April 8, 2024, Regular Meeting  MINUTES  Notice is hereby given that the City of Combes Commissioners met in a Public Workshop at 6:00 pm followed by a Regular Meeting at 7:00 pm Monday, April 8, 2024, at Combes Municipal Complex, 21626 Public comments may be e-mailed to durte@tompoltomkscon by the meeting date at 4:00 pm.  Hand Road, Combes Texas to consider the following;  WORKSHOP  1. Review Harlingen Waterworks and City of Combes Water Treatment and Delivery of Water Agreement dated June 1984- Rates and Proposed Increase from City of] Harlingen Waterworks. The City Administrator, Ms. Aida Guitierrez informed the city council. On March 11,2024, a copy oft the agreement with the City of Harlingen was made available. (A2 2nd copy was made available for the workshop). The agreement for the water will expire in June 2024 and the agreement for the wastewater expired in 2016 and is on aj month-to-month basis. Contact was made with Mr. Tim Skoglund the General Manager for Harlingen Water Works. Currently retail customers are rates being approved now. Wholesale Customers, which include the City of Combes, an ordinance will be drafted after. June 2024 no later than July 2024 for review of ordinance, rates and decide what is agreeable among the city council. The rates at the moment will not bei increased as wholesale customers. Discussion related toj past and present rates among  city officials.  2. Close Public Workshop  Mayor Silvestre Garcia asked for a motion to close the public workshop at 6:45pm. Commissioner Mary David made a motion to close the public workshop. Seconded by Commissioner Kenneth P Stolar. Alli in Mayor Silvestre Garcia asked for a motion to Close Public Workshop @ 6:45pm. Commissioner Mary David made ai motion to Close Public Workshop. Seconded by Commissioner Kenneth P Stolar. All in favor.  favor. Motion passed due to unanimous vote.  Motion passed due to unanimous vote. Regular Meeting began at 7:00 pm Mayor Silvestre Garcia requested roll call. By City Secretary Jo. Ann Nino Mayor Silvestre Garcia- - Present Commissioner Olga H Montes- Present Commissioner Mary David- Present Commissioner Kenneth P Stolar- Present Commissioner Ann Forbes- Present Commissioner Carlos Cordova - Present  MEETING  1. Roll Call.  3    April 8, 2024, Regular Meeting and moved to next agenda item. 2. Invocation & Pledge of Allegiance. Commissioner Olga H Montes led the invocation. Commissioner Carlos Cordova led the pledge ofallegiance.  Mayor Silvestre Garcia informed the city council, with all City Commissioners present a forum is established  3. Public Comments: At this time, any person with business before the Council not scheduled on the agenda may speak, or any person may speak on any item on the agenda for a maximum ofthree (3) minutes. No Mayor Silvestre Garcia informed the city council at this time, there are 0 (zero) person with business before the council not scheduled on the agenda to speak or on any item on the agenda for ai maximum ofthree (3) 4. Mayor Silvestre Garcia- Consideration and Possible Action-Department & City Updates March 2024.  formal action can bet taken on these items. Action for Approval or Disapproval  minutes and asks to move to the next agenda item.  a) Building Permit Department b)N Municipal Court c) Waterworks Department d) Police Department e) City of Combes Project Updates- Action for Approval or) Disapproval of.  The City Administrator Ms. Aida Gutierrez informed the city council that ai report for Building Permit, Municipal Court, Water Works, and Police departments were made available on their packets. Ms. Aida Gutierrez asked for any questions/liscussions on items a) to d) to move forward to item e). Commissioner Mary David had a question for the City of Combes ChiefPatrick Quill. The question was Mayor Silvestre Garcia asked for any questions/discussions on item a) to d). With no: further questions/liscussions the City Administrator Ms. Aida Gutierrez gave an update on item e). Updates made by the City Administrator Ms. Aida Gutierrez. She informed the city council that one ofthe city projects (ARP). American Rescue Plan Project regarding the drainage and pavement ofNixon Rd as of April 04,2024 was seventy two percent (72%) completed. The scheduled completion date has been moved to May 05,2024 and final by May 21,2024 due to two (2) additional 30" pipes that Cameron County Drainage District #5 paid for installation. Payment was received, and payable to Rhyner Construction. No out-of- Mayor Silvestre Garcia asked the city administrator Ms. Aida Gutierrez to contact the Funding Agency and inquire for Safety purposes ifs speed humps can be placed on Nixon Road. Ms. Gutierrez provided quote amounts for two (2) different type of speed humps. Mayor Silvestre Garcia asked Ms. Aida Gutierrez to The City Administrator Aida Gutierrez Ms. Aida Gutierrez updated the city council on TXCDBG Street for drainage project on Orange and Lime. Rhyner Construction is to start mobilization in the current week and/or by week ending of April 19th. The Contract to expire July 2024. Update: The Home Grant has approved six (6) homes, the building permits have not been acquired due to the Texas Department of] Housing are required  answered by ChiefPatrick Quill.  pocket funds from the city.  inquire on the amount requirement of speed humps per mile.  to  4    April 8, 2024, Regular Meeting  provide the agreements to homeowners tol be: signed. Once the signatures are obtained and submitted the Update: The GLO-7 The City was awarded $2 million. Mayor Silvestre Garcia signed contract for First $1 million to rehabilitate all the manholes. The Second contract 2019 should be received shortly and will be pending for review before being signed. The $2 million will be used for rehabilitation of manholes and obtain more capacity at lift stations. It covers engineering services, consulting, and construction. Update: Paving of Woodrow (Aka- Templeton) - The City Engineer Mr. R.E. Garcia provided ai notice to contractor MJA to proceed and work to be completed within (90) ninety days. Mayor Silvestre Garcia would like to inform the public that property owners on that street are interested in selling their property after learning about the street improvements. Cameron County was adamant about streetlights having to be Update: Valley Baptist Legacy Foundation- - City Administrator Ms. Aida Gutierrez applied for a walking trail grant. She was notified the City ofCombes is being considered and full application is required to be submitted by May 01,2024. The grant will be used for a walking trail next to the pond to be used by citizens and/or visitors of Combes. Preliminary Plot and design in process by City Engineer R.E. Garcia. Update: Every County Drainage District working with providing the two (2) 30' RTC pipes that are equivalent to 4x4 box. The capability of not having to reopen and removing the 4x4 box in the future. The City of Combes has been working well with' Tx Dot and Cameron County Drainage District to get projects Mayor Silvestre Garcia asked for a motion to acknowledge the report. Commissioner Olga H Montes made a motion to acknowledge the report. Seconded by Commissioner Ann Forbes (Commissioner Mary David). All  permits will be obtained to proceed with construction of thel homes.  relocated, they will not have to be moved.  done.  in favor. Motion passed due to unanimous vote. 5. Consideration and Possible Action-  a) Invoices for Approval-General, Waterworks, Special Funds.  b) Check Registers & Debit Card Transactions-General Fund, Waterworks, and Police Department c)Financial Statement Reports-General Fund, Waterworks, and Police Department Special Funds for e)] Rhyner Construction-Pay Application' No. 5- $112,635.29 Nixon Road & Drainage Improvements f)SWG Engineering LLC-Invoice10356, $9,349.92 and Invoice#f10369, $7,221.42 ARP Nixon  Special Funds for March 2024  March 2024. (ARP Funds)  d) Investment Report-Quarter Ending- December 2023 & March 2024  Road & Drainage Improvements (ARP Funds) Action for Approval or Disapproval of. (Items A-E)  Mayor Silvestre Garcia asked for any questions/discussions on items listed on 5 and asked City Administrator Ms. Aida Gutierrez to address any oft the items listed. Ms. Aida Gutierrez address and updated the city council on item d) Investment Report- - Ms. Gutierrez is currently working with First Community Mayor Silvestre Garcia questioned the three (3)invoices. The City Administrator Ms. Aida Gutierrez  Bank to transfer all funds gradually until fully transferred.  responded tol his question.  5    April 8, 2024, Regular Meeting  Mayor Silvestre Garcia asked for ai motion to approve Consideration and Possible Action-  a) Invoices for Approval-General, Waterworks, Special Funds.  b) Check Registers & Debit Card Transactions-General Fund, Waterworks, and Police Department c) Financial Statement Reports-General Fund, Waterworks, and Police Department Special Funds for e) Rhyner Construction-Pay Application No. 5- $112,635.29 Nixon Road & Drainage Improvements f)SWG Engineering LLC-Invoice.10356, $9,349.92 and Invoice#10369, $7,221.42. ARP Nixon  Special Funds for March 2024  March 2024. (ARP Funds)  d) Investment Report-Quarter Ending- December 2023 & March 2024  Road & Drainage Improvements (ARP Funds)  Commissioner Olga HJ Montes made ai motion to approve Consideration and Possible Action-  a)I Invoices for Approval-General, Waterworks, Special Funds.  b) Check Registers & Debit Card Transactions-General Fund, Waterworks, and Police Department c). Financial Statement Reports-General Fund, Waterworks, and Police Department Special Funds for e). Rhyner Construction-Pay Application No. 5- $112,635.29 Nixon Road & Drainage Improvements f)SWG Engineering LLC-Inyoice#10356, $9,349.92 and Invoice#10369, $7,221.42 ARP Nixon Seconded by Commissioner Kenneth P Stolar. All in favor. Motion passed due to unanimous vote. 6.C Consideration and Possible Action of] Preliminary Plat Approval Reserve at Oak Hill Subdivision FM: 508.  Special Funds for March 2024  March 2024. (ARP Funds)  d) Investment Report-Quarter Ending- December 2023 & March 2024  Road & Drainage Improvements (ARP Funds)  Action for Approval or Disapproval of. (R.E Garcia & Associates, City Engineer) The Engineer Mr. R.E. Garcia's memo was provided inj packets for the commissioner. Mr. R.E. Garcia informed the city council the memo was ar revised memo. Mr. Garcia has reviewed the revised plans fort the Reserve at Oak Hills for compliance with all City of Combes and Subdivision Ordinance requirements. Mr. R.E. Garcia does hereby recommend Preliminary Approval.  Mayor Silvestre Garcia asked for ai motion to approve Consideration and Possible Action ofPreliminary Plat Approval Reserve at Oak Hill Subdivision FM 508. Commissioner Olga HI Montes made ai motion to approve Consideration and Possible Action of] Preliminary Plat Approval Reserve at Oak Hill Subdivision FM 508. Seconded by Commissioner Kenneth P Stolar. All in favor. Motion passed due to unanimous vote. 7. Consideration and Possible Action to approve the revised Failure to Appear (FTA) Program Contract with  Texas Department ofPublic Safety and City ofCombes Municipal Court.  Action for Approval or Disapproval of.  The City Administrator Ms. Aida Gutierrez informed the city council that this was to continue with their services (OMNI), individuals are not able to renew their license until citations are paid. Mayor Silvestre Garcia asked for a motion to approve the revised Failure to Appear (FTA) Program Contract with the Texas Department ofPublic Safety and City of Combes Municipal Court.  6    April 8, 2024, Regular Meeting  Commissioner Olgal HI Montes made ai motion to at to approve the revised Failure to Appear (FTA) Program Contract with Texas Department ofl Public Safety and City of Combes Municipal Court. Seconded by Commissioner Ann Forbes (Commissioner Mary David). All in favor. Motion passed due to unanimous vote. 8. Consideration and Possible Action to approve Contract for Election Services administered by Cameron  County Elections Department for City of Combes May 2024 General Election.  Action for Approval or Disapproval of.  Mayor Silvestre Garcia asked for a motion to approve Consideration and Possible Action to approve Contract for Election Services administered by Cameron County Elections Department for City of Combes May 2024 Commissioner Kenneth P Stolar made ai motion to approve Consideration and Possible. Action to approve Contract for Election Services administered by Cameron County Elections Department for City of Combes May 2024 General Election. Seconded by Commissioner Mary David. All in favor. Motion passed due to 9. Consideration and Possible Action to Open a Festivity Interest Fund Account for City of Combes with  General Election.  unanimous vote. First Community Bank.  Action for Approval or Disapproval of.  The City Administrator Ms. Aida Gutierrez informed the city council that discussion was made with the City Event Coordinator and City Secretary Mrs. Jo. Ann Nino to keep all festivity funds, any donations issued to Mayor Silvestre Garcia asked for ai motion to approve to Open a. Festivity Interest Fund. Account for City of Combes with First Community Bank. Commissioner Olga HI Montes made ai motion to approve to Open a Festivity Interest Fund Account for City of Combes withl First Community Bank. Seconded by Commissioner Ann Forbes. All in favor. Motion passed due to unanimous vote.  the city on a separate account from the public fund.  10. Consideration and Possible Action of.  a)4th ofJuly Bash Event-City of Combes- June 29, 2024. (J.Nino)  b) Quote- Carpenter Decorating $3,324.00-Snowilake LED: Lamps-Templeton St. Christmas Lighting  of Street Poles. (J.Nino) Action for Approval or Disapproval of.  Mayor Silvestre Garcia asked the City Secretary Mrs. Jo Ann Nino to address the board on items b). Mrs. Jo Ann Nino explained that the quote was for six (6) oft the twelve (12) lights located downtown on Templeton tor replace the existing lights with new. LED Snowflakes Lamps. The current budget does not cover all twelve (12) lights. Mayor Silvestre asked the City Administrator Ms. Aida Gutierrez to: review for a line item in the Mayor Silvestre Garcia asked to confirm ifitem a) was for date tol be approved by the board. The City Mayor Silvestre Garcia asked for a motion to approve Consideration and Possible Action of. a) 4thd ofJuly Bash Event-City of Combes- June 29, 2024. (J.Nino) b) Quote- Carpenter Decorating 3324.00-Snowlake  budget to amend the budget for the purchase of all lights.  Secretary Mrs. Jo. Ann Nino confirmed it was to get the approval for the date.  LED Lamps-Templeton St. Christmas Lighting of Street Poles. (J.Nino)  7    April 8, 2024, Regular Meeting  Commissioner Olga HJ Montes made a motion to approve Consideration and Possible Action of. a) 4th ofJ July Bash Event-City of Combes- June 29, 2024. (J.Nino) b) Quote- Carpenter Decorating 3,324.00-Snowlake LEDLamps-Templeton St. Christmas Lighting of Street Poles. (J.Nino). Seconded by Commissioner  Kenneth P Stolar. All ini favor. Motion passed due to unanimous vote.  11.4 Adjournment ofMeeting.  Action for Approval or Disapproval of.  Mayor Silvestre Garcia asked for a motion of Adjournment ofMeeting. Commissioner Olga HJ Montes made an motion of AdjoupmentofMleting. Seconded by Commissioner Mary David. All in favor. Motion passed  due to uparimonsote. 3 Silvestre Garcia, Mayor  Guintuo JoAnn Nino, City Secretary  8