described that this generation ofs seniors still wantst that service ofhaving a dedicated facility, but the next generation may want something different from the Boring commented that branding and educating to the current senior center of the bigger picture of future plans is key. Boring gave an example ofanother City that demolished a senior center. Walker gave an example of seniors that liked the newi recreation center at Grapevine. Walker commented about surveying of what the community wants. Collecting data is key to Boring asked why there is heavy focus on Southwest Denton and Denia and why not focus closer to North Lakes Park. Packan commented that therei is a balance on creating newi facilities and renovating current recreation centers. Walker gave an example ofcommunities that would rather go to aj private industry over City park facilities. Walker also commented it is important Walker reviewed the Park and Recreation Master Plan - Trail Plan PowerPoint and including the size and length of the trails. There was a discussion regarding who would maintain the trails, connection points of different trails, and the mobility plan. Walker commented how itis important the City update their Park Dedication and Development ordinance. Huffman explained the relationship between TxDOT and the City when there are trails and roads. There Taylor asked about the Razor Ranch and McKenna Loop trail connection point near the roundabout at Bonnie Brae. Packan showed where the possibility of connection could be.  identification, renovation, and expansion of facilities and trails.  concept map.  access the facility.  current generation.  get insight ofwhat the residents want in their facilities.  that Park Board members know what their community wants.  was a group discussion about trails in flood plains.    Taylor commented that trails in Denton should be connected and not just trails for different There was a group discussion about equestrian trails and the cost to maintain the trails. E.R Receive a report, hold a discussion, and give staff direction regarding the option to add a tour in thel February 2020, Parks, Recreation and Beautification Board meeting. Packan explained that new board members are given the opportunity to tour the Parks and Recreation Department to help new Board members get up to speed. The tour started in Punch asked feedback from the board members regarding the tour. The group had a discussion about the advantages and disadvantages moving the tour in May in combination with the Park Tour. Board members decided moving the tour in May will work best with everyone's Chair Punch requested a motion to add the tour in combination with the Park Tour in May  neighborhoods.  September 2019.  schedule.  2020. Shuck motioned, and Taylor seconded. Motion passed (7-0). F. Receive an informal report regarding Denton Parks Foundation updates.  Moore provided updates on the Denton Parks Foundation.  Galantines  February 13.  See Moore regarding sponsorship interest. Shirts sponsors already done.  The Denton Parks Foundation recently joined the National Associations of Parks Foundation to evaluate fundraising strategies, resources, and activities.  2. CONCLUDINGITEMS  Request:  o Taylor requested toi include an update regarding the new. Dog Park at North Lakes Park at the February Parks, Recreation and Beautification Board meeting.  Chair Punch requested a motion to adjourn the meeting. Ferrie motioned, and Taylor seconded.  Motioned passed (7-0). Meeting adjourned at 8:36 pm. L  FRANCES  CHAIR-1 PARKS RECREATION AND BEAUTIFICATION BOARD  CITY OFI DENTON, TEXAS