Town of Sedgwick Meeting Agenda  Monday, October 09, 2023, 6:00PM  Public Comments Information  Ifyou wish to address the Board ofTrustees, there is a "Comment from thel Public" scheduled time. limited to three (3) minutes and can only speak once on any motion or agenda item. Monthly staff reports to the board are not open for comments.  Comments on Agenda items will be allowed following thej presentation or Board deliberation. Your comments will be  I. Call to Order II. Pledge Allegiance III. Approve Agenda IV. Approve ofl Minutes from last Meeting(s) V. Approve of Bills VI. Comments from the public VII. Monthly Reports  Clerk'sOffice Maintenance Mayor Board ofTrustees  Water charges for Bulk Gravity. Fill  VIII. New Business  Rhonda Graham - Monthly Updates Highl Plainz Strains Cultivation Renewal GMS Public Hearing on Sewer Project Funding Dan Pederson for Preliminary Budget Preparation  Resolution 23-4 -] Increase of Water and Sewer Tap Fees for New locations. Ordinance 02-2023 Fairgrounds Zoning Created Public Hearing Ordinance 04-2023 Fairgrounds Re-Zoning Public Hearing  - amendments to the Sedgwick. Zoning Ordinance to add a Fairgrounds District (FG) 1 Rezone the Fairgrounds from. Residential to. Fairgrounds District (FG)  IX. Old Business  SED - SBAL  Hire Full Time Maintenance Helper  X. Executive Session (If needed) XI. Callto Adjourn  Posted on this 6th day of October 2023 by Kim Quayle @ 3:30pm  Individuals with disabilities needing auxiliary aid(s) mayr request assistance by contacting Heather Moore, Town Clerk, 29 Main Ave, Sedgwick, CO 80749, Phone (970) 463-8814, orF FAX (970)4 463-5537. At least a 48 hour advance notice priort to the scheduled meeting would be appreciateds so  thata arrangements can be madet to locatet the requested auxiliarya aid(s).    3:50F PM 10/03/23 Accrual Basis  Town of Sedgwick Trial Balance As of September 30, 2023  Sep 30,23 Debit Credit 117.09 276,111.36 674.29 26,793.54 9,606.29 111,567.08 39,259.05 1,041,546.84 1,053,721.08 970,325.35 1,065,254.04 260.63 4,595,236.64  1021 Cash on Hand 1022. Points' West Bank Checking 1022. Points' West Bank Checking:1022.1: Harvest Festival 1029. Savings:1030 Points West:1031 S 9240 1029. Savings:1034- Cashi in Savings Lottery 1029. Savings:1040 Points West Bank.1043-Water: Surcharge Account 1029. Savings:1050: Equitable Savings:1051 0 05-4505160 1070. COLOTRUST:1074- Sewer CIP 1070- COLOTRUST:1071 Water Plus 1070. COLOTRUST:1072- General Plus 1070. COLOTRUST:1073- CIPI Plus 1081- Cash County" Treasurer  TOTAL  0.00  Page 1    3:51PM 10/03/23 Accrual Basis  Town of Sedgwick Profit & Loss September 2023  Sep 23  Ordinary Income/Expense Income 4382-1 Harvest Festival 4122. Current PropertyTaxes 4142. Specific Ownership Taxes 4152. Interest on' Taxes 4172. Sales Tax 4212 Cigarette Tax 4222 Road and Bridge 4232. Motor Vehicle 4242. Mineral leasing 4300. Utilities Clearing 4323. Water Sales 4333. Sewer Sales 4386. Trash Collections 4392. Other Income 4392.1. Occupation' Tax 4392.2. Excise Tax 4392.3. State of Colorado 4392.4 Lodging Tax Total4 4392. Other Income 4393- Other Income 4412. Highway Use Tax 4422. License Fees 4514. Lottery Proceeds 4802. Interest Income 4803. Interest Income 4806. Interest Income TF Total Income Expense 6002. County" Treasurer's Fees 6032. Office Expense- GG 6052. Insurance and Bonds-GG 6062. Supplies and Maintenance-GG 6072. Telephone- - GG 6092. Miscellaneous- GG 6102. Utilities TH- GG 6142 Street Lighting 6162. Street Maintenance 6232. Pest and' Weed Control 6262. Harvest Festival 6462- Supplies and Maintenance Park 7063- Supplies & Maintenance Water 7073. Utilities Water 7093. Miscellaneous- - Water 7163. Supplies and Maintenance- Sewe 7173. Utilities Sewer 7346. Landfill- Trash 7800. Salaries Clearing 7806. Salary-Ed Smith. Jr. 7809. Salary-Richard M Kehm 7815. Salary-Heather Moore 7820. Salary- Kim E Quayle Total 7800. . Salaries Clearing 7990. Supplies and Maint. Clearing 7994. Utilities Clearing 7995 Payroll" Taxes- Clearing Total Expense Net Ordinary! Income Net Income  1,200.00 175.56 259.00 6.81 18,123.88 36.69 25.43 105.50 0.47 1,818.49 6,179.64 3,920.65 2,430.75 60,531.53 940.83 13,562.07 80.00 75,114.43 0.00 1,116.79 595.00 433.76 4,336.83 14,177.71 19.59 130,076.98 4.14 40.00 986.60 9,112.22 453.29 2.58 321.89 217.41 0.00 0.00 1,421.00 120.00 508.76 541.86 3,222.47 5,081.79 57.43 409.60 443.63 3,977.72 2,412.69 1,628.55 8,462.59 358.83 45.46 278.49 31,646.41 98,430.57 98,430.57  Page 1    3:52PM 10/03/23 Num Name IRS TOTAL TOTAL  Town of Sedgwick Check Detail September 12 through October 9, 2023 Memo  Account 1022. Points West Bank Ch... 7995. PayrollT Taxes- Clearing 1022. Points West Bank Ch... 4300. Ullitles Clearing 1022 Points West Bank Ch.. 7806. Salary-Ed Smith. Jr, 7995. Payroll Taxes- Clearing 7995. Payroll Taxes- Clearing 1022. Points West Bank Ch... 7809. Salary-Richard MK Kehm 7995. Payroll Taxes Clearing 7995. Payroll Taxes- Clearing 7995. Payroll Taxes- Clearing 7995. Payroll Taxes- Clearing 1022- Points West Bank Ch... 7815. Salary-Heather Moore 7995. Payroll Taxes- Clearing 7995. Payroll Taxes- Clearing 7995. Payroll Taxes- Clearing 7995. Payroil Taxes- Clearing 1022- Points West Bank Ch... 7820. Salary- Kim E Quayle 7995. Payroll Taxes- Clearing 7995. Payroll Taxes Clearing 7995. Payroll Taxes- Clearing 7995. Payroll Taxes- Clearing 1022. Points West Bank Ch... 7063. Supplies & Maintenan... 7093. MIscellaneous- Water 1022. Points West Bank Ch... 6062. Supplies and! Mainten... 1022. Points West Bank Ch... 6052. Insurance: andE Bonds-  1022. Points West Bank Ch... 6072: Telephone -GG  Paid Amount -1,726.88 -1,726.88 -293.68 -293.68 -361.73 -334.05 3,977.72 -3,211.42 -2,043.06 -1,784.77 -1,533.60 -1,259.28 -400.00 -362.54 -762.54 -8,832.01 -8,832.01 -986.60 -986.60 -226.41 -226.41 Page 1  Auto Withdraw Auto Withdraw Service Charge Service Charge Payroll Salary Social Security Mediciad Payroll Payroll Social Security Medicare Federal Colorado W/H Payroll Payroll Social Security Mediciad Federal Colorado Paryroll Payroll Social Security Medicare Federal Colorado  12996 Edward D. Smith. Jr.  TOTAL 12997 Richard M. Kehm  TOTAL 12998 Hoather M. Moore  TOTAL 12999 Kim E. Quayle  TOTAL  13000 AC-DC Water Worksl LLC ORC Services  ORCI Monthly Contract Services Water Testing, Water system Check  TOTAL 13001 Better Electric TOTAL 13002 CEBT TOTAL 13003 CenturyLink TOTAL  Fairgrounds Lights, Crows neste electrical and Flag Spotl light.  Employee Health Insurance Phone and Faxl line Phonel lines andF Faxli line    3:52PM 10/03/23 Num 13004 CIRSA TOTAL  Town of Sedgwick Check Detail September 121 through October 9, 2023 Memo  Name  Account 1022. Points West Bank Ch... 7896 Insurance Clearing 7896 Insurance Clearing 1022. Points West Bank Ch... 6062. Supplies and Mainten... 6062. Supplies and Mainten... 1022- Points West Bank Ch... 7073. Utillties- Water 7994. Utilities- Clearing 6102. Utilities- TH-GG 6102 Utilities- TH-GG 7073. Utlities. Water 6142 Street! Lighting 7173. Utilities- Sewer 6102. Utilities- TH-GG 6102. Uuities-TH-GG 1022. Points West Bank Ch... 7990. Supplies andl Maint. :: 1022. Points West Bank Ch... 6032- Office Expense- GG 1022- Points West Bank Ch... 6042. Professional Services. : 1022. Points West Bank Ch... 6062 Supplies andN Mainten... 1022. Points West Bank Ch... 6462. Supplies and Mainten... 1022. Points West Bank Ch... 6032. Office Expense- -GG 1022. Points West Bank Ch... 7093. Miscellaneous- -Water 1022. Points West Bank Ch... 7990- Supplles andl Maint.-...  Pald/ Amount -2,953.02 -963.75 -3,916.77 -107.36 -22.48 -129.84 -407.44 -45.46 -123.34 -35.45 -134.42 -217.41 -57.43 -59.70 -103.40 -1,184.05 -94.35 -94.35 -40.00 -40.00 -512.50 -512.50 -12.50 -12.50 -120.00 -120.00 -752.64 -752.64 -2,859.93 -2,859.93 -107.27 -107.27 Page2  Invoice 231531  Property/Casualty Quarterly paymentsf for 2023 Workman-Comp Quarterly payments for 2023 Community CenterE Bathroom Faucet Shuto of Valves Community Center Water Pump- -66552 New Shop -8280879 New7 Town- 822186 Museum - 8426371 Pumpt #2-40915 Streetl Lights -41680 Sewer- 62657 Rodeo Grounds Community Center  13005 Consolidated Plumbing  TOTAL  13006 Highline Electric Ass'n  TOTAL 13007 IDEAL! Linens & Uniform TOTAL 13008 Journal Office TOTAL 13009 Kelly,P.C. TOTAL 13010 Kuskie Oil TOTAL TOTAL 13012 Points West Cardmember.. TOTAL 13013 Power Manager TOTAL 13014 S&WA Auto Supply TOTAL  Community Center Rugs, Mop and pushb broom  Copyr machine fees Legal Fees Regular Tire" Tubes  13011 Marick's Waste Disposal  Potty Cleaning  Flags, Website Domain and Siter renewai, Postage 2024 Program and Service Agreement Nob bills sincel February!?77? Oi, fitersf for ollo change andt tune up.    3:52PM 10/03/23 Num TOTAL TOTAL 13017 Towno of Julesburg TOTAL 13018 Traci Sanchez. TOTAL 13019 UNCC(C0811) TOTAL  Town of Sedgwick Check Detail September 121 through October 9, 2023 Memo  Name  Account 1022. Points West Bank Ch... 7990. Supplies and Maint.- : 1022. Points West Bank Ch... 7346- Landfll- Trash 1022. Points West Bank Ch... 7063. Supplies & Maintenan... 1022. Points West Bank Ch... 6262- Harvest Festival 1022. Points West Bank Ch... 6092. Miscellaneous- GG  Paid Amount  13015 Sapp Bros. Petroleum  Propane" Tank Inspection Rent  -157.21 -157.21 -409.60 -409.60 -108.76 -108.76 -268.59 -268.59 -2.58. -2.58  13016 Sedgwick County Sales Landfill Fees  LandfillF Fees  UPS Shippingo ofa additional waters sample Harvest Festival Spending! Reimbursement Games, Shirts, Food, Prizes Tickets Issued Fees UNCC Tickets Issued Fees.  Page3    RESOLUTION 23-4  A RESOLUTION OF THE BOARD OF TRUSTEES OF THE TOWN OF SEDGWICK, SEDGWICK COUNTY, COLORADO FOR AN INCREASE OF WATER AND SEWER  TAP FEES BY THE TOWN OF SEDGWICK.  WHEREAS, the Town of Sedgwick operates municipal water and sewer services; and WHEREAS, thel Board ofTrustees is authorized by state law to regulate the use oft the Town water and sewer systems, to establishi the requirements for use ofsuch systems, and from time tot time fix, to establish, maintain, and provide for the collection of rates, fees, and charges for water and  sewer services furnished by the' Town; and  WHEREAS, the Board ofTrustees) has determined that it is appropriate to adopt new water NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE 1. Beginning November 1, 2023, and continuing thereafter unless modified by the Board a. Residential (in-Town Service) tap fees shall continue tol be $3500.00 per tap b. Residential (Out ofTown Limits) tap fees shall be $5000.00 per tap  and sewer tap fees.  TOWN OF EDGWICK,COLORAD., AS FOLLOWS:  ofTrustees, the Tap Fees for Water and Sewer Services shall be:  Commercial tap fees shall be $5000.00 per tap  d. Commercial (Out ofTown Limits) tap fees shall be $7000.00 per tap 2. Any property owner that has been paying the assessed Wastewater Enterprise Surcharge since January 1, 2006, but not prior to this date, shall be charged the "tap 3. Any property owner that has been paying the assessed Water Enterprise Surcharge since the original assessment date ofJanuary 1, 2006, electing to "tap in" to the water system shall be charged the "tap fee" of$1,400.00 in effect as ofthat date. 4. Any property owner that has NOT been paying either of the assessed Enterprise Surcharges, since the original assessment date of. January 1, 2006, shall pay the "tap fee" of$3,500.00. This shall he determined to include property divided, subdivided, leased, granted by easement or "parceled off" in any manner, including being sold, leased, granted by easement or "parceled off" to a different owner and shall further include property separated by any means that creates a different Property Assessment"  fee" of$1,400.001 in effect as oft that date.  as recorded with the Sedgwick County Assessors Office,  This Resolution was passed by a vote oft thel Board ofTrustees for the Town of Sedgwick.    INTRODUCED, READ, APPROVED AND ADOPTED this 9th day of October 2023.  By:  Danny Smith, Mayor  Attest:  Heather Moore, Town Clerk    ORDINANCENO. 02-2023  AN ORDINANCE AMENDING THE TOWN OF SEDGWICK OFFICIAL ZONING  ORDINANCETO CREATE A FAIRGROUNDS ZONE DISTRICT  WHEREAS, in 2002, the Town of Sedgwick Board ofTrustees adopted an official zoning WHEREAS, the Board of Trustees has desires to amend the Zoning Ordinance to add a NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF Section 1. Section 1.G of the Zoning Ordinance is amended by the addition of a new  ordinance (the "Zoning Ordinance"); and Fairgrounds Zone District within the Town. THE TOWN OF SEDGWICK, COLORADO:  subsection 61 to read as follow (words tol be added are underlined):  Section 1- Title, Authority, Purposes, and General Provisions  G. Description of] Districts  6.  Fairgrounds District (FG). The fairgrounds zone district is designed  toaccommodate uses associated with fairs, rodeos, shows and similar events. Section 2. Section 2.A of the Zoning Ordinance is amended by the addition of a new  subsection 51 to read as follow (words to be added are underlined):  Section 2 - District Regulations  A. Uses Permitted Unconditionally  The following uses are permitted unconditionally in the districts in which  they are enumerated: 5.  Fairgrounds District (FG)  a. 4-H, FFA or similar organizational events, including but not limited to fairs, meetings, shows and training clinics. b. Rodeos and animal or stock shows and events. Agricultural, horticultural and equine education facilities and  shows.  Section 3. Section 3, subsections C through E of the Zoning Ordinance are amended  to read as follows (words to be added are underlined): Section 3- Space Requirements  1    C.  Setback Requirements  1.  Front Yard Setbacks.. All sides ofal lot which abut a street shall be  treated as frontage and front setback requirements shall apply. Nothing herein shall preclude constuctionofbuldings in line with existing structures. All buildings and structures shall be set back a minimum of the following distances from the front  property line: a. b. C. d. 2. a. b. C. d.  Low Density Residential district, R-LD, and Mobile Home district,  RMH: Twenty-five (25) feet Commercial district, C: Eight (8) feet Industrial district, I: Twenty-five (25) feet Fairgrounds District, FG: Eight (8)f feet  Side Yard Setbacks. All buildings shall be set back from the side Low Density Residential district, R-LD: Five (5) feet for residences and residential accessory uses; ten (10) feet for all other uses Mobile Home district, R-MH: Five (5) feet for mobile homes and Industrial district, I: Five (5) feet, except that when adjacent to a residential or mobile home district, the setback shall be equal tot two (2) times the height of the building, or twenty-five (25) feet, Fairgrounds District, FG: Five (5) feet, except that when adjacent to aresidential or mobile home district, the setback shall be equal to two (2) times the height of the building, or twenty-five (25) feet, Rear Yard Setbacks. All buildings shall be set back from the rear  property line a minimum oft the following distances in the following zones:  accessory uses Commercial district, C: None  whichever is greater  whichever is greater.  3.  lot line a distance not to exceed the following, except that where a street abuts to the rear, a distance ofi not less than one-half(1/2) ofthe front setback requirement  may be used: a. b. C. d.  Low Density Residential, R-LD, and Mobile Home districts, R- MH: Twenty (20) feet; except where an alley abuts, the minimum Commercial district, C: Ten (10) feet; except where alley abuts, five  setback shall be five (5)feet Industrial district, I: Ten (10): feet Fairgrounds District. FG: Ten (10)feet  (5)feet  D. Maximum Building Heights. No building shall hereafter be built or  structurally altered to exceed the following heights in the following districts:  2    1. 2. 3. 4.  Low Density Residential, R-LD, and Mobile Home, R-MH, districts  Thirty-five (35) feet for a dwelling unit Commercial district, C: Fifty (50) feet Industrial district, I: No restriction Fairgrounds District. FG: Fifly(50) feet  E. Maximum Lot Coverage. The total area of building coverage including main and accessory buildings shall not exceed the following percentages of area ofthel lot  on which the buildings are located in thei following zones:  1. Low Density Residential, R-LD, and Mobile Home, R-MH,  districts: Thirty percent (30%) Commercial district, C: Ninety percent (90%) Industrial district, I: Sixty percent (60%) Fairgrounds District, FG: Sixty percent (60%)  2. 3. 4.  Section 4. Section 5.E of the Zoning Ordinance is amended by the addition of a new  subsection 41 toread as follows (words to be added are underlined):  E. Signs Subject to Pérmit. Upon application to and issuance by the Zoning Administrator of a permit thereof, the following signs, but no other, may be erected and  maintained int the enumerated zoning districts  4.  Fairgrounds District( (FG)  a. Structural Types Permitted. Any type listed in Section 5.B2. b. Number of Signs Permitted. Two (2) for each permitted use. Maximum Gross Surface Area. Fifty_(50) square feet peru use. e. Required Setback. The same setback that is required for principal structures, but in no case shall a sign project over the Illumination. Indirectly illuminated signs shall be permitted.  d. Maximum Height. Thirty( (30)feet.  public right-of-way,  Section 5. Ifany section, paragraph, sentence, clause, or phrase of this ordinance is held to be unconstitutional or invalid for any reason, such decision shall not affect the validity or constitutionality of the remaining portions of this ordinance. The Board of Trustees hereby declares that it would have passed this ordinance and each part or parts hereofirrespective ofthe  fact that any one part or parts be declared unconstitutional ori invalid.  Section 6. All other ordinances or portions thereofinconsistent or conflicting with this ordinance or any portion hereofs arel hereby repealed tot the extent ofsuch inconsistency or conflict. Section 7. The repeal or modification of any provision oft the ordinances oft the Town of Sedgwick by this Ordinance shall not release, extinguish, alter, modify, or change in whole or inj part any penalty, forfeiture, or liability, either civil or criminal, which shall have been incurred under such provision, and each provision shall be treated and held as still remaining in force for  3    the purpose of sustaining any and all proper actions, suits, proceedings, and prosecutions for the enforcement of the penalty, forfeiture, or liability, as well as for the purpose of sustaining any judgment, decree, or order which can or may bei rendered, entered, or made in such actions, suits,  proceedings, or prosecutions. TITLE ONLY this  INTRODUCED, READ, PASSED AND ADOPTED AND ORDERED PUBLISHED BY  day of  2023.  TOWN OF SEDGWICK, COLORADO  Danny Smith, Mayor  ATTEST:  Heather Moore, Town Clerk    ORDINANCE NO.04-2023  AN ORDINANCE APPROVING A REZONING FOR THE SEDGWICK RODEO GROUNDS FROM LOW DENSITY RESIDENTIAL (R-LD) TO FAIRGROUNDS  DISTRICT (FG)  WHEREAS, the Town has received a request to rezone the Sedgwick Rodeo Grounds, the legal description ofwhich iss set forth on Exhibit. A, and the general location ofwhichi ist north ofState  Highway 138 (Railroad. Avenue) and east of] East Street; and proposed zoning for the Property is Fairgrounds District (FG); and  WHEREAS, the Property is currently zoned Low Density Residential (R-LD) and the WHEREAS, all materials related to the proposed rezoning have been reviewed by Town Staff and found to be in compliance with the Town of Sedgwick Official Zoning Ordinance and  related Town ordinances, regulations, and policies; and  WHEREAS, the Board of Trustees considered the proposed rezoning at a duly noticed WHEREAS, the Board ofTrustees finds that the proposed rezoning is consistent with the applicable criteria of the Town of Sedgwick Official Zoning Ordinance and related Town ordinances, regulations, and policies and that the application should be approved; and  public hearing; and  WHEREAS, no protests werei received byt the Town pursuant to C.R.S. $3 31-23-305. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF Section 1. The Board of Trustees of the Town of Sedgwick, Colorado does hereby approve a rezoning from Low Density Residential (R-LD) to Fairgrounds District (FG) of the Sedgwick Rodeo Grounds, the legal description of which is set forth on Exhibit A, and the general location ofwhich ist north ofs Statel Highway 138 (Railroad. Avenue) and east ofEast Street. TheTown  THE' TOWN OF SEDGWICK, COLORADO:  zoning map shall be amended accordingly.  Section 2.  All other ordinances or portions thereofinconsistent or conflicting with this  ordinance or any portion hereofarel hereby repealed to the extent ofsuchi inconsistency or conflict.  1    INTRODUCED, READ, PASSED AND ADOPTED AND ORDERED PUBLISHED  BY TITLE ONLY this  day of  2023.  TOWN OF SEDGWICK, COLORADO  Danny Smith, Mayor  ATTEST:  Heather Moore, Town Clerk  2    EXHIBIT A Legal Description  A tract of1 land in the NE44 of Section 18, Township 11 North, Range 46 West oft the 6th P.M., Commencing at the N.E. corner of Block 4, in the First Addition to Sedgwick, Colorado; thence South along the east line ofs said Block 4 a distance of300.0: feet; thence East a distance of 50.0 feet to the' True Point of] Beginning; thence continuing East a distance of345.0: feet; thence South a distance of698.4 feet;  described as follows:  thence along the northerly right of way line of Statel Highway 138, S 73027' W a distance of 359.9 feet; thence North along the east line of] East Avenue a distance of800.9 feet to the point  ofbeginning.  3