CITY OF COOPER  CITY COUNCIL MEETING-REGULAR DECEMBER 11, 2017 5:00PM  MEMBERS PRESENT: DARREN BRADDY; MAYOR, DAVID PHILLIPS, E. J. CATES, ALLEN FOSTER,  DONNATHOMASON, AND WILLIE "BEAR" WILKINS.  CITY ATTORNEY: JAY GARRETT  OTHERS PRESENT: EMILYH HOWSE, HARLEY BRIGGS, SIERRAJONES, MONTY HOBBS, MERCEDES VALDEZ, ANGELICA PHAM, JOE ADAMS, AMANDA L'ESPERANCE, BRENDA DONALDSON, BRENDA GABBARD, TEFFANY KAVANAUGH (DID NOT SIGN REGISTER), AND CINDY ROLLER (DID  NOT SIGN REGISTER). AGENDA ITEM #1 AGENDA ITEM: #2 seconded. Vote unanimous. AGENDA ITEM#3  Mayor Darren Braddy called the meeting to order and Darren also voiced the prayer.  E.J. Cates made the motion to approve the November 6, 2017 minutes as written. Allen Foster  Teffany Kavanaugh, with McClanahan and Holmes, LLP, CPAs, presented the yearend audit. Teffany presented toi the council that, as always, there were two areas of concern. First was that the City did not prepare their own financial statements and second was segregation of duties. She stated that in a perfect environment that the city would have a financial officer to prepare the statements. But, due to the small size of the city and lack of funding, McClanahan and Holmes have been the ones to prepare the statements. Teffany stated that segregation of duties was an issue for the same reason. She encouraged the Mayor and Council to diligently keep informed and involved in all aspects of operations, as she is sure they do. Teffany stated that all in all, in the opinion of McClanahan and Holmes, that this was a clean audit as usual. Teffany stated that at any time after reviewing the audit if they had questions to feel free to call and ask. Teffany also stated that the capitalization amount was currently $1,000.00 and in her opinion, it needed to be raised to $5,000.00. She stated that the council could discuss and decide this at another meeting. Willie "Bear" Wilkins made the motion to approve and accept the September. 30, 2017 annual audit prepared by McClanahan and Holmes, LLP, CPAS. Donna  Thomason seconded. Vote unanimous.  AGENDA ITEM#4  Delta County Emergency Management Coordinator, Monty Hobbs, presented to the council the need to upgrade the emergency radio communication system. He stated that a grant was in process of funding this project but, it had been cut in half, therefore he was asking forj joint funding from Delta County, Emergency Services District (ESD), and the City of Cooper to proceed with this upgrade. Monty stated that Delta Countyand ESD had previously approved    pending the city's approval. The upgrade would include 2 base stations that would be digital. Monty stated that the cost toi the city would be up to $1500.00. Mayor Darren Braddy stated that due to the fact that this was not al budgeted item that the funding would come from the general fund contingency. It was the consensus of the council to approve joint funding with David Phillips made the motion to approve up to $1500.00 of unbudgeted contingency funds to jointly fund the emergency radio upgrade in conjunction with Delta County, and ESD. Donna  Delta County and ESD for this project. Thomason seconded. Vote unanimous. Monthly budget reports were reviewed.  AGENDAI ITEM# #5 AGENDA ITEM: #6 unanimous. AGENDAITEM #7 TIME: 5:21 PM APPROVED:  Donna Thomason made the motion to approve accounts payable. E.J. Cates seconded. Vote  David Phillips made the motion to adjourn. Allen Foster seconded. Vote unanimous.  ATTEST:  DARRENB BRADDY, MAYOR CITY OF COOPER  Db  EMILYHOWSE CITY SECRETARY  aaples