PROWERS COUNTY, COLORADO BOARD OF COMMISSIONERS  JULY 25, 2023  COMMISSIONERS BOARD ROOM, 2nd FLOOR OF COURTHOUSE  301S. MAIN STREET, LAMAR, CO 81052 Board of Human Services, Lanie Meyers-Mireles Board of Health, Meagan Hillman  8:00 a.m. 8:30a.m.  WORK SESSION  9:00a.m. 9:30a.m. 10:00a.m. 10:30a.m. 11:00a.m. 2:00 p.m. 2:30 p.m.  Staffon Warn, Prowers County OEM/Rural Fire  Update  Judy Wittman, County Treasurer Financial Update  May' Valley Water Association and Granadal Water Association Kari Linker, Regional Director. US Senator John W. Hickenlooper  Discussion on water authorities  Update  Jesse Trujillo, HCPF Program Manager OPC LTC contract extension discussion Michael Alcala General Manager Lamar Ledger  Update and Discussion on Lamar Ledger newspaper Discussion of County Policies and Updates  Prowers County Elected Officials  1    MEETING AGENDA  1:00 p.m.  Invocation Pledge of Allegiance Call Meeting to Order Roll Call  CONSENT AGENDA ACTION ITEMS:  1. Consider approval of Adoption of Agenda  2. Consider approval of Payment of Bills Presented and of Voiding Checks, ifany  3. Consider approval of July 11, 2023 BOA Meeting Minutes 4. Consider approval of July 11, 2023 BOCC Meeting Minutes  Public Appearances  Anyone wishing to address the BOCC may do sO at the discretion of the Board  and subject to ai three minute limitation.  Paula Gonzales  County Finance Director Re: County Engage Wellness Program Drawing  Mark Westhoff  County Administrator Update  Rose Pugliese, Esq.  County Attorney Update  2    ACTION ITEMS:  1. Consider approving Purchase of Service Agreement for Protective Services Nurse Consultant Program between Prowers County Department of Human Services and Prowers County Public Health and Environment int the amount of $41,828.80, with a term of July 1, 2023 through June 30, 2024 and authorizing Department Directors, Lanie Meyers-Mireles and Meagan 2. Consider approval of amending to the Prowers County Drug and Alcohol Policy for Prowers Area Transit to designate County Employee Representative Marilyn Stuart as. Assistant DER. 3. Consider approval of 2023 Semi Annual Report of the Prowers County Treasurer, January 1, 4. Consider ratifying 7-13-2023 email poll approval to grant the request for Sand & Sage Round-Up Fair Board to host a Beer Garden at the County Fairgrounds for the DuVall Family 5. Consider ratifying 7-13-2023 email poll approval of a Letter of Authorization for Sand & Sage Round-Up Fair Board tol host a Beer Garden at the County Fairgrounds for the DuVall Family 6. Consider approval of Underground and Utility Permit No. 955 for Prosperity Lane Water Association, installing new water and sewer service at 6111 County Rd. HH.7and no permit 7. Consider approval of Underground and Utility Permit No. 9561 for Prosperity Lane Water Association, installing new water service on County Rd. 2 approximately 1,300 ft. South of 8. Consider approval of correction to action item for Understanding of Services with rfarmer,llc, approved by the BOCC on 7-11-2023 to correctly read as follows: Consider approval ofa Representation Letter to rfarmer, Ilci for the Prowers County 2022 Financial Audit ending 9. Consider approval of understanding of services from rfarmer, Ilc who audited the governmental activities, each major fund, and the aggregate remaining fund for year-end December 31, 2022, in addition to the audit a prepared Form 990 for Sand and Sage Fair indirect cost will not exceed $19,100 and $1,500 and for Public Health Department indirect 10. Consider ratifying 7-13-2023 email poll approval of applying for a SIPA Microgrant in the amount of $6,500.00 to aid in the cost of upgrading the county's website to meet the accessibility requirements under HB21-1110 and authorizing Mark Westhoff, County  Hillman to execute the Agreement.  2023 through June 30, 2023.  Benefit Concert on September 2, 2023.  Benefit Concert on September 2, 2023.  fee is assessed.  County Road HH and no permit fee is assessed.  December 31, 2022.  cost report will not exceed $1,750.00.  Administrator to apply electronically.  3    11. Consider ratifying 7-17-2023 email poll approval to amend the Physical Security Improvements Grant Application ini the amount of $15,531.24 for County Department of Human Services toi increase the grant application amount to $45,701.24 for the purpose of including a new bid for two glass doors at the County Annex Building for Project Work Plan July 1, 2023 -J June 30, 2024 and authorizing Lanie Meyers-Mireles, Director of Human 12. Consider approval of The Lamar Ledger as the Newspaper in which the Treasurer shall Publish 13.Consider ratifying 7-17-2023 email poll approval for Payment of Bills and Voided Checks, if any, presented for County General in the amount of $200,886.56, DHS in the amount of $179,294.52, WHC in the amount of $8,523.67 and with a Certification date of 7-19-23. 14. Consider approving Purchase of Service Agreement for Protective Services Nurse Consultant Program between Prowers County Department of Human Services and Prowers County Public Health and Environment, Contract amount $41,828.80 and authorizing Lanie Meyers-Mireles, Director of Department Human Services and Meagan Hillman, Director of Public Health to 15. Consider approval of Business Subscription Agreement between Prowers County and NE Colorado Cellular Inc DBA Viaero Wireless, from 7/15/2023 to 7/18/2024 and then month-to-month after that, to provide data service to five tablets for use on Prowers Area Transit buses, totaling $150/month, and authorizing Ron Cook, Chairman of the Board to  Services to update the Grant Application. the Delinquent Tax List of Prowers County.  execute the document.  execute the document.  PREVIOUSLY TABLED ACTION ITEMS:  1. NONE  NOTE: This Agenda is provided fori informational purposes only. Action may be taken on any or all of the items. All times are approximate. If any given item is finished earlier than anticipated, the Commissioners may move on to the next item. The only exceptions are public hearings on items which have had published notices of a If you need assistance in participating in this meeting due to a disability as defined under the Americans with Disabilities Act, please call 719-336-8030 at least three days prior to the scheduled meeting to request an  specific hearing time; those items will not begin until the specific time or after.  accommodation.  4    PROWERS COUNTY  AGENDA ITEM REQUEST FORM  Hearing Date Requested: 7-25-2023 Submitter: Department of Human Services  Submitted to the County Administration Office on: 7-6-2023 Return Originals to: Department of Human Services Number of originals to return to Submitter: 1  Contract Due Date: ASAP  Item ntle/Recommended Board Action:  Consider approving Purchase of Service Agreement for Protective Services Nurse Consultant Program between Prowers County Department of Human Services and Prowers County Public Health and Environment in the amount of $41,828.80, with a term of July 1, 2023 through June 30, 2024 and authorizing Department Directors, Lanie Meyers-Mireles and Meagan Hillman to execute the  Agreement.  Justification or Background:  Fiscal Impact: This item is budgeted in the following account code:  County: $_ Federal: $_ State: Other:  $_ $_  Approved by the County Attorney on:    PURCHASE OF SERVICE. AGREEMENT FOR PROTECTIVE SERVICESN NURSE This agreement is made by and between the Prowers County Department of Human Services, located at 1001 S. Main St., Lamar, CO 81052, hereinafter referred to' "PCDHS" and Prowers County Public Health and Environment, located at 1001 S. Main St., Lamar, Colorado, 81052, hereinafter referred to as WHEREAS, the above parties are specifically authorized to enter into agreements for the purpose of providing Prowers County Protective Services Nurse Consultant, hereinafter "PSNC" program; and WHEREAS, the Prowers County Public Health Director is responsible for County-wide Public Health WHEREAS, the Director ofl Human Services is responsible for County-wide functions to. PCDHS; and WHEREAS, PCPHE will perform the PSNC: for the Child Welfare population ofl PCDHS; and WHEREAS, iti is in the best interest oft the County to collaborate with Nurses and Caseworkers to WHEREAS, because. PCPHE will serve child welfare families in collaboration with PCDHS on behalfof the County, iti is int the best interest of both entities that this Agreement be entered into; NOW,THEREFORE, the undersigned parties hereby covenant and agree as follows:  CONSULTANT PROGRAM  "PCPHE".  functions and policy; and  enhance services being delivered to our community families; and  ROLES AND RESPONSIBILITIES: RESPONSIBILITIES OF PCDHS  PCDHS will provide PCPHE with as service authorization (PSNC Referral) regarding type and length of service requested. PCDHS shall provide information as necessary or requested by PSNC to enable: full performance under this Agreement. PCDHS shall provide referrals fore eligible families coordinate and cover costs of any training thati is collectively deemed necessary, and provide assistance and direction on reporting outcomes. PCDHS will provide PCPHE with an authorization to release information between PSNC: staff shall provide consultation, expertise, education and support to caseworkers and clients (biological, foster or kinship parents/families) sO they can better plan for the needs oft the children.  PCDHS: and PCPHE.  RESPONSIBLITIES OF PCPHE/PSNC  Services may include, but not necessarily limited to, the following:  Evaluations:  Nurse health evaluation-physical and developmental issues, immediate health conçerns; Research and help interpret medical terminology, diagnosis, and treatment to caseworker staff Complete paternity testing training and conduct paternity testing for DHS child welfare clients.  Family health evaluation and provide appropriate referrals; Provide consultation to protective services. staff;  and families;  1    Education for clients/family members'community:  Pregnancy prevention and family planning education with youth in transition or emancipated Assist DHS stafft to incorporate medical information into Family and Individual Service Plans. Nurse will attend Family Engagement Meetings, Permanency Roundtables, and RED' Team  youth or other families/indviduals: referred by DHS; meetings, ifavailable, as requested by caseworker.  Resource and referrals;  Assistance in communicating with doctors and medical professionals;  Provide education and educational materials for families, expecting mothers, andy youth fora all substance including vaping. Education materials will include health effects to self, effects to exposing children in-utero, in the home, as well as long-term impact on the developing and adolescent brain. Education will also include safe storage of marijuana products. Provide Narcan and associated training for individuals with SUD and their family members or  care givers. Collaboration: DHS staff; About F.A.C.E. partners  Health care providers - act as a liaison between DHS staff and medical community to expedite Other community resources to enhance community contacts and increase public health Assist DHS staff to incorporate medical information into Family and Individual Service Plans. Nurse will attend Family Engagement Meetings, ifavailable, as requested by caseworker. Collaborate with The Cornerstone Resource Center to advance parenting knowledge in area of Collaborate with the FIRE (Fatherhood) Program Coordinator to advance knowledge for fathers on public health programming prevention and other areas ofe expertise. This includes promoting Participate with the. Adult & Family Services unit in meetings with Mathematica related to the Breakthrough Learning Services on Engaging Fathers in the Child Welfare system. PCPHE will meet with DHS quarterly to report on activities and establish more specific duties and outcomes. PCPHE will provide a quarterly written report to DHS on all items outlined under Reporting The program will report annually to the Child Protection Team and About F.A.C.E. program the  referrals and access and understand medical information;  knowledge and prevention; nutrition and health care.  fatherhood engagement andi referring tot the Father Advocate,  NUMBERS SERVED Requirements. following:  REPORTING REQUIREMENTS  Number of referrals received Number of paternity tests conducted Number of FEM & PRT meetings attended Number of RED Team meetings attended Number of Narcan kits distributed  Number of interactions with clients where ducation/cducationa. materials were provided  TERM  Thet term oft this agreement shall be from. July 1,2023 through June 30, 2024.  2    PAYMENT: AND FEE SCHEDULE  PCDHS shall pay PCPHE for. .51 FTE/20 hours per week salary, beginning July 1, 2023 through June: 30, 2024 for at total contracted amount of$41.828.80 paid at $3,485.74 a month. Payments Funding of the costs incurred pursuant to this Agreement is expressly contingent upon the availability of federal and/or state funds to the Colorado Department ofHuman Services and  will include ai flat rate of $3,485.74 per month.  PCDHS. BINDING EFFECT  This Agreement is binding upon the parties and their respective successors and permitted assigns. This Agreement is only for the benefit of the parties hereto, and no third party shall have any right, claim or interest hereunder. There is no implied covenant of good faith and fair dealing in this Agreement; ratheri it  willl be enforced as written.  Prowers County Public Health & Environment  Meagan Hillman, Director  Date  Prowers County Department of Human Services  Lanie Meyers-Mireles, Director  Date  Prowers County Board of Commissioners  Ron Cook, Chairman  Date Date Date  Wendy Buxton-Andrade, Vice-Chair  Tom Grasmick  3    PROWERS COUNTY  AGENDA ITEM REQUEST FORM  Hearing Date Requested: 7-25-2023 Submitter: Darren Glover, PATS Director  Submitted to the County Administration Office on: 7-6-2023 Return Originals to: Darren Glover & Jana Coen Number of originals to return to Submitter: 1  Contract Due Date:  Item Itle/Recommended Board Action:  Consider approval of Amending to the Prowers County Drug and Alcohol Policy for Prowers Area Transit to designate Employee Representative Marilyn Stuart  as the Assistant DER. Justification or Background:  Fiscal Impact: This item is budgeted in the following account code:  County: $_ Federal: $_ State: Other:  $_ $_  Approved by the County Attorney on:    ProwersAreaTransu 200 EastHickory St. Lamaw, Colorado-81052 719-336-8034 Fax: 719-336-8018  ADMENDMENTIOTE PROWERS COUNTY DRUG AND ALCOHOL  POLICY  With the hiring of an Operation Manager we: need to update the positions of Designated: Employee Representative for Prowers. Area' Transit and Prowers County Road  & Bridge Department.  Currently thel DER and Assistant DER for these two departments are as: follows:  Designated. Employee Representative: Darren L Glover  Assistant DER: Diana Davis  Proposed Change ist to the Assistant Designated Employee Representative: Designated Employee Representative: Darren L Glover  Assistant] DER: Marilyn Stuart  Approved on1 this date  by thel Prowers County  Board of County Commissioners as an amendment to the current Drug and Alcohol  Policy.  Darren L Glover Director Prowers Area' Transit Prowers County DER  Ron Cook Chairman Prowers County Board of County Commissioners  bppeden    PROWERS COUNTY  AGENDA ITEM REQUEST FORM  Hearing Date Requested: 7/25/2023 Submitter: Judy Wittman  Submitted to the County Administration Office on: 7/11/2023  Return Originals to: Judy Wittman Number of originals to return to Submitter: 2  Contract Due Date:  Item Tite/Recommended Board Action: 2023 through June 30, 2023.  Consider Approval of2023 Semi Annual Report oft the Prowers County Treasurer, January 1, Justification or Background: $30-25-111(2) It is the duty oft the board of county commissioners ofeach county to publish in some legal newspaper published in the county the semiannual financial statement furnished to the board of county commissioners by the county treasurer.  Fiscal Impact: This item is budgeted in the following account code:  County: $  Federal: $  State: $  Other: $  Approved by the County Attorney on: Additional Approvals (if required):  PLEASE ATTACH THIS SHEET TO ALL. AGENDA ITEMS WHEN SUBMITTING: TO  COUNTY ADMINISTRATION.  THANK YOU!    SEMI ANNUAL REPORT OF PROWERS COUNTY TREASURER  JANUARY 01, 2023 THRU. JUNE 30, 2023 FEES VARIOUS ACCTS BALANCE  REVENUES- PAID 2,633,790.43  DISBURSEMENTS-  BEGINNING CURRENT TAX DELINQUENT TAX MISCELLANEOUS TRANSFERS (IN) WARRANTS  TREASURERS TRANSFER (OUT) ENDING RECEIPTS VARIOUS ACCTS COUNTY GENERAL 110,936.91 OUTSIDE AGENCY FUND B03.50 UPS OUTSIDE AGENCY FUND 0.00 VALE 708.32 LODGING TAX FUND 175,954.07 HOTLINE COUNTY CONNECTION CENTER 388,185.57 CONSOLIDATED RETURN MAIL CENTER 257,322.69 OVERFLOW PROCESSING CENTER 453,006.21 AMERICAN RESCUE PLAN ACT FUNDS 396,941.79 COUNTY ROAD AND BRIDGE 21,364.28 8,500,000.00 LAMAR ROAD AND BRIDGE 1,396.50 HOLLY ROAD AND BRIDGE -91.53 GRANADA ROAD AND BRIDGE 37.58 WILEY ROAD AND BRIDGE -52.37 HARTMAN ROAD AND BRIDGE -2.43 DEPT OF SOCIAL SERVICES 1,131,671.26 CAPITAL EXPENDITURE FUND 491,900.03 CONSERVATION TRUST 82,218.93 PMC GENERAL FUND 0.00 GRANADA TOWN OF -204.93 GRANADA TOWN OF CAP IMP -36.94 LAMAR CITY OF 9,049.23 LAMAR REDEVELOPMENT AUTHORITY 4,842.31 HARTMAN TOWN OF 28.53 HOLLY TOWN OF 1,464.12 WILEY TOWN OF 1,142.82 BRISTOL WATER AND SAN DISTRICT -236.67 WILEY SANITATION DISTRICT -166.27 HOLLY FLOOD CONTROL -286.51 SOUTHEASTERN WATER CONSERV DISTRIC -72.70 SOUTHEAST co WATER ABATEMENT CREDI -8.63 SOUTHEAST co WATER CON OBLIGATION L,449.70 LOWER ARKANSAS VALLEY WATER CONS 3,658.92 LOWER ARK VALLEY WATER ABMT CREDIT -7.29 TWO BUTTES FIRE DISTRICT -72.78  BALANCE & SPEC ASSMT & ALL INTEREST  -33,768.95 3,105,507.93 5,637.41 0.00 708.32 187,868.13 276,129.08 267,977.25 1,362,630.61 3,125,418.69 2,930,601.78 0.00 0.00 0.00 0.00 0.00 0.00 0,00 0.00 0.00 78.82 1,173,735.62 327,923.39 78,895.03 0.00 389,415.54 0.00 10,241.60 0.00 0.00 1,846.56 0.00 0.00 452,115.14 0.00 0.00 0.00 217.19 1,419.19 1,882.01 0.00 73,185.44 0.00 0.00 57,079.43 0.00 0.00 7,887.36 0.00 0.00 5,536.13 0.00 0.00 9,537.38 0.00 0.00 2,421.53 0.00 0.00 287.45 0.00 0.00 48,297.46 0.00 0.00 121,564.54 0.00 0.00 243.19 0.00 0.00 2,421.54 0.00  1,076.43 1,764,996.48 2,808,945.95 -4,902,030.50  646,000.00 94,283.79 841,070.45 1,042,241.14 878,652.40 309,393.44  -650,833.91 -106,197.85 -729,013.96 -986,213.81 -693,623.44 -965,688.82 -45,153.29 -2,959.75 -1,215.06 -1,693.43  AGENCY FUND  373,180.88 46,510.90 3,050.23 1,251.98 1,743.76 80.77 354,854.84  105.07 1,101,235.67 38.89 1.05 .66 2.04 .48 123.44 1,425,802.82  45,238.16 1,693,212.41  COUNTY ROAD & BRIDGE HWY 196 FUN 8,190,606.56  28,801.38 -1,851,646.84 500,000.00 -348,290.75 32,034.66 423,406.84 1,778.15 152.76 52,595.62 -496,008.11 267.38 8,172.54 5,549.88 622.42 452.25 826.30 164.92 23.79 4,179.43 10,479.91 -129,449.95 20.43 188.69  12,267.39 19,078.50 1,821.68  -15,754.60 -11,818.83 -1,963.12 156,568.40 -79,914.43 -61,548.10 -8,275.19 -5,828.25 -10,109.34 -2,515.53 -302.73 -51,052.77 -256.44 -2,541.63  134.96 4.01 .74 346.58 93.51 6.78 20.57 61.61 2.08 6.14 4.18 1.78 .12 25.58 66.94 .11 4.18  27.99  997.48    NORTH LAMAR SANITATION DISTRICT -547.55 WILEY FIRE DISTRICT 1,164.80 EAST PROWERS WEED CONTROL 2,208.40 HOLLY FIRE AND AMBULANCE 1,461.07 HI-PLAINS WATER 14.91 BRISTOL-GRAWADA CEMETERY DISTRICT -730.28 EAST-PROWERS CEMETERY DISTRICT 3,199.24 BENT-PROWERS CEMETERY DISTRICT -714.30 HOLLY DRAINAGE -100.00 WILEY DRAINAGE -100.00 GRANADA DRAINAGE -100.00 PLBASANT-VALLEY DRAINAGE -25.00 PROSPERITY DRAINAGE 417.11 MAY VALLEY DRAINAGE 53.27 VISTA DEL RIO DRAINAGE 27.92 VISTA DEL RIO DRAINAGE INTEREST 35.00 LAMAR SPECIAL ASSESSMENT 0.00 PROWERS CTY SPEC ASSESSMENT -870.72 0.00 COLORADO NEW ENERGY 0.00 MISCELLANEOUS TREASURERS FEES 188,252.01 0.00 TAX ADMINISTRATIVE FEE -9,120.00 0.00 ADVERTISING -74.00 0.00 REFUNDS 0.00 INTEREST ON INVESTMENTS 105,709.88 0.00 CAFETERIA INSURANCE FUND 4,822.59 SUSPENSE ACCOUNT FUND 1,690.59 5,256.19 PUND 0.00 TREASURERS DEED ESCROW FUND -1,143.32 975.08 TREASURER'S ESCROW - PUBLIC TRUSTE 56.41 PUBLIC TRUSTEE E-RECORDING FUND 4,000.00 SEARCH AND RESCUE FUND 1,268.25 ADVANCE TAX FUND -283,070.71 SOTAX -515,644.38 TAXA 255,083.10 REGISTRATION FEES 26,821.00 SALES TAX 3.00 COUNTY CLERK MOTOR VEHICLE 0.00 CLERK'S ELECTRONIC RECORDING FUND -11.52 COUNTY SHERIFF'S BOOKING FEES -31.23 7,734.36  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 14.91 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 9,999.61 18,120.37 2,585.68 3,099.78 417.11 53.27 27.92 35.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 12,183.22 6,217.74 0.00 4,262.53 56.41 4,000.00 1,268.25 159,958.61 0.00 0.00 0.00 0.00 0.00 13,928.78 10,422.00  18,221.20 38,814.87 73,251.76 48,597.47 24,121.24 106,454.76 23,802.25 24,502.33 8,445.03 8,782.76 539.09  30.27 11.75 16.23 12.47 5.87 27.51 7.68 5.00 2.52 .01  1,468.25 3,208.13 5,834.96 3,924.68 1,940.07 8,511.42 112,271.13 1,935.93  -19,172.17 -40,869.95 -77,929.26 -51,349.79 -25,983.66 -25,031.56 -24,407.33 -8,347.55 -562.00  1,034.71 276.24 646.76 476.68  7.17  4,950.44 870.72 37,122.49 187,927.01 74.00 9,832.26 105,709.88 10,743.25 1,399,80 16,989.96 2,518.09  -4,957.61 -37,122.49  DI  325.00 276.87  9,070.00  50.00  -10,109.13 -18,103.88 -17,433.99 -4,662.22  -670.76  444.03  123,467.69 515,644.38 255,083.10 26,821.00 201,743.72 623,116.24 1,152.00 3,123.13 1,370,461.65  355.59 0.00 0.00 0.00  -201,743.72 -623,116.24 -12,091.38 -1,185,063.70  15,069.26 1,422.52 1,475,925.82  PROWERS CTY PUBLIC HEALTH AGENCY 1,298,262.23    SCHOOL DIST RE-1 1,045.72 RE-1 ABATEMENT REFUND -.27 SCHOOL DIST RE-2 GENERAL 4,919.53 SCHOOL 0.00 SCHOOL DISTRICT RE-3 GENERAL-HOLLY 1,819.79 RE-3 ABATEMENT REFUND -1.95 SCHOOL DISTRICT RE-3 INT/BOND FUND 0.00 SCHOOL DIST RE-13 GENERAL WILEY -623.08 RE-13 ABATEMENT REFUND -5.23 RE- 2 -36.11 TREASURERS SALES & USE TAX 4,874,967.48 GRAND TOTALS CUSTODY OF FUNDS true statement Checking Accounts for the 2nd Investments books and County Sales Tax R/B Highway 196 Investments Cash Items the seal of my TOTALS TREASURER  GRANADA 0.00 418,189.08 0.00 0.00 108.14 0.00 0.00 1,967,084.74 0.00 0.00 312,979.42 0.00 727,731.02 0.00 0.00 779.50 0.00 0.00 241,783.35 0.00 249,109.26 0.00 0.00 2,089.55 0.00 0.00 14,440.63 0.00 5,885,085.20  101.51 .03 721.40 113.71 187.89 .20 62.60 128.38 1.07 5.03  11,182.41 3,372.04 4,346.74  33,568.84 -461,996.12 8.71 190,038.85 -2,156,297.50 58,156.66 -788,602.52 62.46 19,364.00 -261,209.95 20,346.17 -26B,960.73 171.80 1,177.42  -116.61 -313,093.13 -840.21 -2,257.19 -15,586.97 -2,500,000.00  RE-2 INT/BOND FUND  REFUND  1,489,882.28  22,574,052.16 9,549,224.66  3,626.23 13,147,837.90 3,851,258.87 -23,704,377.77 I, Judy Wittman, County Treasurer in and for the County of half of the year ending June 30, 2023 as it appeare office on this 25th day of July A.D. 2023.  183,189.38 -1,387,479.71 23,850,952.96  Prowers in  The State of Colorado do accounts of this office.  certify that the above  hereby  is a on the  4,152,622.73 of the receipts and expenditures of Prowers County, Colorado  5,700,647.96 4,874,967.48 9,122,314.79 23,850,952.96  400.00 IN WITNESS WHEREOF, I have hereunto set hand  my and affixed JUDY WITTMAN, COUNTY Colorado  EXAMINED AND APPROVED THIS 25th day of July A.D. 2023 BOARD OF COUNTY COMMISSIONERS of Prowere County,  Filed in the office of the County Clerk and Recorder of Prowers County,  Colorado on 25th day of July A.D. 2023  Commissioner Commissioner  County Clerk  By Chairman    PROWERS COUNTY  AGENDA ITEM REQUEST FORM  Hearing Date Requested:  7-25-2023  Submitter: Mark Westhoff, County Administrator  Submitted to the County Administration Office on: 7-13-2023  Return Originals to: N/A  Number of originals to return to Submitter: N/A  Contract Due Date:  Item ntle/Recommended Board Action:  Consider ratifying 7-13-2023 email poll approval to grant the request for Sand & Sage Round-Up Fair Board to host a Beer Garden at the County Fairgrounds  for the DuVall Family Benefit Concert on September 2, 2023.  Justification or Background:  Fiscal Impact: This item is budgeted in the following account code:  County: $ Federal: $_ State: Other:  $ $  Approved by the County Attorney on:    PROWERS COUNTY  AGENDA ITEM REQUEST FORM  Hearing Date Requested:  7-25-2023  Submitter: Mark Westhoff, County Administrator  Submitted to the County Administration Office on: 7-13-2023  Return Originals to: N/A  Number of originals to return to Submitter: N/A  Contract Due Date:  Item Itle/Recommended Board Action:  Consider ratifying 7-13-2023 email poll approval of a Letter of Authorization for Sand & Sage Round-Up Fair Board to host a Beer Garden at the County Fairgrounds for the DuVall Family Benefit Concert on September 2, 2023.  Justification or Background:  Fiscal Impact: This item is budgeted in the following account code:  County: $_ Federal: $ State: Other:  $ $  Approved by the County Attorney on:    Board of County Commissioners  Prowers County 301 South Main, Suite 215 Lamar, Colorado 81052-2857  CLORAD9 THOMAS GRASMICK FIRST DISTRICT July13,2023  (719)336-8025 RONCOOK SECONDI DISTRICT  FAX: (719)336-2255  WENDYBUMIONANDNADE THIRDI DISTRICT  City Council of Lamar 102 E. Parmenter Street Lamar, Colorado 81052  RE: Authorization for Beer Garden on County Fairgrounds  Dear City Council Members:  On. July 12, 2023, the Prowers County Board of Commissioners voted to allow the Sand & Sage Round-Up Fair Board to hold a Beer Garden on the Prowers County Fairgrounds during the  DuVall Family Benefit Concert on September 2nd, 2023.  Sincerely,  PROWERS COUNTY BOARD OF COMMISSIONERS   Ron  WWbald Wendy Buxton-Andrade, Vice-Chairman Oihdaik Thomas Grasmick, Commissioner    PROWERS COUNTY  AGENDA ITEM REQUEST FORM  Hearing Date Requested: 7-25-2023  Submitter:  Mark Dorenkamp, R&B Director  Submitted to the County Administration Office on: 7-13-2023 Return Originals to: Jana Coen and County Administration Office  Number of originals to return to Submitter: 2  Contract Due Date:  Item Itle/Recommended Board Action: Rd. HH.7 and no permit fee is assessed. Justification or Background:  Consider approval of Underground and Utility Permit No. 955 for Prosperity Lane Water Association, installing new water and sewer service at 6111 County  Fiscal Impact: This item is budgeted in the following account code:  County: $_ Federal: State: Other:  $_ - $ $    PERMIT NUMBER  955  UNDERGROUND AND UTILITY PERMIT BOARD OF COUNTY COMMISSIONERS PROWERS COUNTY, COLORADO 301 SOUTH MAIN STREET, SUITE 215 LAMAR, COLORADO 81052 Phone: (719)336-8025 Fax: 719)336-2255  PLORAD  PERMITTEE'S NAME: PrsperdyLaht Water ADDRESS: POBoK 38' Lamar CD 81053  DATE: 2-10-23  Your request for, permisslon to Install a. hew Wwter anik sewer Service &  6111 H.7  is granted, subject to the following terms and conditions:  ITIS UNDERSTOOD that the PERMITTEE will cause the installation to be fully completed at no expense whatsoever to PROWERS COUNTY and that the PERMITTEE will own and maintain the same after Installation. PROWERS COUNTY makes no warranty oft title, either expressed or implied. The installation shall be installed beneath the surface of the right-of-way at a minimum depth of 36 inches, and the disturbed portion of the roadway and right-of-way shall be restored to its original condition. No part of the installation will be above the surface unless specifically. approved" by PROWERS COUNTY herein. The back flling shall be made in six inch lifts and mechanically tamped and packed, and the last twelve inches of the back fil shall be of stable granular material such as crushed rock or gravel. If PROWERS COUNTY so requires, PERMITTEE shall mark this installation with markers acceptable to PROWERS COUNTY: at the location or locations designated by PROWERS COUNTY. Where the installation crosses the roadway, It shall be encased in pipe of larger diameter and the crossing shall be as nearly perpendicular to the roadway as physically possible. This installation shall be installed by the method of boring or jacking through beneath the road surface; however, open cut shall be allowed up to the edge of the surfaced portion oft the highway. No water shall. be used In the boring and Where the installation crosses any ditches, canals or water carrying structures, the installation shall be pushed through and beneath in a pipe of larger diameter thereby eliminating the necessity of trenching. In no case shall thei flow of water be impalred or interrupted. PROWERS COUNTY will review proposed irrigation lines and, upon request, may waive the sleeve requirement based on the review. The work must be accompiished In accordance with accepted good practices and conform to the strictest recommendations of any applicable National Safety Code and to such Colorado statutes as are  not tunneling shal! be permitted.  applicable. SPECIAL PROVISIONS:    UNDERGROUND AND UTILITY PERMIT BOARD OF COUNTY COMMISSIONERS PROWERS COUNTY, COLORADO  Underground and Utility Permit Permit Number 955  Page 2  The PERMITTEE shall maintain the installation at all times and agrees to indemnify and hold PROWERS COUNTY, the agencles thereof and thelr officers, employees and agents harmless from any and all loss and damage which may arise out of or be connected with the installation, maintenance, repair This work shall be completed within 160 days from the above date. No work shall be allowed on Saturdays or Sundays. No open trench shall be permitted on or near a traveled roadway after dark, unless otherwise specified in special provisions. PERMITTEE will be required to shut off lines and remove all materials on or near the highway right-of-way when requested to do so by PROWERS COUNTY because of necessary highway construction or maintenance operations. Permits involving encroachment on the National System of Interstate Defense Highways may require concurrence by the U.S. Bureau of Public Roads or other Federal Agencies. Permits involving encroachment on the Colorado Dept. of Transportation Highways may require concurrence by the Colorado Dept. of Transportation or other Colorado Agencies prior to the The public must be protected during this installation with proper warning signs or signals both day and night. Warning signs and signais shall be installed by and at the expense of the PERMITTEE and in accordance with directions glven by the Supervisor or the Supervisor's representatives. Int the event any changes are made to this highway in thet future or other circumstances arise that would necessitate removal or relocation of this installation, PERMITTEE will do sO promptly at PERMITTEE'S own expense upon written request from PROWERS COUNTY. PROWERS COUNTY, whether negligent or otherwise, shall not be responslble for any damage that may result from the maintenance or use oft the highway and right-of-way to the installation placed inside the right-of-way limits This permit shall bind the parties and their respective heirs, successors, personal representatives and assigns, including but not limited to the provisions excluding llability of PROWERS COUNTY. Any action necessary to construe, interpret, or enforce the provisions of this Agreement shall be brought and maintained in the District Court in and for Prowers County, Colorado, and in the event PROWERS COUNTY Is the substantially prèvalling party therein, PROWERS COUNTY shall be entitled, as a matter of contract law and agreement, to recover its costs and expense therein incurred, Including reasonable  and replacement of any facility connected therewith.  issuance of a permit by! PROWERS COUNTY.  of PROWERS COUNTY.  attorney and expert witness fees and costs. PROWERS COUNTY, COLORADO AAD Road & Bridge Sypervisor  PROWERS COUNTY, COLORADO Chairman, Board of Commissioners (Date)  By  (Date)  In accepting this Permit the undersigned, representing the PERMITTEE, verifies that the undersigned has read and understands all of the foregoing provisions, that the undersigned has authority to sign for and bind the PERMITTEE, and that byyirtue of the undersigned's signature the PERMITTEE is  bound by all the conditions set forth PERMITTEE Signature:  2-10vd3  DATE:      7    PROWERS COUNTY  AGENDA ITEM REQUEST FORM  Hearing Date Requested: 7-25-2023 Submitter: Mark Dorenkamp, R&B Director  Submitted to the County Administration Office on: 7-13-2023 Return Originals to: Jana Coen and County Administration Office  Number of originals to return to Submitter: 2  Contract Due Date:  Item ntle/Recommended Board Action:  Consider approval of Underground and Utility Permit No. 956 for Prosperity Lane Water Association, installing new water service on County Rd. 2 approximately 1300 ft. South of County Road HH and no permit fee is  assessed.  Justification or Background:  Fiscal Impact: This item is budgeted in the following account code:  County: $_ Federal: $_ State: Other:  $_ $    PERMIT NUMBER  956  UNDERGROUND AND UTILITY PERMIT BOARD OF COUNTY COMMISSIONERS PROWERS COUNTY, COLORADO 301 SOUTH MAIN STREET, SUITE 215 LAMAR, COLORADO 81052 Phone: 719)336-8025 Fax: 719)336-2255  OLORADO  PERMITTEE'S NAME: PrsperdyLah Water DATE: 2-10-a3 Your request for permission to install a, new Wapter service on cowwty  ADDRESS: PD Bok 38 Lawar Co 81053 Foad a anpmt 130D # Sh At HH  is granted, subject to thet following terms and conditions:  ITIS UNDERSTOOD that the PERMITTEE will cause the installation to be fully completed at no expense whatsoever to PROWERS COUNTY and that the PERMITTEE will own and maintain the same after installation. PROWERS COUNTY makes no warranty of title, either expressed or implied. The installation shall be installed beneath the surface of the right-of-way at a minimum depth of 36 inches, and the disturbed portion of the roadway and right-of-way shall be restored to its original condition. No part of the installation will be above the surface unless specifically approved" by PROWERS COUNTY herein. The back flling shall be made in six inch lifts and mechanically tamped and packed, and the last twelve inches of the back fill shall be of stable granular material such as crushed rock or gravel. If PROWERS COUNTY so requires, PERMITTEE shall mark this installation with markers acceptable to PROWERS COUNTY: at thel location or locations designated byl PROWERS COUNTY. Where the Installation crosses the roadway, its shall be encased in pipe of larger diameter and the crossing shall be as nearly perpendicular to the roadway as physically possible. This installation shall be installed by the method of boring or jacking through beneath the road surface; however, open cut shall be allowed up to the edge of the surfaced portion of the hlghway. No water shall. be used in the boring and Where the installation crosses any ditches, canals or water carrying structures, the installation shall be pushed through and beneath in a pipe of larger diameter thereby eliminating the neçessity of trenching. In no case shall the flow of water be impaired or interrupted. PROWERS COUNTY will review proposed irrigation lines and, upon request, may waive the sleeve requirement based ont the review. The work must be accomplished in accordance with accepted good practices and conform to the strictest recommendations. of any applioable National Safety Code and to such Colorado statutes as are  no tunneling shall be permitted.  applicable. SPECIAL PROVISIONS:    UNDERGROUND AND UTILITY PERMIT BOARD OF COUNTY COMMISSIONERS PROWERS COUNTY, COLORADO  Underground and Utility Permit Permit Number_ 456  Page2  The PERMITTEE shall maintain the installation at all times and agrees to indemnify and hold PROWERS COUNTY, the agencies thereof and their officers, employees and agents harmless from any and all loss and damage which may arise out of or be connected with the installation, maintenance, repair This work shall be completed within /30 days from the above date. No work shall be allowed on Saturdays or Sundays. No open trench shall be permitted on or near a traveled roadway after dark, unless otherwise specifled in speclal provisions. PERMITTEE will be required to shut off lines and remove all materlals on or near the highway right-of-way when requested to do so by PROWERS COUNTY because of necessary highway construction or maintenance operations. Permits Involving encroachment on the National System of Interstate Defense Highways may require concurrence by the U.S. Bureau of Public Roads or other Federal Agencies. Permits involving encroachment on the Calorado Dept. of Transportation Highways may require concurrence by the Colorado Dept. of Transportation or other Colorado Agencies prior to the The public must be protected during thls Installation with proper waming signs or signals both day and night. Warning signs and signals shall be installed by and at the expense of the PERMITTEE and in accordance with directions given by the Supervisor or the Supervisor's representatives. In the event any changes are made to this highway in the future or other circumstances arise that would necessitate removal or relocation of this installation, PERMITTEE will do so promptly at PERMITTEE'S own expense upon written request from PROWERS COUNTY. PROWERS COUNTY, whether negligent or otherwise, shall not be responsible for any damage that may result from the maintenance or use of the highway and right-of-wayt to the installation placed inside the right-of-way limits This permit shall bind the partles and their respective heirs, successors, personal representatives and assigns, including but not limited to the provisions excluding liability of PROWERS COUNTY. Any action necessary to construe, interpret, or enforce the provisions of this Agreement shall be brought and maintained in the District Court in and for Prowers County, Colorado, and in the event PROWERS COUNTY is the substantially prévalling party therein, PROWERS COUNTY: shal! be entitled, as a matter of contract law and agreement, to recover Its costs and expense therein incurred, including reasonable  and replacement of any facility connected therewith.  issuance of a permit by PROWERS COUNTY.  ofP PROWERS COUNTY.  attorney and expert witness fees and costs. PROWERS COUNTY, COLORADO Road & Bridge Supervisor  PROWERS COUNTY, COLORADO Chairman, Board of Commissioners (Date)  By Mh  Lhy 717 A2  By  (Date)  In accepting this Permit the undersigned, representing the PERMITTEE, verifies that the undersigned has read and understands all of the foregoing provisions, that the undersigned has authority to sign for and bind the PERMITTEE, and that by virtue of the undersigned's signature the PERMITTEEiS  bound by all the conditions set forth herein. PERMITTEE Signature:  2-10-13  R  DATE:        PROWERS COUNTY  AGENDA ITEM REQUEST FORM  Hearing Date Requested: 7-25-2023 Submitter: Jana Coen, Secretary to BOCC  Submitted to the County Administration Office on: 7-14-2023  Return Originals to: N/A  Number of originals to return to Submitter: N/A  Contract Due Date:  Item Itle/Recommended Board Action:  Consider approval of correction to action item for Understanding of Services with rfarmer,llc, approved by the BOCC on 7-11-2023 to correctly read as follows: Consider approval of a Representation Letter to rfarmer, Ilc for the Prowers County 2022 Financial Audit ending December 31, 2022.  Justification or Background:  Fiscal Impact: This item is budgeted in the following account code:  County: $_ Federal: $ - State: Other:  $ - $_  Approved by the County Attorney on:    PROWERS COUNTY  AGENDA ITEM REQUEST FORM  Hearing Date Requested: 7-25-2023  Submitter: Mark Westhoff, County Administrator  Submitted to the County Administration Office on: 7-13-2023  Return Originals to: 2  Number of originals to return to Submitter: 1  Contract Due Date:  Item Tite/Recommended Board Action:  Consider approval of understanding of services from rfarmer, llc who audited the governmental activities, each major fund, and the aggregate remaining fund for year-end December 31, 2022, in addition to the audit a prepared Form 990 for Sand and Sage Fair: indirect cost will not exceed $19,100 and $1,500 and for Public Health Department indirect cost report will not exceed $1,750.00.  Justification or Background: December 31, 2023  Annual audit of Prowers County governmental activities for year-end  Fiscal Impact: This item is budgeted in the following account code:  County: Federal: $_ State: Other:  $_ $_ $_  Approved by the County Attorney on:    rfarmer,llc  a certifiedpublic accounting and consulting.firm  June 21,2023  Prowers County Board of County Commissioners 310 South Main, Suite 215 Lamar CO 81052 Board of County Commissioners:  We have audited the financial statements for Prowers County as of and for the year ended December 31, 2022, and have issued our report thereon dated June 21, 2023. Professional standards require that we advise you of the following matters relating to our audit. Our Responsibility in Relation to the Financial Statement Audit  As communicated in our engagement letter for the year ended December 31, 2022, our responsibility, as described by professional standards, is to form and express an opinion(s) about whether the financial statements that have been prepared by management with your oversight are presented fairly, in all material respects, in accordance with accounting principles generally accepted int the United States of America. Our audit ofthe financial statements does Our responsibility, as prescribed by professional standards, is to plan and perform our audit to obtain reasonable, rather than absolute, assurance about whether the financial statements are free of material misstatement. An audit of financial statements includes consideration of internal control over financial reporting as a basis for designing audit procedures that are appropriate in the circumstances, but not for the purpose ofe expressing an opinion on the effectiveness oft the entity's internal control over financial reporting. Accordingly, as part of our audit, we considered the internal control oft the County solely for the purpose of determining our audit procedures and not to provide any assurance concerning such internal We are also responsible for communicating significant matters related to the audit that are, in our professional judgment, relevant to your responsibilities in overseeing the financial reporting process. However, we are not required to design procedures for the purpose of  not relieve you or management ofyour respective responsibilities.  control.  identifying other matters to communicate to you. Planned Scope and Timing of the Audit  We conducted our audit consistent with the planned scope and timing we previously  communicated to you.  po box 1173 203 east oak. st. lamar, colorado 81052 (719)336-7428 (719)336-2982    Compliance with All Ethics Requirements Regarding Independence We have complied with all relevant ethical requirements regarding independence. Qualitative Aspects ofthe Entity's Significant Accounting Practices  Significant Accounting Policies  Management has the responsibility to select and use appropriate accounting policies. A summary of the significant accounting policies adopted by the County is included inl Note 1to the financial statements. There have been no initial selection of accounting policies and no changes in significant accounting policies or their application during the current year. No matters have come to our attention that would require us, under professional standards, to inform you about (1) the methods used to account for significant unusual transactions and (2) the effect ofs significant accounting policies in controversial or emerging areas for which there  isal lack ofauthoritative guidance or consensus. Significant. Accounting Estimates  Accounting estimates are an integral part oft the financial statements prepared by management and are based on management's current judgments. Those judgments are normally based on knowledge and experience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because oft their significance to the financial statements and because oft the possibility that future events affecting them may differ The most sensitive accounting estimates affecting the financial statements are depreciation and Management's estimates of the above accounting estimates are based on management'sr review ofthe estimated useful lives of depreciable assets and whether accounts are collectible. We evaluated the key factors and assumptions used to develop the annual depreciation expense and the allowance accounts and determined that both are: reasonable in relation to the basic financial statements taken as a whole and in relation to the applicable opinion units.  markedly from management's current judgments. allowance for doubtful accounts.  Significant Difliculties Encountered during the. Audit  We encountered no significant difficulties in dealing with management relating to the  performance of the audit.  Uncorrected and Corrected Misstatements  For purposes oft this communication, professional standards also require us to accumulate all known and likely misstatements identified during the audit, other than those that we believe are trivial, and communicate them to the appropriate level ofmanagement. Further, professional standards require us to also communicate the effect of uncorrected misstatements related to prior periods on the relevant classes oft transactions, account balances or disclosures, and the financial statements as a whole and each applicable opinion unit.The attached schedule summarizes unçorrected financial statement misstatements, ifany, whose effects in the current  2    and prior periods, as determined by management, are immaterial, both individually and in the aggregate, to the financial statements taken as a whole. Uncorrected misstatements or matters underlying those unçorrected misstatements could potentially cause future-period financial statements to be materially misstated, even though the uncorrected misstatements are There were not any uncorrected misstatements for the year ended December 31, 2022.  immaterial to the financial statements currently under audit.  Disagreements with Management  For purposes oft this letter, professional standards define a disagreement with management asa matter, whether or not resolved to our satisfaction, concerning a financial accounting, reporting, or auditing matter, which could be significant to the County's financial statements ort the auditor's report. No such disagreements arose during the course oft the audit.  Representations Requested from Management  Wel have requested certain written representations from management, which are included int the management letter dated June 21, 2023. The letter can be obtained from management.  Management's Consultations with Other Accountants  Ins some cases, management may decide to consult with other accountants about auditing and accounting matters. Management informed us that, and to our knowledge, there were no consultations with other accountants regarding auditing and accounting matters.  This report isi intended solely fort the information and use of Prowers County and management of Prowers County and is noti intended to be and should not be used by anyone other than these  specified parties. Sincerely, 4  rfarmer, Wc  3    rfarmer, llc June 21, 2023 Prowers County 301 South Main, Suite 215 Lamar CO 81052  acertified public accounting andconsulingfrm  Thei following represents our understanding of the services we will provide Prowers County: Youl have requested that we audit the governmental activities, each major fund, and the aggregate remaining fund information of Prowers County as of December 31, 2023, and for the year then ended and the related notes, which collectively comprise the County's basic financial statements as listed in the table ofcontents. Our audit services will not include auditing the Department of Human Services. We are pleased to confirm our acceptance and our understanding oft this audit engagement by means oft this letter. Oura audit will be conducted with the objective ofc our expressing an opinion on each opinion unit Accounting principles generally accepted in the United States of America, (U.S. GAAP,) as promulgated by the Governmental Accounting Standards Board (GASB) require that supplementary information, such as management's discussion and analysis and budgetary comparison information be presented to supplement the basic financial statements. Such information, although not aj part ofthe basic financial statements, is required by the GASB, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, orl historical context. As part ofc our engagement, we will apply certain limited procedures to the required supplementary information (RSI) in accordance with auditing standards generally accepted in the United States of America, (U.S. GAAS). These limited procedures will consist primarily ofi inquiries ofi management regarding their methods ofmeasurement and presentation and comparing thei information for consistency with management'si responses to our inquiries. We will: not express an opinion or provide any form of assurance on the RSI. The following RSI is required by U.S. GAAP. This RSI will be subjected to certain  applicable to those basic financial statements.  limited procedures but will not be audited: -Management'sl Discussion and Analysis Budgetary Information for required major funds  Supplementary information other than RSI will accompany the basic financial statements. We will subject the following supplementary information to the auditing procedures applied in our audit of the basic financial statements and perform certain additional procedures, including comparing and reconciling the supplementary information to the underlying accounting and other records used toj prepare the basic financial statements or to the basic financial statements themselves, and additional procedures in accordance with U.S. GAAS. We intend to provide an opinion on the following supplementary  information in relation to the basic financial statements as a whole: Combining Statements of Non-major Governmental Funds  Schedules of Revenue, Expenditures, and Changes inl Fund Balance-Budget and Actual Non-major  Governmental Funds eLocal Highway Finance Report  po box 1173 203 east oak st. lamar, colorado 81052 (719)336-7428 (719)336-2982    Auditor Responsibilities  We will conduct our auditi in accordance with U.S. GAAS. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the basic financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the basic financial statements. The procedures selected depend on the auditor'sjudgment, including the assessment of the risks ofmaterial misstatement oft the basic financial statements, whether due to fraud or error, misappropriation of assets, or violations ofl laws, governmental An audit also includes evaluating the appropriateness of accounting policies used, and the reasonableness ofs significant accounting estimates made! by management, as well as evaluating the overall presentation of the basic financial statements. Ifappropriate, our procedures will therefore include tests of documentary evidence that support the transactions recorded in the accounts, tests oft the physical existence of inventories, and direct confirmation ofo cash, investments, and certain other assets and liabilities by correspondence with creditors and financial institutions.. As part of our audit process, we will request written representations from your attorneys, and they may bill you for responding. At the conclusion of our audit, we will also request certain written representations from you about the basic financial Because oft the inherent limitations of an audit, together with the inherent limitations ofi internal control, an unavoidable risk that some: material misstatements (whether caused by errors, fraudulent financial reporting, misappropriation of assets, or violations of laws or governmental regulations) may not be detected exists, even though the audit is properly planned and performed in accordance with U.S. GAAS. Inm making our risk assessments, we consider internal control relevant to the entity's preparation and fair presentation oft the basic financial statements in order to design audit procedures that are appropriate in the circumstances but not for the purpose of expressing an opinion on the effectiveness oft the entity's internal control. However, we will communicate to you in writing concerning any significant deficiencies or material weaknesses in internal control relevant to the audit oft the basic financial statements that we have identified during the audit. Our responsibility as auditors is limited to the period covered by our We cannot provide assurance that unmodified opinions will be expressed. Circumstances may arise in which iti is necessary for us to modify our opinions or add emphasis-of-mater or other-matter paragraphs. Ifour opinions on the basic financial statements are other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or to issue a report as a result oft this  regulations, grant agreements, or contractual agreements.  statements and related matters.  audit and does not extend to any other periods.  engagement.  Compliance with Laws and Regulations  As previously discussed, as part of obtaining reasonable assurance about whether the basic financial statements are: free of material misstatement, we will perform tests of [Entity Namel's compliance with the provisions of applicable laws, regulations, contracts, and agreements. However, the objective of our audit will not bet toj provide an opinion on overall compliance, and we will not express such an opinion.  2    Management Responsibilities  Our audit will be conducted on the basis that management acknowledge and understand that they have For the preparation and fair presentation oft thel basic financial statements in accordance with accounting Fort the design, implementation, and maintenance ofi internal control relevant to the preparation and fair presentation of basic financial statements that are free from material misstatement, whether due to error, fraudulent financial reporting, misappropriation of assets, or violations of laws, governmental regulations, Access to all information ofwhich management is aware that is relevant to the preparation and fair presentation of the basic financial statements such as records, documentation, and other matters. Additional information that we may request from management for the purpose oft the audit; and Unrestricted access to persons within the entity from whom we determine it necessary to obtain audit Fori including the auditor's report in any document containing basic financial statements that indicates that Fori identifying and ensuring that the entity complies with the laws and regulations applicable to its For adjusting the basic financial statements to correct material misstatements and confirming to us in the management representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the current year period(s) under audit are. immaterial, both individually and in the aggregate, to the basic financial statements as a whole; and For maintaining adequate records, selecting and applying accounting principles, and safeguarding assets. With regard to the supplementary information referred to above, you acknowledge and understand your responsibility: (a) for the preparation oft the supplementary information in accordance with the applicable criteria; (b) to provide us with the appropriate written representations regarding supplementary information; (c) to include our report on the supplementary information in any document that contains the supplementary information and that indicates that we have reported on such supplementary information; and (d) to present the supplementary information with the audited basic financial statements, or ift the supplementary information will not be presented with the audited basic financial statements, to make the audited basic financial statements readily available to the intended users oft the supplementary information no later than the date of issuance by you oft the supplementary information and our report thereon.' As part of our audit process, we will request from management written confirmation concerning  responsibility:  principles generally accepted in the United States of America.  grant agreements, or contractual agreements; and  Toj provide us with:  evidence.  such basic financial statements have been audited by the entity's auditor.  activities.  representations made to us in connection with the audit.  3    Reporting  We will issue a written report upon completion of our audit ofthe basic financial statements. Our report will be addressed to the governing body of Prowers County. We cannot provide assurance that unmodified opinions will be expressed. Circumstances may arise in which iti is necessary for us to modify our opinions, add an emphasis-of-matter or other-matter paragraph(s), or withdraw from the engagement.  Other  We understand that your employees will prepare all confirmations we request and will locate any Ifyoui intend to publish or otherwise reproduce the basic financial statements and make reference to our firm, you agree to provide us with printers' proof or masters for our review and approval before printing. You also agree to provide us with a copy oft the final reproduced material for our approval before iti is  documents or support for any other transactions we select for testing.  distributed.  Provisions of Engagement Administration, Timing and Fees  During the course of the engagement, we: may communicate with you or your personnel via fax or e-mail, and you should be aware that communication in those mediums contains a risk of misdirected or Ronny R. Farmer is the engagement partner for the audit services specified in this letter. His responsibilities include supervising the firm' s services performed as part ofthis engagement and signing or authorizing another qualified firm representative to sign the audit report. Our fees are based on the amount oftime required at various levels of responsibility, including actual out- of-pocket expenses. Invoices are payable upon presentation. In addition to the audit, we will also prepare thei form 9901 for Sand and Sage Fair, and thei indirect cost report for Public Health. We estimate that our fee for the audit and Form 990: for Sand and Sage Fair will not exceed $19,100 and $1,500, respectively. The fee for the preparation of the Public Health indirect cost report will not exceed $1,750 and willl be billed to Public Health. We will notify you immediately ofa any circumstances we encounter that could significantly affect this initial fee estimate. Further, we willl be available during the year to consult with Due to the change in financial software, that may include a change in account numbers, there may be additional time to group the accounts for the financial statements. The additional time should note exceed During the course oft the audit, we may observe opportunities for economy in, ori improved controls over, your operations. We will bring such matters to the attention ofthe appropriate level of management, You agree to inform us oft facts that may affect the basic financial statements of which you may become aware during the period from the date oft the auditor's report to the date thei financial statements are We agree to retain our audit documentation or work papers for aj period of at least five years from the date  intercepted communications.  you on financial management and accounting matters ofa routine nature.  $2,950 and is a one-time charge, ifthere is a change in financial software.  either orally ori in writing.  issued. of our report.    At the conclusion of our audit engagement, we will communicate to thel Board ofCounty Commissioners  the following significant findings from the audit:  Our view about the qualitative aspects oft the entity's significant accounting practices. Significant difficulties, ifany, encountered during the audit. Uncorrected misstatements, other than those wel believe aret trivial, ifa any. Disagreements with management, ifany.  Other findings or issues, ifany, arising from the audit that are, in our professional judgment, significant and relevant to those charged with governance regarding their oversight oft the financial reporting process. Material, corrected misstatements that were brought to the attention ofmanagement: as a result of our  audit procedures.  Representations we requested from management. Management's consultations with other accountants, ifany; and  Significant issues, ifany, arising from the audit that were discussed, or the subject of correspondence, The audit documentation for this engagement ist the property oft the firm and constitutes confidential information. However, we: may be requested to make certain audit documentation available to peer reviewers. Ifr requested, access to such audit documentation will be provided under the supervision of the Please sign and return a complete copy ofthis letter to indicate your acknowledgment of, and agreement with, the arrangements for our audit oft the basic financial statements including our respective responsibilities, preparation oft the! Form 990, preparation oft the indirect cost report for Public Health, and We appreciate the opportunity to be your financial statement auditors and look forward to working with  with management.  firm'sp personnel.  the possibility of additional costs due to the change in financial software.  you and yours staff. E24  rfamer, Wc  RESPONSE:  This letter correctly sets forth our understanding. Acknowledged and agreed to by:  Title: Date:  5    PROWERS COUNTY  AGENDA ITEM REQUEST FORM  Hearing Date Requested: 7-25-2023  Submitter: Mark Westhoff, County Administrator  Submitted to the County Administration Office on: 7-13-2023  Return Originals to: N/A  Number of originals to return to Submitter: N/A  Contract Due Date: 7-13-2023  Item Title/Recommended Board Action:  Consider ratifying 7-13-2023 email poll approval of applying for a SIPA Microgrant in the amount of $6,500.00 to aid in the cost of upgrading the county's website to meet the accessibility requirements under HB21-1110 and authorizing Mark Westhoff, County Administrator to apply electronically.  Justification or Background:  Fiscal Impact: This item is budgeted in the following account code:  County: $_ Federal: $ State: Other:  $ $ -  Approved by the County Attorney on:    PROWERS COUNTY  AGENDA ITEM REQUEST FORM  Hearing Date Requested: 7-25-2023 Submitter: Lanie Meyers-Mireles, DHS Director  Submitted to the County Administration Office on: 7-17-2023  Return Originals to: N/A  Number of originals to return to Submitter: N/A  Contract Due Date: ASAP  Item Itle/Recommended Board Action:  Consider ratifying 7-17-2023 email poll approval to amend the Physical Security Improvements Grant Application in the amount of $15,531.24 for County Department of Human Services to increase the grant application amount to $45,701.24 for the purpose of including a new bid for two glass doors at the County Annex Building for Project Work Plan July 1, 2023 -. June 30, 2024 and authorizing Lanie Meyers-Mireles,  Director of Human Services to update the Grant Application.  Justification or Background:  Fiscal Impact: This item is budgeted in the following account code:  County: Federal: $_ State: Other:  $ $_ $    pIz  PROWERS COUNTY  AGENDA ITEM REQUEST FORM  Hearing Date Requested: 7/25/2023 Submitter: Judy Wittman  Submitted to the County Administration Office on: 7/17/2023  Return Originals to: Judy Wittman Number of originals to return to Submitter:  Contract Due Date:  Item Tite/Recommended Board Action: the Delinquent Tax List of] Prowers County  Consider Approval of The Lamar Ledger as the Newspaper in which the Treasurer shall Publish Justification or Background: $39-11-105 It is the duty of the board of county commissioners of each county to select ai newspaper of general circulation published or having a general circulation in said county, in which the treasurer shall publish the delinquent tax list ofhis county, and for such service the board shall also allow payment not exceeding the rate as provided by law.  Fiscal Impact: This item is budgeted in the following account code:  County: $  Federal: $  State: $  Other: $  Approved by the County Attorney on: Additional Approvals (if required):    PROWERS COUNTY  AGENDA ITEM REQUEST FORM  Hearing Date Requested:  7-25-2023  Submitter:  Administration Office  Submitted to the County Administration Office on:  7-17-23  Return Originals to:  Administration Office & Jana Coen  Number of originals to return to Submitter:  1  Contract Due Date:  Item Title/Recommended Board Action:  Consider ratifying 7-17-2023 email Poll approval for Payment of Bills and Voided Checks, if any, presented for County General in the amount of $200,886.56, DHS in the amount of $179,294.52, WHC in the amount of $8,523.67 and with a Certification date  of7 7-19-23.  Justification or Background:  Fiscal Impact: This item is budgeted in the following account code:  County: $_ Federal: $_ State: Other:  $_ $    PROWERS COUNTY APPROVE TO PAY  APPROVE PAYMENTS AS HEREIN SET FORTH. CHECK NUMBERS AS LISTED BELOW/ ARE ALL INCLUSIVE, ARE SET OPPOSITE THEIR NAMES, AND TOTALING THE SUM OF: $200,886.56  DRAWN ON COUNTY GENERAL FUNDS.  DATED. ASOF: July 19, 2023  #  A/P $ 117,653.85 $ $ $ $ $ $ $ $ $ $ $ $ $  PAYROLL  FRINGES  COUNTY GENERAL FUND ARPAI FUND FSA ACCOUNT BOOKING FEES ACCOUNT PUBLIC HEALTH AGENCY ROAD & BRIDGE FUND SALES & USE TAXI FUND CONSERVATION TRUST FUND CAPITAL FUND OTHER AGENCIES FUND LODGING TAXF FUND CRMC FUND OPC FUND  7,271.66 70,132.44  1,092.50  2,418.17 2,317.94 200,886.56  Totals DATE: July 19, 2023 DATE: July1 19,2023 DATE: July 19,2023 DATE: July19,2023 Total Paid Approve To Pay AP+F Fringes Total Pd Certification Payroll Total Payroll + Fringes  Ba CHAIRMIAN  Tax  tofnahadu NER Haoe  CLERKTOTHE BOARD  $ $ $ $  200,886.56 200,886.56 200,886.56  STATE OF COLORADO) COUNTY OF PROWERS) AE  Ending Check No. Beginning Check No. Total Number of Checks:  69672 69624 1 49  jss:  gounty Treasurer's Office        o        d bo Bf 60 3 &  - a s 5 a  Df      - -                    PROWERS COUNTY TREASURER CERTIFICATION OF EXPENDITURES  DATE:  July 19, 2023  PROWERS COUNTY: DEPARTMENT OF HUMAN: SERVICES FUND  Mindy Prepared Maestas by:  SALARY FRINGE OPERATING QUALITYACAPACITY WHCSALARY WHC FRINGE WHC OPERATING  66803-66816 66769-66773  9,222.52 170,072.00  8548-8550  8.523.67  TOTAL:S  Information Only VOIDED CHECKS#'s:  187.818.19  AMAAMValO Manic Mireles, Direator    7/17/23 2:39:08 PM  PROWERS COUNTY DEPT. OF SOCIAL SERVICES AP Check Register (Current by Bank) Check Dates: Greater than or Equal T06/1/2023  Page: 1 Amount 101.1000 $5,400.00 $5,400.00 $17,100.00 $13,500.00 $128,672.00 $170,072.00  Check No. Date Status* BANK ID: FNB- FRONTIER BANK  Vendor ID Payee Name CHJAIM MICHELLE. JAIME CHKLIP MARILYN KLIPPERT CHHOLL HOLLY RE-3 DAYCARE CENTER CHLITT LITTLE PEOPLE'S PRESCHOOL CHWHC WELCOME HOME CENTER  66769 66770 66771 66772 66773  06/30/23 P 06/30/23 P 06/30/23 P 06/30/23 P 06/30/23 P  BANKI FNB REGISTER TOTAL: $170,072.00  GRAND TOTAL:  *Check Status Types: "P"- Printed ;"M"- Manual; "V"- Void (Void Date)  * Denotes broken check sequence.  )"A"-Application; "E"-EFT    7/17/23 2:38:041 PM  PROWERS COUNTY DEPT. OF SOCIAL SERVICES AP Check Register (Current by Bank) Check Dates: Greater than or Equal To7/12/2023  Page: 1 Amount 101.1000 $145.61 $353.94 $930.40 $76.00 $660.00 $1,955.00 $3,703.00 $261.03 $39.50 $44.00 $550.00 $252.99 $41.05 $210.00 $9,222.52 $9,222.52  Check No. Date Status* BANKI ID: FNB-FRONTIERI BANK  Vendor ID Payee Name ADBUSI BUSINESS SOLUTIONS LEASING ADGOIB GOBIN'S INC. ADVERI VERIZON WIRELESS ADMOBI MOBILE RECORD: SHREDDERS ADRYON RYON MEDICAL&A ASSOC., LLC ADHCCC HCCC ADCHSD CHSDA ADCONW CONTACT WIRELESS ADWALL WALLACE GAS &OIL ADDWC DELOACH'S WATER CONDITIONING ADLPAR LAMARI PARTNERSHIP INC ADGAFS GREAT AMERICAN FINANCIAL: SVCS ADWALL WALLACE GAS&OIL ADPFP PARTNERSHIP FORI PROGRESS  66803 66804 66805 66806 66807 66808 66809 66810 66811 66812 66813 66814 66815 66816  07/19/23 P 07/19/23 P 07/19/23 P 07/19/23 P 07/19/23 P 07/19/23 P 07/19/23 P 07/19/23 P 07/19/23 P 07/19/23 P 07/19/23 P 07/19/23 P 07/19/23 P 07/19/23 P  BANKI FNB REGISTERTOTAL:  GRAND TOTAL:  *Check Status Types: "P"-Printed "M"- Manual; "V" -Void( (Void Date) );"  * Denotes broken check sequence.  "A"-Application; "E"-EFT    You could give your people CulligamWater  Account Number 532-00624593-2 Account Name WELCOME HOME CENTER 607 SAVAGE AVE Address LAMAR CO 81052-4166 UPCOMINGDELVENES  STATEMENT SUMMARY Billl Date Amount Due 30.00 Due Date 07/15/23 DELIVERY TIPS  06/30/23  Service  H2Ahhh.  Wheny you think aboule everything thaly your family's lap waler is used for, shouldntit be as clean and healthy as possible? Invoice Number Invoice Description  Howt toA Avoid Missing Deliveries:  Date 07/13/23 AD.7.13.23  Account 444.9005  Invoice Amount Amount Paid $30.00  WHC MAINTENANCE  $30,00  Vendor: ADDELO Check #: 8548 DELOACH'S WATER CONDIT  Check Date: 07/19/23  $30.00  $30.00  Sarteguatrd  @Safeguard REORDERFROMY YOURLOCALS  IFUNKNOWN, CALLE BOD-523-2422  07CUJK SLKDKO1 10/18/20220911  Past due balancei is subject toa al late charge of5 5%. Maximum late charge is $15.00.  AMOUNT DUE  30.00  Copyright Unco Data Syslems, Inc 2010DO NOTO DUPLICATE  DETACHLOWERI PORTIONA ANDF RET TURNI WITH PAYMENT    RECEIVED 07/13/2023 11:34 7193367198  SOCIAL SERVICES  Jul13202310:20 myv whole sale  7193360661  p.1  MY Wholesale Products  Invoice Invoice # 358029 Terms Net30 Amount  Due Date 7/15/2023  Date 6/15/2023  105 South Main Street Lamar, CO81052 Ph: (719)336-0661 BillTo PROWERS COUNTY SOC SERVICES CHILDCARE CENTER P.O. Box 1157 Lamar, CO 81052 ATN: MINDY/ /WELCOME HOME CENTER  P.O.No. TANYA Qty  Item 107-7N25  Descriplion  Rate  VENDOR#  702TRANSPARENT PLASTIC CUPS IOOSL/2000CS  193.00 DCC7N25  386.00T  Date Invoice Number 07/13/23 AD.7.13.23  Invoice Description SUPPLIES  Account 444.9005  invoice Amount Amount Paid $386.00  $386.00  Vendor: ADMYW SFMSSOOINL1SA  Check #: 8549 @)Safeguard  Check Date: 07/19/23  $386.00  $386.00  MY WHOLESALE PRODUCTS  SAFEGUARDD DISTRIBUTOR, IFUNKNOWN, CALLE 800-523-2422 CD3F3F0020000 YOSSF008971  D7CUJK SLKDKO1 10/18/202209:11    PARKER MECHANICAL 115N13thS St amar, CO 81052 719-336-7358 parker_mechanical@hotmal.com NVOICE BILLTO Prowers County 301 S Main Suite 215 Lamar, CO 81052 United States PONUMBER West Classroom Minisplit  SHIPTO Welcome Home 607 Savage Ave Lamar, CO81052  INVOICE# 58207 DATE 06/02/2023 DUE DATE 07/10/2023 TERMS NET10TH  As Per Bid Fujitsu Indoor Wall Unit M#ASU3ORLE S#BWB006698 Fujitsu Outdoor Condenser M#AOUSORLXEH M#BWP006229  1  8,107.67  8,107.67  Includes equipment, materials, labor, and shipping.  SUBTOTAL TAX TOTAL BALANCE DUE  8.107.67 0.00 8,107.67 $8,107.67    $    PROWERS COUNTY  AGENDA ITEM REQUEST FORM  Hearing Date Requested: 7-25-2023 Submitter: Department of Human Services  Submitted to the County Administration Office on: 7-17-2023 Return Originals to: Department of Human Services Number of originals to return to Submitter: 1  Contract Due Date: ASAP  Item Ttle/Recommended Board Action:  Consider approving Purchase of Service Agreement for Protective Services Nurse Consultant Program between Prowers County Department of Human Services and Prowers County Public Health and Environment, Contract amount $41,828.80 and authorizing Lanie Meyers-Mireles, Director of Department Human Services and Meagan Hillman, Director of Public Health to execute the  document.  Justification or Background:  Fiscal Impact: This item is budgeted in the following account code:  County: Federal: $ State: Other:  $_ $_ $_  Approved by the County Attorney on:    PURCHASE OF SERVICE AGREEMENT FOR PROTECTIVE! SERVICESNURSE This agreement is made by and between thel Prowers County Department ofHuman Services, located at 1001 S.I Main St., Lamar, CO 81052, hereinafter referred to' "PCDHS" and Prowers County Public Health and Environment, located at 1001 S. Main St., Lamar, Colorado, 81052, hereinafter referred to as WHEREAS, the above parties are specifically authorized to enter into agreements for the purpose of providing Prowers County Protective Services Nurse Consultant, hereinafter "PSNC" program; and WHEREAS, the Prowers County Public Health Director is responsible for County-wide Public Health WHEREAS, the Director of Human Services is responsible for County-wide functions tol PCDHS; and WHEREAS, PCPHE will perform thel PSNC: for the Child Welfare population of PCDHS; and WHEREAS, iti is in thel best interest oft the County to collaborate with Nurses and Caseworkers to WHEREAS, because! PCPHE will serve child welfare families in collaboration with PCDHS on behalfof the County, iti isi in the best interest of both entities that this Agreement be entered into; NOW, THEREFORE, the undersigned parties hereby covenant and agree as follows:  CONSULTANTI PROGRAM  "PÇPHE".  functions andj policy; and  enhance services being delivered to our community families; and  ROLESANDI RESPONSIBILITIES: RESPONSIBILITIES OF PCDHS  PCDHS will provide PCPHE with as service authorization (PSNC Referral) regarding type and length of service requested. PCDHS shall provide information as necessary or requested by PSNC to enable: full performance under this Agreement. PCDHS shall provide referrals for eligible families coordinate and cover costs ofa any training thati is collectively deemed necessary, and provide assistance and direction on reporting outcomes. PCDHS willj provide PCPHE with an authorization to release information between PSNC: staff shall provide consultation, expertise, education and support to caseworkers and clients (biological, foster or kinship parents/families) soi they can better plan for the needs of the children.  PCDHS and PCPHE.  RESPONSIBLITIES OF PCPHE/PSNC  Services may include, but not necessarily limited to, the following:  Evaluations:  Nurse health cvaluation-physical and developmental issues, immediate health concerns; Research and helpi interpret medical terminology, diagnosis, and treatment to caseworker staff Complete paternity testing training and conduct paternity testing for DHS child welfare clients.  Family health evaluation and provide appropriate referrals; Provide consultation to protective services staff;  andi families;  1    Education for clients/family members/community:  Pregnancy prevention and family planning education with youth int transition or emancipated Assist DHS staff to incorporate medical information into Family and Individual Service Plans. Nurse will attend Family Engagement Meetings, Permanency Roundtables, and REDTeam  youth or other families/individuals: referred by DHS; meetings, ifavailable, as requested by caseworker.  Resource and referrals;  Assistance in communicating with doctors and medical professionals;  Provide education and educational materials for families, expecting mothers, and youth fora all substance including vaping. Education materials will include health effects tos self, effects to exposing children in-utero, int the home, as well as long-term impact on the developing and adolescent brain. Education will also include safe storage ofr marijuana products. Provide Narcan and associated training fori individuals with SUD: and their family members or  care givers. Collaboration: DHS staff; About F.A.C.E. partners  Health care providers - act as al liaison between. DHS staff and medical community to expedite Other community resources to enhance community contacts and increase public health Assist DHS stafft to incorporate medical information into Family and Individual Service Plans. Nurse will attend Family Engagement Meetings, ifavailable, as requested by caseworker. Collaborate with' The Cornerstone Resource Center to advance parenting knowledge in area of Collaborate with the FIRE (Fatherhood) Program Coordinator to advance knowledge for fathers on public health programming, prevention and other areas of expertise. This includes Participate with the Adult & Family Services unit in meetings with Mathematica related to the Breakthrough Learning Services on Engaging Fathers in the Child Welfare system. PCPHE will meet withl DHS quarterly to report on activities and establish more specific duties and outcomes. PCPHE will provide a quarterly written report to DHS on all items outlined under Reporting Thej program will report annually to the Child Protection Team and. About F.A.C.E. program the  referrals and. access and understand medical information;  knowiedge and prevention; nutrition and health care.  fatherhood engagement and referring to the Father Advocate.  promoting  NUMBERSS SERVED Requirements. following:  REPORTING REQUIREMENTS  Number of referrals received Number of! paternity tests conducted Number ofl FEM & PRT meetings attended Number of RED Team meetings attended Number of] Narcan kits distributed  Number ofi interactions with clients where ducation/educational materials were provided  TERM  The term ofthis agreement shall be from July 1, 2023 through June 30, 2024.  2    PAYMENT AND FEE SCHEDULE  PCDHS shall pay PCPHE for. .5FTE/20 hours per weeks salary, beginning July 1,2 2023 June 30, 2024 for a total contracted amount of $41.828.80 paid at $3,485.74 a month. through Funding oft the costs incurred pursuant to this Agreement is expressly contingent upon the availability of federal and/or state funds to the Colorado Department ofH Human Services and  will include ai flat rate of $3,485.74 per month.  Payments  PCDHS. BINDING EFFECT  This Agreement is binding upon the parties and their respective successors and permitted assigns. This Agreement is only for the benefit of the parties hereto, and no third party shall have interest hereunder. There is no implied covenant ofg good faith and fair dealing in this any right, rather or  claim it  will be enforced as written.  Agreement;  Prowers County Public Health & Environment LAD  Director  Date  Prowers County Department of Human Services Anisls Laniel Meyers-Mireles, Director  Date  Prowers County Board of Commissioners  Ron Cook, Chairman  Date Date Date  Wendy Buxton-Andrade, Vice-Chair  Tom Grasmick  3    PROWERS COUNTY  AGENDA ITEM REQUEST FORM  Hearing Date Requested: 07/25/2023 Submitter: Mark Westhoff  Submitted to the County Administration Office on: 07/19/2023  Return Originals to: Mark Westhoff Number of originals to return to Submitter: 1  Contract Due Date: N/A  Item Title/Recommended Board Action:  Consider approval of Business Subscription Agreement between Prowers County and NE Colorado Cellular Inc DBA Viaero Wireless, from 7/15/2023 to 7/18/2024 and then month-to- month after that, to provide data service to five tablets for use on. Prowers Area Transit buses, totaling $150/month, and authorizing Ron Cook, Chairman oft the Board to execute the  document.  Justification or Background:  Fiscal Impact: This item is budgeted in the following account code:  County: $  Federal: $  State: $  Other: $  Approved by the County Attorney on: 7/14/2023 Additional Approvals (if required):    ERO  vinele105353  wve are? where yoL ares.  c) Privacy Policy; and d) Open Internet Disclosure.  The Subscriber has been advised to review the Terms of Service. Subscriber acknowledges that the Services provided are part of an ever-changing industry with complex regulatory, legal and operational issues. With that understanding, the Subscriber acknowledges that the Terms of Service may change from time to time with or without notice. While the Company will try to provide notice to the Subscriber it is not required, and Subscriber agrees to review the Terms of Additional Lines and Features, Subscriber may add additional lines-and features without signing a new contract. Additional lines shall, however, be subject to ai new 1-year contract term. Taxes. Subscriber represents that it is not liable for any franchise taxes or taxes to the income of Company. Subscriber represents that it is tax exempt andi not responsible for any taxes. Severability. Should any part or portion oft this Agreement, including, without limitation, Exhibit A, the Internet Terms & Conditions, Service Terms & Conditions, Privacy Policy and Open Internet Disclosure, be found invalid, the balance of the provisions shall remain unaffected and Governing Law and Regulations. This Agreement, including all matters relating to the validity, construction, performance, and enforcement thereof, shall be governed by applicable federal law, the regulations ofthe FCC, the laws and regulations oft the state where Serviçes are provided, and by any tariff required to be filed by the Company pursuant to such state'sl law. This Agreement is subject to amendment, modification or termination if required by such regulations or laws. Subscriber Copy. Subscriber acknowledges that he/she is of legal age, has received a true copy ofthis Agreement, and has read and clearly understands the terms of this Agreement and ifs signing on behalfo ofa corporation or other entity, is fully authorized to sign on behalf of such entity. This represents the final and entire agreement of the Company and Subscriber and replaces and supersedes all prior or contemporancous agreements, representations, negotiations, or contracts,  Service located at www.vaero.com/cga. frequently.  shall be enforceable.  verbal or written, between the parties hereto.  [Signatures onj following page]  1224 W. Platte Ave. . Fort Morgan, CO 8001-Tel.70867670- Fax: 970-867-3589  2 Ver.1.01    MAERO B  vineless wVE are where VoLI are.  Signature Page to the  Business Subscription Agreement  IN WITNESS WHEREOF, the parties have executed this Agreement effective as of the date first  written above.  NE COLORADP CELLULAR, INC. 1EA  By:  Name: MICHAEC FELICISSIO Title:_ PRESUPENT Address for purposes ofnotice: 1220 West Platte Avenue Fort Morgan, CO 80701 Attn: General Counsel Fax: 970-867-3589 #630872 By: Name: Title:  NE Colorado Cellular, Inc, d/b/a Viaero Wireless  Customer: PROWERS COUNTY TRANSIT  Address for purposes of notice:  1224 W. Platte Ave. . Fort Morgan, CO 80701 .Tel: 970-867-6767. Fax: 970-867-3589  3 Ver,1.01    ERO  wireless we are where VoLA Are.  Exhibit A Subscriber Plan Details  Service Start Date: Service End Date:  7-18-2023 7-18-2024  1. Subscriber Authorized Agent: Authorized to add/delete lines/features: Authorized to access account information: Authorized form ofcommunication  YES / NO YES / NO Email Email address:  Initial: Initial:  2. Subscriber Authorized Agent: Authorized to add/delete lines/features: Authorized to access account information: Authorized form of communication  YES / NO YES / NO  Initial: Initial:  Email Email address:  3. Early Termination Fees: [if  applicable]  1224 W. Platte Ave. . Fort Morgan, CO 80701 .Tel: 970-867-6767-Fax:970-867-3589  4 Ver.1.01    Account Executive: Cell: Fax: Email: www.viaero.com  MAERO  Mireiose we ane where you are.  Viaero Proposal for:  Prowers County' Transit Viaero Proposed Cost:  Date: 7/5/2023  $150.00  Proposed Summary Qty 1 1 3 Plan Includes: Unlimited Data  Base Price  Sub-Total $ 30.00 $ 30.00 $ 90.00  Monthly Cost $ 30.00 $ 30.00 $ 90.00 $ 150.00  $ 30.00 Unlimited Best Primary Line 30.00 Unlimited Best: 2nd Dependent 30.00 Unlimited Best 3rd or More Lines  Total (excluding taxes, fees, and government: surcharges) $ 150.00