Town of Sedgwick Meeting Agenda  Monday, March 13, 2023, 6:00PM  Public Comments Information  Ify you wish to address thel Board ofTrustees, there is a "Comment from the Public" scheduled time. limited to three (3) minutes and can only speak once on any motion or agenda item. Monthly staff reports to thel board are not open for comments.  Comments on Agenda items willl be allowed following the presentation or Board deliberation. Your comments will be  I. Call to Order II. Pledge Allegiance III. Approve. Agenda IV. Approve of Minutes from last Meeting(s) V. Approve of Bills VI. Comments from the public VII. Monthly Reports  Residence interested in being a' Town Trustee will have 31 Mins.  Mayor Maintenance Clerk'sOffice Board ofTrustees Rhonda Graham - Updates Harvest Festival 2024  VIII. New Business  IX. 6:15-Public Hearing- Ordinance 01-2023 - Adoption of new' Town Ordinances for the Code Book  X. Old Business  Ordinance 01-2023 - Adoption ofthe Codel Book with changes.  XI. Executive Session (Ifneeded) XII. Call to Adjourn  SEAL  Individuals with disabilities needing auxiliary aid(s) may request assistance by contacting Heather Moore, Town Clerk, 291 Main Ave, Sedgwick, CO 80749, Phone (970) 463-8814, or FAX (970)4 463-5537.. Atl leasta a 48 hour advance notice prior tot the scheduled meeting would be appreciated so  that arrangements can ber madet tol locate the requested auxiliary aid(s).    Un-Official  February 13th, 2023  Town of Sedgwick Record of Proceedings January 9th, 2023  Members Present: Peggy Owens, Roger Munson, Traci Sanchez, Darrin Tobin, Dale. Jones.  Employees Present: Heather Moore & Richard Kehm  Call to Order: The Town Board met in regular session. A quorum was verified, and the meeting was called to order  at 6:00 pm by Mayor Danny Smith Roll Call Mayor Danny Smith Here  Traci Sanchez Here Peggy Owens Here Dale. Jones  Newly Appointed Juan Delahoya Roger Munson Here Darrin Tobin Here/Late Arrival  Here  Approval of Agenda  At the request of legal counsel, moving the discussion on Ordinance 01-2023 to: first discussion, she must  attend another meeting. Motion: Approval of Agenda carried. Approval of Minutes  Dale. Jones made ai motion to approve the agenda with changes; Traci Sanchez seconded, all: in favor; none opposed, motion  Minutes ofl last meeting had name spelling corrections.  Motion: Approve the minutes motion carried.  Traci Sanchez: made ai motioni to approve oft the minutes as corrected, Roger Munson seconded, all ini favor; none opposed,  Bills (Published in Julesburg Advocate)  A check for Dickenson Surveyors is lost int the mail, a stop payment was issued, and we are sending a  replacement check. Motion: Bills Roll Call Vote  Traci Sanchezi made ai motion toj pay the bills, Dale Jones seconded. (Roll Call: All Voted for, None Against) motion carried.  Public Comments - reminded they will have 3mins.  No general comments.  Public Comments - Regarding Town Trustee Vacancy Spot One resident expressed interested: in being on1 the' Town Board.  Juan Dela hoya addressed thel Board stating that he wishes to fill the vacancy on the' Town Board. Wishes tol be a part ofhis community, gain experience that he believes will assist his desire tol be in law enforcement, and broaden his public speaking abilities. His experience with being on the  Ovid Volunteer Fire department, and Ducks Unlimited Committee  Page 1 of4    Un-Official  February 13th, 2023  Motion:  Dale. Jones made ai motion to appoint. Juan as' Trustee; Traci Sanchez seçonded, all in favor; none opposed, motion carried.  Oath ofo office was performed by Mayor Danny Smith.  Mayors Report  Wei received a thank you card from the chamber of commerce. For the chamber buck's support. Would like send letters to water customers that have very large bills and not meeting their payment agreements. This letter will inform them that we will enforcei the shut offs - and thel liens on thej properties. They can come in and change their payment arrangement to an affordable amount. But they must honori it.  Board is in agreement that the staff should be enforcing the agreement that states ift they default the water will be shut off and full amount will be due. And they can set up a new affordable agreement ift they need to. The letter will be sent out to make sure they are  aware that this will be enforced.  John Deer has a Snow Bucket that would hook up to our tractor its around $4500. This will allow us  ton move snow more efficiently. This will be used for snow and snow only!  Motion:  Dale Jones made ai motion toj purchase the snow bucket from John! Deer; Traci Sanchez seconded, (Roll Call): all in favor; The shifter on the grader is going out. Wel have talked to Larry Frame andi hel has a guy that may be  none opposed, motion carried.  able to repair it. We will wait until we get past some ofthis weather to fix it.  Maintenance-  Greased the road grader today, and we do have a small hydraulic leak. Ihave been keeping an eye on1 that.  Ireceived a complaint about the roads being muddy.  Alan Coyne:  O The water tank has been throwing some error codes, we: may need to upgrade the sending unit system. Wel havea company that specializes ini it, we will ask them to come take al look: and let us  know what wei need to do.  Clerk's Office  We close on the Land fort the Lagoon tomorrow. The: final closing cost is $25216.46, This will need to bea Wel had al large meeting with GMS, DOLA, Colorado Health Department and Several other entities. They are highly suggesting we hire al Bond attorney to check that our enterprise status is noti inj jeopardy from our cash  cashiers check, sol I will go and get that tomorrow before closing transfers from general fund to' Water and Sewer Fund.  GMS has suggested one that they used and havel had good luck with. Sol I have reached out to her  for assistance.  Board ofTrustees Roger Munson Dale. Jones  Ont the Hydraulic leak, ist this something we: need to: repair now. Hydraulic Oili is not cheap. Richard responded its just a small drip, can go weeks before needs filled. Idid received al lot of compliments from other towns how well our roads are and the snow is piled  up off the roads.  Page 20 of4    Un-Official  February: 13th, 2023  New Business  Ordinance 01-2023-a adopt on first reading, adopting and enact a new set of ordinances for the Code  Book, and Set a public hearing at the next meeting on March 13+h, 2023.  No additional discussions were made at this time, no public comments.  Motion:  Peggy Owens made a: motion to adopt on first reading Ordinance 01-2023 ai new set of ordinances for Codel Book Adoption;  Dale. Jones seconded, alli in favor; none opposed, motion carried.  Jamie Smith with PCTelcom  We would like to bury fiber lines in town. For thei most] part we will stay in the alley ways. There are a couple areas that we would need to use road ways, like down 2nd. We would like to start this One question was who is responsible for damages to the fiber when digging.  year. This line will only be 30" deep.  Jamie said who ever is doing the digging. But ifit was. located and all clear was given then it would bet thel locator or responder. And yes its very expensive. About Jamie said we can but because thet town: isn't square that isn't the best way. Another Question, if we already have a contract or tranchise with PCTelcom is this Town Clerk will talk with our Legal Counsel to: make a contract. Additionally the towni insurance company will be asked ifthe current coverage will cover any hits Resident Susan Wolfe asked it the new fiber to thel home would be at the cost oft the  $4000. per splice  Next question is why can't we use overhead?  included?  by the town. homeowner.  Jamie responded if they have service: now, we will do it during the project at no cost to the resident, they refused and later we: need come in, then it will cost the  homeowner.  Motion: motion carried. Rhonda Graham  Dale. Jones made ai motion to respond tol PCTelcom after we receive thei information from the' Town Attorney and Insurance whether we should allow PCTelcom to buy fiber lines in the Town; Traci Sanchez seconded, alli in favor; none opposed,  We are setting up a student job fair. We are inviting both schools. This willl bet to allow the kids to get experience with filling out Job Applications, do aj proper interview and gain some work experience. We would likei to ask thet town ifthere are: any, jobs that thel kids could dot to please come and be aj part ofthej job fair. Byl March 10th we would like to receive the jobl list from any The second part is to allow students to come in and see what different opportunities there are, We The next three Tuesdays, we will hold ai meeting at Luna'st to discuss the needs of our community. Things we could improve on that is regular practice in larger communities. Wel have several  employer willing toj participate.  want to allow students to come and see what a' Town Clerk does for instance. speakers to be at the meetings. This will open the door to state funding.  Page 3 of4    Un-Official Old Business  February 13th, 2023  Meeting Adjourned: Motion:  At6 6:56pm, Dale. Jones made ai motion to adjourn, Traci Sanchez seconded, all werei in favor, motion carried.  Mayor  Attest: Town Clerk  SEAL  Page 4 of4    11:24 AM 03/10/23 Accrual Basis  Town of Sedgwick Trial Balance As of February 28, 2023  Feb28,23 Debit Credit 195.09 340,464.36 549.29 26,782.84 7,900.01 118,029.82 39,003.74 714,674.38 1,022,000.92 695,411.54 1,033,186.64 238.20 3,998,436.83  1021 Cash on! Hand 1022. Points West Bank Checking 1022 Points West Bank Checking:1022.1- Harvest Festival 1029. Savings:1030 - Points West:1031* 9240 1029. Savings:1034- Cash in Savings Lottery 1029. Savings:1040 - Points' West Bank:1043. Water Surcharge Account 1029. Savings:1050 Equitable Savings:1051 05-4505160 1070-C COLOTRUST:1074- Sewer CIP 1070. COLOTRUST:1071 Water Plus 1070- COLOTRUST:1072- General Plus 1070- COLOTRUST:1073- CIPI Plus 1081- Cash- CountyTreasurer  TOTAL  0.00  Page1    11:25A AM 03/10/23 Accrual Basis  Town of Sedgwick Profit & Loss February2023  Feb23  Ordinary Income/Expense Income 4122-Current! PropertyTaxes 4142 Specific Ownership" Taxes 4152- Interest on Taxes 4172- Sales" Tax 4212- Cigarette Tax 4222. Road andE Bridge 4232. Motor' Vehicle 4242- Minerall leasing 4300 Utilities Clearing 4323- Water Sales 4333. Sewer Sales 4386. Trash Collections 4392. Other Income 4392.1- Occupation Tax 4392.2. Excise Tax 4392.3. State of Colorado 4392.4- Lodging" Tax 4392 Other Income- Other Total 4392 Other Income 4412 Highway Use Tax 4422 License Fees 4802. Interest Income 4803. Interest Income 4999. Uncatagorized Income Totall Income Expense 6002- County" Treasurer's! Fees 6032- Office Expense- GG 6042- Professional Services-GG 6052- Insurance andE Bonds GG 6062- Supplies and Maintenance-GG 6072. Telephone- GG 6102- Utilities- TH-GG 6120- Bank Service Charges 6142. Streetl Lighting 6232- Pest and Weed Control 6262 Harvest Festival 6462. Supplies and Maintenance Park 7063. Supplies & Maintenance- Water 7073. Utilities Water 7093 Miscellaneous- Water 7163. Supplies andl Maintenance- Sewe 7173- Utilities Sewer 7346. Landfill- Trash 7702. Capital Outlay-GF 7703. Capital Outlay 7800. Salaries Clearing 7809. Salary-Richard MH Kehm 7815. Salary-Heather Moore 7820 Salary-H KimE E Quayle 7822. William1 Townsend Total 7800 Salarles Clearing 7990. Supplies and! Maint.- Clearing 7994. Utilities Clearing 7995 PayolTaxes-Clearing Total Expense Net Ordinary Income Otherl Income/Expense Other Expense 8343. Grant Expense -Local Total Other Expense Net Other Income Netl Income  23.10 114.59 0.00 18,155.20 12.58 87.41 91.50 0.00 2,297.26 4,337.61 2,816.90 2,355.75 56,666.12 1,159.34 12,919.76 24.00 80.00 70,849.22 949.47 105.00 2,573.36 10,047.63 0.01 114,816.59 2.22 58.33 1,529.00 986.60 33.43 226.96 347.91 32.00 266.56 4,598.00 0.00 80.00 541.70 425.39 117.12 594.50 57.82 393.96 25,220.05 4,413.88 3,977.72 2,328.99 1,241.85 183.33 7,731.89 176.32 122.55 421.54 48,377.73 66,438.86 0.00 0.00 0.00 66,438.86  Page 1    11:27AM 03/10/23 Num TOTAL TOTAL 12801 Richard M. Kehm  Town of Sedgwick Check Detail February 141 through March 13, 2023 Memo  Name Sedgwiçk County Title  Account 1022. Points West Bank Ch.. 7702. Capital Outlay- GF 1022 Points West Bank Ch... 6120. Bank Service Charges 1022. Points' West Bank Ch... 7809. Salary-Richard MK Kehm 7995. Payroll Taxes- Clearing 7995. Payroll Taxes Clearing 7995. Payroll Taxes- Clearing 7995. Payroll Taxes- -Clearing 1022. Points West Bank Ch... 7815. Salary-Heather Moore 7995- Payrol! Taxes Clearing 7995. Payroll Taxes Clearing 7995. Payroll Taxes- Clearing 7995. Payroll Taxes Clearing 1022 Points' West Bank Ch... 7820. Salary- Kim E Quayle 7995. Payroll Taxes -Clearing 7995. Payroll Taxes- Clearing 7995. Payroll Taxes Clearing 7995. Payroll Taxes L Clearing 1022 Points West Bank Ch... 7822. William Townsend 7995. Payrall Taxes Clearing 7995. Payroll Taxes Clearing 1022 Points West Bank Ch... 7703. Capital Outlay 1022. Points West Bank Ch. 7063. Supplies & Maintenan... 7093. Miscellaneous- Water 1022. Points West! Bank Ch... 6052: Insurance and Bonds-  1022. Points West Bank Ch... 6072. Telephone- -GG  Paid Amount -25,220.05 25,220.05 -32.00 -32.00 -3,977.72 1 -3,202.42 -2,115.48 -1,841.65 -1,675.20 -1,367.05 -217.28 -200.66 -4,413.88 -4,413.88 -400.00 -117.12 -517.12 -986.60 -986.60 -226.96 -226.96 Page1  Purchase ofl Lions Club Building Purchase ofLand for Sewerl Lagoon Service Charge Service Charge Payroll Payrall Social Security Medicare Federal Colorado) W/H Payroll Payroll Social Security Medicare Federal Colorado Paryroll Payroll Social Security Medicare Federal Colorado Payroll Gross Paryroll Social Security Medicaid  TOTAL 12802 Heather M. Moore  TOTAL 12803 Kim E. Quayle  TOTAL  12804 William Townsend  TOTAL 12805 21st Century TOTAL  John deerel LoaderE Bucket (Snow) ORCI Monthly Contract Services Attend Board Meeting& Water system Check  12806 AC-DC Water Works LLC ORC Services  TOTAL 12807 CEBT TOTAL 12808 CenturyLink TOTAL  Employee Health! Insurance Phone and Faxl line Phonel lines andF Faxl line    11:27 AM 03/10/23 Num 12809 Consolidated Plumbing TOTAL 12810 DPCI Industries TOTAL TOTAL  Town of Sedgwick Check Detail February 141 through March 13, 2023 Memo  Name  Account 1022. Points West Bank Ch... 6462. Supplies andN Mainten... 1022. Points West Bank Ch... 1022 Points West Bank Ch... 7063. Supplies & Maintenan... 1022. Points West Bank Ch... 7073. Utilities- Water 7994. Utilities- -C Clearing 6102. Utilities-T TH-GG 6102 Utilities- TH-GG 7073. Utilities -Water 6142. Streetl Lighting 7173- Utlitles Sewer 6102. Utilities- TH-GG 6102. Utilities -TH-GG 1022. Points' West Bank Ch... 7990- Supplies andI Maint. : 1022- Points West Bank Ch... 6032. Office Expense-GG 1022 Points' West Bank Ch... 6042. Professional Services... 1022. Points West Bank Ch... 6462. Supplies and Mainten... 1022 Points West Bank Ch... 7063. Supplies & Maintenan... 1022. Points West Bank Ch... 6032. Office Expense- -GG 1022. Points West Bank Ch... 6032. Office Expense- GG  Paid/ Amount  Toiletr repair atc community center  -14.10 -14.10 -753.03 -753.03 -92.20 -92.20 -246.55 -154.07 -124.32 -129.23 -181.94 -257.57 -54.62 -32.50 -50.86 -1,231.66 -88.16 -88.16 -40.00 -40.00 -1,824.50 -1,824.50 -80.00 -80.00 -20.00 -20.00 -439.87 -439.87 -15.51 -15.51 Page2  Sodlum Hypo 10%, 150 Gal DR( (60gal), Drum Cleaningf fee & $80 Drum. : 7703. Capitai Outlay  12811 Freedom Repair & Mainte.. BackFlow Preventors' Testing  BackFlow Preventors Testing Water Pump. -66552 New Shop- 8280879 New Town-8 822186 Museum- 8426371 Pump #2-4 40915 Streetl Lights -41680 Sewer- 62657 Rodeo Grounds Community Center  12812 Highline Electric Ass'n  TOTAL 12813 IDEAL Linens & Uniform TOTAL 12814 Journal Office TOTAL 12815 Kelly,P.C. TOTAL TOTAL TOTAL TOTAL TOTAL  Community Center Rugs, Mopa and pushb broom  Copyr machinef fees Legai Fees Regular Polty Cleaning  12816 Marick's Waste Disposal  12817 Northeast colorado health... Bacteria' Test  Water Bacteria Test  12818 Points West Cardmember.. 12819 Prairie Mountain! Media  Flags, postag,e office supplies AdverlsmentPostings    11:27AM 03/10/23 Num 12820 RLawn TOTAL  Town of Sedgwick Check Detail February" 14 through March 13, 2023 Memo  Name  Account 1022-1 Points West Bank Ch... 6232. Pest and Weed Control 6232. Pest and Weed Control 1022- Points West Bank Ch... 6062. Supplies and! Mainten... 7063. Supplies & Maintenan... 1022. Points West Bank Ch... 7346. Landfill- -Trash  Paid Amount 3,898.80 -699.20 -4,598.00 -281.02 -160.21 -441.23 -393.96 -393.96  Centennial Park Jailhouse Park Propane Shop Propane Well! House Landfill Fees  12821 Sapp Bros. Petroleum  TOTAL TOTAL  12822 Sedgwick County Sales Landfilll Fees  Page 3    PAYROLL REPORTS Employees Processed: Standard Hours: Overtime 1.5xH Hours: Overtime 2.0x! Hours: Sick Hours: Vacation Hours: PTOI Hours: Holiday Hours: Other1 Hours: Other2 Hours: Unpayable/Salaried Hours: Employee Kehm, Richard Moore, Heather Quayle, Kim Townsend, William  Wednesday Feb, 01 2023-Tuesday Feb, 28 2023  Total FixedF Pay: 204.25 Total Variable Pay: 0.00 Total Report Payrol: 0.00 0.00 Total of AlIH Hours: 30.50 Total Hours Added: 0.00 Totall Hours Deducted: 15.00 Total Paid Hours: 0.00 0.00 144.93 Total 144.93 122.07 111.68 16.00  $7,985.68 $0.00 $7,985.68 394.68 0.00 0.00 394.68  Hours) Deduct 1.0x 1.5x 2.0x SIC VAC HOLUNP/SAL Signed Aprvd FixedPay  144.93 N/A NO $3,977.72 N/A NO $2,115.48 NO NO $1,675.20 NO NO $217,28  84.07 104.18 16.00  30.50 7.50 7.50!