AGENDA NOTICE OF REGULAR MEETING OF THE CITY COUNCIL OF CUMBY, TEXAS This notice is posted pursuant to the Texas Open Meetings Act. Notice hereby given that the City Council oft the City ofCumby, Texas will conduct al Regular Meeting on Aprill 10.at 6:30 p.m., atl 100 Ifthe public desires to speak during a specific agenda item, they must email sercr@cipolumlycon by 4:00 pm on the day of the meeting. The email must contain the person's name, address, phone number, and the agenda item(s) for which comments will be made. You may also communicate and send your comments to the City Councilmembers directly by emailing; Aldermanl@cityofcumby.com, Alderman2Qcityofcumby.com; Alderman-@cityofcumby.com and Aldermans@cityofeumby.com The meeting agenda is posted online at www.cumbylx.com website. The meeting packet willl be posted on East Main Street, Cumby, Texas, City Council Chambers. www.cumbylx.com website as soon as it is complete and issued to council. 1. CALL: MEETING TOORDER 2. PLEDGE OF ALLEGIANCE AND INVOCATION 3. ROLL CALL & QUORUM REPORT 4. PRESENTATION BY CITIZENS The City Council welcomes Presentation by Citizens." Ifyou wish to speak, you must follow these guidelines. Asa courtesy to your fellow citizens and out of respect to our fellow citizens, we request that ify you wish to Pursuant to TEX. GOV'T CODE 551.0415, the Mayor, a City Council member and Staff may report on the following items of community interest:(1) expression of thanks, congratulations or condolences (2) information about holiday schedules (3) recognition of individuals (4) reminders about upcoming events organized or sponsored by the City Council (5) Information about community events and (6) announcements involving imminent threat toj public health ands safety. Additionally, pursuant to TEX. GOV'T CODE 551.042, thel Mayor Spring clean: April 28-29-30 and May 5-6-7: Dumpster behind the chain link fence; Public Works speak that you follow guidelines posted at the bottom of this Agenda. 5. CITY COUNCIL COMMENTS or Council members may request that items bej placed on future City Council agendas. Repair Sewer Line under Donelton Street 15-16 April 2023 (weekend) adjusting schedule tol have coverage to assist 2023-2024 City Budget Planning discuss dates for Workshops 6. - CONSENT AGENDA & DEPARTMENT REPORTS 6.1. Approval - City Council Minutes March 14, 2023 6.2. Approval -2023 March Financials (P&L) 6.3. Approval -I Fiscal Year-to-Date 2022-2023 P&L 6.4. Approval- -2023 March Unpaid Bill Summary 6.5. Approval - Municipal Court Monthly Collection! Report 6.6. Approval - Public Works Department Activity Report 6.7. Approval - Police Department. Activity Report 6.8. Approval - Fire Department Activity Report 6.9. Approval -I Building Permit Report All matters listed under this item are considered routine by the City Council and will be enacted by one motion. There will not be separate discussion oft these items. If discussion is desired by any Alderman on any item, that item will be removed from the consent agenda and will be considered separately. April 10. 2023 Page 1/3 7. EXECUTIVE SESSION. - In: accordance with' Texas Government Code, Section 551.001, et seq-, the City Council will recess into Executive Session (closed meeting) to discuss the following: a) $551.071(1): Consultation with the Attorney Texas Municipal League Intergovernmental Risk Pool on ai matter in which the duty ofthe attorney to the governmental body under the' Texas Disciplinary Rules of Professional Conduct ofthe State Bar of Texas clearly conflicts with the' Texas Open Meetings Act regarding pending or contemplated litigation, Cause CV45279 Benita Rodriguez V The City ofCumby, Texas. 8. RECONVENE INTO OPEN SESSION In accordance with Texas Government Code, Chapter 551, the City Council will reconvene into Open Session to consider action, if any, on matters discussed in Executive Session. 9. OLD BUSINESS 9.1. Diseussion/Action: Update on various grant and other potential funding requests by City of 9.2. Diseussion/Action: Contract Agreement between the City of Cumby, Texas and Cumby Youth 9.3. Discussion/Action: Update (ifany) Cumby ISD: and] HWH( (project manager) and Hopkins County Fire Chiefregarding state of Cumby water lines to ensure proper pressure for fire system for new high school. Overview and costs of Project: Installation; Materials; Design. (Mayor). Public 9.4. Discussion: Annexation ofa area along I-30( (Service Road rest area and Thomas Jenkins RV: Park) and 275 North. Update: Paperwork Prepared per request in February Council Meeting and approved by City Attorney. Next step: provide paperwork to Petitioner for his review and 9.5. Discussion/Action: City of Cumby to open bids for Cyber Security and I/T Services for City of Cumby: Police Department, Municipal Court, City Hall, including Utility Services, and City 9.6. Discussion/Action: Subdivision Regulations discussed with City Attorney for City of Cumby, Cumby (Mayor Pro Tem) Sports Association; CYSA preparing new agreement. (Mayor) Notice was prepared by City. (Mayor/Public Works Supervisor) submission to City. (Council/Lt. Johnny Painter) Council. DRAFTI has been prepared. (Council) city limits and ETJ (Mayor/Lt.. Johnny Painter) 10. NEW BUSINESS 0..Discusion/ction: Ordinance 0-2023-003 - Parking Allowed on Improved Surface. (Mayor/ 10.2. Discussion/Action: Phone Stipend Policy to include monthly payments to reimburse: Chiefof Police; Police Lieutenant; City Secretary and Associate Judge at a rate of $25.00/ / month to reimburse city staff for use of personal cell for City of Cumby business. (Mayor/City Secretary) 103.Dscusson/Action: Research viable options for Municipal Court Collection Agency. (Mayor) Public Works Supervisor) 11. ADJOURNMENT Executive Sessions Authorized -The City Council for the City ofCumby reserves: right to adjourn into executive session at any time during the course of this meeting to discuss any matter authorized by Texas Government Code Sections 551.071 (Consultation with Attorney); 551.072 (Deliberations related to Real Property); 551.073 (Deliberations related toj prospective, gifts or donations); Section 551.074 (Personnel Matter); 551.076 (Deliberations regarding the deployment of security devices or the implementation of security policy); and 551.087 (Deliberations regarding Economic Development negotiations). April 10, 2023 Pagc213 Attendance by Other Elected or Appointed Officials - NOTICE OF POTENTIAL QUORUM: Itis anticipated thati members of City Council or other city board, commissions and/or committees may attend the meeting in numbers that may constitute a quorum of the other city boards, commission and/or committees. Notice is hereby given that the meeting, to the extent required by law, is also notices as a meeting of the other boards, commissions and/or committees of the City, whose members may be in attendance. The members of the boards, commissions and/or committees may participate in discussions on the same items listed on the agenda, which occur att ther meeting, buti no action willl bet taken by such in attendancei unless suchi item and action is specifically provided for on an agenda for that board, commission or committee subject to the Texas Open Meetings Act. Presentation by Citizens Guidelines: The Mayor will recognize those citizens whol have signed up prior to the start oft the meeting. Pursuant to Resolution' No. 2020-12 Citizens are given three minutes (3:00) to speak during "Presentation by Members oft thep public may only speak once: and cannot] pass thei individual'st time allotment tos someone else. Show the Council members the same respect and courtesy that you expect tol be shown to you. Thel Mayor will rule any disruptivel behavior, including shouting or derogatory statements or comments, out of order. Continuation oft this type of behavior could result in a request by the Mayor that the individual leave thei meeting, andi ifrefused, an order ofremoval. In compliance with the Texas Open] Meetings Act, no member ofCity Council may deliberate on citizen comments fori items not on the agenda. (Attorney General Citizens." Direct your comments to the entire Council, not to an individual member. Opinion -JC0169) CERTIFICATE: Ihereby certify that the above Notice of Meeting was posted on the City Hall bulletin board on the April 6, 2023, at a place convenient and readily accessible to the general public at all times, and to the city's website, tps/nwcumbyikcom, in compliance with Chapter 551, Texas Government Code. bai Sibmen Betty Jo Hardman, City Secretary April 10, 2023 Page313