Town of Sedgwick Meeting Agenda  Monday, May 13, 2024, 6:00PM  Public Comments Information  Ifyou wish to address the Board ofTrustees, there is a "Comment from the Public" scheduled time. limited to three (3) minutes and can only speak once on any motion or agenda item. Monthly staff reports to the board are not open for comments.  Comments on Agenda items will be allowed following the presentation or Board deliberation. Your comments will be  I. Call to Order II. Pledge Allegiance II. Approve. Agenda IV. Approve of Minutes from last Meeting(s) V. Approve of Bills VI. Comments from the public VII. Monthly Reports  Clerk'sOffice Maintenance Mayor Board ofTrustees  Jason' Toyn - Annual Fire Hydrant exercising.  VIII. New Business  Community Economic Development of Sedgwick County Rhonda Graham  Brandy Root - Aflac Representative Michelle & Linda Stang - Forestry Tree Grant GMS Update and CDPHE Design Payment request  Renewal of Natures of Sedgwick Retail Marijuana License & Retail Cultivation License  IX. Old Business  X. Executive Session (Ifneeded) XI. Call to Adjourn  Posted on this 10th day of May 2024 @ 3:30pm  Individuals with disabilities needing auxiliarya aid(s) may request assistance by contacting Heather Moore, Town Clerk, 29 Main Ave, Sedgwick, CO 80749, Phone (970) 463-8814, orF FAX (970) 463-5537. Atl leasta 48 hour advance notice prior tot the scheduled meeting would be appreciated: so  that arrangements can be made tol locate the requested auxiliarya aid(s).    Un-Official  April8 8, 2024  Town of Sedgwick Record of Proceedings April 8th, 2024  Members Present: Danny Smith, Roger Munson, Darrin' Tobin, Traci Sanchez, Dale. Jones, Peggy Owens Call to Order: The Town Board: met ini regular session. A quorum was verified, and the meeting was called to order  Employees Present: Heather Moore, Richard Kehm and] Kim Quayle  at 6:00 pm by Mayor Danny Smith Roll Call Mayor Danny Smith Here  Traci Sanchez Here Peggy Owens Here Dale. Jones  Bailey Nail by Loti is Appointed (absent) Roger Munson Here Darrin Tobin  Here  Here  Lot Draw from Election Tie: for a 2-year Trustee Seat.  The tie was confirmed by second count from new Election Judges. They came out with the same count as previous. So, C.R.S calls for us to do a Lot Drawing to pick the person tol be Appointed. The Mayor Danny Smith had a resident from the audience pick the name, and Bailey Nail was drawn. She isnot present tonight. A letter will be sent tomorrow with the next steps needed by her. The' Trustees present that won the April 2nd, 2024, election was sworn in.  Two names are Jamie Anchondo and Bailey Nail.  Oath ofOffice Conducted.  Darrin Tobin to hold a 4-year Term. Traci Cobeck-Sanchez tol hold a 4-year' Term. Dale Jones to hold a 4-year Term.  Approval of Agenda Motion: Approval of Agenda motion carried. Approval ofI Minutes  Traci Sanchez: made a motion to approve the agenda with corrections; Peggy Owens seconded, all: in favor; none opposed,  One correction on the Spelling ofa a Name.  Motion: Approve the minutes  Dale. Jones made ai motion to approve the minutes as corrected; Darrin' Tobin seconded, all in favor; none opposed, motion  carried.  Bills (Published in Julesburg Advocate) Motion: Bills Roll Call Vote  Traci Sanchez made ai motion toj pay the bills, Peggy Owens seconded. (Roll Call: All Voted for, None Against): motion  carried.  Page1of3    Un-Official  April 8, 2024  Public Comments = reminded they will have. 3mins.  Nelly White expressed frustration on how long it took the USPS to get her ballot tol her at her family's house  out of State. Wants the Town to have Absentees Ballots.  Town Clerk informed her for the third time that when wel have al Mail Ballot there ist no. Absentee Ballots, because all ballots are: mailed. And wei mailed alll ballots on the first day that the State  allows us to do sO. And that we. have no control over the USPS services.  Clerk's Office  Conducted thel Election this month and did a recount to confirm the' Tiei for a 2-year Trustee seat. Waiting on GMS for the new designs that Alan: requested. They are going to set upt thel Loan application for Iwas informed by the State Marijuana Enforcement Division that Bailey still holds a Badge, and she Wei received the estimate: from Flooring and the estimate is $5555.29 for Materials and $2699.00: for Labor. Traci Sanches made ai motion to accept thel Bid: from Freedom Flooring to replace the carpeting to wood laminates, Roger  June.  will need to surrender the Badge before she can be sworn, in.  Motion:  Munson seconded.. Alli in favor; None opposed; motion carried.  Maintenance  Got the Mosquito Spray recalibrated.  May 15t the dumpsters willl be int town: for thes spring cleanup.  ) Iwish we. had a way to stop them from dumping things that are: not allowed.  Alan Coyne Spoke about the Sanitation Survey that was done. Theyl listed a fewi items that need tol bei fixed on the Water Tower hatch seal. Iwill work on that at thes same time as Ovid's since they had thes same thing.  Mayors Report  Iwent to the Student Job Fair, and wei received 2 applications to consider.  We had ai resident trying to dump al large tree at our burn site. We cannot allow that. Only branches and nothing larger than 6". And' They need to contact the office to set up ai time to open the gates.  Board ofTrustees Dale. Jones  Ithink it'sa a waste to put treel branches in the dumpsters, it costs us money.  New Business  Michelle Stang. - Sedgwick County Economic Development Donation Request-  Donation Request  Thursday night goodwill BBQ and the money: raised will go to local Youth Programs, (4-H, FFA and County Sports Programs). And these programs willl be out serving the meals and helping  preparations. We are asking for $400.  Motion:  Peggy Owens made a motion to donate $400 to support the summer BBQ night., Roger Munson seconded. Traci, Roger,  Darrin and] Peggy ini favor; Dale opposed; motion carried. Rhonda Graham - Monthly Updates  Still working with the new: funding program for Water and Sewer Projects. Wonding ift thel Museum has operating hours. (currently we do not)  Page 2of3    Un-Official  April8, 2024  Old Business None  Meeting Adjourned: Motion:  At6:41pm, Dale. Jones made ai motion to adjourn, Traci Sanchez seconded, all were: in favor, motion carried.  Mayor  Attest: Town Clerk  SEAL  Page 3of3    10:54AM 05/10/24 Accrual Basis  Town of Sedgwick Trial Balance As of April 30, 2024  Apr 30,24 Debit Credit 117.09 230,596.26 674.29 26,793.54 10,892.27 104,830.39 39,259.05 1,380,335.68 1,138,805.85 1,102,411.89 1,200,440.45 260.63 5,235,417.39  1021. Cash on Hand 1022. Points West Bank Checking 1022. Points West Bank Checking:1022.1 Harvest Festival 1029. Savings:1030- Points West:1031: 9240 1029. Savings:1034- * Cashi in Savings Lottery 1029. Savings:1040 Points' West Bank:1043. Water Surcharge Account 1029. Savings:1050 Equitable Savings:1051 05-4505160 1070. COLOTRUST-7074- Sewer CIP 1070. COLOTRUST:1071 Water Plus 1070. COLOTRUST:1072- General Plus 1070. COLOTRUST:1073- CIP Plus 1081 Cash County Treasurer  TOTAL  0.00  Page 1    10:53 AM 05/10/24 Accrual Basis  Town of Sedgwick Profit & Loss April 2024  Apr2 24  Ordinary Income/Expense Income  4122. Current PropertyTaxes 4142. Specific Ownership Taxes 4152. Interest on Taxes 4222 Road andl Bridge 4232 Motor' Vehicle 4300  Utilities Clearing 4323. Water Sales 4333.  Sewer Sales 4386 Trash Collections 4392. Other Income 4392.1- Occupation Tax 4392.2. Excise Tax 4392.4. Lodging Tax 4392. Other Income Other Total 4392. Other Income 4393. Other Income 4412. Highway Use Tax 4422. License Fees 4802. Interest Income 4803 Interest Income Total Income Gross Profit Expense  287.33 124.29 0.00 376.74 91.80 -380.75 5,218.82 3,680.85 2,443.50 55,477.96 1,018.13 64.00 260.50 56,820.59 200.00 1,107.62 1,315.50 4,767.22 16,258.01 92,311.52 92,311.52 20.15 547.44 328.45 1,021.60 7,300.78 227.45 418.29 377.88 241.14 4,948.00 0.00 0.00 240.00 780.00 156.51 368.60 0.00 63.22 356.40 0.00 86.52 4,097.03 2,373.36 1,800.09 2,633.15 10,990.15 1,949.27 75.67 1,412.25 31,823.25 60,488.27 60,488.27  6002. County Treasurer's Fees 6032. Office Expense- GG 6042- Professional Services . GG 6052- Insurance and Bonds GG 6062. Supplies and Maintenance-GG 6072- Telephone- GG 6092- - Miscellaneous- GG 6102. Utilities TH- GG 6142. Street Lighting 6162. Street Maintenance 6232- - Pest and' Weed Control 6262. Harvest Festival 6462. Supplies and Maintenance Park 6492. Miscellaneous Park 7063. Supplies & Maintenance Water 7073. Utilities Water 7163. Supplies and Maintenance Sewe 7173. Utilities Sewer 7346 Landfill Trash 7366. Supplies and Maintenance -Tras 7800. Salaries Clearing 7806. Salary-Ed Smith. Jr. 7809. Salary-Richard MI Kehm 7815. Salary-Heather Moore 7820 Salary- Kim E Quayle 7800. Salaries Clearing- Other Total 7800. Salaries Clearing 7990 Supplies and Maint.- Clearing 7994- Utilities. Clearing 7995. Payroll Taxes Clearing Total Expense Net Ordinary! Income Netl Income  Page 1    10:53AM 05/10/24 Num Name IRS TOTAL TOTAL TOTAL TOTAL 13191 Eduardo Sanchez  Town of Sedgwick Check Detail April 9 through May 13, 2024 Memo  Account 1022- Points West Bank Ch... 7995. Payroll Taxes- Clearing 1022 Points West Bank Ch... 6092. Miscellaneous- -GG 1022. Points West Bank Ch... 7995. Payroll Taxes- Clearing 1022. Points West Bank Ch.. 7995 Payroll Taxes -Clearing 1022 Points West Bank Ch... 7800. Salaries Clearing 7995. Payroll Taxes. Clearing 7995 Payroll Taxes Clearing 7995 Payroll Taxes Clearing 7995. Payroll Taxes -Clearing 1022. Points West Bank Ch... 7820. Salary- KimE E Quayle 7995. Payroll Taxes -Clearing 7995. Payroll Taxes- Clearing 7995. Payroll Taxes Clearing 7995. Payroll Taxes L Clearing 1022. Points West Bank Ch.. 7815. Salary-Heather Moore 7995. Payroll Taxes -Clearing 7995. Payroll Taxes Clearing 7995. Payroll Taxes Clearing 7995. Payrolll Taxes- Clearing 1022 Points West Bank Ch... 7809. Salary-Richard MK Kehm 7995. Payroll Taxes - Clearing 7995. Payroll Taxes -0 Clearing 7995. PayrollT Taxes- Clearing 7995. Payroll Taxes- - Clearing 1022. Points West Bank Ch... 7806- Salary-Ed Smlth. Jr. 7995. Payroll Taxes- Clearing 7995. Payroll Taxes Clearing  Paid Amount -2,222.10 -2,222.10 -17.00 -17,00 -1,006.00 -1,006.00 -64.90 -64.90 -2,949.65 -2,438.00 -1,293.65 -1,081.68 -2,728.74 -2,331.99 -4,097.03 -3,310.60 -50.47 -46.61  Auto Withdraw Auto Withdraw Service Charge Service Charge 1stQuarter  13189 Coloradol Dep of Revenue W2 wage withholdings  13190 Colorado! Statel Treasurer Employer Account Number 1322778  1at Qtrp payroll Payroll Payroll Soclal Security Medicare Federal Colorado Payroll Payroll Social Security Medicare Federal Colorado Payroll Payroll Social Security Mediciad Federal Colorado Payroll Payroll Social Security Medicare Federal Colorado W/H Payroll Salary Social Security Mediciad  TOTAL 13192 KimE E. Quayle  TOTAL 13193 Heather M. Moore  TOTAL 13194 Richard M. Kehm  TOTAL  13195 Edward D. Smith. Jr.  TOTAL  Page1    10:53AM 05/10/24 Num 13196 James Sutter TOTAL 13197 Better Electric TOTAL 13198 CEBT TOTAL 13199 Helena TOTAL  Town of Sedgwick Check Detail April 91 through May1 13, 2024 Momo  Name  Account 1022. Points West Bank Ch... 6062- Supplies andN Mainten... 1022. Points West Bank Ch... 7063. Supplies & Maintenan... 1022 Points West Bank Ch... 6052. Insurance and Bonds- : 1022. Points West Bank Ch... 6062 Supplies and! Mainten... 1022. Points West Bank Ch... 7073 Utilities- Water 7994. Utilities- - Clearing 6102. Utilities- TH-GG 6102 Utlities- TH-GG 7073. Utilities- Water 6142. StreetLighting 7173. Utlities- Sewer 6102. Ultlities-TH-GG 6102. Ultlites-TH-GG 1022. Points West Bank Ch... 7990- Supplies and Maint. : 1022. Points West Bank Ch.. 6032. Office Experise-GG 1022. Points West Bank Ch... 6062. Supplies and, Mainten... 1022. Points West Bank Ch... 6042. Professional Services. 1022. Points West Bank Ch.. 6042 Professional Services. : 1022- Points West Bank Ch... 6462- Supplies andN Mainten... 6062. Supplies andN Mainten...  Paid/ Amount -2,757.16 -2,757.16 -60.08 -60.08 -1,021.60 -1,021.60 -150.00 -150.00 -209.54 -75.67 -95.34 -163.78 -159.06 -241.14 -63.22 -40.00 -78.76 -1,126.51 -94.35 -94.35 -40.00 -40.00 -91.71 -91.71 -215.00 -215.00 -375.00 -375.00 -240.00 -1,425.00 -1,665.00 Page2  New Flooringl In Town Hall Relay" 120VAC  Employee Health Insurance. June Showdown: 2-2.5gals Water Pump- -66552 New Shop- 8280879 New Town- 822186 Museum- 8426371 Pumpt #2-4 40915 Streetl Lights -41680 Sewer- 62657 Rodeo Grounds Community Center  13200 Highline Electric Ass'n  TOTAL 13201 IDEAL Linens & Uniform TOTAL 13202 Journal Office TOTAL TOTAL 13204 Kelly, P.C. TOTAL TOTAL  Community Center Rugs, Mop and push broom  Copyr machine fees Hardware  13203 Julesburg Family Market Account# 8814  Legal Fees Regular  13205 Liittjohann Kauffman &F P... 13206 Marick's' Waste! Disposal  qtr payrollt taxes, W2s and 1099s  Potty Cleaning Spring Cleanu up  TOTAL    10:53AM 05/10/24 Num 13207 NEC Colorado Health TOTAL  Town of Sedgwick Check Detail April 91 through May 13, 2024 Memo  Name  Account 1022. Points West Bank Ch... 7063. Supplies & Maintenan... 1022. Points West Bank Ch... 6032. Office Expense- GG 6062 Supplies and Mainten... 1022. Points West Bank Ch... 6032 Office Expense.- -GG 1022 Points West Bank Ch... 7990. Supplies and! Maint. 1022. Points West Bank Ch.. 7990. Supplies and! Maint. : 7990- Supplies andN Maint. : 1022. Points West Bank Ch... 7346. Landfill- Trash 1022. Points West Bank Ch... 7063. Supplies & Maintenan... 1022. Points West Bank Ch... 6092. Miscelneous-GG 1022- Points West Bank Ch... 6492. Miscellaneous- Park 1022. Points West Bank Ch... 6072. Telephone- -GG  Paid Amount  Bacteria testing Bacteria testing  -20.00 -20.00 -483.47 -134.24 -617.71 -23.97 -23.97 -230.27 -230.27 -555.94 -1,068.71 -1,624.65 -356.40 -356.40 -56.43 -56.43 -1.29 -1.29 -780.00 -780.00 -227.45 -227.45  13208 Points West Cardmember..  Election, Postage, Office Supplies, new Flags  Home Depost  TOTAL 13209 Prairie Mountain Media TOTAL 13210 S&WA Auto Supply TOTAL 13211 Sapp Bros. Petroleum  Adverlismen'Posings Nol bills sincel Februaryl???? Oi,f filters ford oil change andt tune up. Batter  Unleaded Fuel Deisel Fuel Landfil Fees  TOTAL TOTAL 13213 Town of. Julesburg TOTAL 13214 UNCC (C0811) TOTAL 13215 Van Diest Supply Company TOTAL 13216 Centurylink TOTAL  13212 Sedgwick County Sales Landfill Fees  UPS Shipping ofa additionaly waters sample Tickets Issued Fees UNCC Tickets Issued Fees. BioMiste additive 334021765 Phone lines andF Faxli line  Page3    Oxexoxx  xix  :19  0 ( 4 1I     0O fi    2 6