BOARD OF COUNTY COMMISSIONERS  MINUTES NOVEMBER 22, 2023  The Board of County Commissioners meeting began in work session at 8:00 AM. Those present were. Dave Hornung, Stan Hitchcock, Cory Wall, Theresa Korbelik, and Crystal Richards.  Susan Corliss was absent.  In-Person Schedule - Commissioners Board Room 9:00. AM - Ashley Hernandez -] Evaluation  8:00 AM - Work Session  There is a predicted 2-5 inches of snow, possibly starting tomorrow night. If necessary, road closures will start farther east; Thanksgiving may be the first time to test out this new plan. There is a new towing company in the Bennett area. CDOT provided some funding to build the parking lot behind the Love's Travel Shop in Bennett for added parking during road closures. The grant funding continues for the Flagler dam road; the State has opened a mitigation grant. Kit Carson County would qualify for this money, but DNR is going to apply. Iti is clear that the road needs repair but the decommission oft the dam is the focus at this time. The Pledge of Allegiance was recited at 9:32 AM. Those present were Cory Wall, Stan  Commissioner Meeting to convene with Pledge of Allegiance Hitchcock, Dave Hornung, Theresa Korbelik, and Crystal Richards. 9:30 AM- Collin Koop Grounds & Buildings  Colin attended the Burlington Chamber of Commerce Meeting and Burlington Fire Board meetings to promote the purchase of carnival rides and help to run them. The Chamber is interested in heading it up. Brandon Beechley expressed interest in becoming carnival coordinator, should such aj position be available. He would be needed for Thursday, Friday and Saturday and some prep work before. People on the carnival ride schedule will need safety training; with a schedule to be set mid-July to insure everyone gets trained properly. Chamber would like to use as a business opportunity to sponsor, advertise, and volunteer to work rides. In Goodland, the county has group/club that maintains the rides. Items discussed were permanent electrical hookup VS. generator, cost for city electric to be installed, there is a $10a month minimum for city electricity, and trench inl lines. Colin thinks generator is a little easier, ifi in the future if there is a need to move things around the generator is mobile. Permanent pedestals would be in the way during the off season. Businesses are responsible for filling the Presented a quote from Western States Fire Protection to repair valve at the carousel. Iti is a3 3-inch underground water valve that releases water when the fire suppression system is triggered. It has a slow leak and would be considered a longevity fix as it is not required to be repaired to pass the annual inspection. Dave asked Colin to request an itemized quote from Western States Company, andi to request quotes from other companies, possible local companies A quote for a Cleary building has been received with door and concrete.Additional quotes will bej presented as full disclosure ofbids at a later meeting. AC on crow'sr nest will be able to  schedule for the rides.  as well.  be paid next year.  20231122  Board of County Commissioners Minutes  Page 1 of5    11:00 AM-Jeff Cure - County Attorney  County liability and action, ifa any, of a tree limb falling on a customer car parked on the south side of the courtyard was discussed. Further action and discussion will take place after a The possible sale or auction of the Stratton Transfer Site location was discussed. Jeffwill investigate disclosure requirements, put together a due-diligence package, title commitment etc. Discussion regarding city paving on Webster Street and future potential airport project.  response is received from the insurance company.  BUSINESS MEETING: 11:15. PM  1. Review and Approve Consent Agenda Items  1.A Approve minutes for the November 15th - BOCC, DHS, LLA, & PH, and Accounts Correspondence: Thank You Card from Terry & Candance Payne Family  Payable  Dave Hornung moved to approve the November 15th minutes for Board of County Commissioners, Board of Human Services, Board of Public Health, & Liquor License Authority Board, and toj pay the Accounts Payable ini the amount of$39,897.88 & Payroll in the amount of $385,206.20, seconded by Stan Hitchcock. The motion passed by  unanimous vote by Cory Wall.  2. New Items  2.A CDOT HUTF Road Report Signature Sheet- - Administration  The report for the Colorado Department of Transportation states that there are 1444.430 miles of arterial streets, 679.510 miles of local streets, 2123.940 total miles of H.U.T. eligible streets, 83.140: miles ofnon H.U.T. eligible streets maintained by others, Stan Hitchcock moved to authorize signing the Colorado Department of Transportation mileage certification that has been updated with the new miles of asphalt on County Road 30 as of December 31, 2023, seconded by Dave Hornung. The motion  and 162.780 miles of non H.U.T. eligible street - not maintained.  passed by unanimous vote by Cory Wall.  2.B Grant contract for new ambulance $268,260.15- Ambulance  This project will purchase emergency medical and trauma services equipment in order to maintain or improve emergency medical and trauma services in the area served by Kit Carson County Ambulance Service. KCC Ambulance service will purchase a new equipped Type I ambulance and EMTS equipment including powered ambulance cot, portable 12-lead cardiac monitor, and mechanical CPR assistive device. Dave Hornung moved to authorize signing the State of Colorado Department of Public Health and Environment Intergovernmental Agreement to purchase a new ambulance through a grant in the amount $268,260.15 effective November 17, 2023, to June 30, 2024, seconded by Stan Hitchcock. The motion passed by unanimous vote by  Cory Wall.  20231122  Board of County Commissioners- Minutes  Page 2 of5    2.C Board Appointment Letters Administration  Donna Shaver- Arbitrator ofI Property Valuation Disputes - 1 year term Hornung. The motion passed by unanimous vote by Cory Wall. 3.A Resolution 23-056- - Vacation Carryover Change Administration  Stan Hitchcock moved to appoint Donna Shaver as the Arbitrator of Property Valuation Disputes for a 1-year term that expires December 31, 2024, seconded by Dave  3. Resolutions  Dave Hornung moved to adopt Resolution 23-056 that makes changes in Resolution 23-011 Vacation Leave increasing the number of vacation carryover hours to 120 and the annual period will be July 1sthrough June 30th with no changes on December 31, 2023, seconded by Stan Hitchcock. The motion passed by unanimous vote by Cory Wall.  RESOLUTION NO. 23-056_  STATE OF COLORADO COUNTY OFH KIT CARSON Cory Wall. Stan Hitchcock. DavidL. Hornung. Commissioner  Atar regularn meeting ofthe Board ofCounty Commissioners fork Kit Carson County, Colorado, helda atthe Court House in Burlington on) Wednesday the 22ndc day of November 2023, there werep present: whent the following proceedings, among others, were! hada ando done, to-wit: ARESOLUTION1 TOC CHANGE1 THE VACATION CARRYOVER POLICY  Chairman Commissioner  Theresak Korbelik.. Administrator Susan Corliss..  County Clerk  WHEREAS, Kit Carson County Commissioners arer receivinga ani increasedr number ofrequests forv vacation carryover WHEREAS, Kito Carson County would liket tor reducet ther requests fore exemption forv vacation carryover; WHEREAS, Kito Carson Countyy would liket to allowe employeest tou user moreti time offint thev Winterr months, WHEREAS, Kito Carson County would liket tor reducet thek loss ofv vacation hours notu used; WHEREAS, this changei is latei in: 2023, alll hours accruedi inv vacationa as oft December 31,2 2023 willo carryovert to. June NOW THEREFORE, BE I RESOLVED BY THE BOARD OF COUNTY COMMISISONERS OF KIT CARSON COUNTY thef following vacation carryover policy willg goi intoe effect! November 22, 2023, ando change the current 2023 Vacation leave is granted toe eligible employees on a monthly basis. Part-time employees are not eligible for vacation  exemptions,  30, 2024;  WHEREAS, carryover hours willi increaset to 120 hours; policy manualp per resolution2 23-011. ZDA_VACATIONIEAVE leave.  Fullt time employees hired before January 1, 2015, are granted vacation as follows:  Years ofs Service 1 month through! 5 years 6t through 10 years 11 years through 20 21 years and up  Monthly Accrual 8hrs. 9hrs. 12 hrs. 17hrs.  Total Annual Accrual Maximum Annual  Carryover 120 hrs. 120 hrs. 1201 hrs. 120 hrs.  961 hrs. 108 hrs. 144 hrs. 204hrs.  Fullt time employees hired after January 1, 2015, are granted vacation as follows:  Vears of Service 1month through! 5 years 61 through 10 years  Monthly Accrual 8hrs. 9hrs.  Total Annual Accrual 96hrs. 108 hrs.  Maximum Annual Carryover 120hrs. 120h hrs.  20231122  Board of County Commissioners- Minutes  Page 3 of5    RESOLUTIONI NO. 23-056_ 120 hrs. 132hrs.  11 years through: 20 21 years and up  10 hrs. 11h hrs.  120hrs. 120hrs.  The Annual Carryover will be) July 1 to) June 30€ each year. time will not be counted in thec computation ofo overtime. interests and tor rejuvenate your energies. Vacation isr not used In the computation of overtime.  Employees are responsible for scheduling their vacation, in advance, with their supervisor and must receive the supervisor's approval. Vacations are scheduled in a manner thatr minimizes interruptions to County operations. When ap paid! holiday falls within thee employee's vacation period, ana additional day ofv vacation may beg granted. Vaçation The County encourages its employees tot take some time away from thej job. You need time offt to pursue your own Employees who are working 10.0-hour days will have 10.0 hours of vacation leave taken against their accumulations fore each day ofl leave taken. Employees who are ona an 8-hour work day willl be credited with 81 hours of leave taken. Upon separation of employment, employees hired priort to April 1, 2011, will be compensated for upt to 40 (forty) hours of unused vacation leave. The vacation leave will be paid out at the pay rate in effect at the time ofs separation. Employees hireda after April 1, 2011, are note eligible for Vacation pay out att the time ofs separation. Motionr madel by. Dave Hornung secondedby Stan itchcock  DONE THIS 22ndc day ofNovember2 2023 atE Burlington, Colorado. Motiono carried byu unanimous vote of Cory Wall  Board ofCounty Commissioners By: Wall, 3 Copy Chairman By:. Commissioner A1e Stan Hitchcock, By:. Commissioner bHE DavidL. Hornung,  SEAL LORADO  STATEOF COLORADO COUNTY OFH KIT CARSON  ,Susan Corliss, County Clerk ande ex-officio Clerk ofthe Boardo of County Commissionersi ina andf for the County ands State aforesaid, do hereby certifyt thatt the annexed andf foregoing Resolutioni ist truly copiedf fromt theF Records oftheF Proceedings oft theE Board ofCounty INWITNESS WHEREOF, Ihaver hereuntos setn myh handa anda affixedt thes seal oft the County: atE Burlington, this2 22ndc dayo of November  Commissioners ofs said Kito Carson County, nowir inmy office. ATTEST: dunaCols Susan Corliss, County Clerk  2023.  2  4. Monthly Reports  4.A CAPP & CWCP October Report- Administration  Stan Hitchcock moved to confirm the October CAPP and CWCP reports as represented, seconded by Dave Hornung. The motion passed by unanimous vote by Cory Wall.  4.B October Financial Report - Administration  Dave Hornung moved to confirm the October Monthly Financials as present by Admin, seconded by Stan Hitchcock. The motion passed by unanimous vote by Cory Wall.  20231122  Board of County Commissioners- Minutes  Page 4 of5    5. Purchase Orders  5.A PO#23-00465- - Main St Home Furnishings- Washer/Dryer - $1,599 - CSU Extension Stan Hitchcock moved to approve. Purchase Order #23-00456 for the CSU Extension Office to Main Street Home Furnishings for a Washer/Dryer totaling $1,599.00, seconded by  Davel Hornung. The motion passed by unanimous vote by Cory Wall. 6.A Orange Sheet - Alexandra Navarro 61 month raise Assessor  Personnel Items  Dave Hornung moved to approve the Assessor Office 6-Month Raise Orange Sheet for Alexandra Navarro at $16.59 per hour for Grade 34 and Step 50 with annual wage of $34,500.00 as a Non-Exempt Full Time Employee with Full Benefits effective December 1, 2023, seconded by Stan Hitchcock. The motion passed by unanimous vote by Cory Wall.  Additions:  Plains Heating & Air Conditioning Bid  Stan Hitchcock moved to award the project for the air conditioning unit in the arena crow's nest to Plains Heating and Air Conditioning in the amount of $9,298.00 which is eligible for a $1,800.00 rebate from KC Electric which will be part of the 2024 Budget and paid in 2024, seconded by Dave Hornung. The motion passed by unanimous vote by Cory  Wall. Adjournment  The Board of County Commissioners' meeting adjourned at 11:30. AM. Submitted By: Crystal Richards, Kit Carson County Deputy Clerk & Recorder  CARSON Co, SEAL SOLORADO  D152 Dave Hornung, Chairman Pro-Tem Guaen Corlioe Susan Corliss, County Clerk and Recorder  December 6, 2023  Date  20231122  Board of County Commissioners Minutes  Page 5 of5