431  CITY OF INGLESIDE MINUTES APRIL: 25,2023 6:30P.M.  REGULAR CITY COUNCIL MEETING  Opening Agenda  1. Calll Meeting to order.  The Regular Meeting of the City of Ingleside was called to order by Mayor Adame at 6:30 p.m. on April 25, 2023, at City Hall 2671 San Angelo Ingleside, TX and live video  streaming. 2. Roll Call.  With Council Members present a quorum was established. Pro-Tem Tracy Long, Julio Salinas and Mayor Pedro Oscar Adame.  Council Members Present: Stevel Diehl, Stewart Wilson, David] Pruitt, John Salinas, Mayor  3. Invocation.  Council member Pruitt led thei invocation.  4. Pledge of Allegiance.  Mayor Adame led the Pledge of Allegiance tot the U.S. flag.  5. Citizen Comments and Reports  Att this time, written comments received by 4:00 p.m. ont the day oft the meeting, on any subject matter that isnot ont the agenda, willl ber read and summarizedi int thei minutes ofthe meeting. Persons wishingt to address the Council and whol have registered using the Citizen Participation Form willl have up tot three minutes to speak. In accordance with the Open Meetings Act, Council: may not discuss ort take action on any item that has not been posted on the agenda. While civil public criticism is not prohibited; disorderly conduct or disturbance oft thej peace as prohibited by law shall be cause fort the chair tot terminate the offender's time to  speak.  a. Martha Habluetzel- - Flowering Plants VS. Overgrown Yard  Martha Habluetzel, 3508 Avenue A, submitted a letter for Council to read and addressed the Council about the difference between turf and flowers which are pollinator plants for the bees, butterflies, and birds. Shes stated she would like Code Enforcement to be more tolerant since the plants that are good for bees look like overgrown weeds. She thanked Director Tarkington for his submission for Tree Michael Morgan, 2378 Morgan Lane, addressed the Council and stated the entire Garden Club thanked Director Tarkington for applying for Tree City USA. He stated that trees are  City USA.  good for the environment and city. Staff Comments and Reports  The Council may discuss any subject whichi is specifically listed undert this item. a. City ofIngleside monthly financials as of March 31,2023.  Discussion was held between the Council and Staff about sales tax, revenue expense being the most important report, budgeting and spending, taxes and investment, sweep oft the account whichi is everything other than the 4B, and getting b. C City of Ingleside expenditures paid over $3,000.00 for thej period of March 20,  Patterson to make ap presentation to the Council.  2023 through April 16, 2023.  April 25, 2023, Regular City Council Minutes  Page 1of7    432  Discussion was held between Council and Staff about multiple funds of cash that is not unincumbered funds, animal control and only spending part of the budget halfway through the year, and fuel may be charged tol Police Department. Presentation of the 2022 Racial Profiling Report for the Ingleside Police Chief Burr addressed the Council and stated thatt this is a state required report. The total traffic contacts for the last four years and there havel been zero complaints of racial profiling even though the traffic contacts have doubled in four years. This report is submitted annually tot the Texas Commission onl Law Enforcement. d. Presentation and discussion on vehicles and equipment inventory in thel Fire, Parks and Recreation, Street/Drainage, Water, Wastewater and Police Discussion was held between the Council and Staff with the Mayor and each Council Memberi thanking Director Paredez for putting thei information together on the equipment, prioritizing what the staff needs to move forward, get what is  Department.  Departments oft the City of Ingleside.  needed, and getting equipment fixed.  7. Council Comments and Reports  The Council may discuss anys subject which is specifically listed under thisi item. No Council Comments and Reports presented for this meeting.  Presentations  8. Proclamation to recognize 54th Anniversary of Municipal Clerks Week April 30 - Mayor. Adame presented a proclamation to City Secretary Ruby Mowles and Assistant  May 06, 2023.  City Secretary Jana Stork for Municipal Clerks Week.  Consent Agenda  All consent agenda items listed are considered tol ber routine by the City Council and will be enacted by one long. There willl ber no separate discussion ofthei items unless a Councill Member so requests, in which event thei item will Council Member Diehl requested that Agenda Item 91 be removed from the Consent Agenda and Cindy Wilson, 2635 San Angelo Avenue, addressed the Council about the Council praising the City Secretary and Assistant City Secretary aj job well done. She stated that since there is a City Secretary, Assistant City Secretary, and a third person that works part time, why are the minutes 10. Deliberate and take appropriate action on Regular City Council Meeting Minutes of Motion: Council Member Diehl made a motion to accepti item 10 on the Consent Agenda. Council Member Pruitt seconded the motion. Motion carries with all present voting in  ber removedi from the Consent. Agenda and consideredi ini its normal sequence ont the agenda.  moved tol Regular Agenda for further discussion.  not up to date?  March 14, 2023. favor. Executive Session 11. Closed Session  City Council willy meeti in Closed Session pursuant to the provisions of Chapter 551 of the' Texas Government Code, in accordance with the authority contained in: a. Section 551.087 Deliberation regarding Economic Development Negotiations - Update on ongoing industry and retail negotiations b. Section 551.071 Consultations with Attorney IOB Contract Section 551.071 Consultations with Attorney - SH 200 and Cheniere  Agreement  April 25, 2023, Regular City Council Minutes  Page 2of7    433  At 7:02 p.m. Mayor Adame convened the Ingleside City Council into a closed session pursuant toj provision of Chapter 551 oft the Texas Government Code, in accordance with the authority contained: in Section 551.0871 Deliberation regarding Economic Development  Negotiations and Section 551.071 Consultations with Attorney. Council Member Wilson leftt the meeting during the Executive Session.  12. Open Session  City Council will reconvene in Open Session at which time action on the matter(s) a. Section 551.087 Deliberation regarding Economic Development Negotiations Update on ongoingi industry and retail negotiations b. Section 551.071 Consultations with Attorney IOB Contract Section 551.071 Consultations with Attorney - SH 200 and Cheniere At 8:47 p.m. Mayor Adame reconvened the Ingleside City Council into an open session pursuant toj provision of Chapter 551 of the Texas Government Code to take any action necessary related to the executive session noted herein, or regular agenda items, noted  discussed in Closed Session may be considered.  Agreement  above, and/or related items. Item A: No action taken. Item B: No action taken.  Item CMotion: Council Member Diehl made ai motion to direct staffthrough the manager to come back to Council with a budget amendment not to exceed $1.9 million to be allocated from the Cheniere current linei item related to State Hwy 2001 tol be targeted to the replacement of defective water meters and the replenishment of some. Council Member  John Salinas seconded the motion. Motion carries 5:0:1.  For Motion: Against Motion:  Council Member Diehl, Council Member John Salinas, Mayor Pro-Tem Long, Council Member Julio Salinas, and  Mayor Adame. None  Abstained Motion: Council Member Pruitt  Public Hearing  The City Council shall call aj public hearing on each item belowi int this section. Any person wishing to address the  City Council ont these items shouldp please come forward when that public hearing is called.  Mayor Adame opened the Public Hearing at 8:50 p.m.  13. Conduct: al Public Hearing regarding an application to replat the following property: Property ID#'s 47019 LTS 45- 48 BLK 23 RJ WILLIAMS ADDN also known as 2487Sixth Street, Ingleside, Texas' 78362 tol LTS 45A & 45BI BLK23RJ WILLIAMS  ADDN.  Speaking For: There was no one speaking for the replat. Speaking Against: There was no one: speaking against the replat.  Mayor Adame closed thel Public Hearing at 8:51 p.m.  Regular Agenda  9. Deliberate and take appropriate action on: a Resolution oft the City Council of the City of Ingleside, San Patricio County, Texas, amending Chapter 14, Article I, Section 14.43(F)ofthel Ingleside Code ofOrdinances by approving the waiver ofpet adoption fees: and microchipping fees on Saturday, May 6, 2023. (Attachment)  April 25, 2023, Regular City Council Minutes  Page 3of7    434  Discussion was held between the Council and Staffa about the advantages ofmicrochipping ap pet, chipping helps put pets back with owners, and courtesy microchipping by going to Motion: Council Member Diehl made a motion to approve Resolution 2023-15, a Resolution of the City Council of the City of Ingleside, San Patricio County, Texas, amending Chapter 14, Article I, Section 14.43 (F) of thel Ingleside Code of Ordinances by approving the waiver of pet adoption fees and microchipping fees on Saturday, May 6, 2023. Mayor Adame seconded the motion. Motion carries with all present voting in favor. 14. Deliberate and take appropriate action on a Resolution for a replat affecting the following property: Property ID# 47019LTS45-4 481 BLK2 23RJ WILLIAMS ADDN Interim Building Official Gene Delauro addressed the Council about the replat of four existing lots that are 100f feet by 125 feet each. Thej plan is to construct: ai new single-family home on Lot 45B and an existing home already sits on Lot 45A. The property is zoned Single-Family Residential. He stated that thel Lots meet the minimum square footage and Discussion was held between the Council and Staff about easement lines on Sixth Street, 51 foot setback ont the sides and 15: foot on the front, House plans required, meets all ofthe Ordinances for replats, No objections from P & Z meeting, Previous form as part of the Agenda, Requestor informed this would be ont the agenda, surveyor was att the meeting and left, and Council Member Wilson had joined online but not able to vote. Motion: Mayor Pro-Tem) Longi made ai motion to approvel Resolution: 2023-16al Resolution for areplat affecting the following property: Property ID# 47019LTS 45- 48 BLK23RJ WILLIAMS ADDN also known as 2487 Sixth Street, Ingleside, Texas 78362. Council Member Pruitt seconded the motion. Motion carries with all present voting in favor. 15. Deliberate: and Authorize the City Manager to: apply for Tree City U.S.A. Designation for the City of Ingleside during the 2023 application period of September 1 through Parks & Recreation Director' Tarkington addressed the Council and recognized the Garden Club for their kind words. Rockport is the only city in the Coastal Bend currently that isa Discussion was held between the Council and Staff about needing a permit to cut down trees, criteriai is at tree Ordinance musti include tree planting care removal for residence and on private property, guidelines that arel best for trees for this area, guidelines are not saying you cannot cut at tree for development but is a guideline to save trees, a tree could add $10,000 to a lot, guideline burdens for citizens, and needing an Ordinance stepping on Motion: Council Member John Salinas made a motion to authorize the City Manager to apply for Tree City U.S.A. Designation for the City of Ingleside during the 2023 application period of September 1 through December 31, 2023. Council member Julio Salinas seconded the motion. Motion carries with all present voting in favor. 16. Deliberate and take appropriate action authorizing the City Manager to award and execute: a contract: for services toi install shades structures over thel bleacher area of the City Manager Lewis addressed the Council about the bids for the installation oft the shade structures over thel bleachers. There were twol bidders andt two staffmembers who reviewed the bids and the recommendation was to go with Play Well Group, Inc. for $60,802.91.He stated that Staffi is working with the Little League Association about the installation. This Discussion held between the Council and Staff about which budget the cost would come out of, this would be a budget amendment and was shown as an allocation that was not  the citizens home or att the shelter for af fee of$15.00.  also known as 2487 Sixth Street, Ingleside, Texas 78362.  other setbacks that the city has.  December. 31, 2023.  tree city. Staff ask toj pass this application.  private property rights.  Benny Diegel Sports Complex at Live Oak Park.  would be mid-July for installation.  April 25, 2023, Regular City Council Minutes  Page 4of7    435  budgeted, Council Discretionary Fund amount, taking this directly from the Council's Discretionary Fund, being part of the construction or capital purchases in the Fund 30, revenues being budgeted but not the appropriations, amount of structures are six sets of bleachers, reviewing of designs by our Building Official, moving forward and finishing a Motion: Mayor Adamei madea ai motion to authorize the City! Manager to award and execute ac contract fors servicest toi install shade structures over the bleacher area oft the Benny Diegel Sports Complex at Live Oak Park. Council Member Diehl seconded the motion. Motion 17. Deliberate and take appropriate action on a quote from LSPS Solutions for smoke testing and manhole inspection in the watershed area oft the 12th Street lift station. City Manager Lewis addressed the Council about contacting three different companies for smoke testing the manhole inspections. LSPS Solutions, Pipeline Analysis, and Video Pipeline were contacted. Videol Pipeline stated they nol longer dot thist type ofwork. Pipeline Analysis stated they could not perform the tests until the fall.LSPS submitted a quote. Discussion was held between the Council and Staff about the problem areas which flow into 12th Street, list of auxiliary ratings, water shed from 12th Street, area of the new apartments being built, undeveloped property, solutions to the problem according to the information received, this being a test run for other areas, unbudgeted item currently, unincumbered balance, current operations not prior years, and maintenance expense from Motion: Council Member. John Salinas made a motion to approve the contract with LSPS Solutions for smoke testing and manhole inspection in the watershed area oft the 12th Street lift.s station. Council Member Pruitt seconded the motion. Motion carries with all present 18. Deliberate: and take appropriate: eaction to: accept Grant Fundsi in the: amount of$7,500 from Petco Love to be used for: any lifesaving purpose: for our. Animal Control Unit. Chief Burr addressed the Council requesting the Council accept thel Petco Love grant in the amount of $7,500.00. She stated that she would like to acknowledge the efforts of Animal Control Officer Kim Otwell whol has fori thel lasts several years applied for this grant being turned down every time. She stated that Animal Control is grateful that they are receiving aj portion oft the grant this year. They look forward to putting this money towards Discussion was held between the Council and Staff about making sure this money only goes towards the Animal Control Department and all members of the Council thanked the Animal Control Department for what they do and their efforts in applying for the grant. Motion: Mayor. Adame made a motion to accept Grant Funds in the amount of$7,500.00 from Petco Love to be used for any lifesaving purpose for our Animal Control Unit. Council Member. John Salinas seconded the motion. Motion carries with all present voting 19.Deliberate and take appropriate action regarding the authorization for the City Manager to approve and execute the contract with Pitney Bowes for 63 months to City Manager Lewis addressed the Council and stated that currently the Utility Billing Office sends bills to customers on postcards. Iti is a violation of the Privacy Act because anyone can see what your usage is. Postcards get lost, there is no space for messages, and don'tlook professional. Thes staffi is wanting to send bills out on ai full sheet. The machine that Staff are requesting will increase our ability to add critical messages to customers which wouldi include the City newsletter. You canj puti in 3 full pages in one: mailing. Discussion was held between the Council and Staff about how the machine works by folding, stuffing, and sealing envelopes, needing envelopes currently, bills are: ready to be  project, and the type oft material oft the shades.  carries with all present voting in favor.  the current year's budget.  voting ini favor.  the Animal Control Department.  ini favor.  lease the Pitney Bowes Relay 5000 with 41 feed stations.  April 25, 2023, Regular City Council Minutes  Page 5of7    436  printed on a full sheet, working with Tyler Technologies for doing the late notices, and Motion: Council Member Diehl made a motion to approve the City Manager to approve and execute the contract withl Pitney Bowes for 63 months tol lease the Pitney Bowes Relay 5000 with 41 feed: stations. Mayor Pro-Teml Long seconded the motion. Motion carries with 20.1 Deliberate and take: appropriate action regarding the future) process for creating and Discussion between the Council and Staff about how this item is directly related to Item 19 on this agenda and Council Member Wilson wanted this ont the agenda. Motion: Council Member Diehl made a motion to accept the future process for creating and distributing the City's quarterly newsletter. Council Member Pruitt seconded the 21.Deliberate and take appropriate action regarding the authorization for the City Manager to approve and execute the contract with Tyler Technologies for the following software: ERP Pro 10 Financial Management Suite to include Financial Management Services, Customer Relationship Management Suite, Community Development Suite; ERP: Pro 9. Accounts Receivable module, and Municipal Justice City Manager Brenton B. Lewis addressed the Council and turned this over to Finance Director Vela addressed the Council and stated that the representative for Tyler Technologies told her that all new clients since 2012 have been on ERP10. This is the newest version. ERP9 has not been updated since about 2012-2013. The City of Ingleside Discussion was held between the Council and Staff about most of the modules already being in place, minimum of one year before installation, training and updating other departments to utilize the new module, City Manager bringing back amendments and budget items VS. system widei itemst tol be placed ont the agenda, compatibility and upgrades, Motion: Council Member Diehl made ai motion to authorize the City Manager to approve and execute the contract with Tyler Technologies for the: following software: ERP Pro 10 Financial Management Suite to include Financial Management Services, Customer Relationship Management Suite, Community Development Suite; ERP Pro 9 Accounts Receivablei module, and Municipal Justice 10 Suite. Council Member Pruitt seconded the  window envelopes with stamp already oni it.  allj present votingi ini favor.  distributing the City's quarterly newsletter.  motion. Motion carries with all present voting in favor.  10 Suite. Director Vela.  hasl been on 9.1 for tenj plus years.  and cost will be from the Fundl balance.  motion. Motion carries with all present voting in favor. 22. Announcements of Community Interest and/or upcoming events.  a. Ingleside Pet oft the Week b. Celebrate National Library Week April23-29 Ingleside Tire' Take Back April 29 d. State of thel Port] Luncheon. Aransas Pass May 31 Nueces Basin Summit Portland June 21-23 - Ingleside Firel Rescue Golf Tournament Sinton June 24  23. Items to consider for placement on future agendas.  Council Member Diehl asked to add an all-inclusive Animal Control Building Mayor Pro-Tem Long made a statement about Avenue A and make sure the Road Committee get this ont their agenda. A cross section oft the road which has 4inches ofbase with sand and shell underneath. This is why the road falls apart. Avenue A from Fourth  Street tol Eighth Street.  April 25, 2023, Regular City Council Minutes  Page 60 of7    437  Mayor Adame made a request about getting an update from SPCA on the next meeting. Mayor Adame made a statement about finding a location for the Animal Shelter that  already has sewer and water oni it.  24. Adjourn.  Mayor Adame adjourned the Regular City Council Meeting at 9:39 p.m.  APPROVED: Pedro Oscar  26  Adame, Mayor  ATTEST:  and Btark Jana Stork, Assistant City Secretary  April 25, 2023, Regular City Council Minutes  Page 7of7