Town of Sedgwick Meeting Agenda  Monday, December 11, 2023, 6:00PM  Public Comments Information  Ifyou wish to address the Board ofTrustees, there is a "Comment from the Public" scheduled time. limited to three (3) minutes and can only speak once on any motion or agenda item. Monthly staff reports to the board are not open for comments.  Comments on Agenda items willl be allowed following the presentation or Board deliberation. Your comments willl be  I. Call to Order II. Pledge Allegiance III. Approve Agenda IV. Approve ofN Minutes from last Meeting(s) V. Approve of] Bills VI. Comments from the public VII. Monthly Reports  Clerk's Office Maintenance Mayor  o Christmas Bonus's Board ofTrustees  VIII. New Business  Rhonda Graham - Monthly Updates Bryan Dickerson - Shipping Container Renewal of"The BarTavemligperlicemse Renewal oft the "Sedgwick Liquor's" Retail Liquor License Resolution 23-5- Town Officials Shall be Deemed Not tol be' Employees"  Stop Signs on McKinstry VS. Main Ave. Resolution 23-6-1 Highway Use Tax Continued Resolution 23-7- Proposed 2024 Budget Continued  IX. Old Business  . Donation to Sedgwick County Organized Recreation (Requesting $15,000) ii. Sedgwick County Donation for the Economic Development - (Unknown amount) iii. Sedwick Volunteer Fire Department (Requested in 2022 as annual consideration of $15,000)  X. Executive Session (Ifneeded) XI. Call to Adjourn Posted on this gth of December 2023 Kim  SGAL  day  by Quayle @ 3:30pm  Individuals with disabilities needing auxiliarya aid(s) may request assistance by contacting Heather Moore, Town Clerk, 29 Main Ave, Sedgwick, CO 80749, Phone (970) 463-8814, or FAX( (970) 463-5537.. Atl leasta a 48 hour advance notice priort tot the scheduled meeting would be appreciated: so  that arrangements can be madet tol locate the requested auxiliary aid(s).    Un-Official  November13th, 2023  Fixed Speling + added pant"  Town of Sedgwick Record of Proceedings November 13th, 2023  Members Present: Roger Munson, Darrin Tobin, Traci Sanchez, Dale Jones, Peggy Owens  Employees Present: Heather Moore at 6:00 pm by Mayor Danny Smith Roll Call Mayor Danny Smith Here  Call to Order: The Town Board met in regular session. A quorum was verified, and the meeting was called to order  Traci Sanchez Here Peggy Owens Here Dale Jones  Juan De La Hoya Absent Roger Munson Here/Late Darrin Tobin  Here  Here/Late  Approval of Agenda Motion: Approval of Agenda motion carried. Approval ofl Minutes  Traci Sanchez made ai motion to approve the agenda with corrections; Dale Jones seconded, all in favor; none opposed,  With one correction oflocation of the Truck-R-Treat in Ovid. And one spelling correction. Dale. Jones made a motion to approve the minutes with the corrections; Traci Sanchez seconded, alli ini favor; none opposed,  Motion: Approve the minutes motion carried.  Bills (Published in Julesburg Advocate) Motion: Bills Roll Call Vote  Handed out new checks printed list for the board since a few bills came in late.  Darrin Tobin made ai motion toj pay the bills, Roger Munson seconded. (Roll Call: All Voted for, None. Against) motion  carried.  Public Comments - reminded they will have 3mins. Shelly Stange with Economic Development  We are doing a cookie exchange and' Tree gift exchange. 3n months starting in middle of] December.  Small Businesses can apply for aj pay-it-forward grant we: received toj pay utility bills, we draw for  Clerk's Office  Talked with Melinda about the bulk rates for big tanks getting filled. And having them pay our base rate is Talked with GMS and the State Rep, the State ran out of funds for this cycle, SO we won'tapply until the next  acceptable. This has been set upi in our billing system.  cycle.  Been preparing for Budget and reviewing the changes sent over.  Page: 1 of4    Un-Official  November13th, 2023  6:30pm - Highway Use Tax Public Hearing Opens  Dan Pederson clarified this is the meeting for the use ofHighway funds, which we usei for lighting and  maintenance.  The public was asked ifa anyone had any questions, there were no questions.  Public Hearing Adjourned at 6:45pm  6:45pm- - Proposed 2024 Budget Public Hearing Opens Dan Pederson for Preliminary Budget Preparation  Ididi increase the revenues from the Water and Sewer since there was talk ofar rate increase. We talked about adding funding for the Community Building. Sol I kept that in as well. There are possibilities for the fairgrounds improvements sO added $35,000. Added $25,000 for Covid Funds that still haven't been spent. With the new: full time Employee, I added $36,000 for that expense.  Even if we don't! know ift the sewer project will be done completely next year, I still added the  3.4Mil fori itj just in case.  These were the changes we discussed.  Nol Public comments.  Thel Board Tabled the Budget approval for next meeting with the new requests for donations coming in.  Public Hearing Adjourned at 6:55pm  New Business  Jesse Smith - Nebraska Junk Jaunt  To clarify this will bes separate from them, maybe something like NE Colorado Junk. Jaunt... or something. But Iwould like to see how many communities would show an interest in doing This is a giant garage sale, a website with maps ofl locations throughout each town that wants to  something like it tol bringi inl business and people. participate. My goal is to get this going next year.  Victoria Dunker- - SCOR  We are asking for support from the' Town. Our goal is to work towards being self-sufficient, but because we: arej just starting out, we would ask thel Board to consider donating $15,000. and ifyou Roger Munson supports thei idea of donating; this program is starting from the ground up. Danny Smith reminded thel Board we have a lot ofbig projects coming up, and it seems Lupe Cassias asked ift this could be tabled, sot the other citizens of thet town can have the opportunity to comment on this, because Ikeep hearing questions of what the' Town is Please visit our. Facebook: page, Sedgwick County Organized Rec. for events, upcoming gym  can't do the full amount anything helps.  like everyone is coming to us asking for large amounts ofmoney.  doing for "It's" Citizens. memberships and more.  Page 3 of4    10:42 AM 12/08/23 Accrual Basis  Town of Sedgwick Trial Balance As of December 11, 2023  Dec 11,23 Debit Credit 117.09 292,297.97 674.29 26,793.54 9,606.29 111,567.08 39,259.05 1,201,241.38 1,063,528.94 979,356.93 1,075,169.25 260.63 4,799,872.44  1021 Cash onl Hand 1022. Points West Bank Checking 1022. Points West Bank Checking:1022.1- * Harvest Festival 1029. Savings:1030- * Points' West:1031 9240 1029. Savings:1034- : Cash in Savings Lottery 1029. Savings:1040 Points West Bank:1043- Water Surcharge Account 1029. Savings:1050 * Equitable Savings:1051 05-4505160 1070. COLOTRUST:7074- Sewer CIP 1070. COLOTRUST:1071 Water Plus 1070- COLOTRUST:1072 General Plus 1070  COLOTRUST:1073 CIPI Plus 1081 C Cash-CountyTeasurer  TOTAL  0.00  Page1    10:43A AM 12/08/23 Accrual Basis  Town of Sedgwick Profit & Loss  November1f through December1 11,2023  Nov1- Dec1 11,23  Ordinary Income/Expense Income 4122. Current PropertyTaxes 4142. Specific Ownership Taxes 4152. Interest on" Taxes 4172. Sales Tax 4212. Cigarette Tax 4222. Road and Bridge 4232. Motor' Vehicle 4300. Utilities Clearing 4323. Water Sales 4333. Sewer Sales 4386. Trash Collections 4392. Other Income 4392.1 Occupation Tax 4392.2. Excise Tax 4392.3. State of Colorado 4392.4 Lodging Tax 4392. Other Income- Other Total 4392. Other. Income 4393. Otherl Income 4412. Highway Use Tax 4422. License Fees 4802- Interest Income 4803. Interest Income Total Income Expense 6002. County Treasurer's Fees 6032. Office Expense- GG 6042. Professional Services-GG 6052. Insurance and Bonds GG 6062. Supplies and Maintenance- GG 6092. Miscellaneous GG 6162. Street Maintenance 7033. Office Expense- Water 7043. Telephone Water 7063. Supplies & Maintenance- Water 7093. Miscellaneous Water 7163. Supplies and Maintenance- Sewe 7346 Landfill- Trash 7800. Salaries Clearing 7806- Salary-Ed Smith. Jr. 7809- Salary-Richard MI Kehm 7815. Salary-Heather Moore 7820 - Salary- Kim E Quayle 7800. - Salaries Clearing Other Total 7800. Salaries Clearing 7990- Supplies and Maint.- Clearing 7995. Payroll Taxes- Clearing Total Expense Net Ordinary Income Other Income/Expense Other Expense 8343. Grant Expense Local Total Other Expense Net Other Income Net Income  637,80 103.71 38.27 18,206.55 68.26 24.02 57.80 1,525.23 5,485.98 3,857.45 2,385.25 55,128.74 708.59 13,682.07 40.00 100.00 69,659.40 0.00 1,142.69 97.50 4,540.89 14,542.65 122,373.45 14.00 40.00 307.50 986.60 351.35 1,396.46 122.16 82.50 342.00 1,057.50 414.39 0.00 574.69 409.50 7,955.44 4,563.53 2,967.30 3,771.71 19,667.48 18.57 -1,580.42 23,794.78 98,578.67 0.00 0.00 0.00 98,578.67  Page 1    10:45AM 12/08/23 Num 13054 Edwardl D Smith  Town of Sedgwick Check Detail November 141 through December 11, 2023 Memo  Name  Account 1022. Points West Bank Ch... 7806. Salary-Ed Smith. Jr. 7995. Payroll Taxes Clearing 7995. Payroll Taxes- Clearing 1022. Points West Bank Ch... 7809. Salary-Richard MKehm 7995. Payrall7 Taxes- Clearing 7995. Payroll Taxes Clearing 7995. Payroll Taxes Clearing 7995. Payroll Taxes- Clearing 1022. Points West Bank Ch... 7815. Salary-Heather Moore 7995. Payroll Taxes- Clearing 7995. Payroll Taxes- -Clearing 7995. Payroll Taxes Clearing 7995. Payroll Taxes Clearing 1022. Points West Bank Ch.. 7820. Salary- Kim E Quayle 7995. Payrall7 Taxes Clearing 7995. Payrall Taxes Clearing 7995. Payroll Taxes Clearing 7995. Payroll Taxes Clearing 1022. Points West Bank Ch... 7800- Salaries Clearing 7995. Payroll Taxes- Clearing 7995- Payroll Taxes- Clearing 7995- Payroll Taxes- Clearing 7995. Payroll Taxes- Clearing 1022. Polnts West Bank Ch... 7063. Supplies & Maintenan... 7093. Miscellaneous- Water 1022 Points West Bank Ch... 6052 Insurance and Bonds- - 1022. Points West Bank Ch... 6072 Telephone- -GG. 1022. Points West Bank Ch... 7063. Supplies & Maintenan...  Paid Amount  Payroil Salary Social Security Mediciad Payroll Payroll Social Security Medicare Federal Colorado' W/H Payroll Payroll Social Security Mediciad Federal Colorado Paryroll Payroll Soclal Security Medicare Federal Colorado Payroll Social Security Medicare Federal Colorado  -150.15 -138.66 -3,977.72 -3,202.42 -2,249.62 -1,945.52 -1,597.65 -1,308.43 -1,948.20 -1,667.16 -400.00 -214.39 -614.39 -986.60 -986.60 -230.97 -230.97 637.50 -837.50  TOTAL 13055 Richard M. Kehm  TOTAL 13056 Heather M. Moore  TOTAL 13057 Kim E.Quayle  TOTAL 13058 Eduardo Sanchez  TOTAL  13059 AC-DC Water Works LLC ORC Services  ORCI Monthly Contract Services  Generatorr repairs att thel Water Plant, anda attend board meeting.  TOTAL 13060 CEBT TOTAL 13061 Centurylink TOTAL TOTAL  Employee Health Insurance Phone andi Fax line Phonel lines and Faxl line  13062 Collins Control & Electric. :  Labor on Generator Repairs.  Page1    10:45AM 12/08/23 Num TOTAL  Town of Sedgwick Check Detail November 14t through December 11, 2023 Memo  Name  Account 1022. Polnts West Bank Ch.. 7093. Miscellaneous -Water 1022 Points West Bank Ch... 6092. Miscellaneous- GG 6062. Supplies and Mainten... 1022. Points West Bank Ch... 6062. Supplies and Mainten... 1022. Points West Bank Ch... 7073- Utilities- Water 7994- Utilities- -Clearing 6102. Utilities- TH-GG 6102- Utilities- TH-GG 7073- Utilities- Water 6142- Street! Lighting 7173. Utilities- Sewer 6102. Ullities- TH-GG 6102 Utilities- -TH-GG 1022. Points West Bank Ch... 7990 Supplies and! Maint.- : 1022. Points West Bank Ch... 6032. Office Expense- GG 1022. Points West Bank Ch... 6062. Supplies and Mainten... 1022- Points West Bank Ch... 6042. Professional Services. : 1022 Points West Bank Ch... 7063. Supplies & Maintenan... 1022. Points West Bank Ch... 7033. Office Expense- Water 6162 Street! Maintenance 1022. Points West Bank Ch... 6062. Supplies and Mainten...  Paid Amount  13063 Colorado Rural Water 13064 Consolidated Plumbing  Annual Membership Annual Membership  -200.00 -200.00 -1,127.46 -169.08 -1,296.54 -202.00 -202.00 -273.36 -51.26 -77.77 -52.04 -160.24 -247.18 -56.35 -36.92 -45.52 -1,000.64 -18.57 -18.57 -40.00 -40.00 -40.44 -40.44 -307.50 -307.50 -20.00 -20.00 -82.50 -122.16 -204.66 -27.57 -27.57 Page2  New Hot Water Tank at Community Center (Inv#42016) PVC Parts, Meter Key. Brass Fittings. (Inv#41986, 41833, 41746)  TOTAL TOTAL  13065 Cranmorel Fire Protection Fire Extinguisher Inspections  Fire Extinguisher Inspections Water Pump -66552 New Shop- -8280879 New7 Town 822186 Museum- 8426371 Pump #2- 40915 Streetl Lights -41680 Sewer- 62657 Rodeo Grounds Community Center  13066 Highline Electric Ass'n  TOTAL 13067 IDEAL Linens & Uniform TOTAL 13068 Journal Office TOTAL TOTAL 13070 Kelly, P.C. TOTAL 13071 NE Coloradol Health TOTAL  Community Center Rugs, Mop and push broom  Copyr machine fees Hardware, connectors Legal Fees- Regular Bacteria testing Bacteria testing Postage Blacktop Patch  13069 Julesburg Family! Market Account# 8814  13072 Points West Cardmember...  TOTAL TOTAL  13073 Sedgwick County! Lumber  Drill Bita and Torch Bits    10:45AM 12/08/23 Num TOTAL  Town of Sedgwick Check Detail November 141 through December 11, 2023 Memo  Name  Account 1022. Points West Bank Ch.. 7346. Landfill-Trash  Paid/ Amount  13074 Sedgwick County Sales Landfill Fees  Landfill Fees  -574.69 -574.69  Page3    Wednesday Nov, 01 2023 - Thursday Nov, 30 2023  Users Processed: Standard Hours: Overtime 1.5x Hours: Overtime 2.0x Hours: PTOI Hours: Vacation Hours: Sick Hours: Holiday Hours: Other1 Hours: Other2 Hours: Unpayable/Salaried Hours:  4 283.42 0.00 0.00 0.00 0.00 32.00 91.50 0.00 0.00 52.95  Total Fixed Pay: Total Variable Pay: Total Payroll: Total of All Hours: Total Deducted Hours: Total Payable Hours: Rounding Interval Applied: Total Records Processed: Records Crossing Dateline: Records Qualifying for Shift Differential:- Records Exceeding Hours Threshold  $9,773.19 $0.00 $9,773.19 459.87 0.00 459.87 69  Total Hours Deduct 108.95 Total Hours Deduct Total Hours Deduct 106.51 Total Hours Deduct 714.60  1.0x 1.0x 108.81 1.0x 84.01 1.0x 90.60  1.5x 1.5x 1.5x 1.5x  2.0x SIC VAC HOLUnP/Sal 3 32.00 24.00 52.95 2.0x SIC VAC HOLUNP/Sal  21.00 2.0x SIC VAC HOLUNP/Sal 3 22.50 2.0x SIC VAC HOLUNP7Sal a 24.00  o Fixed Pay x $3,977.72 o FixedF Pay x $2,249.62 o FixedPay x $1,597.65 o FixedPay x $1,948.20  Kehm, Richard Moore, Heather 129.81 Quayle, Kim Sanchez, Eduardo  x  Ed Duane Smith has 11 hour for November at 13.65 = $150.15    TOWN OF SEDGWICK RESOLUTION #23-5  A RESOLUTION PROVIDING THAT CERTAIN ELECTED AND/OR APPOINTED OFFICIALS OF THE TOWN OF SEDGWICK SHALL BE: DEEMED NOT' TOE BE EMPLOYEES" WITHIN THE MEANING OF THE WORKERS COMPENSATION LAWS  WHEREAS, C.R.S. Section 8-40-202()8)00(B) permits the Town of Sedgwick to opt not to include certain elected and appointed officials under the Town of Sedgwick's workers' compensation coverage; WHEREAS, such officials must not receive any compensation for service rendered as such, other than WHEREAS, said option may be exercised as to any category or combination of categories of such WHEREAS, said option may be exercised for any policy year by the Town Board of Trustees by the filing ofa statement with the Division of Workers' Compensation oft the Colorado Department ofLabor and Employment not] less than 45 days before the start of the policy year for which the option is to be NOW, THEREFORE, BE: IT RESOLVED BY THE TOWN/CITY COUNCIL/BOARD OF TRUSTEES Section 1. Effective with the policy year starting on January 1, 2023, the following categories of elected and/or appointed officials who receive: no compensation for service rendered as such, other than reimbursement of actual expenses, shall be excluded fromi the definition ofa an' "employee" for purposes of workers! compensation coverage, and shall not be covered under the Town of Sedgwick's  and  reimbursement of actual expenses; and  officials; and  exercised;  OF THE TOWN OF SEDGWICK:  workers' compensation coverage:  a. Town' Trustees and Mayor  Section 2. The Town of Sedgwick's Clerk shall transmit a copy oft this resolution to each official who Section 3.The Town of Sedgwick's Clerk shall transmit a copy of this resolution to the Colorado Intergovernmental Risk Sharing Agency (CIRSA) and to the Division of Workers' Compensation of  isar member oft the bodies identified in Section 1 above. the Colorado Department ofLabor and Employment.  Adopted this 11th day ofDecember 2023.  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