THE STATE OF TEXAS S CITY OF BROWNSVILLES COUNTY OF CAMERON $  MINUTES ofa Special Meeting oft the City Commission ofthe City of] Brownsville, Texas, held on Tuesday, July 21, 2020, at 5:00 P.M., with the following members present via Zoom htpsy/ts02webzom.s18217683148wd-RGOAkIRNPFISWISMORSNOFWKIhyUT09  Teleconference Meeting by logging on at:  TREY MENDEZ JOHN F. COWEN,JR. ROSE GOWEN NURITH GALONSKY PIZANA JESSICATETREAU BEN NEECE NOEL BERNAL HELEN RAMIREL ELIZABETH WALKER BRYANT WALKER RENE DE COSS GRISELDA ROSAS ABSENT a) Roll Call  Mayor COMMISSIONERS AtLarge "A" At-Large "B" District 1 District 2 District4 CITY MANAGER DEPUTY CITY MANAGER ASSISTANT CITY MANAGER ASSISTANT CITY MANAGER CITY ATTORNEY INTERIM CITY SECRETARY JOEL MUNGUIA - District3  A quorum being present, Ms. Griselda Rosas, Interim City Secretary, read the call to order to consider the matters as posted and filed for the record in' The Office ofThe City  Secretary on July 17,2020.  CALLTO ORDER b) Invocation  Pastor Brad Burkes led the invocation. No one signed up forl Public Comment.  PUBLIC COMMENT PERIOD  Minutes July 21, 2020 - Page 1 of5    WORK SESSION (S)  1) Solid Waste update by Republic Services.  Mr. Omar Rodriguez, Municipal Services Manager and Nickolas Barrera, Operations  Manager briefly updated the Commission oft the following:  COVID-19 Matters  Republic Services had seven (7) drivers affected due to COVID-19, had requested help which has been provided to relieve the effects oft the pandemic and as they continue to proceed with providing services during the pandemic time, the possibility of service being delayed can and would occur. He further noted that routes would be completed, ask for their understanding and patience, and know the importance that safety is their priority for both drivers and the Work orders provided from the City of Brownsville Call Center were full Operational changes, including personnel, have been made to ensure to meet Continue working with the City of Brownsville Call Centerand weekly reports would be provided to ensure service level standard is maintained Currently working on all cart replacements, continue to order carts in advance Working on matters pertaining to audit finding on extra costs Addressing the matters to help reduce cart issues and further help initiate better 2019 Residential MSW - Jan 1, 2019- -Jul6,2019-30.3613 Tons Collected 2020 Residential MSW-Jan 1, 2020 - Jul 6,2020-3261.17Tom: Collected 2019 Residential Brush/Bulk - Jan 1, 2019 - Jul 6, 2019 - 10,665.93 Tons 2020 Residential Brush/Bulk - Jan 1, 2020 - Jul 6, 2020 = 11,599.56 Tons  community. Brownsville Residential Services  completed and closed, within the 48 hours after notice and maintain the scheduled services  Cart Replacement Matters  tot try and keep up with the demand  route efficiency Tonnage Comparison  Difference in' Tonnage =2,249.87 Tons 2,249.87/9 tons per load = 249 more truck loads  Collected Collected  Difference in Tonnage -9 933.63 Tons 933.63/3.4 tons per load = 274 more truck loads  Brief discussion ensued amongst the Commission, City staffand Republic Services 2) Discussion regarding the City of] Brownsville response to the urgent public necessity concerning COVID-19, otherwise known as Coronavirus, including but not limited a. Continuity Plan Update: City staffing, facilities and services, including  to:  actions and continuity ofs such operations; b. Financial Update: Emergency Procurement; and Drive-thru collections/testing site update  Minutes July 21, 2020- - Page 2 of5    Lupe Granado, Finance Director briefly updated the Commission on the COVID-19 finances; total expenses to date is $7,082,586 with the majority spent on personnel overtime; with focus on the Police and Fire. Emergency. Procurement comes in second with the majority spent on PPE Masks and Drive-thru collection testing site and provided an update on a reimbursement strategy Dr. Arturo Rodriguez, Director of Public Health and Ms. Michelle Jones, Epidemiologist briefly updated the Commission on the COVID-19 collections and testing site as ofJ July 16, 2020, noting the following:  69,603 tests administered 45% insured, 55% uninsured 1,816 positive, 6,131 negative results 1,667 results pending  Dr. Rodriguez along with Ms. Jones further noted the COVID-19 drive thru lanes had been opened, provided details of impact to events due to the executive Brief discussion ensued amongst the Commission and City staff.  orders.  3) Presentation on proposed Fiscal Year 2021 budget.  Mr. Lupe Granado III, Finance Director delivered a PowerPoint presentation in regards to the City's proposed Fiscal Year 2021 Budget, highlighting the Budget in Context - General Fund Revenue on property and sales taxes; the General Fund Mr. Noel Bernal, City Manager delivered the presentation in regards to the Fiscal Year 2021 Inflection Point - building a Post COVID-19 Organization; Fiscal Year 202l-Renew/emagine = Strategic Automation Plan, Reevaluate Services, and Ms. Elizabeth Walker, Assistant City Manager delivered the presentation in regards to the Other Post-Employment Benefits (OPEB) Phase-Out Plan, noting the  Expenditure; Non-recurring revenues and expenditures.  Personnel Reassignments.  following:  Health Care Costs-the City's net retiree medical costs have increased from Eligible beneficiaries-731 of the 1,121 active employee included in the City's most recent actuarial valuation would be within 10 years, 539 ofthe 1,121 active employees would be within 5 years, of TMRS retirement Brief discussion ensued amongst the Commission in regards to the Fiscal Year  $972,000 in 2009 to $1,669,000.00 in 2019  eligibility as of December 31, 2020  2021 budget.  ITEMS FOR INDIVIDUAL CONSIDERATIONS)  1) Consideration and ACTION on the Ninth Amended Declaration ofLocall Disaster: for  Public Health Emergency.  Helen Ramirez, Deputy City Manager read the recommended changes to the Ninth Amended Declaration ofLocal State Disaster for Public Health Emergency.  Minutes July 21, 2020 - Page 3c of5    Briefdiscussion ensued amongst the Commission and City staffi ini regards to bingo Commissioner Rose Gowen moved that the Ninth Amended Declaration ofLocal Disaster for Public Health Emergency. The motion was seconded by Commissioner  halls.  Jessica Tetreau and carried unanimously.  Mayor Trey. Mendez lef the meeting at 7:07 pm Mayor Pro-Tem. John Cowen, Jr., continued with the meeting.  2) Consideration and ACTION toaward Change Order #101 to SpawGlass in the amount of $863,697.10, to provide Biometrics and additional Technology Solutions for the Terminal Project at Brownsville South Padre Island International Airport. Mr. Bryant Walker, Assistant City Manager, briefly explained the proposed agenda Commissioner Jessica Tetreau moved that Change Order #10, be approved and awarded to SpawGlass, in the amount of $863,697.10,1 toj provide Biometrics and additional Technology Solutions for the Terminal Project at Brownsville South Padre Island International Airport. The motion was seconded by Commissioner Rose Gowen and carried 3) Consideration and ACTION to approve Resolution Number 2020-071, in support of the Brownsville. Independent School District's(BISD): closing ofschools, adoption and implementation of safe return protocols that will ensure the safe return of our Commissioner Jessica Tetreau moved that Resolution Number 2020-071, in support of the Brownsville Independent School District's (BISD) closing of schools, adoption and implementation of safe return protocols that will ensure the safe return of our children and educators to in-person instruction. The motion was seconded by Commissioner Rose  item.  unanimously.  children and educators to in-person instruction.  Gowen and carried unanimously.  EXECUTIVE SESSION  Upon motion by Commissioner Jessica Tetreau, seconded by Commissioner Rose Gowen and carried unanimously, the Executive Session convened at 7:10 p.m. to discuss 1) Attorney consultation pursuant to Section 551.071(2), Texas Government Code to receivel legal advice: and counsel in connection with the City's rights, duties, privileges, obligations, possible resolution, and related legal issues arising out of grievance filed 2) Deliberation of personnel matters pursuant to Section 551.074(1) of the Texas Government Code, related to the evaluation of a public officer or employee, to wit, Upon conclusion of Executive Session, Mayor Pro-Tem John Cowen, Jr., convened the Regular meeting at 8:07 p.m. There was no action taken in Executive Session.  the following item:  by the Brownsville Professional Fire. Association.  City Manager Noel Bernal.  Minutes July 21, 2020 -) Page 4 of5    POSSIBLE. ACTION ON ANY ITEM(S) AS DISCUSSED IN EXECUTIVE SESSION 1) Discussion and possible ACTION to provide a temporary hazard pay stipend to the  Fireand Police Departments. No action taken.  ADJOURNMENT  There being no further business to come before the Commission, upon duly made  motion the meeting adjourned at 8:10 p.m.  Approved this15th dayof_ _September 2020.  Trey Mendez Mayor  &K  Attest7 - Griselda Rosas Interim City Secretary  als2  Respectfully submitted by: Yolanda Galarza-Admimistnaive: Supervisor Office oft the City Secretary  FERLAT  Minutes July 21, 2020 - Page 5 of5