471  CITY OF INGLESIDE & BUDGET WORKSHOP MINUTES JULY11,2023 6:30P.M. Regular City Council Meeting  REGULAR CITY COUNCIL MEETING  Opening Agenda  1. Calll Meeting to order.  The Regular Council Meeting oft the City ofI Ingleside was called to order by Mayor. Adame at 6:30j p.m. on. July 11,2023, at City Hall 2671 San Angelo Ingleside, TX and live video  streaming. 2. Roll Call.  With Council Members present a quorum was established. Pro-Tem Tracy Long, Julio Salinas and Mayor Pedro Oscar Adame.  Councill Members Present: Stevel Diehl, Stewart Wilson, David Pruitt, John Salinas, Mayor  3. Invocation.  Council Member Pruitt led the invocation.  Pledge of Allegiance.  Mayor Adame led the Pledge of Allegiance tot the U.S. flag.  5. Citizen Comments and Reports  Att this time, written comments received by 4:00 p.m. on the day oft the meeting, on any subject matter that isnot on the agenda, willl ber read and summarized in the minutes ofthe meeting. Persons wishing toa address the Council and who have registered using the Citizen Participation Form willl have up tot three minutes to speak. In accordance with the Open Meetings Act, Council may not discuss ort take action on any item that has not been posted on the agenda. While civil public criticism is not prohibited; disorderly conduct or disturbance oft the peace as prohibited by law shall be cause for the chair tot terminate the offender's time to A. Martha Habluetzel - Garden Club's Appreciation Open House  speak.  Martha Habluetzel of the Ingleside Garden Club submitted a Citizen Comment notice in advance regarding an invitation. The invitation was for an Appreciation Open House tol be held on August 1, 2023 at 10:00 a.m. at the Humble Center. B. Stephanie Sim, 24421 Kenney Lane, Road Condition and Water Line  Thei following Citizen Comments were] presented to City Secretary after thej posting ofthe) July 11,  2023. Agenda.  Stephanie Sim, 2442 Kenney Lane, submitted a Citizen Comment in advance regarding road condition and water line. Sim inquired if there was still plans to Paul Baen submitted a Citizen Comment in advance regarding transparency issues and proposed bond issuance. Baen addressed trying to obtain information for the Valerie Glover, Municipal Court Judge, addressed the council to discuss she an email she sent out to Council earlier during the day and following up with a hardcopy handed out to Council at the dais. Request Council to read the hardcopy  have work done on Kenney Lane and ifs sO when? proposed bond issue and meeting materials.  that has been provided.  July 11, 2023, Regular City Council & Budget Workshop Minutes  Page 1of6    472  Barbara Gregg, Ingleside Chaber of Commerce, addressed the council andt thanked Council Member John Salinas for partnering with the Chamber for the Best of the Bay for the fishing tournament. Gregg spokea about the Family Fishing Day at Cove Park and the Best of the Bay Saltwater Fishing Tournament for July 29, 2023. Copies of the invitation witht the registration form along with the tournament flyer  for the event willl be provided to City Secretary Mowles. The Councilr may discuss any subject whichi is specifically listed under this item. B. Ingleside Police Department Activity for June 2023  Staff Comments and Reports A. Pet ofthe Week.  C. Update on the results of thes smoke testing conducted in the watershed area of Director ofl Infrastructure Services Paredez addressed the Council and gave an update on the smoke testing conducted int the watershed area of the 12th Street Lift Station. Paredez stated there were a total of33 leaks detected with four (4)of these leaks on public right of ways and the remaining 29 leaks found to be on private lines. It was identified thati most oft them were open cleanouts and some were due to broken or opened caps. The collection system overall was found tol bei in good condition and this included the manholes that were also inspected. Discussion held among the Council and) Director of Infrastructure Services about what staff was going to do to rectify the issue with the 291 leaks found onj private lines. In addition, staff tol bring back a recommendation for another area ofthe  the 12th Street Lift Station.  community tol have smoke testing performed.  7. Council Comments and Reports  The Council may discuss any subject which iss specifically listed under thisi item. No Council Comments and Reports presented for this meeting. 8. Proclamation to recognize Park and Recreation Month.  Presentations  Mayor Adame presented a proclamation to the Interim Parks & Recreation Director Paredez and Interim Community Events Supervisor Mejia and proclaimed July 2023 as  Park and] Recreation Month.  Consent Agenda  All consent agendai items listed are considered tol be routine by the City Council and willl be enacted by one motion. There will ber nos separate discussion oft the items unless a Council Member SOI requests, in which event thei item will 9. Deliberate and take appropriate action on Regular City Council Meeting Minutes of Motion: Council Member Pruitt made a motion to approve the minutes, as presented. Council Member John Salinas seconded the motion. Motion carried with all present voting  ber removedi from the Consent Agenda and consideredi ini its normal sequence ont the agenda.  June 27,2023. ini favor. Executive Session 10. Closed Session  City Council will meeti in Closed Session pursuant to thej provisions of Chapter 551 of the' Texas Government Code, in accordance with the: authority contained in: A. Section 551.087 Deliberation regarding Economic Development Negotiations Update on ongoing industry and retail negotiations B. Section 551.074. Personnel Matters - City Manager Review At 6:55 p.m. Mayor Adame convened the Ingleside City Council into a closed session pursuant to provision of Chapter 551 oft the Texas Government Code, in accordance with  July 11, 2023, Regular City Council & Budget Workshop Minutes  Page 2of6    473  the authority contained: in Section 551.0871 Deliberation regarding Economic Development City Council will reconvene in Open Session at which time action on the matter(s) A. Section 551.087 Deliberation regarding Economic Development Negotiations At 9:16 p.m. Mayor Adame reconvened the Ingleside City Council into an open session pursuant to provision of Chapter 551 of the Texas Government Code to take any action necessary related to the executive session noted herein, or regular agenda items, noted  Negotiations and Section 551.074 Personnel Matters. discussed in Closed Session may be considered.  11. Open Session  Update on ongoing industry and retail negotiations B. Section 551.074 Personnel Matters - City Manager Review  above, and/or related items. Item A: No action taken.  Item BI Motion: Mayor Pro-Tem Long made a motion to continue the City Manager's contract at $147,000 with a $3,000 balloon payment at the end of the year if the City Amended Motion: Mayor Pro-Tem Long madea ai motion to amend the motion to continue the City Manager's contract for a one-year extension at $147,000 with a $3,000 balloon payment at the end of the year if the City Manager should fulfill the full year. Council Member John Salinas secondedi the motion. Motion carried with allj present votingi in favor. The City Council shall call aj public hearing on each item below int this section. Any person wishing to address the  Manager should fulfill the full year.  Public Hearing  City Council ont thesei items shouldp please come forward when that public hearing is called.  Nol Public Hearing presented for this meeting.  Regular Agenda  12. Deliberate and take appropriate action on second and final reading of an Ordinance granting a Special! Permit forl M-Multifamily use on: a property zoned C-2- General Commercial located at the FRANK PHELPS ADDITION, BLK 1, PT) Lot 1,2, W/2 PTLot 3, also known as 2798 Main Street and further providing for effective date, Motion: Council Member Diehl made a motion to approve Ordinance 2023-13, an Ordinance granting a Special Permit for M Multifamily use on a property zoned C-2- General Commercial located at the FRANK PHELPS ADDITION, BLK 1, PT Lot 1,2, W/2 PTI Lot 3, also known as 2798 Main Street and further providing for effective date, reading, severance and publication. Mayor Pro-Tem Long seconded the motion. Motion 13. Deliberate and take appropriation action accepting the HOT Fund Post Event Form from Ingleside Chamber of Commerce for the Ingleside Smokin' Tires & Lightin' Fires event, and: authorizing payment of $11,575 for the event held June 2 & 3,2023. Motion: Council Member Diehl made a motion to approve the HOT Fund Post Event Form from Ingleside Chamber of Commerce for the Ingleside Smokin' Tires & Lightin' Fires event, and authorizing payment of $11,575 for the event held June 2 & 3, 2023. Council Member Wilson seconded the motion. Motion carried with all present voting in 14.] Deliberate and take appropriate action to: allow the City Manager to Contract with Hanson Professional Services for engineering tol bid and administer the contract for City Manager Lewis explained Hanson Professional Services originally designed the Kenney Lanel Project and the project is currently on hold. The contract would acquire the  reading, severance and publication.  carried with all present voting in favor.  favor.  Kenny Lane A to Z project.  July 11,2023, Regular City Council & Budget Workshop Minutes  Page3of6    474  services of Hanson Professional Services to oversee the bidding and construction of this project. Staffi recommends approval to contract with Hanson Professional Services. Motion: Council Member John Salinas made a motion to allow the City Manager to Contract with Hanson Professional Services for engineering tol bid and administer the contract for Kenny Lane A to ZI project. Council Member Pruitt seconded the motion. 15.I Deliberate and take: appropriate action on: a Change Order for thel Houghton project, Director of Infrastructure Services Paredez addressed the council to explain the change order request. Staff suggested removing a dilapidated fence along the drainage ditch that runs from Mustang Drive to Avenue B. The suggestion is to replace the fence with guard rail to protect the residents from backing into the ditch. Paredez explained this was not Discussion was held among the Council and] Paredez about guard raili in current inventory, remove andi replace fencing not being part of the original design, the ditch! being concreted, and the convenience of the new guard rail allowing the city to mow the area. In addition, spoke on the topic of the original contract having aj potential errors and omissions clause. Motion: Council Member John Salinas made a motion to approve a Change Order for the Houghton project, to add a guard raill barrier in an amount up to $70,480. Mayor Adame 16. Deliberate and take appropriate: action on a Change Order for the Houghton project, Director of Infrastructure Services Paredez addressed the council to explain the change order request for the drain line. Paredez explained since the original bid was done it) has been discovered the best course ofa action for the drain is to reroute the line to go under or over the drain box to get to the sewer line oni the other side. Otherwise, the drain box would needt to bei installed around this drain placing iti in the center oft the drain box. This change Motion: Mayor Adame made a motion to approve a Change Order for the Houghton project, to add a necessary relocation ofa drain pipe for this project wit a net deduct of $5,850. Council Member John Salinas seconded the motion. Motion carried with all 17. Deliberate and take appropriate action regarding the first and only reading of an ordinance by the City Council ofthe City ofIngleside, Texas, authorizing thei issuance of"City ofl Ingleside, Texas combination tax and subordinate lien revenue Certificates ofObligation, Series 2023"; providing for the payment ofs said certificates, by thel levy ofan ad valorem tax upon all taxable property within the city and further securing said certificates by a subordinate and inferior lien on andj pledge of the net revenues of the system on a parity with certain currently outstanding subordinate lien obligations; providing the terms and conditions of said certificates and resolving other matters incident and relating to the issuance, payment, security, sale, and delivery of said certificates, including the approval of an application to the Texas Water Development Board and a private placement memorandum pertaining to the certificates; authorizing the execution ofaj paying agent/registrar agreement, and an escrow agreement; complying with the requirements of the letter of representations with the depository trust company; complying with the regulations promulgated by the Texas Water Development Board; and providing an effective date. City Manager Lewis addressed the Council to introduce Andrew Friedman of Samco Capital to discuss the issuance oftwo Certificate ofObligation to fund the construction of Andrew Friedman passed out the Utility System Proforma to Council and then addressed  Motion carried with allj present voting in favor.  to: add a guard rail barrier.  part of the original bid.  This) project didi not have a contingency set-inj place.  seconded the motion. Motion carried with all present voting in favor. to add a) necessary relocation ofa drain pipe for this project.  order will result in a net deduct of $5,850.  present voting in favor.  the Wastewater Treatment Plant.  the Council to discuss the handout and the blended interest rate. July 11, 2023, Regular City Council & Budget Workshop Minutes  Page 4 of6    475  Discussion held among the Council, Andrew Friedman, and City Staff regarding the total project cost, rate study guide, funding, construction start date, and engineering design Motion: Council Member Diehl made a motion to approve Ordinance 2023-14, an Ordinance by the City Council oft the City of Ingleside, Texas, authorizing the issuance of "City of Ingleside, Texas combination tax and subordinate lien revenue Certificates of Obligation, Series 2023"; providing for the payment of said certificates, by the levy of an ad valorem tax upon all taxable property within the city and further securing said certificates by a subordinate and inferior lien on and pledge of the net revenues of the system on a parity with certain currently outstanding subordinate lien obligations; providing the terms and conditions ofs said certificates andi resolving other matters incident and relating to the issuance, payment, security, sale, and delivery of said certificates, including the approval of an application to the Texas Water Development Board and a private placement memorandum pertaining tot the certificates; authorizing the execution of a paying agent/registrar agreement, and an escrow agreement; complying with the requirements oft the letter of representations with the depository trust company; complying with the regulations promulgated by the Texas Water Development Board; and providing an effective date. Mayor Pro-Tem Long seconded the motion. Motion carried with all  completion currently at 90 percent.  present voting in favor.  18. Announcements. of Community Interest and/or upcoming events. A. 2023 Summer Reading Program June 6-J July 14 B. Town Halll Meeting- Brush/Bulk Collection - July 12 C.N Movie in the Park - The Goonies - July 14 D. Music int thel Park- - Mike Luna - July 21 E. Movie in the Park - Sonic the Hedgehog - July 28 F. Music int the Park - The Steelwater Band - August 4 19. Items to consider: for placement on future: agendas.  Noi items to consider for placement on future agenda was presented. Mayor Adame adjourned thel Regular City Council Meeting at 9:51 p.m.  20. Adjourn.  Upon adjournment oft the Regular Meeting, thel Ingleside City Council moved into the Budget Workshop.  Budget Workshop Meeting  Workshop_Agenda  1. Calll Budget Workshop to order.  The Budget Workshop Meeting of the City of Ingleside was called to order by Mayor Adame at 9:52 p.m. on. July 11,2023, at City Hall 2671 San Angelo Ingleside, TX and live  video streaming. 2. Roll Call.  With Council Members present a quorum was established. Pro-Tem Tracy Long, Julio Salinas and Mayor Pedro Oscar Adame.  Council Members Present: Stevel Diehl, Stewart Wilson, David) Pruitt, John Salinas, Mayor 3. Hear and deliberate onj presentations of proposed Fiscal Year 2023-2024 Budget.  Director of Infrastructure Services Paredez addressed the Council to report the Water Department budget request. Paredez explained there were a total ofs seven employees who are responsible for the distribution of water for the residents as outlined by TCEQ. They  July 11,2023, Regular City Council & Budget Workshop Minutes  Page5of6    476  are also responsible for the distribution system including two pump stations and three elevated storage tanks. They read 3600 meters each month, process work orders to open Director ofInfrastructure Services Paredez addressed the Council tor report the Wastewater Department budget request. Paredez explained there were a1 total of nine employees who are responsible for the collection and transmission of wastewater for the residents as outlined by TCEQ. They are also responsible for the maintenance and upkeep of the collection system including 18 lift stations and treatment plant. They make sure: residents have sewage service, process work orders for sewer backups, and are on call nights and Director of Infrastructure Services Paredez spoke about the requested equipment needed for the Parks Department, Streets/Drainage Department, Recycle Center, Water Department, and the Wastewater Department. Some of the requested equipment for the  and close water, and are on call nights and weekends to repair leaks.  weekends tor repair wastewater issues.  departments included the following: Parks: ltruck, 12 Zero Turn Mower Streets/Drainage: 1Truck 1Mini Excavator 1Long Reach Fulll Excavator Fuel Storage Upgrade 1Tire/balance Machine Recycle: Building Maintenance/Addition Water: Welding Machine 1Mini Excavator Wastewater: Lift Station Repairs  City Manager Lewis addressed the Council to discuss the need for the proposed Facility Maintenance Department. Lewis explained therei is currently one employee being! borrowed from the Parks Department and one employee being borrowed from the Street Department top perform facilities maintenance duties for over the past year ini this capacity. Lewis went onto state that Director of Infrastructure Services Paredez mentioned in the previous Discussion held about the next budget workshop currently scheduled for. July 22,2023.  workshop of the manpower shortage from loaning out staff members.  4. Adjourn.  Mayor Adame adjourned the Budget Workshop Meeting at 10:24p p.m.  APPROVED:  Pedro Oscar Adame, Mayor 2RA  ATTEST: K  City Secretary  July 11, 2023, Regular City Council & Budget Workshop Minutes  Page 60 of6