BOARD OF COUNTY COMMISSIONERS  MINUTES DECEMBER 13, 2023  The Board of County Commissioners meeting began in work session at 8:00 AM. Those present were Dave Hornung, Stan Hitchcock, Cory Wall, Susan Corliss, and Theresa Korbelik.  In-Person Schedule- Commissioners Board Room 8:00 AM-I Pre-Department Head Meeting  Commissioner Meeting to convene with Pledge of Allegiance  The pledge was recited during the Department Heads' meeting at 8:30 AM.  8:30 AM- - Department Head Meeting - Emergency Manager - Ashley Hernandez host  10:00 AM - Angela Govea-N Milestone Community Wellness  Rebecca Stieb, Angela Govea, and Jack Devie presented the purpose and goals of Milestone Community Wellness. The nonprofit recovery support services organization is providing safety and support in leaving the cycle of addiction, violence, and incarceration. Services provided in the Sterling area are Harm Reduction, Peer Recovery Services, Peer- Supported Reintegration, and Professional Development. Their plan is to expand these services throughout the 13th Judicial District. They are currently looking for a location to open a part- Dave Hornung moved to authorize the signing of a letter of support for Milestone Community Wellness for an upcoming grant application, seconded by Stan Hitchcock. The  time office inl Burlington.  motion passed by unanimous vote by Cory Wall.  10:30 AM-Jennifer Gribble - Department of Human Services See the Board of] Human Services agenda and minutes.  11:00. AM-. Jeff Cure - County Attorney  Discussion was held ont terminating the contract with Quad Billing. Review ofthe Colorado COMPS and Fair Labor Laws was covered; the Kit Carson County Policies are in compliance with one item being verified with CTSI. Jeff will get the necessary documents ready for the auction/sale of the Stratton transfer site at a date to be set in January. There will be a minimum on the auction and paperwork will be ready on sale day for closure in 30 days. There will be a resolution for the county roads and map that will become part of Reorg in January. An update  on the longhorn situation was given.  20231213  Board of County Commissioners Minutes  Page 1 of6    12:00 PM-Lunch  The Board of County Commissioners recessed at 12:00 PM returning at 1:00 PM. Those present for the afternoon session were Cory Wall, Dave Hornung, Stan Hitchcock, Theresa  Korbelik, and Susan Corliss.  1:30 PM- Valerie Boyd - Department of] Public Health & Environment See the Board ofPublic Health agenda and minutes. 2:00 PM - Brandon Beechley - Landfill Survey Update  Provided a map and report on the survey that was recently completed. A proposed future cell would consist of19.46 acres that would last 35-40 years at the current rate of debris coming in. There will be a 5- year Designs Operation Plan that will be made in the next few months and  then the plan will go to the State for final approval.  BUSINESS MEETING: 3:30 PM  1. Review and Approve Consent Agenda Items  1.A Approve minutes for thel December- BOCC & PH and Accounts Payable  Correspondence: Various Christmas Cards  Dave Hornung moved to approve the December 6th minutes for Board of County Commissioners and Board of Public Health meetings and to pay the Accounts Payable in the amount of$48,771.01 and an ACH payment of$ $ 10,025.00 for a deposit, seconded by  Stan Hitchcock. The: motion passed by unanimous vote by Cory Wall.  2. New Items  2.A Signature Authorization for Motorola Solutions Inc- Dispatch  Stan Hitchcock moved to authorize signing a Signature Authorization letter for the Motorola Solutions, Inc. quote that was approved last week, seconded by Dave Hornung.  The motion passed by unanimous vote by Cory Wall.  2.B 2024 County Holiday and BOCC Meeting Calendar - Administration  Dave Hornung moved to adopt the following 2024 County Holiday and BOCC Meeting Calendar, seconded by Stan Hitchcock. The motion passed by unanimous vote by  Cory Wall.  20231213  Board of County Commissioners Minutes  Page 2 of6    Board of County Commissioners Meeting Dates and County Holidays for 2024  Commissioner Meetings are usually held on' Wednesday in the Commissioners' Board Room of the Kit Carson County Courthouse. *These dates ares subject to change.* Please call 719-346-8133(193) to verify the Commissioners meeting dates or to schedule an appointment. Please note this schedule does not include special Department Head Meetings ares scheduled for the second Wednesday of each month, except in. January, and are noted below in grey. These meetings are held at 8:30AM in the KCC Ambulance Shed inl Burlington, CO. Please insure a representative from your department attends every meeting and applicable information is shared with allof  meetings that arel held for budget or other purposes.  your employees. Month January February March April May June July August September October November December  Holidays are noted in the table below.  Dates 17 21 20 17 15 19 17 21 18 16 20 18  Holidays  3 7 6 3 1 5 3 7 4 2 6 4  9* 14 13 10 8 12 10 14 11 9 13 11  24 28 27 24 22 26 24 28 25 23 27 23*  31 Jan.1- New) Year's Dayl Holiday Feb. 19-President's! Day March2 29- GoodF Friday 29 May 27-N Memorial Day  31 July4-1 independence Day; July 25-C CountyE Events, Julv26-1/2 day Faira afternoon Sept. 2-Labor Day 30 Oct. .14-Columbus Day  Nov 11- Veterans; Nov. 28&N Nov. 297 Thanksgiving 30* Dec24- 1/2 day Christmas Eve; Dec 25- Christmas NOL awednesday  INO BoCCDuet to Holiday orcairconference Department headr meetings  NOTES: January 9thi is Reorg & DH; Daylight Savings begins March 10th and ends November 3rd;  CCIConferences: May 28-30; December 2-4 Invoices and Billing  Please turni invoices int tot the Finance Office as soon asy youl have codeda anda approvedt them so we can process them for payment more quickly. Pleasec dor not hold bills for processing once ar month. Invoices received by4 4:00PM Mondayv will be presented tot the BOCCfor approval andy paidt the same week. HOLIDAY weeks: Ifal holidayf falls ona a Monday, invoices needt to be received by 4:00 pmt the Friday Time sheets are due to Supervisors by 4:00PM on the first working day after the 1" day ofe each month. Supervisors have two working dayst to get these sheets signed and returned tot the Finance Office. Late time sheets andt those without pay vouchers may resulti inac one month delayi inp paychecks. Remember: Paid out or used overtime, sickl leave and vacation needs to be clearlyi identified on thet time sheet. AIIP Paid overtime will need prior commissioner. approval. Itisupt tot the Supervisor to obtain approval from the BOCCP priorto  before the holidayt tol be paidt that next week.  Time Sheets  overtime being paid out andt tor makes sure itisn noted.  Time Sheet Due Dates  Jan2/4 July1/3  Feb1/5 Mar1/5 Apr1/3 May1/3 June 3/5 Aug1/5 Sept 2/4 Oct1/3 Nov1 1/5 Dec2/4  20231213  Board of County Commissioners - Minutes  Page 3 of6    2.C Captivate Billing Contract - Ambulance Billing Service - Ambulance  Dave Hornung moved to authorize signing the contract with Captivate Billing, LLC to obtain reimbursement for Kit Carson County Ambulance Service and manage their accounts receivable at a cost of 8% of net collections and $100 per month to allow credit card payments effective January 1, 2024 to December 31, 2024, renewable annually, seconded by Stan Hitchcock. The motion passed by unanimous vote by Cory Wall. 2.D Texas Born Amusements Sales Agreement-3 carnival rides - $35,000 - Grounds &  Buildings  Stan Hitchcock moved to approve the sales agreement with Texas Born Amusements to purchase three rides: a 79 Watkins Tempest - serial #70-2-M-44, Allen Herchel Bulgy the Whale, and Hampton Tubs of Fun with a $10,000 deposit and remaining balance of $25,000 for a total of $35,000 to be delivered by January 14, 2024, seconded by Dave  Hornung. The motion passed by unanimous vote by Cory Wall.  2.E New Address Request - North of Vona  Dave Hornung moved to defer this item to the next meeting for preparation of a resolution, seconded by Stan Hitchcock. The motion passed by unanimous vote by Cory  Wall.  2.F Code Corrections Ambulance and General Fund - Administration  Stan Hitchcock moved to approve account corrections for $90,000.00 - Resolution 22-051, $3,980 - State of Colorado Grant Funds, and $9.50 - Assessor Deposit posted to wrong code, seconded by Dave Hornung. The motion passed by unanimous vote by Cory 2.G NextEra Bronco Plains II Letter - Conditions of Permit Met - Administration  Wall.  Dave Hornung moved to authorize signing the confirmation letter that all conditions for the land use permit for NextEra Bronco Plains II have been met and noted in the February 8, 2023, Board of County Commissioners: minutes, seconded by Stan Hitchcock.  The motion passed by unanimous vote by Cory Wall. 2.H IVALE Grant Award - $10,000 - Victim Advocate  The purpose of this grant is to provide on-scene crisis intervention, education for Stan Hitchcock moved to authorize signing the Victims Assistance to Law Enforcement (VALE) Grant award in the amount of $10,000 effective January 1, 2024 through December 31, 2024, seconded by Dave Hornung. The motion passed by  victims, assist victims with VRA compliance and Victims Compensation.  unanimous vote by Cory Wall.  3. Monthly Reports  3.A November CAPP & CWCP Monthly Report - Adminstration  Dave Hornung moved to confirm the November CAPP & CWCP Monthly Report presented by the Admin Office, seconded by Stan Hitchcock. The motion passed by  unanimous vote by Cory Wall.  20231213  Board of County Commissioners Minutes  Page 4 of6    3.B November Public Trustee Report- - Treasurer  TO THE HONORABLE BOARD OF COUNTY COMMISSIONERS  KIT CARSON COUNTY COLORADO PUBLIC TRUSTEE FEES PAID TO PUBLIC TRUSTEE  1/30/2023 Fee $150.00 $30.00 $35.00 $50.00 $35.00 $35.00 $50.00 $30.00 $15.00  PUBLICTRUSTEE FEES Foreclosures PTI Deeds Withdrawals Admin Withdrawals Intent to Cure Cure of Default Intent to Redeem Redemption Releases of Deed of Trust Total PTF Fees for 01,  Quantity Total  0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 24 $360.00 $360.00  Stan Hitchcock moved to confirm the November Public Trustee Report as presented by the Treasurer, seconded by Dave Hornung. The motion passed by unanimous vote by  Cory Wall.  4. Purchase Orders  4.A PO#23-00468-5 Stopstick, Ltd. - 8 Stop Sticks-S990-Sheritt  Dave Hornung moved to approve Purchase Order #23-00468 for the Sheriffs Department to Stop Stick LTD for eight Stop Stick LTD totaling $990.00, seconded by  Stan Hitchcock. The motion passed by unanimous vote by Cory Wall.  5. Personnel Items  5.A Orange Sheets County Employees - Annual Evaluations & Raises - Administration Stan Hitchcock moved to approve the Kit Carson County employees Orange Sheets with changes effective January 1,2 2024, seconded by Dave Hornung. The motion passed  by unanimous vote by Cory Wall.  20231213  Board of County Commissioners Minutes  Page 5 of6    FYI:  ArcaSearch Link to Commissioners Minutes & Resolutions  Kit Carson County Historical Document Archive Link: htpsl/govarcasearch.com/uscokt  The link is ready for use to be able to search all typed Board of County Commissioner minutes and resolutions from the recently digitized records from April 1889 to December 2022; typed records begin in 1914. There will be discussion with Todd Holmes about having it added  to the website. Additions:  Quad Billing Contract- Termination Letter  Stan Hitchcock moved to approve sending a termination letter to Quad Billing, seconded  by Dave Hornung. The motion passed by unanimous vote by Cory Wall.  Tractor Works Bid  A bid from Tractor Works was presented to repair the tractor that is used at the fairgrounds. Replacement oft the axles' bearings on a. John Deere 4630 Tractor will cost $6,800.00.  Adjournment  The board meeting adjourned at 4:10 PM.  Submitted By: Susan Corliss, Kit Carson County Clerk & Recorder  December 20, 2023  Cory  Date  E  SEAL  COIORADO  BuaaDoa Susan Corliss, County Clerk and Recorder  20231213  Board of County Commissioners- - Minutes  Page 6 of6