KIT CARSON COUNTY BOARD OF COUNTY COMMISSIONERS  MINUTES FEBRUARY 8, 2023  The Kit Carson County Board of County Commissioners meeting began in work session at 8:00 AM. Those present were Dave Hornung, Stan Hitchcock, Cory Wall, Lynsay Cormack, and Susan  Corliss.  In-Person Schedule Commissioners Board Room 8:00 AM-F Pre-Department Head Meeting  8:30. AM - Department Heads Meeting Host - Clerk Susan Corliss  10:00 AM- Annual Jail Tour  Sheriff Travis Belden and Sargent Glenn Phipps provided a tour of Jail for the  Commissioners Stan Hitchcock, Cory Wall, and Dave Hornung. 10:30 AM-I Heather Morris-EMS Director-updates  Sheriff Belden and Heather proposed a department switch of the Durango to the Ambulance Department; this vehicle has been replaced by a new' Tahoe. The lights are still in itand the ambulance service has a 800 radio base that will work ini it. The only need would be tor replace the county decal. The Ambulance Service Tahoe would be used as an intercept ALS MOU with NW Kansas is good and concerns have been worked out. MOUS for mutual aid need to be set up with Cheyenne County and Community Ambulance. Working on a grant with  vehicle and Heather would drive the Durango. 10% match for a new ambulance. 11:00 AM-Jeff Cure County Attorney  Kelly Alvarez gave an update on the conditions that have been met on the Bronco Plains II Project. Updates were given on the Xcel and property owners issues; hel has been in contact with differènt lawyers. The county's stand is still not to be involved in property owner negotiations, The new permit certificate will be ready for the next planning meeting; Jeff will fill out all ofthe information and send it to Susan for printing for the Board ofCommissioners: meeting. Kelly and Jeff are reviewing the applications for updates as well. The question raised on the 26 pay period overtime payout is only for Federal agencies; current processes that Kit Carson County are doing are in compliance. From a call with Stan Kimble, a court decision for Lincoln County states that ifacounty road is not on a section line, the public is not allowed to drive on1 the private property.  Ap policy on county roads and how toj petition for ai road is being considered.  12:00-L Lunch  The Board of County Commissioners recessed at 12:10 PM returning at 1:00 PM. Those present for the afternoon session were Cory Wall, Dave Hornung, Stan Hitchcock, Collin Koop,  Lynsay Cormack, and Susan Corliss.  20230208  Board of County Commissioners- Minutes  1Page    1:00 PM- Collin Koop-Grounds Update  Ai map of possible new speaker locations for the Farm Credit of Southern Colorado Show Pavilion, grooming areas, the grandstands and crows nest; quotes will be provided with modules. Quotes were presented for aj pump for the lifterand a valve for the jail. Tickets for the Ferris Wheel were proposed and approved. Bids are being requested for additional cement in the FCSC Pavilion and electrical for the bathrooms. He has been working with the Carousel committee on possible stickers and items for their gift shop; it was approved to order through Dave Hornung moved to approve the purchase ofa pump for the lifter in Jail for $831.00, seconded by Stan Hitchcock. The motion passed by unanimous vote by Cory Wall. 2:00 PM - Liquor License Authority Board See the Liquor License Authority Board Agenda 2:30 PM - Board of Human Services- See the Board of Human Services Agenda for Orange Sheet Only  Collin's vendor and the funds can be reimbursed to the county.  Commissioner Meeting to convene with Pledge ofAllegiance  The Pledge of Allegiance was recited at the Department Heads meeting.  BUSINESS MEETING: 2:15 PM  1. Review and Approve Consent Agenda Items  1.A Approve minutes for the. January 1st-] BOCC and Board of Public Health meetings, and  Accounts Payable  Stan Hitchcock moved to approve the February 1st minutes for Boards of County Commissioners and Board of] Public Health meetings, and toj pay the Accounts Payable in the amount of $329,020.42 and Special Payroll in the amount of$32,172.94, seconded by  Dave Hornung. The motion passed by unanimous vote by Cory Wall.  2. New Items  2.A CAPP 2023 Renewal Update  Information ofthe 2023 renewal update. 2.B CINCH Sponsorship Agreement  Signed on February 2, 2023 - returned fully executed  CINCH Jean & Shirts submitted a sponsorship term sheet for the 2023 Kit Carson County PRCA Rodeo. CINCH Jeans & Shirts will provide $1000 per performance for three performances, July 27-29, 2023. CINCH will get four PA announcements during each performance, two banners displayed in the arena, one 30 second commercial spot on ajumbo Tron, ifavailable, one CINCH branded flag and flag script, four premier seats at each performance and requests no competitive jeans or shirts within the series. All advertising content and banners will bej provided by CINCH. The fully executed agreement Dave Hornung moved to approve the signing oft the CINCH agreement for the 2023 Kit Carson County Pro Rodeo, seconded by Stan Hitchcock. The motion passed by  was signed on February 2, 2023 by Chairman Cory Wall.  unanimous vote by Cory Wall.  20230208  Board of County Commissioners Minutes  2Page    2.C Nikki Wall- - Rodeo Adverising5ponsors Contract  Stan Hitchcock moved to authorize signing the contract with Nikki Wall for the Kit Carson County Fair & Pro Rodeo Promotions; effective from February 1,2023, to. August 1,2023, for ai flat rate of $500.00 for Advertising and 15% ofcollected Rodeo Sponsorship Money, seconded by Davel Hornung. The motion passed by unanimous vote by Cory Wall. Dave Hornung moved to authorize signing the District Service Contract with thel East Central Council ofLocal Governments' Outback Express for service beginning January 1, 2023, through December 31, 2023, and to reimburse ECCOG an estimated $5,232.40 as budgeted and 50% oft the monthly transit service cost for Vona/Seibert will be reimbursed by the Vona/Seibert community following receipt ofa copy oft the request from ECCOG, seconded by Stan Hitchcock. The motion passed by unanimous vote by Cory Wall.  2.D ECCOG Contract 2023  2.E Great Copier - Clerk's Office Annual Renewals (2)  Stan Hitchcock moved to authorize signing the Printer Service Agreement for the Clerk & Recorder's Office with Great Copier Service for the HP E77825z at a rate ofblack copies at $0.0076 and color copies at $0.0633 per copy, seconded by Dave Hornung. The Dave Hornung moved to authorize signing the Printer Service Agreement for the Clerk & Recorder's Office for Recording with Great Copier Service for the Lanier SPC830dn at a rate of black copies at $0.0104 and color copies at $0.0659 per copy, seconded by Stan Hitchcock. The motion passed by unanimous vote by Cory Wall.  motion passed by unanimous vote by Cory Wall.  2. Monthly Reports  3.A Treasurer-Monthly Report  MONTHLYREPORT OF ACTIVITYI INT THE VARIOUS COUNTY FUNDS  BEGINNING BALANCE  ENDING  ENDING BAL REFLECTS FUNDS W/H ($434,884.00) $0.00 $0.00 ($118,236.10) $0.00 $0.00 ($12,363.65) ($8,363.06) $0.00 ($33,452.76) $0.00 $607,299.57)  FUND County General KCCPublick Health Agency Contingent Roada andE Bridge Ambulance Social Services Capital Expenditures Conservation Trust Solid Waste E-911  RECEIPTS DISBURSEMENTS BALANCE  $5,275,299.98 $710,489.61 $0.00 $148,138.43 $379,461.38 $2,874,639.39 $277,423.69 $0.00 $27,908.87 $30,092.14 $86,278.88 $204,363.10 $25,565.44 $595,559.20 $28,858.34 $160,552.81 $20,790.66  ($836,482.23) $5,149,307.35 ($134,674.46) $13,463.97 $0.00 $379,461.38 ($484,430.20) $2,667,632.8B $0.00 $638,084.00 ($479,282.61) ($451,373.74) $76,328.92) $40,042.10 ($258.64) $205,124.48 $0.00 $25,710.73 ($45,408.01) $579,009.53 ($18,617.45) $162,726.02  $0.00 $0.00 $1,020.02 $145.29  Coronavirus State & Local Fund $638,084.00  Dave Hornung moved to confirm the Treasurer's January Report as presented by Pam Mills, seconded by Stan Hitchcock. The motion passed by unanimous vote by Cory Wall.  20230208  Board ofCounty Commissioners- Minutes  3Page    3.B Public Trustee- Monthly Report  TOTHE. HONORABLE BOARD OF COUNTY COMMISSIONERS KIT CARSON COUNTY COLORADO PUBLIC TRUSTEE FEES PAID TO PUBLIC TRUSTEE  1/31/2023 Fee Quantity Total $150.00 $30.00 $35.00 $50.00 $35.00 $35.00 $50.00 $30.00 $15.00  PUBLICI TRUSTEE FEES Foreclosures PTI Deeds Withdrawals Admin Withdrawals Intent toCure Cure ofDefault Intent toF Redeem Redemption Releases of Deed oft Trust Total PTFees for 12/31/2022  $150.00 0 $0.00 0 $0.00 0 $0.00 2 $70.00 0 $0.00 0 $0.00 0 $0.00 34 $510.00 $730.00  Stan Hitchcock moved to confirm the January Monthly Public Trustee Report, seconded by Dave Hornung. The motion passed by unanimous vote by Cory Wall.  3.C Assessors-Monthly Report  Dave Hornung moved to confirm the. January Assessor Monthly Report as presented, seconded by Stan Hitchcock. The motion passed by unanimous vote by Cory Wall.  3.D CAPP&CWCP- Monthly Report  Stan Hitchcock moved to confirm the January CAPP & CWCP Monthly Report as presented, seconded by Dave Hornung. The motion passed by unanimous vote by Cory  Wall.  3.E Clerk's Monthly Reports  Clerk's Motor Vehicle, Driver License, Recording  ERTF Recording Report  The following reports were submitted by the Clerk and Recorder's Office, including al list ofwarrants that need approved by the Board ofCounty Commissioners for the month  ofJanuary 2023 report for the County Clerk'soffice.  20230208  Board ofCounty Commissioners Minutes  4Page    JANUARY  To General ToTowns COUNTY STATE 12,798.42 844.00 470.00 687.00 1,706.00 $ 95.50 235.00 12.99 21.00 $ 69.00 770.05 668.00 $ 118,628.83 5,040.20 880.00 $ 3,941.57 56.15 890.00 2,021.96 603.12 7.73 4,582.00 37.20 1,747.22 4,373.44 5.00. 5.00 23,253.87 137,942.51 $ 148,637.85 14,902.11 286,580.36  Warrants STATE 675.20 $ 2,270.81 $ 18.70 $ $ 109,780.72  TOTAL 12,798.42 1,519.20 470.00 687.00 3,976.81 114.20 235.00 12.99 90.00 770.05 119,296.83 114,820.92 880.00 3,941.57 56.15 890.00 2,021.96 603.12 35,892.42 7.73 4,582.00 1,747.22 4,373.44 10.00 309,834.23  BURLINGTON CITY SALES TAX CERTIFICATES OF1 TITLE MISC ELECTIONS ERTF $2STFEE ESCROW DEPOSIT DRIVERSL LICENSE DUP'S (REG &7 TITLE) E-RECORDING: SURCHARGE COUNTY REVENUE (SHORT CHECKS) OVERPAYMENT MARRIAGE! LICENSE MISCELLANEOUS MOTORI VEHICLEA AUTOTAX MVL LICENSEI FEE/PERMITS RECEPTIONI MOTOR VEHICLE ROADS1.50/52.50 FEES SB03- 103F PD/SAFETY SB09-1081 LATE FEES SEIBERT SALES TAX STATE DOCUMENTARYF FEE STATE SALEST TAX STRATTON SALES TAX RECEPTIONI RECORDING THIRDI PARTY TITLE&REG VENDORF FEES REFUND VCD DCI MV CONFIDENTIALITIES GRAND1 TOTAL $  $ $ $ $ $ $ $ $ $ $ $ $  35,892.42  309,787.03  Warrants written in FEB for JAN  110,474.62 Colo Dept of Rev MV/LIC- -E ELT PMT 35,892.42 Colo Dept of Rev Sales Tax- ELTF PMT 12,798.42 City of Bulrington Sales Tax 7.73 Town of Stratton Sales Tax 2,021.96 Town of Seibert Sales Tax 5.00 Colo Sec of State 9.00 State Treasurer- M/L $3.00 60.00 Colo Dept of Health- M/L $20.00 2,270.81 State Treasurer- - DrL Lic-ELTF PMT 470.00 ERTF $2STF FEE- Transferred out of EBT Payment 122,570.40 Difference Collected' VS Paid Out 122,570.40 SOT & R/B Fee Paid Out By" Treasurer  $ $ $ $ $  164,009.96  Dave Hornung moved to confirm the Clerk's Report as presented and pay the following list ofElectronic Funds Transfers and Warrants for the month ofJanuary 2023 for the County Clerk's office, seconded by Stan Hitchcock. The motion passed by  unanimous vote by Cory Wall.  20230208  Board of County Commissioners- Minutes  5Page    KIT CARSON COUNTY COMMISSIONERS REPORT- ELECTRONIC FUNDS TRANSFER  January 2023 Copies! InF Person & Escrow (PH) $ 578.50 Online Credit Card Copies Documentary Fee (DF) ERT Funds (ES) Escrow Deposits (EP) Marriage Application (ML) Online- Monthly Subscription $ 200.00 Recording! Fees (RC) Recording! Surcharge (EC) Totals  InF Person) less. IRS 1,217.50 595.12 $ 290.00 $ 674.00 $ 90.00 2,510.00 $ 145.00 $ 6,300.12 $  eRecording  IRS  Total 578.50 1,217.50 603.12 472.00 674.00 90.00 200.00 4,525.00 236.00 8,596.12 $  Escrow/Adjust  8.00 182.00 2,015.00 91.00 2,296.00 $ 470.00 2.00  $ $  ERTI FUNDS RECORDEDI FOR1 THE CURRENT MONTH CURRENTI MONTHI ERTI FUNDS Drives Report $ CURRENT MONTH ERTI FUNDS Escrow Pmt $  472.00 (18.00) 18.00 472.00  LESS ERTI FUNDS NOT COLLECTEDI FOR1 THE CURRENT MONTH (Outstanding ES $s from recordingr reports) PLUS PREVIOUSI MONTHS ERTI FUNDS RECEIVEDI INC CURRENTI MONTH( (Fromr recording copies ofo checks and reports)  Davel Hornung moved to confirm the Clerk's. January ERTF Report as presented that will transfer and pay $470.00 via ACH toi the State Treasurer, seconded by Stan] Hitchcock.  The motion passed by unanimous vote by Cory Wall. 4.A P0-23-03S-Transvest Truck Trailer RV-S0-53453.06  4. Purchase Orders  Stan Hitchcock moved to approve Purchase Order #23-00358 for the Sheriff Department to Transwest Chrysler Dodge. Jeep Ram Invoice 21617 for repairs and tune up totaling $3,453.06, seconded by Dave Hornung. The motion passed by unanimous vote by  Cory Wall.  5. Old Items  5.A Secure Transportation Services - Additional Information Including Fees  Updating the policy with a fee schedule and clarification on the inspections will be  presented by resolution next week.  6. Personnel Items  6.A Orange Sheet - Kristi Jones - Clerk & Recorder New Hire  Dave Hornung moved to approve the Clerk & Recorder New Hire Orange Sheet for Kristi Jones at $16.59 per hour for Step .50 and Grade 34 with annual wage of$34,500.00 asal Non-Exempt Full Time Employee with Full Benefits effective February 9,2023, with asix month trial period ending August 9, 2023, seconded by Stan Hitchcock. The motion  passed by unanimous vote by Cory Wall. 6.B Orange Sheet- R&B#1-1 Kristopher Berry  Stan Hitchcock moved to approve the Road & Bridge District 1 Raise Orange Sheet for Kristopher Berry at $19.71 per hour for Step .00 and Grade 41 with annual wage of $41,000.00 as a Non-Exempt Full Time Employee with Full Benefits effective February 1,2023, seconded by Davel Hornung. The motion passed by unanimous vote by Cory Wall.  FYI:  20230208  Board of County Commissioners Minutes  6Page    Additions:  Ambulance Staff Payout of Overtime Request  Dave Hornung moved to authorize the request to monthly payout of overtime/comp time and extra holiday hours during the year for the EMS Staff with current hours paid out over the next three to six months, seconded by Stan Hitchcock. The motion passed by unanimous vote  by Cory Wall. 2021 Audit Financials  Dave Hornung moved to approve the 2021 Draft. Audit Financials presented by Rae & Co., CPSs, LLC, seconded by Stan Hitchcock. The motion passed by unanimous vote by Cory Wall. An email was received from Rae & Co., CPAs, LLC in connection with 2021 audit. Dave Hornung moved to authorize signing the representation letter of the 2021 audit, seconded by Stan Hitchcock. The motion passed by unanimous vote by Cory Wall. The Board of County Commissioners meeting adjourned at 3:451 PM. Submitted By: Susan Corliss, Kit Carson County Clerk & Recorder  2021 Audit Approval  Adjournment  COUN SEAL COLORP  February 15. 2023  Cory Wall,  Gusars  Date  Colhiv  Susan Corliss, County Clerk and Recorder  20230208  Board of County Commissioners Minutes  7Page