Cumby City Council Regular Meeting Agenda July 14, 2020 6:30 p.m.  City Hall - 100 East Main Street, Cumby, Texas  Public Link: tps/us02webzoom.Us//89756431248  Meeting ID: 89756431248 Call to Order Establish quorum  I. II.  III. Invocation IV. Pledge of Allegiance V. Reports  A. Police Department B. Maintenance Department C.Fire Department D.N Municipal Court VI. Consent Agenda  A. Approve minutes of June 9, 2020 regular Meeting. B. Approve minutes of June 15, 2020 Special Meeting.  C. Approve June Financials  VII. Announcements  Announcements are. provided on each agenda SO that City Staff, Mayor, Council Members members of the public may make announcements concerning matters of public upcoming events of local and regional significance; to advise the public of opportunities recognition for service, recognition or recreation within our community; and to provide community charitable, civic, and philanthropic organizations the chance to broaden their appeal by the publication of details of their programs and activities. To utilize this opportunity, members timely oft the public may contact the Mayor, City Secretary or City Council Members with details of their events or may appear at City Council Meetings and make their own announcements. Announcements" shall be limited to the recitation of facts about the subject events, congratulatory or approbative statements concerning service to the City or the invitations to participation at various events. No deliberations concerning community, the details and  and or  upcoming events shall be conducted  of  VIII. Presentation by Citizens (Please Limit To 2 Minutes) (At this time, we would like to listen to any member of the audience on  whether that item is on the agenda. All comments are limited to a maximum any of two subject (2) minutes matter,    for each speaker. Speakers making personal, unfounded, profane or slanderous remarks be removed from the room. In accordance with the Open Meetings Aldermen are restricted from discussing or acting on any items not listed on Act, the agenda. Mayor Action and can only be taken at a future meeting. When your name is called, please come to the front and state your name and address clearly before making your comments. Thank you for  the  may  cooperation). IX.. New Business  your  A. Discuss and consider possible action on repairing cameras located at B. Discuss and consider possible action regarding the fire hydrant report. C. Discuss and consider possible action regarding city park restroom D. Discuss and consider possible action on purchasing mowing E. Discuss and consider possible action for scheduling of budget F. Discuss and consider possible action adopting a Social Media Policy.  the City Park. vandalism. equipment. workshop.  X. Adjournment  Ifo during the course of the meeting, any discussion of any item on the  should  held in closed session, the Council will convene in such executive or agenda closed session be accordance with the following: 1) VTCA Government Code 551.071 Consultations with in legal counsel concerning pending or threatened litigation or matters where counsel's duty to the City conflicts with the Open Meetings Act; 2) VTCA Government 551.072 - Deliberations regarding the purchase, sale, lease or exchange of real Code 3) VTCA Government Code 551.073 - Deliberations regarding prospective property; donations; 4) VTCA Government Code 551.074 - Deliberations regarding the City; 5)VTCA Government Code 551.076 - Deliberations regarding the deployment personnel of security devices or the implementation of security policy; and VTCA Government of 551.087- Deliberations regarding Economic Development negotiations.  gifts or Code  CERTIFICATION  LCodi Reynolds, City Secretary for City of Cumby, hereby certify that the above notice of meeting and agenda was posted on the Public Notice Board at Cumby City Hall, 100 East Main Street, Cumby, Texas on July 10, 2020 at 4:30 p.m.  Coki Codi Reynolds, Cips  leynlbs    MAINTENANCE REPORT  FOR THE MONTH OF JUNE THE MAINTENANCE DEPARTMENT:  COMPLETED 30 WORK ORDERS  FILLED 6 POTHOLES  BLEW OUT 4 SEWER MAINS REPAIRED 2 WATER MAIN LEAKS REPAIRED 2 WATER MAIN VALVES  AND DEMOLISHED A DILAPIDATED BUILDING ON BARKER  STREET    MONTH JAN FEB MAR APR MAY JUN  6 5 1 1 5 4  12 10 11 5 16 15  5 20 0 0 0 1  2 3 0 0 4 3  0 0 o 1 1  5 4 2 10 7  4 4 3 4 6  0 0 1 0    2 3 4 1 1 2  0 70.47 0 29.35 0 36.18 0 19.38 150 35.72 200 41.98    Cumby Municipal Court Collections Report June, 2020  For the month of June the court collected $58,380.07 total.  City: $33,635.25 State: $17,819.61 GHS: $6,925.21    Regular Meeting Minutes of the City Council oft the City of Cumby  Tuesday, June 9, 2020 Cumby City Hall  PRESENT:  Doug Simmerman Betty McCarter Julie Morris  Guy Butler  I. I.  Mayor Doug Simmerman called the meeting to order at 6:36 p.m.  Invocation and Pledge of Allegiance and Citizens in attendance.  Invocation was led by Mayor Simmerman and the pledge was recited by the mayor, Council,  III. Announcements -Mayor Doug Simmerman gave update on outstanding bills. When we started back in August, we were at about 175,000.00: and as of May we are down to Mayor Simmerman also announced that Commerce Veterinary Clinic will be sponsoring  80,601.28. Amigo for alll his needs.  IV. Citizens addressed the council -Johnny Nabers addressed the council regarding golf carts and side x sides and that neither are legal ont the streets. Audri Mayo asked if we have someone that takes care of yards. Mayor Simmerman explained that we are working on it at this time. Covid-19 has slowed down and we have a new officer taking over the code  enforcement. Reports  V.  A. Paul Robertson submitted the Police Department report. B. Mayor Doug Simmerman submitted the Maintenance report. Mayor Doug Simmerman submitted the Fire Department report. D. Judge Lana Adams submitted the Court report.  VI. Consent Agenda  A. Approve minutes of the May 12, 2020 regular meeting  Betty McCarter motioned to approve the minutes and. Julie Morris seconded the  motion. The motion passed 3-0. B. Approve May financials.    Julie Morris made a motion to approve the May financials and Guy Butler seconded the  motion. The motion passed 3-0.  VII. Old Business  A. Julie Morris discussed creating an ordinance setting the amount spent without council approval. She feels that itj just needs to be black and white to protect the city.Julie Morris stated that 2500.00$ is what the cap: should be. Betty McCarter spoke with TML and they stated that iti is left up to the city to set an amount. Attorney. Jay Garrett will draw up an ordinance for the next council meeting. B. Julie Morris motioned to approve Ordinance 2020-05-02 establishing rates for domestic & commercial water and sewer service. Betty McCarter seconded the ( Guy Butler motioned to approve Ordinance 2020-05-03 establishing permit/inspection rates. Betty McCarter seconded the motion. The motion passed D. Ifthe ordinance is passed it would still be illegal to cross the state highways. The ordinance would only apply to city streets per. Jay Garrett. Guy Butler believes that the city's hands are tied with the state law. Iti is noti fair to those who could not get A. Kirk Evans presented the FY: 2019 audit tot the council. He discussed items in detail and noted that most of the items are being dealt with and improvements are being made. Mr. Evans stated that overall the audit has been challenging. Mr. Evans stated that he will be assisting the city in making some changes to the QB system in order to better manage the city. Julie Morris motioned to approve the FY2019 financial audit. Betty McCarter seconded the motion. The motion passed 3-0. B. Betty McCarter motioned to approve Ordinance 2020-06-01 ordering a general election for November 3, 2020 for City of Cumby Alderman Place 1, Alderman Place 2, and Mayor. Guy Butler seconded the motion. The motion passed 3-0. C. Guy Butler motioned to approve Ordinance 2020-06-02 calling fora a special election on November 3, 20201 for the purpose ofr reauthorizing the local sales and use tax at the rate of one quarter (1/4) for one percent (1%6) to continue providing revenue for maintenance and repair of municipal streets. Betty McCarter seconded the motion. D. Betty McCarter motion to approve the Demolition Order for 209 Barker St Cumby, TX75433.J Julie Morris seconded the motion. The motion passed 3-0. E. Guy Butler motioned to approve bringing in a dumpster on. July 11, 2020 and. July 18, 2020 for Summer clean-up days.. Julie Morris seconded the motion. The motion F.  Guy Butler motioned to approve contracting with Noble Resources Termite and Pest Control of Leonard, Texas to begin at fogging program to help eradicate the mosquito population. Julie Morris seconded the motion. The motion passed 3-0.  motion. The motion passed 3-0.  3-0.  to the inner streets. No action was taken at this time.  VIII. New Business  The motion passed 3-0.  passed 3-0.    IX. Mayor Doug Simmerman adjourned the meeting at 7:46 p.m.  Approve:  Attest:  Doug Simmerman, Mayor  Codi Reynolds, City Secretary    Special Meeting Minutes oft the City Council of the City of Cumby  Monday, June 15, 2020 Cumby City Hall  PRESENT:  Doug Simmerman Betty McCarter Julie Morris  Guy Butler  Mayor Doug simmerman called the meeting to order at 4:30 p.m.  II.  Invocation and Pledge of Allegiance and Citizens in attendance. III. Announcements- - None  Invocation was led by Mayor Simmerman and the pledge was recited by the mayor, Council,  IV. Citizens addressed the council- - None  V.  New Business  A. Mayor Doug Simmerman stated that Sandy Alexander of CA Forensics, LLC has rescinded his request for a special attorney to assist with the forensica audit. No B. Betty McCarter stated that in February of 20201 the State of Texas had passed a bill on thei issuance of license plates for Off-highway Vehicles and Golf Carts. This allows the operation oft the vehicles on state highways and city streets. Citizen Monty Lackey quoted from the bulletin. Attorney. Jay Garrett confirmed that the state statutes would override the ordinance ifi it meets the criteria. Mr. Garrett stated that if there are no violations of the state law the city cannot ban them. According to Teresa at the DMVinsurance is not required and it is a $14.75 fee and you must possess a valid state driver's license. No action was taken at this time.  action wast taken.  VI. Mayor Doug Simmerman adjourned the meeting at 4:41 p.m.  Approve:  Attest:  Doug Simmerman, Mayor  Codi Reynolds, City Secretary    9:29AM 07/10/20 Accrual Basis  City of Cumby Balance Sheet As of June 30, 2020  Jun 30, 20  ASSETS Current Assets Checking/Savings Pending Seizure Account General Bank Accounts Arson Demolition Fund General Operating Municipal Court Security Municipal Court State Fees Municipal Court Technology Parks & Recreation Police Training Seizure General Bank Accounts. Other Total General Bank Accounts Utility Bank Accounts Water & Sewer Street Maintenance Water Deposit Account Obligation Total Utility Bank Accounts Total Checking/Savings  2,500.00 , 403.66 725.00 5,615.09 2,572.65 70,414.12 4,530.99 960.27 1,034.26 1,212.46 -454.39 87,014.11 304.30 426.82 4,210.07 13,940.99  18,882.18 108,396.29    9:32AM 07/10/20 Accrual Basis  City of Cumby Profit & Loss June 2020  Jun 20  Ordinary Income/Expense Income Public Grant Funds Subdivision Fees PD Fines Service Fee Collected Fines Other Total Fines Interest Earned Permits/Registrations service fee collected emisPepatratons-ohmer Total Pemmits/Registrations Public Safety Department Accident Report Total Public Safety Department Tax &F Franchise Fees Property Reduction Sales Tax Property Tax Sales Tax Street Sales Tax Total Tax & Franchise Fees Water Sewer Water- Sewer. Adjustments Garbage Revenue Late Fee Reconnect Fee Sales Tax Collected Service Fee Collected Sewer Revenue Water Revenue Total Water- Sewer Water Deposit Total Income Expense Building Inspector Administration Reimbursement for Travel/Gas Office Expense Mayor/Council Monthly Fee Office Supplies Postage Professional Fees Property Tax Fees Technology Telephone Utilities Total Administration Debt Service TWDB Bond Total Debt Service Mayor & Council Mayor & Council Expense  15,000.00 90.00 3.55 53,684.35 53,687.90 2.94 16.00 1,360.00 1,376.00 14.00 14.00 1,787.63 1,890.34 7,158.62 1,787.63 12,624.22 -742.73 4,999.32 1,086.11 35.00 391.56 524.12 7,828.58 17,302.70 31,424.66 300.00 114,519.72 150.00 384.24 648.74 225.00 860.12 7.75 15,000.00 350.82 1,080.75 543.22 3,404.15 22,504.79 10,443.50 10,443.50 150.00  Page 1    9:32AM 07/10/20 Accrual Basis  City of Cumby Profit & Loss June 2020  Jun 20  Total Mayor & Council Municipal Court Collection Service Fee Judge Technology Telephone Total Municipal Court Park Improvements Maintenance Total Park improvements Payroll Expenses Public Safety Police Department Auto Repair & Maintenance Fuel Telephone Total Police Department Total Public Safety Public Works Street Lights Street Repair Total Public' Works Water/Sewer Mowing Vehicle Purchase Automobile Repairs Chemicals Garbage Collection Fee Maintenance Office Supplies Operating Supplies Postage Testing Tools & Equipment Utilities Total Water/Sewer Total Expense Net Ordinary Income Net Income  150.00 390.59 300.00 1,189.00 120.61 2,000.20 39.98 39.98 44,387.72  522.23 2,162.03 190.35 2,874.61 2,874.61 1,518.66 685.17 2,203.83 2,000.00 516.62 47.45 1,249.02 385.22 6,533.37 61.05 1,599.24 221.56 55.00 829.99 20.29 13,518.81 98,273.44 16,246.28 16,246.28  Page 2    9:36AM 07/10/20 Accrual Basis  City of Cumby June 2020 Jun 20  Profit & Loss Budget VS. Actual  Budget  Ordinary Income/Expense Income Public Grant Funds Subdivision Fees - PD Fines Service Fee Collected Fines Other Total Fines Interest Earned Pemmits/Registrations service fee collected emisRegistntion-Oher Total Pemmits/Registrations Public Safety Department Accident Report Total Public Safety Department Tax &F Franchise Fees Property Reduction Sales Tax Property Tax Sales Tax Street Sales Tax Total Tax & Franchise Fees Water- Sewer Water- Sewer Adjustments Garbage Revenue Late Fee Reconnect Fee Sales Tax Collected Service Fee Collected Sewer Revenue Water Revenue Total Water- Sewer Water Deposit Total Income Expense Building Inspector Administration Reimbursement: for Travel/Gas Office Expense Mayor/Council Monthly Fee Office Supplies Postage Professional Fees Property Tax Fees Technology Telephone Utilities Total Administration Debt Service TWDB Bond Total Debt Service Mayor & Council Mayor & Council Expense  15,000.00 90.00 3.55 53,684.35 53,687.90 2.94 16.00 1,360.00 1,376.00 14.00 14.00 1,787.63 1,890.34 7,158.62 1,787.63 12,624.22 -742.73 4,999.32 1,086.11 35.00 391.56 524.12 7,828.58 17,302.70 31,424.66 300.00 114,519.72 150.00 384.24 648.74 225.00 860.12 7.75 15,000.00 350.82 1,080.75 543.22 3,404.15 22,504.79 10,443.50 10,443.50 150.00  Page 1    9:36A AM 07/10/20 Accrual Basis  City of Cumby June 2020 Jun 20  Profit & Loss Budget VS. Actual  Budget  Total Mayor & Council Municipal Court Collection Service Fee Judge Technology Telephone Total Municipal Court Park improvements Maintenance Total Park Improvements Payroll Expenses Public Safety Police Department Auto Repair & Maintenance Fuel Telephone Total Police Department Total Public Safety Public Works Street Lights Street Repair Total Public' Works Water/Sewer Mowing Vehicle Purchase Automobile Repairs Chemicals Garbage Collection Fee Maintenance Office Supplies Operating Supplies Postage Testing Tools & Equipment Utilities Total Water/Sewer Total Expense Net Ordinary Income Net Income  150.00 390.59 300.00 1,189.00 120.61 2,000.20 39.98 39.98 44,387.72  522.23 2,162.03 190.35 2,874.61 2,874.61 1,518.66 685.17 2,203.83 2,000.00 516.62 47.45 1,249.02 385.22 6,533.37 61.05 1,599.24 221.56 55.00 829.99 20.29 13,518.81 98,273.44 16,246.28 16,246.28  Page 2    9:36 AM 07/10/20 Accrual Basis  City of Cumby June 2020  Profit & Loss Budget VS. Actual  $Over Budget  %ofE Budget  Ordinary Income/Expense Income Public Grant Funds Subdivision Fees- -PD Fines Service Fee Collected Fines- Other Total Fines Interest Earned Permits/Registrations service fee collected PemisRepatations-oher Total Permits/Registrations Public Safety Department Accident Report Total Public Safety Department Tax & Franchise Fees Property Reduction Sales Tax Property Tax Sales Tax Street Sales Tax Total Tax & Franchise Fees Water- Sewer Water- Sewer Adjustments Garbage Revenue Late Fee Reconnect Fee Sales Tax Collected Service Fee Collected Sewer Revenue Water Revenue Total Water- Sewer Water Deposit Total Income Expense Building Inspector Administration Reimbursement for Travel/Gas Office Expense Mayor/Council Monthly Fee Office Supplies Postage Professional Fees Property Tax Fees Technology Telephone Utilities Total Administration Debt Service TWDB Bond Total Debt Service Mayor & Council Mayor & Council Expense  Page 3    9:36 AM 07/10/20 Accrual Basis  City of Cumby June 2020  Profit & Loss Budget VS. Actual  $ Over Budget  %ofBudget  Total Mayor & Council Municipal Court Collection Service Fee Judge Technology Telephone Total Municipal Court Park Improvements Maintenance Total Park Improvements Payroll Expenses Public Safety Police Department Auto Repair & Maintenance Fuel Telephone Total Police Department Total Public Safety Public Works Street Lights Street Repair Total Public Works Water/Sewer Mowing Vehicle Purchase Automobile Repairs Chemicals Garbage Collection Fee Maintenance Office Supplies Operating Supplies Postage Testing Tools & Equipment Utilities Total Water/Sewer Total Expense Net Ordinary Income Net Income  Page 4    MEMO  GRIFFIN COMMUNICATION WILL PROVIDE A QUOTE FOR OPTIONS TO PUT A CAMERA AT THE CITY PARK. THEY WILL EMAIL ME THE QUOTE ON MONDAY AS THEY ARE STILL WORKING ON PUTTING IT TOGETHER. AS OF 07/10/20 THERE WILL ONLY BE 1 QUOTE INCLUDED IN THE AGENDA PACKET. 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Smart & Instant PIR Motion Alerts Get Real-Time Alerts That  Matter  Highly sensitive PIR motion sensor offers almost not false alarms. You receive instant appy push notifications, email alerts, sound alarms and your own created alertr message, when motion events are detected. No human movement can slip through without your notice.  Email App Siren isd detected.  Get email motion snapshots when there are motion events.  ush notifications to your mobile device.  An alarm (built-in Siren) will sound automatically when motion Record your alert message and customize the camera with  Customized Voice-Recordable Alerts your own desired voice alert.  ps.eoinkcomuspoduednkgnaseRsslpensigala-gpxc@mapePADMBRDPARIANEROHEN. 4/8    July 2020 Fire Hydrant Report  Out of Service Hydrants: Immediate repair 212) Mill St., leaning, broken 2 % outlet 402 Depot St., no water flow 212 Depot St., Full ofbees  Corner ofMill St. and Main St., 2 % outlet seized, no water flow Corner of CR 4132 & South Svc. Road, trim grass, no water flow  Depot St. @ water tower, has lock on hydrant  Other repairs:  104 Tarrant St., Leaking 214 Commerce St., Chains loose 222 Commerce St., Trim trees and grass 409 W. Main St., Chains loose 214 W. Main St., Chains loose 207 W. Main St. 5" outlet seized 4061 Mill St., Leaks Exit 110 @ South Svc. Road, Trim grass South Svc. Road @ Old: motel, remove added valving 208 South Svc. Road, Trim trees and grass, leaks  Corner ofTarrant St. and Commerce St., missing chains on caps  South Svc. Road near. JE motorsports, remove trees and debris, 5" needs to: face  roadway  ALL hydrants could use being painted back silver or red    MEMO  The park restrooms were recently vandalized. We need to discuss and decide what to do moving forward with the needed repairs and  maintenance.    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Attachments, Edit Configured Price Sourcewell Discount Sourcewell Price [+) Extended' Warranty Edit Factory Assembly Dealer Assembly Freight Cost PDI E Other Costs or Discounts 1. 2. 3.  $10,436.00 $0.00 $10,436.00 ($2,295.92) $8,140.08 $0.00 $0.00 $0.00 $210.00 $250.00 $0.00 0 Save 0 Save 0 Save  Image ofp producti isar ropresentative! Image andn mayr noto depictt the exactp product being configured.  Total Configured Price $8,600.08  Add Additional Cost or Discount Total Configured Price Quantity Ordered Total Price Oyes,readytosubmite quote  $8,600.08 1 $8,600.08  Create Another Quote Quote Another Product Start Over  MpsypakidsacamhasbyussRasAabnwaO  1/2    6/26/2020  Kubota Tractor Corporation- BuildM MyKubota  For Earth, For Life Build My Kubota StartOver Customer Account List  Kuboha Kubota Tractor Corporation  Log.Out  National Account: Sourcewell (Formerly NJPA)  Customer: McNair, Joe  ZD1211-3-60 -24.8HP 60" COMMERCIAL ZTRI Mower  Base Price Including Tires [+1 Selected. Attachments Edit Configured Priçe Sourcewell Discount Sourcewell Price [+1 Extended Warranty Edit Factory Assembly Dealer Assembly Freight Cost PDI H Other Costs or Discounts 1. 2. 3.  $16,299.00 $0.00 $16,299.00 ($3,585.78) $12.713.22 $0.00 $0.00 $0.00 $210.00 $250.00 $0.00 0 Save 0 Save 0 Save  Image ofp producti isa representative image andi mayr noto depictt the exactp product being configured.  Total Configured Price $13,173.22  Add Additional Cost or Discount Total Configured Price Quantity Ordered Total Price Cyes,readyt tos submit quote  $13,173.22 1 $13,173.22  Create Another Quote Quote Another Product Start Over  aauskidasacomihatRyRMRGNAmrMaasNausthib-gOEDKANEewO  1/2    MEMO  The council needs to schedule a workshop to begin preparation for the FY 2021 Budget.    SOCIAL MEDIA POLICY  CITY OF CUMBY MEDIA  PURPOSE  To convey information from the City of Cumby to its citizens, to facilitate a sense of community and for residents and businesses to communicate with and obtain information about the City of Cumby online. The City of Cumby encourages the use of social media to reach a broader audience and to encourage citizen participation. The City of Cumby website will remain the primary avenue for release of  information. POLICY GUIDELINES  A. The City of Cumby has an overriding interest and expectation in deciding who may "speak" and what is "spoken" on behalf of the City of Cumby on social media sites. The City Council of Cumby will have the sole discretion to approve what social media outlets may be suitable for use by the City of Cumby and its departments. Each department that maintains a separate media site shall B. Respect copyrights and fair use. All postings must comply with applicable federal, state and local laws, and regulations and retention schedules according to the Texas Local Government Code, Chapters 201 through 205. Records required to be maintained pursuant to The Texas State Library and Archives Commission records retention schedule shall be maintained for the required retention period in a format that preserves the integrity of the original record and is easily accessible using the usual or approved City of Cumby C.I Information collected at this site becomes public record that may be subject to inspection and copying by members of the public, unless an exemption in law exists according to the Texas Public Information Act. D. When possible, links to more information should direct users back to the City of Cumby's official website for more information, forms, documents, or online services necessary to conduct business with the City of Cumby. E. The City Council of Cumby reserves the right to remove any content that is not within these guidelines, while retaining said content for the appropriate records F. Each social media site shall include a statement which identifies the purpose and topic of the site and discussion not related to the purpose shall not be  provide the City Secretary with site log-ins and passwords.  platforms and tools.  retention according to state law.  posted.  G. Content Specifically Prohibited: Profane language or content; Any type of political activity; Solicitations of commerce;  Social Media Policy 2020  Page 1 of6    Conduct or encouragement of illegal, improper, or illicit purposes through visual, textual, or auditory posting including but not limited to sexual Content that is confidential according to the Texas Public Information Act; Content that promotes, foster, or perpetuates discrimination on the basis of race, creed, religion, gender, marital status, national origin, physical or Information or references to the personal addresses, personal telephone numbers, personal e-mail addresses, family members, or other personal information of City of Cumby officials or City of Cumby employees; Information that may tend to compromise the safety or security of the Links to websites or "pages" of outside vendors that are not related to the  content or links to sexual content;  mental disability, or sexual orientation;  Commercial promotions or spam; public or public systems; purpose of the media site.  H. Posts on City of Cumby social media sites by employees must remain professional in tone and be in good taste. Each City of Cumby employee or Council member is responsible for content they post on social media sites. Indication that the media site is maintained by the City of Cumby; Contact information for the specific department that created the page, 6 Departmental media sites must clearly identify the department as a unit of J. Employees representing the City of Cumby via social media must conduct themselves at all times as a representative of the City of Cumby. Employees who fail to conduct themselves in an appropriate manner shall be subject to disciplinary procedures up to and including termination of employment. Employees using social media sites, whether as an administrator or as a > Maintain transparency by using your real name and job title, and by being clear about your role in regards to the subject (if posting from your personal account you may not have anyone blocked from seeing comments or Write and post about your area of expertise, especially as related to the City of Cumby and your assignments. When writing about a topic for which you are not the City of Cumby's expert, make this clear to readers; Keep postings factual and accurate. If a mistake is made you may not delete it but admit to it and post a correction as soon as possible; Reply to comments in a timely manner, when a response is appropriate. When disagreeing with others' opinions, keep it appropriate and polite - a City of Cumby employee is to never be involved in an argument with a Understand that postings are widely accessible, not retractable, and will be  I. Content Specifically To Be Included: including address and phone number;  the City of Cumby;  6 A link to the official City of Cumby website.  responder to a posting, will follow these guiding principles:  posts);  citizen on a City of Cumby maintained social media site; Post meaningful, respectful comments that are on topic; around for a long time, sO consider content carefully;  Social Media Policy 2020  Page 2 of6    > Ensure your comments do not violate the City of Cumby's privacy, confidentiality, and applicable legal guidelines for external communication. Never comment on anything related to legal matters, litigation, or any parties with whom the City of Cumby may be in litigation without the D Ensure you have the legal right to publish others' material, including photos and articles pulled from other sites. Do not publish photos taken while on the scene of any incident. Respect brand, trademarks, copyright, fair use, disclosure of processes and methodologies, confidentiality, and financial disclosure laws. Even when using material from copyright-free sources, Make it clear that you are speaking for yourself and not on behalf of the City of Cumby, unless that is part of your duties with the City of Cumby. Remember that your postings are ultimately your responsibility. K. Content will be monitored to ensure adherence to the Social Media Policy.  appropriate approval;  include appropriate attributions;  EMPLOYEES' SOCIAL MEDIA  While the City of Cumby encourages its officials and employees to enjoy and make good use of their off-duty time, certain activities on the part of its officials and employees may become a problem if they have the effect of impairing the work of any official or employee; harassing, demeaning, or creating a hostile working environment for any official or employee; disrupting the smooth and orderly flow of work within the City of Cumby; or harming the goodwill and reputation of the City of Cumby among its citizens or in the community at large. In the area of social media (print, broadcast, digital, and online), officials and employees may use such media in any way they choose as long as such use does not produce the adverse consequences noted above. For this reason, The City of Cumby reminds its officials and employees that the following guidelines apply in their use of social media, both A. If an official or employee publishes any personal information about themselves, another official or employee of the City of Cumby, a citizen, or a vendor in any public medium (print, broadcast, digital, or online) that: Has the potential or effect of involving the official or employee, their CO- workers, or the City of Cumby in any kind of dispute or conflict with other Creates a harassing, demeaning, or hostile working environment for any Disrupts the smooth and orderly flow of work within the City of Cumby, or Harms the goodwill and reputation of the City of Cumby among its citizens Tends to place in doubt the reliability, trustworthiness, or sound judgment  on and off duty:  officials or employees or third parties; Interferes with the work of any official or employee;  official or employee;  the delivery of services to the City of Cumby's citizens;  or in the community at large; Reveals private information;  of the person who is the subject of the information; or  Social Media Policy 2020  Page 3 of6    the official(s) or employee(s) responsible for such problems will be subject to counseling and/or disciplinary action, up to and potentially including termination B. No official or employee of the City of Cumby may use City equipment or Facilities for furtherance of non-work-related activities or relationships without C. Officials or Employees who conduct themselves in such a way that their actions and relationships with each other could become the object of gossip among others in the City of Cumby, or cause unfavorable publicity for the City of Cumby in the community, should be concerned that their conduct may be inconsistent with one or more of the above guidelines. In such a situation, the employees involved should request guidance from the City Council to discuss the possibility of a resolution that would avoid such problems. Depending upon the circumstances, failure to seek such guidance may be considered evidence of intent to conceal a violation of the policy and to hinder an investigation into D. Should you decide to create a personal blog or participate in social media, be sure to provide a clear disclaimer that the views expressed in the blog/media site are the author's alone, and do not represent the views of the City of E. All information published on any official or employee blog/media site should comply with the City of Cumby's privacy and/or data policies. This also applies to comments posted on other social networking sites, blogs, and forums. All employees and/or potential employees shall make available access to publicly posted material if requested by his/her supervisor at any time. F. Be respectful to the City of Cumby's co-workers, citizens, vendors, and partners, and be mindful of your physical safety when posting information about yourself or others on any forum. Describing intimate details of your personal and social life, or providing information about your detailed comings and goings might be interpreted as an invitation for further communication - - -or even stalking and harassment that could prove dangerous to your physical G. Social media activities should be limited as time spent on the telephone or internet as it is when conducting personal business and it should never H. Your online presence can reflect on the City of Cumby. Be aware that your comments, posts, or actions captured via digital or film images can affect the I. Do not discuss City of Cumby citizens, vendors, issues, or business without J. Do not ignore copyright laws or cite and/or reference sources inaccurately. Remember that the prohibition against plagiarism applies online. K. Do not use any city of Cumby logos or trademarks without written consent. The absence of explicit reference to a particular site does not limit the extent of the application of this policy. If no policy or guideline exists, the City of Cumby's officials or employees should use their professional judgment and follow the most prudent course of action. If you are uncertain, consult your  of employment, depending upon the circumstances.  the express advance permission of the City Council of Cumby.  the matter.  Cumby.  safety.  interfere with work commitments. image of the City of Cumby. express consent.  supervisor or manager before proceeding.  Social Media Policy 2020  Page 4 of6    L.D Dor not disclose confidential or proprietary information.  Ifa an employee has any doubt about posted subject matter, they should not post it. A. Employees found in violation of any provision of this policy may be subject to disciplinary action, up to and including termination of employment. Where laws are violated, the City of Cumby may pursue criminal or civil action against B. The policies and guidelines outlined herein also apply to employees posting City of Cumby-related information on personal (non-City of Cumby) social C.All department heads are responsible for their subordinates' compliance with the provisions of this policy and for investigating non-compliance.  DICIPLINE  the employee. media sites.  DEFINITIONS  "Blog" is a web site that contains an online personal journal with reflections, "Comment" means a response to a City article or social media content "Link" is short for "Hyperlink" which connects a hypertext file to another location or file; typically activated by clicking on a highlighted word or icon at "Post" is to display (an announcement) in a place of public view in writing on "Public Information" is any information collected, assembled, or maintained by the City of Cumby in the transaction of official business. (Texas Government "Social Networking" is the practice of engaging business and/or social contacts by making connections via interactive Web-based applications.  comments, and often hyperlinks provided by the writer;  submitted by any person or entity; a particular location on the screen;  as social media site; Code, Chapter 552);  DISCLAIMER  This policy is not a contract and the City of Cumby reserves the right to make Each employee will receive a copy of this policy. Employees are required to read, sign and return the policy acknowledging receipt to their department  changes to this policy at any time.  head.  Social Media Policy 2020  Page 5 of6    Acknowledging Receipt of Social Media Policy  Ihave received my copy of the City of Cumby's Social Media Policy and I have Ifurther acknowledge that disciplinary actions can and will result if I violate this policy. Employees found to be in violation of this policy will be subject to  read and I understand the information contained herein.  corrective action up to and including termination.  Date  Employee's Signature  Name [Please Print]  Social Media Policy 2020  Page 6 of6