Town of Sedgwick Meeting Agenda  Monday, January 09, 2023, 6:00PM  Public Comments Information  Ify you wisht to address the Board ofTrustees, there is a "Comment from the Public" scheduled time. limited to three (3) minutes and can only speak once on any motion or agenda item. Monthly staff reports to the board are not open for comments.  Comments on Agenda items will be allowed following thej presentation or Board deliberation. Your comments willl be  I. Call to Order II. Pledge. Allegiance II. Approve. Agenda IV. Approve of] Minutes from last Meeting(s) V. Approve of] Bills VI. Comments from the public VII. Monthly Reports  Mayor Maintenance Clerk'sOffice Board ofTrustees  i. Fiber Optics in Town  VIII. New Business  Resignation Letter from Jeanie Tarver Renew Retail Marijuana License for Peak Dispensary Renew Retail Marijuana License for Highl Plainz Strains Renew Liquor License for Sedgwick Liquor Baby Bear Hugs - Wish Upon A Star fundraiser Sedgwick County - 4H award donation request  Resolution 23-1 - Observed Holidays and Regular Meetings for 2023  IX. Old Business  Code Book Continued.  X. Executive Session (If needed) XI. Callto Adjourn  *Posted on this 6th day ofJanuary 2023 at 3;30pm by Kim Quayle  Individuals with disabilities needing auxiliary aid(s) mayr request assistance by contacting Heather Moore, Town Clerk, 29 MainA Ave, Sedgwick, CO 80749, Phone (970) 463-8814, or FAX (970) 463-5537. Atl leasta4 48H hour advance notice prior to thes scheduled meeting would be appreciated: sO  that arrangements can! ber madet tol locate the requested auxiliary aid(s).    Un-Official  December 12th, 2022  Town of Sedgwick Record of] Proceedings December 12th, 2022  Members Present: Peggy Owens, Roger Munson, Traci Sanchez (Colbeck), Darrin Tobin, Dale. Jones.  Employees Present: Heather Moore & Kim Quayle  Call to Order: The' Town Board met ini regular session. A quorum was verified, and the meeting was called to order  at 6:00 pm by Mayor) Danny Smith Roll Call Mayor Danny Smith Here  Jeanie Tarver Absent Peggy Owens Here Dale Jones  Traci Sanchez Here Roger Munson Here Darrin Tobin Here  Here  Approval of Agenda Motion: Approval of Agenda Approval of Minutes Motion: Approve the minutes  Dale. Jones made ai motion to approve the agenda;" Traci Sanchez seconded, all in favor; none opposed, motion carried.  Traci Colbeck made ai motion to approve of the minutes, Dale. Jones seconded, alli in favor; none opposed, motion carried.  Bills (Published in Julesburg Adyocate) Motion: Bills Roll Call Vote  Roger Munson made ai motion toj pay thel bills, Peggy Owens seconded. (Roll Call: All Voted for, None. Against). motion  carried.  Public Comments - reminded they will have 3mins.  Rhonda Graham -update  Been working on Tourism information. To include Jumbo and aj program called Dark Skies, and  Bird Watching.  Mayors Report  Wel have our Christmas party this Friday at 6pm at Lunas. Wea are: ready for the storm tomorrow.  Maintenance - (Danny) Clerk's Office  Everything is fueled up and we: are: ready for the storm. Iwill look Wednesday morning to start plowing Sewer Project Land Purchase Survey has been completed, we are. just waiting for the reports and mapping now. When we. get it we can proceed with the Subdivision Exemption that will: need to gol before the County  Commissioners.  Page1of2    Un-Official  December: 12th, 2022  DJE Paving submitted the Quote to repair the West Side ofMain Ave and it was $48,750. (from hwy138 to The Property that we: store our Recycle Bins on has changed hands, the new owner expressed the desire for the Town to relocate thel bins. They are willing tol let us use them for 61 more months ifv we wavei the $17.50  3rd.)  Board asked to check with Simon to get another estimate.  utilities bill. Board ofTrustees Traci Sanchez Roger Munson  The. Board decided to relocate the Bins to the Fairgrounds.  Iwant to Thank thel Maintenance department for taking care of our Town and Grading, it looks Iwould like to ask to have 4th plowed so that I can get out to get to work. That road drifts bad. And ifI can't get out ofmy road then I can't get to the County Plow' Truck. Danny responded, with we will plow) Mainj first, then we will do what we can doj from  good.  there.  New Business  Renew RD's(The Bar) Tavern Liquor License  There were no complaints reported.  Motion:  Peggy Owens made ai motion to approve thel Renewal of the Tavern Liquor License, Traci Sanchez seconded, all in favor;  none opposed, motion carried.  Renew the Sedgwick Liquor. Liquor License  There were no complaints reported.  Motion: opposed, motion carried. Old Business  Peggy Owens made ai motion to approve the Renewal oft thel Liquor) License; Traci Sanchez seconded, all: in favor; none  Code Book Continues. (not present)  Meeting Adjourned: Motion:  At6:15pm, Dale. Jones made ai motion to adjourn, Traci Sanchez seconded, all werei in favor, motion carried.  Mayor  Attest: Town Clerk  SEAL  Page 2of2    11:51AM 01/06/23 Accrual Basis  Town of Sedgwick Trial Balance As of December 31, 2022  Dec31,22 Debit Credit 195.09 379,304.95 549.29 26,782.84 7,898.03 118,029.82 39,003.74 609,630.45 1,014,360.76 590,511.59 1,025,462.87 238.20 3,811,967.63  1021. Cash on Hand 1022. Points West Bank Checking 1022. * Points' West Bank Checking:1022.1- Harvest Festival 1029. * Savings:1030 Points West:1031 9240 1029. - Savings:1034 Cashi in Savings Lottery 1029. *S Savings:1040- Points' West Bank:1043- Water Surcharge Account 1029. S Savings:1050 Equitable Savings:1051 05-4505160 1070- C COLOTRUST:1074-: Sewer CIP 1070-COLOTRUST10P1: Water Plus 1070-COLOTRUST1012: General Plus 1070-COLOTRUST101S: : CIP Plus 1081 Cash- County" Treasurer  TOTAL  0.00  Page1    11:50 AM 01/06/23 Accruall Basis  Town of Sedgwick Profit & Loss December 2021  Dec21 109.21 123.25 7.65 0.94 57.76 5.80 100.50 -3,616.50 8,763.19 2,892.95 2,385.25 71,219.02 2,541.86 200.00 73,960.88 140.00 1,044.13 1,272.50 413.34 14.14 94.54 0.68 87,770.21 2.34 167.91 351.00 956.60 340.15 212.78 787.08 224.86 300.00 224.10 187.50 160.00 20.00 461.92 59.69 209.52 263.77 2,531.58 4,320.07 2,940.14 332.50 1,824.30 9,417.01 343.07 48.02 72.52 17,341.42 70,428.79 136.50 136.50 -136.50 70,292.29  Ordinary! income/Expense Income 4122. Current PropertyTaxes 4142. Specific Ownership Taxes 4152-1 interest on1 Taxes 4172. Sales Tax 4212. Cigarette Tax 4222. Roada and Bridge 4232 Motor Vehicle 4300 Utilities Clearing 4323. Water Sales 4333. Sewer Sales 4386. Trash Collections 4392. Other Income 4392.1- Occupation Tax 4392,2- Excise' Tax 4392. Other Income- Other Total 4392. Other Income 4393. Other Income 4412 Highway Use" Tax 4422. Licensel Foes 4514. Lottery Proceeds 4802. Interest Income 4803. Interest! Income 4804. Interest Income Totall Income Expense 6002. County Treasurer's Fees 6032 Office Expense- GG 6042 Professional Services GG 6052 Insurance andI Bonds- -GG 6062. Supplies andl Maintenance-GG 6072. Telephone- GG 6092 Miscellaneous-GG 6102. Utilities- TH-GG 6140. Contributions 6142. Street Lighting 6262 Harvest Festival 6462 Supplies and Maintenance Park 7063. Supplies &N Maintenance- Wator 7073. Utilities- Water 7173- Utilities- Sewer 7346. Landfill- Trash 7406- Miscellaneous-Trash 7703. Capital Outlay 7800- Salaries Clearing 7809- Salary-Richard M Kehm 7815- Salary-Heather Moore 7819. Salary- Williamson Kelly 7820- Salary- KimE E Quayle Total 7800 Salaries Clearing 7990- Supplies and Maint. Clearing 7994. Utilities Clearing 7995 Payroll Taxes Clearing Total Expense Net Ordinaryl Income Otherl Income/Expense Other Expense 8343. Grant Expense Local Total Other Expense Net Other Income Net! Income  Page1    11:52AM 01/06/23 Num Name IRS TOTAL 12751 Luna's TOTAL 12752 Heather M. Moore TOTAL 12754 Heather M.I Moore  Town of Sedgwick Check Detail Memo  December 13, 2022 through January! 9, 2023  Account 1022. Points West Bank Ch.. 7995, Payroll1 Taxes- Clearing 1022. Points West Bank Ch... 6092. Miscellaneous- GG 1022 Points West Bank Ch... 6092. Miscellaneous-GG 1022. Points West Bank Ch... 7815. Salary-Heather Moore 7995. Payroli Taxes- Clearing 7995. Payroll Taxes Clearing 7995. Payroll Taxes Clearing 7995. Payroll Taxes Clearing 1022 Points West Bank Ch... 7809. Salary-Richard MH Kehm 7995. Payroll Taxes- Clearing 7995. Payrall Taxes- Clearing 7995. Payroll Taxes Clearing 7995. PayrollT Taxes- Clearing 1022. Points West Bank Ch... 7820. Salary Kim E Quayle 7995. Payroll Taxes- Clearing 7995. Payroll Taxes Clearing 7995. Payroll Taxes Clearing 7995. Payroll Taxes Clearing 1022 Points West Bank Ch... 7822. William Townsend 7995. Payroll Taxes- Clearing 7995. Payrol! Taxes- Clearing 1022. Polnts' West Bank Ch... 7063. Supplies & Maintenan... 7093. Miscellaneous- Water 1022- Points West Bank Ch... 6052- insurance and Bonds : 1022. Points West Bank Ch... 6072 Telephone- -GG  Pald Amount -1,825.01 -1,825.01 -989.36 -989.36 -200.00 -200.00 -2,287.57 -1,999.57 -3,977.72 -3,202.42 -1,631.85 -1,331.02 -135.80 -125.41 -400.00 -317.51 -717.51 -986.60 -986.60 -215.57 -215.57 Page1  Auto Withdraw Auto Withdraw Christmas Dinner Christmas Dinner Reimbursment for Tipa atL Luna's  Forgott to add Tipt to check 127511 for Christmas Dinnera atL Luna's  Payroll Payroll Social Security Medicare Federal Colorado Payroll Payroll Social Security Medicare Federal Colorado' W/H Paryroll Payroll Social Security Medicare Federal Colorado Payroll Gross Paryrall Social Security Medicaid  TOTAL 12755 Richard M. Kehm  TOTAL 12756 Kim E. Quayle  TOTAL  12757 William Townsend  TOTAL  12758 AC-DC Water Works LLC ORC Services  ORCI Monthly Contract Services Chlorine! Maintenance, Weil Pump Comtrols Update  TOTAL 12759 CEBT TOTAL 12760 CenturyLink TOTAL  Employee Health Insurance Phone and Fax line Phone lines and Faxl Iine    11:52AM 01/06/23 Num 12761 CIRSA TOTAL 12762 Colorado Rural Water TOTAL TOTAL  Town of Sedgwick Check Detail Memo  December 13, 2022 through Januarys 9, 2023  Name  Account 1022. Points Wost Bank Ch... 7896. Insurance Clearing 7896. Insurance Clearing 7896 Insurance Clearing 1022 Points West Bank Ch... 7093. Miscellaneous- -Water 1022. Points West Bank Ch... 6042. Professional Services. - 1022. Points West Bank Ch.. 7073. Utilites- -Water 7994. Utilities- C Clearing 6102. Utilities. -T TH-GG 6102. Utilities- TH-GG 7073. Utilities- Water 6142- Street Lighting 7173. Ullities -Sewer 6102. Utlities-TH-GG 6102- Ulities-TH-GG 1022- Points West Bank Ch... 7990- Supplies and! Maint. :: 1022 Points West Bank Ch... 6462. Supplies andI Mainten... 1022. Points West Bank Ch... 6500. Utilities expense Clear.. 1022. Points West Bank Ch... 7063. Supplies &N Maintenan... 1022. Points West Bank Ch... 6032. Officel Expense GG 6062. Supplies and Mainten... 1022- Points West Bank Ch... 7346- Landfll- Trash  Paid Amount -2,953.00 -963.75 -64.37 -3,981.12 -200.00 -200.00 -1,393.00 -1,393.00 -233.14 -76.10 -99.18 -91.03 -156.51 -247.88 -56.35 -32.50 -56.17 -1,048.86 -88.16 -88.16 -120.00 -120.00 -2,217.00 -2,217.00 -20.00 -20.00 -146.81 -209.50 -356.31 -240.48 -240.48  Invoice 200852  Property/Casualty Quarterly payments for 2022 Workman-Comp Quarterlyp payments for2 2022 Addition toc coverages VAMPICSWAMP Annual Membership Annual Membership  12763 Dickenson! Land Surveyors 12764 Highline Electric Ass'n  Surveyt thel New Sewerl Land Property  Water Pump- -66552 New Shop-8 8280879 New Town- 822186 Museum- 8426371 Pumpt #2- 40915 Street Lights- -41680 Sewer- 62657 Rodeo Grounds Communlty Center  TOTAL TOTAL TOTAL 12767 NMPP TOTAL TOTAL  12765 IDEALI Linens & Uniform 12766 Marick's' Wastel Disposal  Community' Center Rugs, Mop and push broom  Potty Cleaning  Annual Service Plan Water Bacteria Test  12768 Northeast colorado health... Bacterial Test  12769 Points West Cardmember..  Postage, Microsoft annualf fee. Home Depot, DOT Physicai, Ace  TOTAL TOTAL  12770 Sedgwick County Sales Landfill Fees  LandfillF Fees  Page2    8    CLOSE PAYROLL PERIOD  This PRELIMINARY Payroll) Report! has notl been saved yet! Save ther reportt to append or closet the payroll period.  Thursday Dec, 01 2022 - Saturday Dec, 31 2022  Employees Processed: Standard! Hours: Overtime 1.5x Hours: Overtime 2.0x Hours: PTOH Hours: Vacation Hours: Sick Hours: Holiday Hours: Other1 Hours: Other2 Hours: Unpayable/Salariedi Hours: Employee Kehm, Richard Moore, Heather Quayle,k Kim Townsend, William  4 Totali Fixed Pay: 228.79 Total Variable Pay: 0.00 Total Payrol!: 0.00 0.00 Total of AilHours: 16.00 Total Hours Deducted: 15.00 Total Payable Hours: 15.00 0.00 Rounding Interval Applied: 0.00 Totall Records Processed: 85.29 Records Crossing! Dateline: Records Qualified for Shift Differential: Records Exceeding Hours Threshoid:  $8,032.94 $0.00 $8,032.94 360.08 0.00 360.08 56  Total 109.29 132.00 108.79 10.00  Hours! Deduct 1.0x 1.5x 2.0x SIC VAC HOLUNP/SAL Signed Aprvd Fixed Payj  8.00 16.00 7.00]  85.29! N/A NO $3,977.72 N/A NO $2,287.57 NO NO $1,631.85 NO NO $135,80  117.50 101.29 10.00  7.50 7.50    RESOLUTION 23-1  AI RESOLUTION SETTING REGULAR MEETING DATES FOR THE TOWN OF SEDGWICK BOARD OF TRUSTEES, ESTABLISHING TOWN RECOGNIZED HOLIDAYS, AND SETTING THE OFFICIAL LOCATION OF POSTINGS FOR THE  YEAR OF2023.  WHEREAS, the Town of Sedgwick is governed by thel laws oft the State ofColorado; and WHEREAS, regularly scheduled meeting days have historically been during the Second WHEREAS, the laws of the State of Colorado necessitate the establishment of places to WHEREAS, it is in the best interest for the functioning of the Town of Sedgwick to NOW, THEREFORE, LET IT BE RESOLVED BY THE BOARD OF TRUSTEES FOR  Monday of each month; and  post public information for the good oft the community: and designate holidays recognized by the Town of Sedgwick,  THE TOWN OF SEDGWICKTHAT;  1. Meetings will commence on the following dates at 6 PM at the Town Hall, 29 Main Ave, Sedgwick, CO, unless otherwise designated by the Town Clerk. Ifa quorum can not be met the: meeting will be rescheduled the following Monday and posted with the  new date.  Monday, January 9, 2023 Monday, February 13,2023 Monday, March 13, 2023 Monday, April 17,2023 Monday, May 15, 2023 Monday, June 12, 2023 Monday, July 10, 2023 Monday, August 14, 2023 Monday, September 11, 2023 Monday, October 16, 2023 Monday, November 13, 2023 Monday, December 11, 2023  2. Meetings, and other information pertinent to the residents of the Town of Sedgwick, shall be posted in accordance with the laws of the State of Colorado at the following locations: Front entrance of the Town of Sedgwick Town Hall; Town of Sedgwick United States Post Office bulletin board; and the Town of Sedgwick website.    3. Thei recognized 20231 holidays for the' Town of Sedgwick are:  Holiday: President's Day Memorial Day Independence Day Labor. Day Columbus Day Veterans Day Christmas New Year's  Date Town Office is Closed: Monday, February 20 Monday, May 29 Tuesday, July4 Monday, September 4 Monday, October 9 (Observed) Friday, November 10 Monday, December 25 Monday, January 1st, 2024  Thanksgiving Day Vday Wednesday, November 22; Thursday 23 & Friday 24  This Resolution was passed by a vote ofthel Board ofTrustees for the Town of Sedgwick. INTRODUCED, READ, APPROVED. AND ADOPTED this 9th day ofJanuary 2023.  By:  Danny Smith, Mayor  Attest:  Heather Moore, Town Clerk    BabyBeartlugs  Empowering Families  Dear Town of Sedgwick,  Baby Bear Hugs will be hosting out annual Gala, "Wish Upon A Star" on Saturday April 22, 2023. This will be as showcase event for Baby Bear Hugs with dinner, entertainment, a silent auction and al live auction. The event will be held in Yuma, Baby Bear Hugs is a 501(c)(3) nonprofit organization that focus' on healthy child development in Eastern Colorado. Baby Bear Hugs is a vital foundation in our rural counties. We have formed strategic relationships with the Departments of Health and Human Services, Centennial Mental Health, local school districts, community hospitals and other local organizations with the specific mission ofe enhancing family strengths for happy and healthy, children, families and communities. Last year As you are aware, fundraising is a vital component of any nonprofit organization. This Gala is an annual fundraising event. Funds raised at this event will be used to help fund the home visitation programs that Baby Bear Hugs provides to To this end we are asking each city/town government in our respective counties to donate $100 tol help cover the cost or our We would like to: showcase the Town of Sedgwick at our Baby Bear Hugs event. For your sponsorship you will receive a display at our Gala Event as a Towns of Baby Bear Hugs Sponsorship, recognition in our event program, as well as our  Colorado and will include businesses andi individuals from 9 Northeast Colorado counties.  alone we were able to impact the lives of over 340f families across our region.  our Eastern Colorado counties. entertainment for this event  event page on our website and Facebook. Thank youf for your support!  Sincerely, Jehnifer S Executive Director  BOARD OF DIRECTORS Linda Jelden Phillips County Anna! Scott Sedgwick County  Ruth Ann Olson Elbert County Steven Burgess Lincoln County  Penny Stumpf Logan County Erin Pounds Morgan County  Cindy Vance Washington County Hugo Villa Yuma County  Tammy Kelley Member atL Large Justin Coughlin Games Manager  Regional Office . 201 S. Main St. e Yuma, Colorado 80759 . phone 970-848-5274 . fax 970-848-0357  www.babypearugsorg  Serving Elbert, Kit Carson, Lincoln, Logan, Morgan, Phillips, Sedgwick, Washington, and Yuma Counties    SEDGWICKCOUNTY COLORADOSTATE! UNIVERSITY EXTENSION 315 Cedar Street Suite 100 Julesburg, CO 80737  Sedgwick County Extension Office  Dear Previous, Current & New Sedgwick County Project Award Sponsors,  First off, Iwould like to say thank you! Your contributions to Sedgwick County 4-H & FFA do not This year I have attached at tentative list of awards (pink sheet) that we plan on giving out based on projects enrolled in. The prices for each award are on the list. lask that you do please specify if there isa certain award and age group (if applicable) that you) would like to sponsor. If an award is not  go unnoticed.  specified, it will be a general sponsor.  Please note that your donation does not need to be an amount of one of the awards listed unless you want to specify. Any donation is greatly appreciated and we can use any amount we. receive! To: sponsor an award please fill out the form on the next page (green sheet), and return it to the Extension Office. You may enclose your check along with the form or, if you prefer, we will billy youata later date. Ify you do not want to donate and would like to be taken off the list please mark the bottom Please make your checks payable to Sedgwick County Treasurers and mail them to the Extension Office We would like to order the awards in as soon as possible sO please try to get your donation to the Extension Office by Monday, March 6, 2023. Requesting an award willl be on at first come first serve Ify you! have any questions concerning an award or your donation do not hesitate to call the Sedgwick  of the green sheet.  at 315 Cedar Street, Suite 100, Julesburg, CO 80737.  basis. We will still take donations after that date. County Extension Office at 970-474-3479.  THANK YOU FOR YOUR SUPPORT OF THE 4-H & FFAI PROGRAMS IN SEDGWICK  COUNTY!  Sincerely,  The Sedgwick County 4-H & FFA Members & Staff    The following is al list of awards for the 2023 Sedgwick County Fair.  (Based off of 2022)  GC Showman Jackets: $50 Beef Showman- Jr., Int., Sr. Horse Showman- Jr., Int., Sr. Poultry Showman- Jr., Int., Sr. Goat Showman- Jr., Int., Sr. Sheep Showman-. Jr., Int., Sr. Swine Showman-Jr., Int., Sr. RGC Showman Sweatshirts: $40 Beef Showman- Jr., Int., Sr. Horse Showman- Jr., Int., Sr. Poultry Showman- Jr., Int., Sr. Goat Showman-. Jr., Int., Sr. Sheep Showman- Jr., Int., Sr. Swine Showman- Jr., Int., Sr. GC Engraved Water Bottle: $40 Livestock: Market Beef Breeding Heifer Market Goat Breeding Goat Market Swine Mare Gelding Dog Obedience Dog Rally General Proiects: Shooting sports Ceramics Cake Decorating Leathercraft Photography Gardening Livestock: Market Beef Breeding Heifer Market Goat Breeding Goat Market Swine Mare Gelding Dog Obedience Dog Rally  General Projects: Shooting sports Ceramics Cake Decorating Leathercraft Photography Gardening .22 Rifle Shotgun Archery Muzzleloading Master Showman Plaques: $35 Junior- Reserve Intermediate- Reserve Master Showman Buckles: $115 Junior- Grand Intermediate- Grand Senior- Reserve Herdsman: $25 Horse Beef Sheep Goat Swine Record Books: $25 Livestock: Junior- Grand and Reserve Intermediate- Grand and Reserve Senior- Grand and Reserve Horse and Dog: Junior- Grand and Reserve Intermediate- Grand and Reserve Senior- Grand and Reserve  Shooting Sports Medals: $20  RGCI Engraved Water Bottle: $30    Complete the form below and return to the Sedgwick County Extension Office by  Monday, March 6, 2023.  Sedgwick County Project Awards Fund  Business/Name: Mailing Address:  City:  State:  Zip Code:  Phone Number:  Contribution Amount:  Please circle one: Check Enclosed  Please bill me later  Signature:  Iftherei isas specific award(s) you wish to sponsor please denote your: ist 2nda and 3rd choice below. Awards are reserved on ai first come first serve basis. Please return your response. as soon as possible for al better chance ati reserving your award. A list ofawards isi included (green sheet).  istChoice: znd Choice: 3rd Choice: OR  Please use my contribution where needed  Please make check payable to: Sedgwick County Treasurers  Mail check along with this form to: Sedgwick County Extension Office  315 Cedar Street, Suite 100 Julesburg, CO 80737  Please mark here and return ify you wish to be taken off the list to contact.