Town of Sedgwick Meeting Agenda  Monday, March 11, 2024, 6:00PM  Public Comments Information  Ify you wish to address the Board ofTrustees, there is a "Comment from the Public" scheduled time. limited to three (3) minutes and can only speak once on any motion or agenda item. Monthly staff reports to thel board are not open for comments.  Comments on. Agenda items will be allowed following thej presentation or Board deliberation. Your comments will be  I. Call to Order II. Pledge Allegiance II. Approve. Agenda IV. Approve of Minutes from last Meeting(s) V. Approve ofBills VI. Comments from the public VII. Monthly Reports  Clerk's Office Maintenance Mayor Board ofTrustees  VII. New Business  Rhonda Graham - Monthly Updates  Danna Wilson - Information on upcoming SCHCTown Hall Meeting Resolution 24-03 - Increase Water Base Rate and Overages. Resolution 24-04- - Increase Sanitation Rates. Stop Sign Cost toj purchase and Run Electrical.  IX. Old Business  X. Executive Session (If needed) XI. Call to Adjourn  Individuals with disabilities needing auxiliary aid(s) mayr request assistance by contacting Heather Moore, Town Clerk, 291 MainA Ave, Sedgwick, CO 80749, Phone (970)4 463-8814, or FAX (970) 463-5537. At leasta 48 houra advance notice priort tot the scheduled meeting would be appreciateds so  that arrangements can be made to locate the requested auxiliaryaid(s).    Un-Official  February y12,2024  Town of Sedgwick Record of Proceedings February 12th, 2024  Members Present: Roger Munson, Darrin Tobin, Traci Sanchez, Dale. Jones, Peggy Owens  Employees Present: Heather Moore, Kim Quayle and Richard Kehm  Call to Order: The Town Board: met in regular session. A quorum was verified, and the meeting was called to order  at 6:00 pm by Mayor Danny Smith Roll Call Mayor Danny Smith Here  Traci Sanchez Here Peggy Owens Here Dale Jones  Juan De La Hoya Resigned Roger Munson Here Darrin Tobin  Here  Here  Approval of Agenda Motion: Approval of Agenda motion carried. Approval of Minutes Motion: Approve the minutes  Dale. Jones made ai motion to approve the agenda with corrections; Traci Sanchez seconded, all in favor; none opposed,  Darrin Tobin made at motion to approve the minutes; Dale. Jones seconded, all ini favor; none opposed, motion carried.  Bills (Published in Julesburg Advocate) Motion: Bills Roll Call Vote  The list in your packet has a Check for Dickinson Servers, that was voided.  Peggy Owens made ai motion to! pay the bills, Dale Jones seconded. (Roll Call: All Voted for, None Against): motion carried. Nellie (Tiny) White asked for an update on the Sewer. Project. And suggested we use: a speaker and  Public Comments reminded they will have 3mins. microphone fort thel hard of! hearing.  Danny responded that the design draft was reviewed, they arei making the corrections that Alan Coyne asked for. We are waiting fort thei next round: for thel Forgiveness Loans, in order to get the best forgiveness amount possible to save our residence the cost increases to their bills.  Board said they will talk louder.  Clerk's Office  NorthEast Coloroado. Junk. Jaunt called and said that they are planning to do the event in September. And They Wel have another Waver: fort the Community Center. Ineeded tol bringi it to the board since they are not al Non-  still need a Board Member if anyone isi interested.  Profit or Youth Group. They want tol hold a Community Craft Fair.  Traci asked at what point to we stop waving the fees. This was discussed and since it was  ac community event then they felt is was ok.  Page1of4    Un-Official  February 12, 2024  Motion:  Dale. Jones made ai motion to accept the Waver for the Community Center rental, Roger Munson seconded. (All in favor;  None opposed); motion carried.  Maintenance  Working on the Roads and gutters, especially in front oft the Store on 1St.  Stop Signs are down at McKinstry.  The Clerk let thel Board know that wel have already had a complain from a closed by resident. The Board thought putting up a Yield Children Sign up. To remind drivers to slow down.  Motion: opposed); motion carried. Mayors Report  Dale Jones made at motion to accept the Waver for the Community center rental, Roger Munson seconded. (All ini favor; None  Idon'thave much, the guys cleaned this convert and gutter on. Main St. Idid come down and look at it when it  rained, and the flow was moving really good.  Board ofTrustees Traci Sanchez  Checks should already start coming ini for Harvest Festival.  Heather did book the Bank Hillbilly Demons, and the Stage will bej provided by Mega Music The Clerk asked if we could start picking Harvest Festival Theme. Maybe al kids Theme this year?  The Board agreed toj post that request on Facebook.  Roger Munson  Where are we with the RV sites at the Campgrounds?  The clerk asked ifthey wanted sewer hook ups at the site or a dump drive up spot. Board discussion ended with the thought of water and electricity at the sites, but a  drive-up spot to dump for them to use. Ronda is working to find a grant for this.  Darrin Tobin  The one company in) Denver was not helpful, The' Traffic Safety company was helpful and due to the building shading the stop sign on 1st they suggest. AC power to it. Town Clerk will call Fetzer Electric to get an estimate on the power to the stop sign. The one on 2nd, would work out good on the Solar.  New Business  Rhonda Graham - Monthly Updates  Student Job Fair: is coming soon. Iknow youj participated last year. Sol I hope you will participate Iam working on thel RV Spots Grant for you as well as Fort Sedgwick. They are thinking of doing the same as you, Electrical and water with a separate. Dump Site fort the Sewer.  again.  Page 2of4    Un-Official  February 12, 2024  Blue Skies Therapeutic Riding - Special Events License  o They are doing thel Reverse Raffle at the Sedgwick Community Center they way the "old Lions  Club" Did it. This will bel held. April 13,2024.  Motion: carried.  Dale. Jones made a: motion to grant the Special Events Liçense, Traci Sanchez seconded. alli in favor; none opposed, motion  Baby Bear Hugs = Donation Request  Asking for our support again this year. Last year we donated $100. Traci is on their Board or responsible for any financial decisions.  Traci Asked ifs she needs to abstain since they help her with Harvest Festival. The Clerk asked if  Traci Said no, so its ok to vote.  Motion: carried.  Roger Munson made a motion tol Donate $1001 to Baby Bear Hugs, Peggy Owens seconded. all in favor; none opposed, motion  Revere School District Donation Request  They are looking for funding for their Shamrocks and Shenanigans Carnival. It'sa fundraiser for school supplies, resources and the: robotics program.  Motion: motion carried.  Dale. Jones made ai motion to donate $100 to the Revere School District, Roger Munson seconded. all in: favor; none opposed,  Trash, Water or Sewer Annual Increase  With the cost ofmaterials and supplies to maintain our system this in needed. With Sewer already receiving an increase and the possibility of an increase this next year we should The Clerk let thel Board know that there are options ofhow to write the Resolution, it can be done annually, or we can do: for the next 5 years a couple dollars each time. Another thing is we can do an increase to the base rate itselfthen to the overages calculations.  leave this alone  Motion:  Peggy Owens made a motion to make the Resolution toi increase the Water Base Rate by $2 and a 3%i increase to each overages levels and a $2 increase to' Trash Base Rate, Roger Munson, Darrin" Tobin, Peggy Owens in favor; Traci Sanchez Resolution 24-02-7 To allow for ai mail-in ballot fort the April 2md, 20241 Election and appointing The Clerk the  opposed, motion carried.  conduct the election and oversee thej process.  Motion:  Peggy Owens made ai motion to adopt Resolution 24-02 tol have a mail in election and appoint Heather Moore to conduct said  Election, Roger Munson seconded. all in favor; none opposed, motion carried.  Page 3 of4    Un-Official  February 12, 2024  Ordinance 01-2024- - Authorizing The form and execution oft the loan agreement for the sewer project design.  0 This loan is 100% forgiveness (Grant) for $300,000: for the design process.  Motion:  Dale. Jones made ai motion to adopt Ordinance 01-2024 to allow the Town to enter the 100% Forgiveness Loan, Traci Sanchez  seconded, all in favor; none opposed, motion carried.  Old Business None  Meeting Adjourned: Motion:  At6:36pm, Dale. Jones made a motion to adjourn, Traci Sanchez seconded, all werei in favor, motion carried.  Mayor  Attest: Town Clerk  SEAL  Page 4 of4    3:12PM 03/11/24 Accrual Basis  Town of Sedgwick Trial Balance As of February 29, 2024  Feb 29,24 Debit Credit 117.09 363,451.38 674.29 26,793.54 10,314.30 104,830.39 39,259.05 1,318,234.39 1,128,528.44 992,967.62 1,090,111.51 260.63 5,075,542.63  1021. Cash on Hand 1022. Points West Bank Checking 1022. Points' West Bank Checking:1022.1 Harvest Festival 1029. Savings:1030 F Points' West:1031 9240 1029 Savings:1034- Cashi in Savings Lottery 1029. Savings:1040 Points West Bank:1043-Water: Surcharge Account 1029- Savings:1050 Equitable Savings:1051- 05-4505160 1070. COLOTRUST:1074: Sewer CIP 1070. C COLOTRUST:1071- Water Plus 1070. COLOTRUST:1072- General Plus 1070. COLOTRUST:1073 CIP Plus 1081. Cash- -County" Treasurer  TOTAL  0.00  Page1    3:12PM 03/11/24 Accrual Basis  Town of Sedgwick Profit & Loss February 2024  Feb24  Ordinary Income/Expense Income 4382-Harvést Festival 4122. Current PropertyTaxes 4142. Specific Ownership Taxes 4152. Interest on Taxes 4172. Sales Tax 4212. Cigarette Tax 4222. Road and Bridge 4232 Motor' Vehicle 4300. Utilities Clearing 4323. Water Sales 4333. Sewer Sales 4386. Trash Collections 4392. Other Income 4392.1 Occupation Tax 4392.2. Excise Tax 4392.3. State of Colorado 4392.4. Lodging Tax Total 4392. Other Income 4393. Other Income 4412- Highway Use Tax 4422- License Fees 4802- Interest Income 4803. Interest Income Total Income Gross Profit Expense  75.00 158.55 101.85 21.25 15,830.60 16.54 44.60 67.73 -1,163.60 7,537.26 3,653.00 2,240.75 46,116.56 1,102.24 12,620.52 24.00 59,863.32 0.00 1,010.65 175.00 4,396.63 15,422.53 109,451.66 109,451.66 5.34 40.00 3,286.00 671.61 233.43 6.29 437.72 200.00 289.15 2,400.00 120.00 2,894.22 359.37 118.32 136.35 56.54 404.71 238.08 2,469.41 74.43 2,322.04 16,763.01 92,688.65 0.00 0.00 0.00 92,688.65  6002- County" Treasurer's Fees 6032. Office Expense GG 6042- Professional Services GG 6062- Supplies and Maintenance-GG 6072. Telephone GG 6092- Miscellaneous- GG 6102. . Utilities TH- GG 6140- Contributions 6142. - Street Lighting 6262. Harvest Festival 6462.  Supplies and Maintenance Park 7063 Supplies & Maintenance- Water 7073. Utilities Water 7093. Miscellaneous Water 7163. Supplies and Maintenance- Sewe 7173. Utilities Sewer 7346. Landfill - Trash 7366. Supplies and Maintenance- Tras 7990 Supplies and Maint. Clearing 7994. Utilities Clearing 7995. Payroll Taxes Clearing Total Expense Net Ordinary Income Other Income/Expense Other Expense 8343. Grant Expense Local Total Other Expense Net Other Income Net Income  Page 1    3:11PM 03/11/24 Num Name IRS TOTAL TOTAL 13138 Baby Bear Hugs TOTAL 13139 Revere Elementary School TOTAL 13140 Heather M. Moore  Town of Sedgwick Check Detail February" 131 through March 11, 2024 Memo  Account 1022. Polnts West Bank Ch... 7995 Payroll Taxes- Clearing 1022. Points West Bank Ch... 6092- Miscellaneous- -GG 1022- Points West Bank Ch... 6140- Contributions 1022. Points West Bank Ch... 6140- Contributions 1022- Points West Bank Ch.. 7815. Salary-Heather Moore 7995. Payroll Taxes- Clearing 7995. Payroil Taxes- Clearing 7995. Payroll Taxes Clearing 7995. Payroll Taxes Clearing 1022- Points West Bank Ch... 7809. Salary-Richard ME Kehm 7995. Payroll Taxes- Clearing 7995. Payroll Taxes- Clearing 7995. Payroll Taxes- Clearing 7995. Payroll Taxes- Clearing 1022 Points West Bank Ch... 7820. Salary Kim E Quayle 7995. Payroll Taxes- Clearing 7995. Payroill Taxes- Clearing 7995. Payroll Taxes- Clearing 7995. Payroil Taxes- Clearing 1022 Points West Bank Ch... 7800 Salaries Clearing 7995. Payroll Taxes- Clearing 7995. Payroll Taxes- Clearing 7995. Payroll Taxes- Clearing 7995 Payroll Taxes Clearing 1022- Points West Bank Ch... 7063. Supplies & Maintenan... 7093. Miscellaneous- Water  Pald/ Amount -2,322.04 -2,322.04 -5.00 -5.00 -100.00 -100.00 -100.00 -100.00 -2,171.83 -1,896.69 -4,097,03 -3,310.60 -1,509.79 -1,245.29 -2,659.94 -2,218.45 -400.00 -118.32 -518.32  Auto Withdraw Auto Withdraw Service Charge Service Charge Donation- -2019 Donation tot the Baby! Bear Hugs program  Donationi tos Shamrocks & Shenanigans Carnival  Payroll Payroll Social Security Mediciad Federal Colorado Payroll Payroll Social Security Medicare Federal Colorado' W/H Payroll Payroll Social Security Medicare Federal Colorado Payroll Payroll Social Security Medicare Federal Colorado  TOTAL 13141 Richard M. Kehm  TOTAL 13142 Kim E. Quayle  TOTAL 13143 Eduardo Sanchez  TOTAL.  13144 AC-DC Water Works LLC ORC Services  ORCI Monthly Contract Services Nitrate Samples, Meetings  TOTAL  Page1    3:11PM 03/11/24 Num 13145 CEBT TOTAL 13146 Centurylink TOTAL  Town of Sedgwick Check Detail February 13 through March 11,2024 Memo  Name  Account 1022. Points West Bank Ch... 6052. Insurance and! Bonds- -a 6052. Insurance and Bonds- " 1022. Points West Bank Ch. 6072. Telephone- GG 1022. Points West Bank Ch... 7073 Utilitles- Water 7994. Utilities- -Clearing 6102. Uillies-TH-GG 6102. Utilities TH-GG 7073. Utiities- Water 6142. StreetL Lighting 7173. Utilities Sewer 6142- StreetL Lighting 6102. Utilities- TH-GG 6102. Uilities-TH-GG 1022 Points West Bank Ch... 7990. Supplles and Maint.- : 1022. Points West Bank Ch.,. 6032. Officel Expense GG 1022. Points West Bank Ch... 6062. Supplies andN Mainten... 1022 Points West Bank Ch... 6042. Professional Services. : 1022- Points West Bank Ch... 6462. Supplies and Mainten... 7366. Supplies and Mainten... 1022 Points West Bank Ch... 6262. HarvestF Festival 6262. HarvestF Festival 1022. Points) West Bank Ch... 6062 Supplies andl Mainten...  Paid Amount -1,021.60 -1,021.60 -2,043.20 -233.43 -233.43 -270.80 -92.94 -120.13 -211.98 -182.85 -271.17 -64.80 -157.50 -40.00 -68.97 -1,481.14 -94.35 -94.35 -40.00 -40.00 -8.90 -8.90 -989.00 -989.00 -120.00 -238.08 -358.08 -2,250.00 -150.00 -2,400.00 -450.00 -450.00  Employee Health! Insurance! March April's Geta ahead ont thel bill SOV we arer noto consistantilyLate 334021765 Phoneli lines and Faxl line Water Pump -66552 New Shop- 8280879 Newl Town- 822186 Museum- -8426371 Pump! #2- 40915 Streetl Lights -41680 Sewer- 62657 Rodeo Grounds Community Center  13147 Highline Electric Ass'n  Bulb, Photo Electric- New 50wl Light( (Invoice #9005)  TOTAL 13148 IDEAL Linens & Uniform TOTAL 13149 Journal Office TOTAL TOTAL 13151 Kelly, P.C. TOTAL  Community Center Rugs, Mop and push broom  Copy machinet fees 2.29.24  13150 Julesburg Family Market Account# 8814  Hardware  Legal Fees- Regular Potly Cleaning FixH Hyrolics onT Trash7 Truck Deposit on Stage for Band Harvest Festival- - Stage, lights and Soundf forE Band Stage! Hand Emplyl Lift Station Septic  13152 Marick's Waste Disposal  TOTAL 13153 Mega Music TOTAL. 13154 Miller Septic Service TOTAL  Page2    3:11PM 03/11/24 Num  Town of Sedgwick Check Detail February 13 through March 11, 2024 Memo  Name  Account 1022. Points West Bank Ch.. 7063. Supplies & Maintenan... 1022. Points West Bank Ch.., 6032. Office Expense- GG 1022. Polnts West Bank Ch... 6232. Pest and Weed Control 6232. Pesta and Weed Control 1022. Points West Bank Ch... 7990. Supplies andl Maint.-  1022. Points West Bank Ch... 7990- Supplies and! Maint.. : 1022. Points West Bank Ch... 7346- Landfill- Trash 1022. Points West Bank Ch... 6092- Miscellaneous- -GG  Paid Amount  13155 Northeast colorado health... Bacteria Test  Water Bacteria Test  -20.00 -20.00 -506.83 -506.83 -3,978.24 -719.17 -4,697.41 -20.53 -20.53 -1,050.00 -1,050.00 -404.71 -404.71 -2.58 -2.58  TOTAL TOTAL 13157 RLawn TOTAL 13158 S&WA Auto Supply TOTAL 13159 Sapp! Bros, Petroleum TOTAL TOTAL 13161 UNCC( (C0811) TOTAL  13156 Points West Cardmembe...  Stamps, Signs ande election supplies  Centennial Park Jailhouse Park Nol bills sincel Februaryl7777 Boits Washers, Squeegee, Sealant  Unleaded Fuel LandfillFees Tickets Issued Fees UNCC Tickets IssuedF Fees.  13160 Sedgwick County Sales Landfill Fees  Page3    Oxoxox    RESOLUTION NO. 24-3  AI RESOLUTION AMENDING WATER RATES  WHEREAS, the Board of Trustees may from time to time establish and amend a schedule WHEREAS, thel Board ofTrustees previouslyi increased water rates in 2011; and WHEREAS, the Board of Trustees has concluded that rate increases as set forth herein NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF Section 1. The following water rates are hereby established, effective with the billings A. Water Rates. Beginning March 11, 2024, the monthly base rates and usage charges for water service shall automatically increase by $2. Making the minimum monthly base rate $44.95 per month for water service provided by the Town, which includes service of water up to 5,000 gallons. Water delivered in excess of 5,000 gallons in a month shall be increased by 3%. The  ofrates and charges for water service provided by the Town; and  are: necessary to finance: needed infrastructure cost ofr maintenance and improvements.  THE TOWN OF SEDGWICK, COLORADO, AS FOLLOWS:  issued on or after March 11, 2024.  additional usage charges are assessed in accordance with the following table:  Residential and Commercial Water Users  Gallons in 1000's Oto1 1,000 gallons 5,001 to 10,000 gallons 10,001 to 25,000 gallons 25,001 to 50,000 gallons 50,001 to 75,000 gallons 75,001 to 100,000 gallons $5.15 100,001 and up  Rate Per 1000 Gal. $44.95 Base Rate/Minimum $1.03 $1.55 $2.06 $3.09 $15.45  Water Bill Calculation $ 44.95 $ 49.39 $ 72.56 $124.06 $201.31 $330.06 $159.65 per 10K    Section 2. All other resolutions or portions thereof inconsistent or conflicting with this resolution or any portion thereof are hereby repealed to the extent of such inconsistency or  conflict.  Section: 3. This resolution shall not release, extinguish, alter, modify, or change in whole or in part any penalty, forfeiture, or liability, either civil or criminal, which shall have been incurred under any prior resolution, and each provision of any such prior resolution shall be treated and held as still remaining in force for the purpose of sustaining any and all proper actions, suits, proceedings, and prosecutions for the enforcement of the penalty, forfeiture, or liability, as well as for the purpose of sustaining any judgment, decree, or order which can or may be rendered, entered, or made in such actions, suits, proceedings, or prosecutions.  INTRODUCED, ADOPTED AND RESOLVED THIS 11TH DAY OF MARCH  2024.  TOWN OF SEDGWICK, COLORADO  Danny Smith, Mayor  ATTEST:  Heather Moore, Town Clerk  2    RESOLUTION I NO.24-4  Al RESOLUTION AMENDING SANITATION RATES  WHEREAS, the Board ofTrustees may from time to time establish and amend charges for WHEREAS, thel Board ofTrustees previously increased sanitation rates in 2009; and WHEREAS, the Board of Trustees has concluded that rate increases as set forth herein NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF Section 1. The following sanitation rates are hereby established, effective with the A. Sanitation Rates. Beginning March 12, 2024, the monthly base rates and usage charges for sanitation service shall automatically increase by $2. Making the minimum monthly base  sanitation service provided byt the Town; and  are necessary to finance needed costs associated inj providing services. THE TOWN OF SEDGWICK, COLORADO, ASFOLLOWS:  billings issued on or after March 12, 2024.  rate $24.75 per month for sanitation service provided by the' Town,  Section 2. All other resolutions or portions thereof inconsistent or conflicting with this resolution or any portion thereof are hereby repealed to the extent of such inconsistency or  conflict.  Section 3. This resolution shall not release, extinguish, alter, modify, or change in whole or in part any penalty, forfeiture, or liability, either civil or criminal, which shall have been incurred under any prior resolution, and each provision ofany such prior resolution shall be treated and held as still remaining in force for the purpose of sustaining any and all proper actions, suits, proceedings, and prosecutions for the enforcement of the penalty, forfeiture, or liability, as well as for the purpose of sustaining any judgment, decree, or order which can or may be rendered, entered, or made in such actions, suits, proceedings, or prosecutions.  INTRODUCED, ADOPTED AND RESOLVED THIS 11TH DAY OF MARCH  2024.  TOWN OF SEDGWICK, COLORADO  Danny Smith, Mayor  ATTEST:  Heather Moore, Town Clerk