Town of Sedgwick Meeting Agenda  Monday, September 12, 2022, 6:00PM  Public Comments Information  Ifyou wish to address thel Board ofTrustees, there is a "Comment from the Public" scheduled time. limited to three (3) minutes and can only speak once on any motion or agenda item. Monthly staff reports to the board are not open for comments.  Comments on Agenda items willl be allowed following thej presentation or Board deliberation. Your comments will be  I. Call to Order II. Pledge Allegiance III. Approve Agenda IV. Approve of Minutes from last Meeting(s) V. Approve of Bills VI. Comments from the public VII. Monthly Reports  Mayor  Maintenance - Richard Kehm Town Clerk - Heather Moore Budget time is Coming Board ofTrustees Rhonda Graham - Updates  VIII. New Business  High Plainz Retail Marijuana License Renewal  Resolution 22-05 - Opt-Out oft thel FAMLI (Family Medical Leave Insurance Program) Re-Zoning of 501 McKinstry Ave to Conditional Use for Commercial Greenhouses  IX. Hearing at 6:30pm X. Old Business  Harvest Festival updates - Final Report  Reintroduction of Ordinance 01-2021 -4 Adoption of Code Book First Reading Continued.  XI. Executive Session - Discussion on Price Offer for Land Acquisition.  XII. Call to Adjourn  SEAL  Posted on this gth day of September, 2022 by Kim Quayle at 3:30pm    Un-Official  August 8th, 2022  Town of Sedgwick Record of] Proceedings August 8th, 2022  Members Present: Peggy Owens, Danny Smith, Jeanie Tarver, Roger Munson, Traci Colbeck, Darrin' Tobin Call to Order: The' Town Board met ini regular session. A quorum was verified, and thei meeting was called to order at 6:00 pm by the Mayor Danny Smith, Danny Smith read the rules of conduct for our meetings to thej public.  Employees Present: Heather Moore, Kim Quayle  Roll Call Mayor Danny Smith Here  Jeanie Tarver Here Peggy Owens Here Dale. Jones  Traci Colbeck Here Roger Munson Here Darrin Tobin Here  Absent  Approval of Agenda Motion: Approval of Agenda  Jeannie Tarver made a1 motion to approve the agenda, Jeanie' Traci Colbeck seconded, alli in favor; none opposed, motion  carried. Approval of] Minutes  Jeanie Tarver: requested a few spelling and sentence structure corrections previously.  Motion: Approve the minutes opposed, motion carried.  Peggy Owens made at motion to approve oft the minutes with spelling corrections, Jeannie Tarver seconded, alli in favor; none  Bills (Published in Julesburg Advocate) Motion: Bills Roll Call Vote  Town Clerk added Check That came inl last minute. They are highlighted for the Board to see. Traci Colbeck made ai motion toj pay the bills, Roger Munson seconded. (Roll Call: All Voted: for, None Against): motion  carried.  Public Comments = reminded they will have 3mins.  Dora Devie  Iwould like to continue driving around town to add suggestions for any improvements  needed.  Had positive comments on items that have been completed. Mentioned concerns about traffic speed on 1st and Miles.  Mayors Report  We are coming to an agreement with thel Land needed for the Sewer Project. The stairs at the Crows nest will be rebuilt because the old ones will: not work. Stan] Munson says they have a small Disc for the Town Rodeo. Arena.  The Generator at the Water treatment needs updated to allow for the 240 auto turn on switch, sO when we  loose power we will still have water.  Page 1 of4    Un-Official  August 8th, 2022  The concession stand at thel Rodeo Ground, its possible thes school board owns thel building. But it was our Iwas confronted that I may notl be doing my duties properly, this has been discussed with the' Town Lawyer, Septemper 24th] Devie asked to borrow the Towns BBQ that was donated to the' Town by Jim Beck.  understanding it belonged to us, but they have priority to usei it.  she comforted me.  o Board said this was oki ifthey sign thel Damages Agreement.  Maintenance -Danny Smith Has nothing, per Danny Smith. Danny will do the Mosquito Spraying tomorrow Heather added the Sewer Cleaning should start next week. Re-Zoning application was: received for the Green Houses. Lights at the Rodeo Ground can not be replaced by Highline.  Clerk's Office  Radio Transmitter will: run close to $1000. May want to see how the sound system is this year first. Audit has been completed,ifyoui need the auditors to come explain the report, please let mel know Lucy is selling the Café, would like to suggest a special honor tol her for all the years ofs services she  and Iv will set that up. has done for all our County.  Camping at the Rodeo Arena, do youl have aj price for camping? O Board said for now ask for Donation.  Board ofTrustees Dale Jones  Letter addressing the comments from last months regular meeting.  After: research all the concerns of! pesticides being sprayed was incorrect. And the airplanes recent spraying was nitrogen, not harmful and they followed all thei rules for EPA. Along with the comment wel had thel highest cancer rates in Colorado, supporting documentation is available to prove this was false as well. Iwould like to see people to research allegations before wasting our Boards Time!  Roger Munson  Rodeo grounds camping is being shared for Cruise Night.  Board discussed. roping offt the easement area ofthe Arena.  Spoke to School Board Member and they will discuss ifv we could purchase the old There is a gentleman that is interested in using the Arena for Friday night roping events. Hei is trying to get this going at a reasonable price, it would only be a couple ofhours.  Bleachers.  This will bel held: in the fall for a couple months. excessive them they can discuss it again.  Board agreed to donate a month ofthe arena lights, ifthe cost to run them are not  New Business  Rhonda Graham - Updates  Chamber Bucks (old. Joes. Bucks), last year you donated $1500.00. Discussion about the Bucks, and what it does. (Value is 10% on the dollar) Trunk or Treat being done on 3rd street in Julesburg 3:30pm to 5:30pm.  Page 2of4    Un-Official  August 8th, 2022  Road Maps Grant inj progress, we: need al letter of support from our community within two weeks. Sedgwick said last time is there ini no need to change Zoning Code Map Wrayi is going tol bet the Grant Coordinator, and file allt the needed reporting. The Citrus Green Houses- GOThermal coming to Sedgwick may be the first to qualify fort the Working toward getting a Community Center fort the County with Day Care activities. Will ask  Rural Jumpstart Program.  Towns to guarantee int their Budget continued support.  Motion: motion carried.  Jeannie Tarver: made a: motion to Donate $1500 to the Chamber Bucks, Roger Munson seconded, alli ini favor; none opposed,  Resolution 22-04-1 Participation ini thel Rural Jumpstart Program.  No Questions, or Concerns  Motion:  Jeannie Tarver: made ai motion to adopt resolution 22-04. Authorizing Participation in the Rural. Jumpstart Program, Roger  Munson seconded, all: ini favor; none opposed, motion carried.  Old Business  Harvest Festival  Traci Colbeck  Lupel has officially taken over the Car Show Dora is overseeing the Exhibits. Bailey Haynes will oversee the Parade.  Nora will DJ from 1lam until crowd slows down, they said they will do it for Board asked ift they would be interested in doing it Sunday as well? Donation Letters havel been sent out to the 31 businesses in Sedgwick County. Tractor Pull will be sponsored by Leon from Big Springs Equipment int the amount of $200, but they asked ift the' Town would supply the prize money fori it which Jeannie: is working with D&L for a discount or a donation for the Town BBQ. Roger asked ifwe are going to advertise on the radio and flyers. Heather added that the Banner will get] hung by Highline this week. Prizes for the Kids games arel being purchased. The Sedgwick Inn is now open for the event as well.  $600.  comes to $162.  Traci. said. she will try to get the times done. Roger said he can help hang  fliers.  Ordinance 01-2021 - Code Book Continues.  Dora Devie let the Board Know they have: nothing to go over.  Page 3 of4    Un-Official  August 8th, 2022  Meeting Adjourned: Motion:  At7:10pm, Jeanie Tarver made a motion to adjourn, Peggy Owens seconded, all were: in favor, motion carried.  Mayor  Attest: Town Clerk  SEAL  Page 40 of4    8:37 AM 09/09/22 Accrual Basis  Town of Sedgwick Trial Balance As of August 31,2022  Aug 31,22 Debit Credit 195.09 279,745.54 8,747.00 6,792.86 26,782.84 6,804.55 124,974.43 39,003.74 354,314.64 1,002,587.20 533,873.84 1,013,560.45 238.20 3,397,620.38  1021 C Cash on Hand 1022. Points West Bank Checking 1022- Points' West Bank Checking:1022.1- Harvest Festival 1022. Points' West Bank Checking:1022.1: Harvest Festival:1022.2 Demolition Derby 1029 Savings:1030 Points West:1031 9240 1029. Savings:1034 Cash in Savings Lottery 1029. Savings:1040 Points West Bank:1043-Water: Surcharge Account 1029. Savings:1050 Equitable Savings:1051  05-4505160 1070. C COLOTRUST:1074: Sewer CIP 1070. COLOTRUST:1071 Water Plus 1070. COLOTRUST:1072- General Plus 1070. COLOTRUST:1073- ( CIP Plus 1081- Cash- -County Treasurer  TOTAL  0.00  Page1    8:35AM 09/09/22 Accrual Basis  Town of Sedgwick Profit & Loss August 2022  Aug 22  Ordinary Inçome/Expense Income 4122. Current PropertyTaxes 4142 Specific Ownership' Taxes 4152. Interest on Taxes 4172. Sales Tax 4222. Road and Bridge 4232. Motor Vehicle 4300. Utilities Clearing 4323. Water Sales 4333- Sewer Sales 4386- Trash Collections 4392- Other Income 4392.1 Occupation" Tax 4392.2 Excise' Tax 4392.3. State of Colorado 4392.4. Lodging Tax Total 4392. Other Income 4393. Other Income 4412. Highway Use Tax 4422. * License Fees 4802. Interest Income 4803. Interest Income Totall Income Expense 6002. County" Treasurer's Fees 6032. Office Expense- - GG 6042. Professional Services-GG 6043. Contract Labor- -GG 6052. Insurance and Bonds- GG 6062. Supplies and Maintenance-GG 6072. Telephone- GG 6092. - Miscellaneous- - GG 6102. Utilities TH-GG 6142. Street! Lighting 6162- Street Maintenance 6232. Pest and' Weed Control 6462. Supplies and Maintenance Park 7063- Supplies & Maintenance Water 7073. Utilities Water 7093. Miscellaneous Water 7163. Supplies and Maintenance Sewe 7173. Utilities Sewer 7346. Landfill Trash 7406. Miscellaneous-Trash 7702. Capital Outlay- GF 7800. Salaries Clearing 7809- Salary-Richard MI Kehm 7815. Salary-Heather Moore 7820. Salary- Kim E Quayle 7822. William" Townsend Total 7800. Salaries Clearing 7990. Supplies and Maint.- Clearing 7994. Utilities Clearing 7995. Payroll Taxes- Clearing Total Expense Net Ordinary Income  357.76 120.92 9.23 14,796.34 40.77 58.00 18.04 7,352.26 2,903.30 2,408.00 76,737.19 612.60 20,474.68 104.00 97,928.47 5,977.14 1,099.88 570.00 1,029.09 4,332.29 139,001.49 9.91 828.54 10,399.50 200.00 956.60 864.99 229.17 6,872.16 296.85 208.82 0.00 0.00 120.00 1,902.07 704.69 579.52 5,657.85 58.31 319.32 0.00 11,402.00 3,861.86 2,157.42 1,446.56 922.60 8,388.44 217.56 46.64 303.96 50,566.90 88,434.59  Page 1        8:37AM 09/09/22 Num Name IRS TOTAL 12641 Richard M. Kehm  Town of Sedgwick Check Detail August 9 through September 12, 2022 Memo  Account 1022 Points West Bank Ch... 7995. Payrol! Taxes- Clearing 1022. Points West Bank Ch.. 7809. Salary-Richard MK Kehm 7995. Payroll Taxes- Clearing 7995. Payroll Taxes- Clearing 7995. Payroll Taxes Clearing 7995. Payroll Taxes Clearing 1022. Points West Bank Ch... 7815- Salary-Heatherl Moore 7995. Payroll Taxes- Clearing 7995. Payroll Taxes- Clearing 7995. Payroll Taxes- -Clearing 7995. Payroll" Taxes- Clearing 1022. Points West Bank Ch... 7820 Salary- Kim EC Quayle 7995. Payroll Taxes- Clearing 7995. Payroll Taxes- Clearing 7995. Payroll Taxes - Clearing 7995. Payroll Taxes- Clearing 1022. Points West Bank Ch... 7822. Wiliam" Townsend 7995. Payroll Taxes Clearing 7995- Payroll Taxes- Clearing 7995. Payroil Taxes- Clearing 7995- Payroll Taxes- Clearing 1022. Points West Bank Ch... 7063. Supplies & Maintenan... 1022. Points West Bank Ch... 6052. Insurance andE Bonds : 1022. Points West Bank Ch... 6072- Telephone- GG 1022 Points West Bank Ch... 6062. Supplies and Mainten... 1022- Points West Bank Ch... 6062. Supplies andN Mainten...  Paid Amount -1,695.69 -1,695.69 -3,861.86 -3,104.42 -2,220.20 -1,932.36 -1,403.73 -1,152.35 -1,153.25 -1,021.03 -400.00 -579.52 -979.52 -956.60 -956.60 -229.17 -229.17 -132.00 -132.00 -207.50 -207.50 Page1  Auto Withdraw Auto Withdraw Payroll Payroll Soclal Security Medicare Federai Colorado' W/H Payroll Payroll Social Security Medicare Federal Colorado Payroll Payroll Social Security Medicare Federal Colorado Payroll Gross Paryroll Social Security Medicald Federal Withholdings Colorado Withholdings  TOTAL 12642 Heather M. Moore  TOTAL 12643 KimE E. Quayle  TOTAL  12644 William" Townsend  TOTAL  12645 AC-DC Water Works LLC ORC Services  ORC Monthly Contract Services  Water break atfairgrounds, Board Meeting, Well repairs, Meed withe en... 7093. Miscellaneous- -Water  TOTAL 12646 CEBT TOTAL 12647 CenturyLink TOTAL TOTAL 12649 Helena TOTAL  Employee Health! Insurance Phone and Fax! line Phonel lines: and Faxl line  12648 Cranmorel Fire Protection Fire Extinguisher Inspections  Fire Extinguisher Inspections 41 Extra- 41.50//Gal    8:37AM 09/09/22 Num  Town of Sedgwick Check Detail August 9 through September 12, 2022 Memo  Name  Account 1022. Points West Bank Ch... 7073 Utilities- Water 7994. Utilities- Clearing 6102. Utilities- TH-GG 6102- Ulities TH- GG 7073. Utiities- Water 6142. Streetl Lighting 7173. Utilitles Sewer 6102. Utilities- -TH-GG 6102. Uilties-TH-GG 1022. Points' West Bank Ch... 7990. Supplies andi Maint. 1022 Points West Bank Ch... 6032 Office Expense- GG 1022. Points West Bank Ch... 6062. Supplles andN Mainten... 1022 Points' West Bank Ch... 6042. Professional Services. : 6042. Professional Services. 1022. Points West Bank Ch... 6462. Supplies andI Mainten... 1022. Points West Bank Ch... 6062. Supplies and Mainten.. 1022. Points West Bank Ch... 6032. Office Expense- GG 1022. Points West Bank Ch... 6043. Contract Labor- GG 1022. Points West Bank Ch... 7990. Supplies and Maint.-... 1022- Points West Bank Ch.. 6062. Supplies and Mainten...  Paid Amount  12650 Highline Electric Ass'n  Water Pump -66552 New Shop -8280879 New Town- 822186 Museum- 8426371 Pump# #2- 40915 Street! Lights- -41680 Sewer- 62657 Rodeo Grounds Community Center  -534.82 -46.64 -176.17 -35.54 -169.87 -208.82 -58.31 -39.28 -45.86 -1,315.31 -88.16 -88.16 -40.00 -40.00 -88.54 -88.54 -533.00 -287.00 820.00 -120.00 -120.00 -350.00 -350.00 -770.68 -770.68 -200.00 -200.00 -129.40 -129.40 -54.55 -54.55 Page2  TOTAL 12651 IDEALI Linens & Uniform TOTAL 12652 Journal Office TOTAL TOTAL 12654 Kelly, P.C. TOTAL 12655 Marick's Waste! Disposal TOTAL 12656, Miller Septic Service TOTAL 12657 Points West Cardmembe... TOTAL 12658 Ralph Shrock TOTAL 12659 S&WA Auto Supply TOTAL TOTAL  Community CenterF Rugs, Mops andp push broom  Copyr machinet fees Hardware  12653 Julesburg Family Market Account# 8814  Legal Fees Regular Legal Fees Regular Potty Cleaning Emplyl Lift Station Septic  Cleanl LIRt Station' Walls  Oil, filters ford oild change andt tune up.  12660 Sedgwick County Lumber  Lumber    1:43PM 09/12/22 Num TOTAL TOTAL 12663 Town of Julesburg TOTAL 12664 UNCC( (CO811) TOTAL 12665 Usa Blue Book TOTAL 12666 Work Force TOTAL 12667 D&LMeat TOTAL 12668 Marick's Waste Disposal TOTAL 12669 Sterling Trophy Shop TOTAL 12670 UnderTree Entertainment TOTAL 12671 Buettenback Construction TOTAL 12672 carrot topi industries TOTAL  Town of Sedgwick Check Detail August 91 through September 12, 2022 Memo  Name  Account 1022- Points West Bank Ch... 7346- Landfill- -Trash 1022- Points West Bank Ch... 1022. Points West Bank Ch... 7063. Supplies & Maintenan... 1022- Points West Bank Ch... 6092. Miscellaneous- -GG 1022. Points West Bank Ch... 7063. Supplies & Maintenan... 1022. Points West Bank Ch... 7163 Supplies and Mainten... 1022.1 Harvest Festival 6262. Harvest Festival 6262. Harvest Festival 1022.1 Harvest Festival 6262. Harvest Festival 1022.1 Harvest Festival 6262. Harvest Festival 1022.1- Harvest Festival 6262 Harvest Festival 1022. Points West Bank Ch... 7702 Capital Outlay- GF 1022. Points West Bank Ch... 6062 Supplies and Mainten...  Paid Amount  12661 Sedgwick County Sales Landfill Fees 12662 SGS- Accutest Mountain.. : water testing  Landfill Fees  -319.32 -319.32 -633.85 -633.85 -54.04 -54.04 -14.30 -14.30 -327.68 -327.68 -5,657.85 -5,657.85 -661.50 -690.01 -1,351:51 -1,100.00 1,100.00 -83.87 -83.87 -600.00 -600.00 -9,705.53 -9,705.53 -196.73 -196.73  Water testing- NitratesyFloride/Her.cdesPesicdesOrganics/Metals 7063 Supplies & Maintenan...  UPS Shipping ofa additionaly water sample Tickets Issued Fees UNCC Tickets Issued Fees. Lift Station Degreaser  full Scope ofl lines nott toe exceed agreement 1/30 of1 Towns Sewer Lines cleane Rocky Mtn Oysters Hot Dogs and Brats  Harvest Festical Porta a poties Honored Citizens Harvest Fest  Honored Citizens and Lifetime Honort toL Lucy Price Harvest Fest  DJf for Main Avel Music  Final Payment for Rodeo Grounds Crows Nest Rebuild  Newf Flags (USA, CO&POW)  Page 3    1:43PM 09/12/22 Num TOTAL  Town of Sedgwick Check Detail August 9 through September 12, 2022 Memo  Name  Account 1022. Points West Bank Ch... 7063. Supplies & Maintenan...  Paid/ Amount  12673 Northeast colorado health... Bacteria Test  Water Bacteria Test  -20.00 -20.00  Page 4    CLOSE PAYROLL PERIOD  This PRELIMINARYI Payrolll Report! has not) been saveds yet! Save the report to: append or closet the payroll period.  Monday Aug, 01 2022-Wednesday. Aug, 31 2022  Employees Processed: Standard Hours: Overtime 1.5x Hours: Overtime 2.0xH Hours: PTOI Hours: Vacation! Hours: Sick Hours: Hollday Hours: Otherl Hours: Other2 Hours; Unpayable/Salaried Hours: Employee Kehm, Richard Moore, Heather Quayle, Kim Townsend, William  Total Fixed Pay: 303.83 Total Variablei Pay: 0.00 Total Payroll: 0.00 0.00 Total ofA AllHours: 0.00 Total Hours Deducted: 12.00 Total Payable Hours: 0.00 0.00 Rounding IntervalA Applied: 0.00 Total Records Processed: 205.65 Records Crossing Dateline: Records Qualified for Shift Differential: Records Exceeding! Hours Threshold:  $8,639.04 $0.00 $8,639.04 521.48 0.00 521.48 91  Total 205.65 131.92 96.41 87.50  Hours Deduct 1.0x 1.5x 2.0x sIC VAC! HOLUnP/SAL: Signed Aprvd Fixed Payl  205.65 N/A NO $3,861.86 N/A NO $2,220,20 NO NO $1,403.73 NO NO $1,153.25  119.92 96.41 87.50  12.00    RESOLUTION NO. 22-05  A RESOLUTION DECLARING THE TOWN OF SEDGWICK'S DECISION TO OPT- OUT OF THE COLORADO PAID FAMILY MEDICAL LEAVE INSURANCE  PROGRAM (FAMLI)  WHEREAS, in November 2020, Colorado voters approved Proposition 118, which paved the way for creation of a state-run Paid Family Medical Leave Insurance (FAMLI)  program; and  WHEREAS, FAMLI is codified at C.R.S. 88 8-13.3-501 to -524 and is administered through the Colorado Department ofLabor and Employment, Division of Family and Medical  Leave Insurance; and  WHEREAS, the Town of Sedgwick currently provides its employees paid leave in the WHEREAS, a local government may decline all participation in the FAMLI program by avote ofi its governing body pursuant to C.R.S. $ 8-13.3-522, and interested employees may still  form of sick leave and vacation time; and  elect toj participate individually pursuant to C.R.S. S 8-13.3-514; and comments to the Board ofTrustees regarding the FAMLIprogram; and  WHEREAS, notice was provided to Town employees of the opportunity to submit WHEREAS, the Board of Trustees has determined to decline all participation in the BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF Section 1. The Town of Sedgwick hereby declines all participation in the Colorado Paid Section 2. The Mayor and Town staff are hereby granted the authority to take all actions necessary to implement the provisions of Section 1 above including providing formal notice to the Colorado Department of Labor and Employment, Division of Family and Medical Leave Insurance regarding the City's decision to decline all participation in thel FAMLI program.  FAMLI program.  SEDGWICK, COLORADO:  Family Medical Leave Insurance (FAMLI) program pursuant to C.R.S. $ 8-13.3-522.  PASSED AND ADOPTED this  day of  2022 by the TOWN OF  SEDGWICK, COLORADO  Danny Smith, Mayor  ATTEST:  Heather Moore, Town Clerk  1    To: All Employees From: Town Of Sedgwick Date: 9/9/2022  Re: Notice of Board of Trustees' Vote to DECLINE ALL PARTICIPATION in the Colorado Paid Family and Medical Leave Insurance (FAMLI) program on 9/12/2022  Summary OfFAMLI circumstances.  In! November 2020, Colorado voters approved the Family and Medical Leave Insurance (FAMLI) program, which provides Colorado workers with access to paid leave during certain life Beginning on January 1, 2024, the FAMLI program provides Colorado employees up to 12 weeks paid family and medical leave (up to 16 weeks for pregnancy/childbirth complications)  during the following circumstances:  To care for a new child, including adopted and fostered children To care for themselves, if they have a serious health condition To care for ai family member with a serious health condition To make arrangements for a family member's military deployment  To address the immediate safety needs and impact of domestic violence and/or sexual To be eligible for leave under FAMLI, an employee must earn at least $2,500 in yearly wages The premium for FAMLI is .9% of an employee's wages, split 50/50 between the employee (0.45%) and employer (0.45%). Depending on your income, when using paid leave under FAMLI, you would receive between 37% and 90% of your normal weekly wages. Benefits are  assault.  and must have worked for their employer for at least 180 days.  capped at $1,100 per week.  Summary of Current Town of Sedgwick Benefits  Currently, the Town of Sedgwick provides the following leave benefits to its employees.  Sick Leave  Employees currently accrue paid sick leave at the following rate:  o Full-Time employees: Accrue at a rate of 8 hours per month (up to twelve (15) No employee may accumulate more than fifteen (15) days of sick leave. Upon termination of employment an employee with unused sick leave shall not be paid unused The Mayor and/or the Board have the discretion to grant additional leave as it deems  days or 120 hours per calendar year).  sick hours. appropriate.  Sick leave may be used for the following purposes:  Absence for an illness or injury of the employee or employee's family member. Absence for a medical appointment of the employee or an employee's family  member.    Sick leave may be used as PTO (Personal Time Off), providing that advance approval has been obtained from the employees' immediate supervisor not to The Mayor and/or the Board may grant sick leave in excess of fifteen (15) days per year if the employee has the additional time accrued and available.  exceed 3 days.  Vacation Pay  Full-time employees hired to work at least 35 hours per week are currently granted paid vacation annually on January 1st after completing continuous service as described  below:  Vacation Annually on January 1st 1v week or 40 hours 2 weeks or 80 hours  Length of Service  Awarded on January 1st after hire date and through your two (2) year anniversary Awarded on January first after your three (3)  year anniversary  Employees are not eligible to utilize any vacation pay until they have completed 90 days  of continuous service with the Town.  Medical Leave  A medical leave of absence of not more than three months may currently be granted to full-time employees. This unpaid leave is for absences arising from lness, injury, or For a medical leave to be granted, the foliowing conditions must be met:  pregnancy.  The employee has completed ninety (90) days of employment with the Town. The Mayor and/or the Board are notified by the employee as soon as possible of The employee submits to the supervisor a written statement from the attending physician outlining the reason for leave and the estimated time needed. Approvals are obtained from Mayor and/or his or her designee prior to the leave. All available sick leave and earned vacation are used at the beginning of the The Town may reinstate an employee ready to return from a medical leave of absence when, in the opinion of the Town, it is practical to do sO. The Town does not guarantee reinstatement of an employee to the former job. When the employee is available to return to work, the employee is free to apply for any vacancy available and may be The Town currently continues insurance benefits for an employee on leave for a Additional details about these benefits are available in the Town's Personnel Guidelines or from  the need for medical leave.  leave of absence.  considered along with other applicants. maximum of three months.  the Town Clerk.  Information about the Board of Trustees' Vote on FAMLI on 9/12/22  Local governments are allowed to opt-out of the FAMLI program upon an affirmative vote of the governing body. Prior to voting, the local government must take/hear testimony, notify its    employees in writing prior to the vote, and provide employees an opportunity to submit This serves as notice to you that on 9/9/2022, the Board of Trustees will be voting on a Resolution Declaring the Town of Sedgwick's Decision to Opt-Out of the Colorado Paid We are recommending Board of Trustees decline all participation in FAMLI because the Town currently offers its employees leave for a variety of purposes. The Town allows leave to accrue as stated above and pays 100% of an employee's salary if the employee takes vacation or sick Moreover, even if the Town opts out of the FAMLI program, individual employees may still opt into the FAMLI program by paying a premium of .45% of their salary. If the Board of Trustees approves the proposed Resolution, an employee who wants to opt-in to FAMLI will remit the premium payment directly to the FAMLI Division. Additional information about opting into FAMLI can be found at tbslm.copradogoV or by contacting the FAMLI Division at Ify you wish to provide comment on the proposed Resolution, you may attend the Board of Trustees meeting on 9/12/2022 and provide your comments during the comment period or you can send your comments by email to the Town Clerk, sedgwickco@pctelcom.coop, who will make them part of the record. After the Board of Trustees' vote, I will send another notice to  comments to the governing body.  Family Medical Leave Insurance Program (FAMLI).  leave.  cdle famli info@state.co.us.  inform you of Board's decision.  If you have any questions, please contact me.