Town of Sedgwick Meeting Agenda  Monday, April 10, 2023, 6:00PM  Public Comments Information  Ify you wisht to address the Board ofTrustees, there is a "Comment from thel Public" scheduled time. limited to three (3)minutes and can only speak once on any motion or agenda item. Monthly staff reports to the board are: not open for comments.  Comments on. Agenda items will be allowed following thej presentation or Board deliberation. Your comments willl be  I. Call to Order II. Pledge Allegiance III. Approve Agenda IV. Approve ofMinutes from last Meeting(s) V. Approve of Bills VI. Comments from the public VII. Monthly Reports  Mayor Maintenance Clerk'sOffice Board ofTrustees  VIII. New Business  Jason' Toyne - Water and Sewer Surcharges  $10,000 Donation Request to Sedgwick County to pay Rhonda Grams Wages  Rhonda Graham - Updates Harvest Festival 2023  IX. Old Business  X. Executive Session (Ifn needed) XI. Call toA Adjourn  Posted on this 7th day of April 2023 by Kim Quayle @ 3:30pm  SEAL)  Individuals with disabilities needing auxiliary aid(s) may request assistance by contacting Heather Moore, Town Clerk, 291 Main Ave, Sedgwick, CO 80749, Phone (970) 463-8814, or FAX (970)4 463-5537. Atl least a 481 hour advance notice prior tot the scheduled meeting would bea appreciated: so  that arrangements can be madet tol locate the requested auxiliary aid(s).    Un-Official  March 13th, 2023  Town of Sedgwick Record of] Proceedings March 13th, 2023  Members Present: Peggy Owens, Roger Munson, Darrin Tobin, Dale. Jones, Juan Del Lal Hoya.  Employees Present: Heather Moore & Richard Kehm  Call to Order: The' Town Board met in regular session.. A quorum was verified, and thei meeting was called to order  at 6:00 pm byl Mayor Danny Smith Roll Call Mayor Danny Smith Here  Traci Sanchez Absent Peggy Owens Here Dale. Jones  Juan Del La Hoya Here Roger Munson Here Darrin Tobin  Here  Here  Approval of Agenda  One error, the section under comments oft the public inviting for thei trustee passion was from last month. Peggy Ownes made ai motion to approve the agenda with corrected; Dale. Jones seconded, alli in favor; none opposed, motion  Motion: Approval of Agenda carried. Approval of Minutes  Minutes ofl last: meeting had name spelling corrections.  Motion: Approve the minutes motion carried.  Roger Munson: made ai motion to approve of the minutes as corrected, Peggy Owens seconded, all in favor; none opposed,  Bills (Published in Julesburg Advocate)  A check for Dickenson Surveyors is lost int the mail (AGAIN), and we. are sending ai replacement check and Napa autol had al billing error and items from Jan and Feb were. missing on thel last bill, to this high balance Would also ask thel board to cut a check tomorrow: for the annual membership of $50 fort the Sedgwick County  send it priority.  invoice is for two months was received today. Chamber of Commerce. (all members were ok with that)  Motion: Bills Roll Call Vote  Dale. Jones made ai motion toj pay thel bills, Roger Munson seconded. (Roll Call: All Voted for, None Against) motion carried.  Public Comments -1 reminded they will have. 3mins.  No general comments.  Mayors Report  Wel have ai fewl large balance utility bills that are still out overload the tractor. But it does work nice.  o Clerk did1 bring it to the boards attention we did receive toj payoffs on two other accounts.. John Deere Snow Bucket has been delivered, and it is big sO we will have tol be careful not to  Page 1of3    Un-Official  March 13th, 2023  Maintenance- =  Been working on grading the roads. Getting thel lawn mower ready for spring.  Picking up trash Clerk's Office Motion: motion carried.  GMS needs ai motion as ai required step for the EIAF grant.  Dale. Jones made ai motion that GMS on our behalfi is completing the Energy/Mineral-lmpact-Assistance-Fund-Grant (EIAF) application and is approved for submission to DOLA by thel Board; Peggy Owens seconded, alli in favor; none opposed, Spoke with the Bond. Attorney, she sent an explanation of why we: must use the 2022. Audit that Scott should have done by end of April, for our Grants/Loans that require the Enterprise Status to be current. So, the 2021 financial will: not work due to the $230,000 Transfer we did from General Fund to the Water and Sewer Fund. Some how the Bank has the wrong Heather Moore on our Town Accounts, they have al Heather R Moore  instead ofme. SoIr need ai motion to allow me to: make the corrections at thel bank  Motion:  Dale. Jones made ai motion to allow Heather MI Moore (Town Clerk) toi facilitate the corrections atl Points West] Bank tol have thel Heather RI Moore corrected on all accounts; Peggy Owens seconded, all: in favor; none opposed, motion carried.  Board ofTrustees  Roger Munson  o Do wel have an update on the Underground Fiber Lines  Danny replied letting everyone know we: found out that our insurance company will cover us. Our Town. Attorney did create a contract for them to review, and we arej just waiting to  hear back from them.  Dale. Jones  Iwould liket to ask the board if during the summerIcould put on a music: in thej park, maybe once amonth. We would need permission to use thel Electricity. We want to make it open tol local talent  to come out and provide entertainment at the. Jail House Park.  Motion:  Peggy Owens made ai motion to allow) Dale. Jones to use thel Electricity to host Music in the Park; Juan Del Lal Hoya seconded,  all in favor; none opposed, motion carried.  The County is asking ifTowns can contribute towards the Sedgwick County Commerce. They need assistance with he wages of] Rhonda, they covered her wages all last year. Now they want the Thel Board asked ifv we can talk with Dan Pederson to seeifthis amount isi in our budget. Because we did set aside $5,000 but that was: for the County Recreation Center.  support of the' Towns. Thei number that comes to: mind: is $10,000.  Motion:  Peggy Owens made a motion tol Donate the $10,000 once the Accountants Office says we have the funds in thel Budget; Dale  Jones seconded, alli in favor; none opposed, motion carried.  Page 2of3    Un-Official  March 13th, 2023  Public Hearing at 6:15pm - Ordinance 01-2023. - adopting and enact a new set of ordinances for the Code  Book  No Comments were: made.  Verified with Town Attorney we can close thej public hearing.  New Business  Rhonda Graham  We are still working ont thej job fair fors students. Soj just asking ife everyone can think about that.  We are looking for a 4H barni in or around each Town for thel kids toi raise there project animals. Julesburg has on and Ovid has a donated barn, but the' Town of Sedgwick kids don't have aj place.  Harvest Festival 2023 start Planning.  We will do aj posting on. Facebook and make aj poster asking for Theme ideas.  Will start searching for a band.  Old Business  Ordinance 01-2023 - adopt on Second Reading, adopting and enact a new set of ordinances for the Code  Book.  No additional discussions were made. The Ordinance will be published by Title Only and  will become effective: in 30days from tonight.  Motion:  Peggy Owens made ai motion to adopt on second reading, Ordinance 01-2023 ai new set of ordinances for Codel Book  Adoption; Dale. Jones seconded, all in favor; none opposed, motion carried.  Meeting Adjourned: Motion:  At6:34pm, Dale. Jones made ai motion to adjourn, Darrin' Tobin seconded, all were ini favor, motion carried.  Mayor  Attest: Town Clerk  SEAL  Page 3 of3    11:40A AM 04/07/23 Accrual Basis  Town of Sedgwick Trial Balance As of March 31, 2023  Mar 31,23 Debit Credit 195.09 273,647.17 549.29 26,782.84 8,589.51 118,029.82 39,003.74 817,670.75 1,026,226.93 748,307.68 1,037,458.91 238.20 4,096,699.93  1021.0 Cash on Hand 1022. Points' West Bank Checking 1022 Points' West Bank Checking:1022.1- - Harvest Festival 1029. Savings:1030 Points West:1031 9240 1029. Savings:1034 Cashi in Savings Lottery 1029. Savings:1040- Points West Bank:1043 Water Surcharge. Account 1029- Savings:1050 Equitable Savings:1051 05-4505160 1070. COLOTRUST:1074- Sewer CIP 1070-0 COLOTRUST:1071 Water Plus 1070-COLOTRUST.1072- General Plus 070-COLOTRUST:1073- CIP Plus 1081. : Cash-CoumtyTeasure:  TOTAL  0.00  Page1    11:38A AM 04/07/23 Accrual Basis  Town of Sedgwick Profit & Loss March 2023  Mar 23 3,713.88 140.18 0.00 16,999.87 15.18 619.22 79.12 0.79 2,599.61 5,088.25 2,875.10 2,401.25 60,094.69 12,897.63 100.00 73,092.32 704.56 150.00 689.50 2,953.92 11,494.65 123,617.40 86.69 979.71 1,824.50 2,003.20 281.02 226.59 278.10 336.91 24.00 257.57 261.20 0.00 94.10 580.21 428.49 1,144.12 0.00 54.62 753.03 3,977.72 2,115.48 1,675.20 217.28 7,985.68 599.10 154.07 274.08 18,626.99 104,990.41  Ordinary Income/Expense Income 4122. Current PropertyTaxes 4142- Specific Ownership Taxes 4152- Interest on Taxes 4172. Sales Tax 4212. Cigarette Tax 4222. Roada and Bridge 4232. Motor Vehicle 4242- Mineral leasing 4300. Utilities Clearing 4323 Water Sales 4333. Sewer Sales 4386. Trash Collections 4392. Other Income 4392.1 Occupation Tax 4392.3. State of Colorado 4392- Other Income. Other Total 4392. Other Income 4412. Highway Use Tax 4422 License Fees 4514- Lottery Proceeds 4802. Interest Income 4803. Interest Income Totall Income Expense 6002- CountyTreasurer's Fees 6032- Office Expense-G GG 6042. Professional Services- GG 6052. Insurance and Bonds GG 6062 Supplies and Maintenance-GG 6072- Telephone GG 6092- Miscellaneous- GG 6102- Utilities TH-GG 6120. Bank Service Charges 6142 Street Lighting 6160- Dues and Subscriptions 6262. Harvest Festival 6462. Supplies and Maintenance Park 7063. Supplies & Maintenance Water 7073 Utilities Water 7093. Miscellaneous- Water 7163. Supplies and Maintenance Sewe 7173. Utilities Sewer 7703 Capital Outlay 7800. Salaries Clearing 7809. Salary-Richard MH Kehm 7815. Salary-Heather Moore 7820. Salary- Kim E Quayle 7822 William Townsend Total 7800 Salaries Clearing 7990. Supplies and Maint. Clearing 7994. Utilities- Clearing 7995. Payroll Taxes- Clearing Total Expense Net Ordinary Income  Page 1    11:38A AM 04/07/23 Accrual Basis  Town of Sedgwick Profit & Loss March 2023  Mar 23  Other Income/Expense Other Expense 8343. Grant Expense- Local Total Other Expense Net Other Income Net Income  0.00 0.00 0.00 104,990.41  Page 2    CLOSE PAYROLL PERIOD  This PRELIMINARY Payroll Report] has notl been saveds yet! Save the report tos append or closet the payroll period. Unpaid time recordse exist! befores yours selected payroll periods start date for one or more employees, details  Wednesday Mar, 01 2023- - Friday Mar, 31 2023  Employees Processed: Standard Hours: Overtime1 1.5x Hours: Overtime 2.0xH Hours: PTOH Hours: Vacationl Hours: Sick Hours: Holiday Hours: Otherl Hours: Other2 Hours: Umpaypbie/SabaredHours: Employee Kehm, Richard Moore, Heather Quayle, Kim Townsend, William  4 Total Fixed Pay: 252.91 Total Variable Pay: 0.00 Total Payrol!: 0.00 0.00 Total ofA AIlH Hours: 0.00 Total Hours Deducted: 0.00 Total Payable Hours: 0.00 0.00 Rounding Interval Applied: 0.00 Total Records Processed: 175.40 Records Crossing Dateline: Records Qualified for Shift Differential: Records ExceedingH Hours Threshold:  $8,086.73 $0.00 $8,086.73 428.31 0.00 428.31 61  Total 175.40 145.10! 91.81 16.00  Hours Deduct 1.0x 1.5x 2.0x SIC VAC! HOL/UnP/SAL Signed Aprvd Fixed Pay  175.40 N/A NO $3,977.72 N/A NO $2,514.58 NO NO $1,377.15 NO NO $217.28  145.10 91.81 16.00    11:42AM 04/07/23 Num TOTAL 12825 Sedgwick County Chamb... TOTAL 12826 Richard M. Kehm  Town of Sedgwick Check Detail March 141 through. April 10, 2023 Memo  Name  Account 1022. Points West Bank Ch... 6120. Bank Service Charges 1022. Points West Bank Ch... 6160. Dues and Subscriptions 1022. Points West Bank Ch... 7809. Salary-Richard MKehm 7995. Payroll Taxes- Clearing 7995 Payroll Taxes- -Clearing 7995. Payroll Taxes Clearing 7995. Payroll Taxes Clearing 1022. Points West Bank Ch... 7815. Salary-Heather Moore 7995. Payroll Taxes Clearing 7995. Payroll Taxes- Clearing 7995. Payroll Taxes - Clearing 7995. Payroll" Taxes Clearing 1022. Polnts West Bank Ch... 7820- Salary- Kim E Quayle 7995. Payroll Taxes- Clearing 7995. Payroll" Taxes - Clearing 7995. Payroll Taxes- Clearing 7995. Payroll7 Taxes Clearing 1022. Points' West Bank Ch... 7822 William Townsend 7995. Payroll Taxes- Clearing 7995. Payroll Taxes Clearing 1022- Points West Bank Ch... 6032. Office Expense- GG 6160 Dues and Subscriptions 1022. Points West Bank Ch... 2303. Meter Deposits 1022 Points West Bank Ch.. 7063. Supplies & Maintenan... 7093. Miscellaneous- Water 1022- Points West Bank Ch... 7990. Supplles andN Maint.  Paid Amount  Service Charge Service Charge  -24.00 -24.00 -50.00 -50.00 -3,977.72 -3,202.42 -2,514.58 -2,152.22 -1,377.15 -1,140.80 -217.28 -200.66 -484.33 -211.20 -695.53 -50.00 -50.00 -400.00 -59.12 -459.12 -245.66 -245.66 Page1  Annual Membership Payroll Payroll Social Security Medicare Federal Colorado W/H Payroll Payroll Social Securlty Medicare Federal Colorado Paryroll Payroll Social Security Medicare Federal Colorado Payroll Gross Paryroll Social Security Medicaid  TOTAL 12827 Heather M. Moore  TOTAL 12828 Kim E. Quayle  TOTAL  12829 William Townsend  TOTAL  12830 Points West Cardmember...  Postage for Bills, Stamps and Priority Mail for Check Payroll Software annual fee DepositF Refund Deposit Refund.  TOTAL 12831 Carson Ebke TOTAL  12832 AC-DC Water Works LLC ORC Services  ORCI Monthly Contract Services Water system Check  TOTAL TOTAL  12833 Bluffs Facility Solutions  Community Center Supplies    11:42AM 04/07/23 Num 12834 CEBT TOTAL 12835 Centurylink TOTAL 12836 CIRSA TOTAL  Town of Sedgwick Check Detail March 14 through. April 10, 2023 Memo  Name  Account 1022. Points West Bank Ch... 6052. Insurance: and Bonds- : 6052. Insurance and Bonds- : 1022. Points West Bank Ch... 6072. Telephone- GG 1022. Points West Bank Ch... 7896. Insurance Clearing 7896. Insurance Clearing 1022. Points West Bank Ch... 7073. Utilities- Water 7994. Utilities- G Clearing 6102 Ullities- -TH-GG 6102. Utilities- TH-GG 7073. Utilities Water 6142- Streetl Lighting 7173. Utilities- Sewer 6142- Street Lighting 6102. Utilities- -TH-GG 6102- Utilitles- -TH-GG 1022. Points West Bank Ch.. 7990 Supplies andN Maint.- : 1022 Points West Bank Ch... 6032 Office! Expense GG 1022- Points West Bank Ch... 6062. Supplies and Mainten... 1022- Points West Bank Ch... 6042. Professional Services. : 1022 Points West Bank Ch... 6462. Supplies andI Mainten... 1022. Points West Bank Ch... 7063. Supplies & Malntenan... 1022. Points' West Bank Ch...  Pald Amount  Employee Health! Insurance Phone and Faxl line Phonel lines and Faxl line Invoice 200852  -986.60 -30.00 -1,016.60 -226.59 -226.59 -2,953.02 -963.75 -3,916.77 -233.14 -143.27 -115.68 -115.18 -167.90, -234.29 -56.94 -6.31 -32.50 -49.35 -1,154.56 -88.16 -88.16 -40.00 -40.00 -22.99 -22.99 -307.50 -307.50 -80.00 -80.00 -20.00 -20.00 -1,450.00 -1,450.00 Page2  Balance Forwardf from. Januaryr newa amount noto captured  Properly/Casually Quarterly payments for 2023 Workman-Comp Quarterly payments for2 2023  12837 Highline Electric Ass'n  Water Pump -66552 New Shop-8280879 New Town- 822186 Museum- 8426371 Pumpf #2- 40915 Street Lights -41680 Sewer- 62657 Rodeo Grounds Community Center  Bulb, Photol Electric- New 73wl Light (Invoice #7799)  TOTAL 12838 IDEALI Linens &Uniform TOTAL 12839 Journal Office TOTAL TOTAL 12841 Kelly,P.C. TOTAL TOTAL TOTAL 12844 Planet Bounce TOTAL  Community Center Rugs, Mop and pusht broom  Copyr machine fees Batteries  12840 Julesburg Family Market Account# 8814  Legal Fees- Regular Potty Cleaning  12842 Marick's Waste! Disposal  12843 Northeast colorado health... Bacteria' Test  Water Bacteria Test Bounce housef for Harvest Festival  Bounce! houset for Harvest Festival- (Tropical Waterslide $700, Bounc... 6092- Miscellaneous- GG    11:42AM 04/07/23 Num  Town of Sedgwick Check Detail March 141 through April 10, 2023 Memo  Name  Account 1022 Points West Bank Ch... 7990. Supplies and Maint. 6092. Miscellaneous- -GG 1022. Points West Bank Ch... 7093. Miscellaneous- Water  Paid Amount  12845 Sapp Bros. Petroleum  Propane Tank inspection Community Center Expense  -265.28 -278.10 -543.38 -1,085.00 -1,085.00  TOTAL TOTAL  12846 Sedgwick County' Well Us...  Water Depletionr replacement fee  Page3