Town of Sedgwick Meeting Agenda  Monday, June 10, 2024, 6:00PM  Public Comments Information  Ify you wish to address thel Board ofTrustees, there is a "Comment from thel Public" scheduled time. limited to three (3) minutes and can only speak once on any motion or agenda item. Monthly staff reports to the board are not open for comments.  Comments on Agenda items will be allowed following thej presentation or Board deliberation. Your comments will be  I. Call to Order II. Pledge. Allegiance III. Approve. Agenda IV. Approve of Minutes from last Meeting(s) V. Approve of] Bills VI. Comments from the public VII. Monthly Reports  Clerk'sOffice Maintenance  Chuck Graber with Maguire Iron - Water Tower Repair  Lead Pipe Inventory update.  Mayor Board ofTrustees  VIII. New Business  Harvest Festival Estimates for Rodeo Grounds  IX. Old Business  Aflac  X. Executive Session (If needed) XI. Call to Adjourn  SEAL)  Posted on this 7th day of June 2024 by Kim Quayle @ 3:30pm  Individuals with disabilities needing auxiliary aid(s) may request assistance by contacting Heather Moore, Town Clerk, 29 Main Ave, Sedgwick, CO 80749, Phone (970) 463-8814, or FAX (970) 463-5537. At leasta 48 houra advance notice priort to the scheduled meeting would be appreciated. 50  that arrangements can be made tol locate the requested auxiliary aid(s).    Un-Official  May13, 2024  Town of Sedgwick Record of Proceedings May 13h, 2024  Members Present: Danny Smith, Roger Munson, Darrin' Tobin, Traci Sanchez, Dale. Jones, Peggy Owens, Bailey  Nail.  Employees Present: Heather Moore, Richard Kehm!  Call to Order: The Town Board met in regular session. A quorum was verified, and the meeting was called to order  at 6:00 pm byl Mayor Danny Smith Roll Call Mayor Danny Smith Here  Traci Sanchez Here Peggy Owens Here Dale. Jones  Bailey Nail Roger Munson Here Darrin Tobin  Here Here  Here  Approval of Agenda Motion: Approval of Agenda motion carried. Approval ofMinutes No correction Motion: Approve the minutes  Traci Sanchez made a motion to approve the agenda with corrections; Dale. Jones seconded, all in favor; none opposed,  Dale. Jones made ai motion to approve the minutes; Peggy Owens seconded, alli in favor; none opposed, motion carried. Julesburg Media for publishing and Water Copper Testing bills came in late that will need to be  Bills (Published in Julesburg Advocate)  added.  Motion: Bills Roll Call Vote Against): motion carried. None Clerk's Office  Traci Sanchez made ai motion to pay the bills with added checks, Roger Munson seconded. (Roll Call: All Voted for, None  Public Comments = reminded they will have 3mins.  Wrapped up election paper work and submitted to DOLA as: required. Start sending items to get ready for upcoming Audit.  Maintenance  Greg Nein: from. Julesburg Manager Been mowing and weeding.  o Iwill bel helping while. Alan is out for medical reasons. James is certified. And we do have an engineer that could assist with any questions that may arisei ifiti is needed for you Sewer Project.  Page 1of3    Un-Official  May13,2024  Going to do al burn.  Stop Signs arei in and wei request Dale. Jones to come help mark where they will bel located.  Jason' Toyne from thel Fire department on Hydrants.  o Would like to see thel Hydrants colored by their flow rating. This is good, especiallyifsomeone  outside of our town comes in they won't collapse the supply lines to them.  Danny Smith: requested. Jason to get together with Richard and let them know what to  color and which ones.  Mayors Report  Student worker that helped us last summer, he will be returning to us this year. Iwould like tol have the other  student come help with some odds and ends projects. o The Board agreed that is ok.  Would liket to ask about ordering the other set ofbleachers that we budgeted for.  o With that said we. keep dinging up the old bleachers every time wei move them to: mow. Can we  consider adding concrete pads for the other smaller bleachers as well. Clerk was directed to get the estimates for that.  Ithink wer need to stop the spring cleanup. Peoplej just don'tl listen even when we post on1 thel bins and in newsletters. Wel had 63 tires that wel had toj pay to dispose of. And the appliançes are another issue.  Wemay look at a one weekend event that is supervised. Or tell thei residence placei items in their yard and wet take two days and use the dump truck to pick up allowable items.  Board ofTrustees Tracy Sanchez Dale Jones  Would like to get another count oft the top 3: ideas for thel Harvest Festival Theme, to allow fora Therei is a child on ai motorcycle thati isi running up and down Main Street, running the stop sign on  final vote.  CR28, digging up the rodeo arena and just terrorizing. He is going to get hurt.  Danny Smith said he would talk with thej parents.  New Business  Rhonda Graham - Monthly Updates  The Wind' Tower company would like to be aj positive effect on communities, and Iwould liket to  present your RV grounds to them as aj potential funding project.  Brandy Root - AFLAC  They presented the opportunity for employees to add al benefit ofs supplemental insurance. Thisi is also ai tax break for the town when it flows through the payroll. We offer Cancer, Accident, Hospital Confinement, and your family can participate. This policy adds thel benefit of employees  can keep their policy when they retire or change jobs.  Board wondered. if Board members can be added for this policy. Not over 74 ofa age is onel limit, but thel board could participate as a 1099 participant and would be responsible for their own taxes.  Michelle Stang-  Iam working on a County Wide Grant for Disproportional community tree replacement, removal  and irrigation to them.  Linda from the Colorado State Forest Service is here to talk about Trees.  There is a great opportunity to use these funds that are: zeroi match grants.  Page 2of3    Un-Official  May 13, 2024  Our trees are ageing out and wel know that. Weneed to replace them while the funds are available. And: remember to diversify thet types oft trees because they age out at different You will: need to get estimates from a' Tree company that can tell you about the whole  ages,  project for the Town. Town owned Property and Non-Profits.  Renewal of Natures of Sedgwick Retail Marijuana License & Retail Cultiyation License  There have been: no complaints or conçerns reported.  Motion:  Tracy Sanchez: made a motion to approve. Natures Retail Marijuana Store license and Retail Marijuana Cultivation License.  Peggy Owens seconded, all: in favor; none opposed, motion carried.  GMS Update  GMS Prepared you ai nice long letter that is being handed out. They are showing in this letter all the secured funding and the information on the application that will be submitted This was the application that was sent last fall, but the funding was not great during that round, and they said we would only be granted $200K forgiveness "Not the full million". We were advised to wait until this June round for better funding for the full million forgiveness. We arel behind schedule due to that process being pushed out.  June 5th.  Old Business None  Meeting Adjourned: Motion:  At6:45pm, Dale. Jones made ai motion to adjourn, Roger Munson seconded, all werei ini favor, motion carried.  Mayor  Attest: Town Clerk  SEAL  Page 3of3    9:12AM 06/07/24 Accrual Basis  Town of Sedgwick Profit & Loss May 2024  May 24 12,787.11 0.00 0.00 16,590.13 6.74 0.00 0.00 -1,746.27 5,339.96 3,708.70 2,484.25 51,690.32 2,301.53 12,448.06 32.00 66,471.91 0.00 35.00 5,056.13 17,059.63 127,793.29 127,793.29 0.00 769.57 258.00 1,978.83 5,544.19 230.90 510.32 341.29 217.25 0.00 398.07 1,087.90 366.23 368.69 60.20 63.03 543.87 315.50 50.47 4,097.03 2,728.74 1,293.65 2,949.65 11,119.54 629.25 64.79 526.83 25,394.25 102,399.04  Ordinary Income/Expense Income  4122- Current PropertyTaxes 4142. Specific Ownership Taxes 4152.  Interest on" Taxes 4172. Sales Tax 4212. Cigarette" Tax 4222. Road and Bridge 4232. Motor Vehicle 4300. Utilities Clearing 4323 Water Sales 4333. Sewer Sales 4386. Trash Collections 4392. Other Income 4392.1- Occupation' Tax 4392.2. Excise Tax 4392.3. State of Colorado 4392.4. Lodging' Tax Total 4392. Other Income 4393. Other Income 4422. License Fees 4802. Interest Income 4803. Interest Income Total Income Gross Profit Expense  6002- County Treasurer's Fees 6032. Office Expense- GG 6042. Professional Servicès- GG 6052- Insurance and Bonds- GG 6062. Supplies and Maintenance GG 6072 Telephone GG 6092. Miscellaneous- GG 6102. Utilities TH-GG 6142. Street Lighting 6262. Harvest Festival 6462 Supplies and Maintenance Park 7063 Supplies & Maintenance- - Water 7073. Utilities. Water 7093. * Miscellaneous- Water 7163. Supplies and Maintenance Sewe 7173. Utilities Sewer 7346. Landfill- Trash 7366. Supplies and Maintenance- Tras 7800. Salaries Clearing 7806. Salary-Ed Smith. Jr. 7809. Salary-Richard MH Kehm 7815 Salary-Heather Moore 7820 Salary- Kim E Quayle 7800. Salaries Clearing- Other Total 7800. - Salaries Clearing 7990. Supplies and Maint.. - Clearing 7994. Utilities Clearing 7995. Payroll Taxes- Clearing Total Expense Net Ordinary Income  Page1    9:12AM 06/07/24 Accrual Basis  Town of Sedgwick Profit & Loss May 2024  May 24  Other Income/Expense Other Expense 8343.Grant Expense -Local Total Other Expense Net Other Income Net Income  0.00 0.00 0.00 102,399.04  Page 2    9:04AM 06/07/24 Num 13217 CEBT TOTAL TOTAL 13219 Richard M. Kehm  Town of Sedgwick Check Detail May 141 through June 10, 2024 Memo  Name  Account 1022. Points West Bank Ch... 6052. Insurance and Bonds- : 1022 Points West Bank Ch... 7063. Supplies & Maintenan... 1022. Points West Bank Ch.... 7809. Salary-Richard MK Kehm 7995. Payroll Taxes Clearing 7995. Payroll Taxes- Clearing 7995. Payroll Taxes -Clearing 7995. Payroll Taxes- Clearing 1022- Points West Bank Ch... 7815. Salary-Heather Moore 7995. Payroli Taxes- Clearing 7995 Payroll Taxes- Clearing 7995. Payroil Taxes Clearing 7995 Payroil Taxes- Clearing 1022 Points West Bank Ch... 7820. Salary- Kim E Quayle 7995. Payroll Taxes- Clearing 7995. Payroll Taxes- Clearing 7995. Payroll Taxes Clearing 7995. Payroll Taxes- Clearing 1022. Points West Bank Ch... 7824. -Salary. Caiden. JSmith 7995. Payroll Taxes- Clearing 7995- Payroll Taxes- Clearing 1022. Points' West Bank Ch... 7800. Salaries Clearing 7995 Payroll Taxes Clearing 7995. Payroll Taxes- Clearing 7995. Payroll Taxes- Clearing 7995 Payroll Taxes- Clearing 1022. Points West Bank Ch... 6092. Miscellaneous-GG 1022. Points West Bank Ch... 6092. Miscellaneous- -GG  Paid Amount -1,021.60 -1,021.60 -467.90 -467.90 -4,097.03 -3,310.60 -2,451.75 -2,115.19 -1,864.50 -1,514.86 -129.78 -119.85 -3,108.20 -2,458.42 -100.00 -100.00 -100.00 -100.00  Employee Health insurance February (Wasr missed)  13218 SGS-Accutest! Mountain, water testing  Watert testing Lead and Copper Payroll Payroll Soclal Security Medicare Federal Colorado' W/H Payroll Payroll Social Security Mediciad Federal Colorado Payroll Payroll Social Security Medicare Federal Colorado Payroll Payroil Social Security Mediciad Payroll Payroll Social Security Medicare Federal Colorado  TOTAL 13220 Heather M. Moore  TOTAL 13221 Kim E. Quayle  TOTAL 13222 Caiden. J Smith  TOTAL 13223 Eduardo Sanchez  TOTAL 13224 Lancel Barnica TOTAL 13225 Abby Erickson TOTAL  Election. Judge Election. Judge Election. Judge  Page1    9:04AM 06/07/24 Num 13226 Doral Devie TOTAL 13227 Rebekah Hudnell TOTAL 13228 Billy Baker TOTAL TOTAL 13230 21st Century TOTAL  Town of Sedgwick Check Detail May 141 through June 10, 2024 Memo  Name  Account 1022. Points West Bank Ch... 6092 Miscellaneous- -GG 1022 Points West Bank Ch... 6092 Miscellaneous- -GG 1022. Points West Bank Ch... 6092. Miscellaneous- -GG 1022- Points West Bank Ch... 7995. Payroll Taxes- Clearing 1022. Points West Bank Ch... 6462. Supplies andN Malnten... 1022. Points West Bank Ch... 7063. Supplles & Maintenan... 7093- Miscellaneous- Water 1022. Points West Bank Ch... 6062. Supplies and! Mainten... 1022. Points West Bank Ch... 6052. Insurance and Bonds- - 1022- Points West Bank Ch... 6072. Telephone GG 1022 Points West Bank Ch.. 7073. Utilities- Water 7994 Utilities- - Clearing 6102. Utilities- TH-GG 6102- Utillties- TH- GG 7073-Utilities- Water 6142. Streetl Lighting 7173. Utilities- Sewer 6102. Utilities- TH-GG 6102. Utlties-TH-GG 1022. Points West Bank Ch.. 7990- Suppiles and Maint.- 1 7990 Supplies and Maint.- -  Paid Amount  Election. Judge Election. Judge Election. Judge Election. Judge Election Judge Election, Judge  -100.00 -100.00 -100.00 -100,00 -100.00 -100.00 -80.00 -80.00 -158.07 -158.07 -600.00 -368.69 -968.69 -94.81 -94.81 -1,021.60 -1,021.60 -230.90 -230.90 -209.62 -64.79 -77.06 -132.52 -156.61 -217.25 -83.03 -40.00 -91.71 -1,052.59 -402.43 -115.49 -517.92 Page2  13229 Colorado Depc of Revenue W2 wage withholdings  1st Quarter- balance  Blades ands servise on! Mower  13231 AC-DC Water Works! LLC ORC Services  ORCI Monthly Contract Services (200f for April 400 for May)  Sanitation Survey Mower Blades  TOTAL TOTAL 13233 CEBT TOTAL 13234 Centurylink TOTAL  13232 Big Springs Equipment  Employee Health! Insurance. July 334021765 Phoneli lines and Faxl line Water Pump- 66552 New Shop- -8280879 New Town- -822186 Museum- 8426371 Pumpf #2-40915 Street! Lights -41680 Sewer- 62657 Rodeo Grounds Community Center  13235 Highline Electric Ass'n  TOTAL  13236 IDEAL Linens & Uniform  Hand soap, towles, liners Hand soap, towles, liners  TOTAL    9:04AM 06/07/24 Num 13237 Journal Office TOTAL TOTAL 13239 Kelly,P.C. TOTAL  Town of Sedgwick Check Detail May" 141 through June 10, 2024 Memo  Name  Account 1022. Points West Bank Ch... 6032 Office Expense GG 1022. Points West Bank Ch... 6062 Supplies andN Mainten... 1022 Points West Bank Ch... 6042. Professional Services. : 1022. Points West Bank Ch... 6462. Supplies and! Mainten... 6062- Supplies and Mainten... 1022. Points West Bank Ch... 6062. Supplies andI Mainten... 1022 Points West Bank Ch... 7063. Supplies & Maintenan.... 1022- Polnts West Bank Ch... 6032. Office Expense- GG 6062. Supplies andI Mainten... 1022. Points West Bank Ch... 7990. Supplies and Maint.- : 1022. Points West Bank Ch... 7346. Landfil-Trash 1022. Points West Bank Ch... 6092. Miscellaneous- GG 1022- Points West Bank Ch... 7163. Supplies and Mainten... 1022. Points West Bank Ch... 7366. Supplies and Mainten...  Pald Amount  Copyr machine fees Hardware  -40.00 -40.00 -96.15 -96.15 -43.00 -43.00 -240.00 -1,900.00 -2,140.00 -400.00 -400.00 -20.00 -20.00 -729.57 -204.36 -933.93 -111.33 -111.33 -543.87 -543.87 -10.32 -10.32 -60.20 -60.20 -315.50 -315.50 Page3  13238 Julesburg Family Market Account# 8814  Legal Fees- Regular Potty Cleaning Spring Cleanup Emplyl Lift Station Septicl lifts station Bacteriat testing Bacteria testing  13240 Marick's Waste! Disposal  TOTAL 13241 Miller Septic Service TOTAL 13242 NE Colorado Health TOTAL  13243 Points' West Cardmember..  Smokers stations for community center, office supplies and postage  Home depot andA Auto Parts Nol bills since! February!???? Oil, filtersf ford oil change andt tune up. Batter  TOTAL 13244 S&W Auto Supply TOTAL TOTAL 13246 UNCC (C0811) TOTAL 13247 Usa Blue Book TOTAL 13248 Valley Repair TOTAL  13245 Sedgwick County Sales Landfill Fees  Landfill Fees Tickets Issued Fees UNCC Tickets Issued Fees. Gloves & Misc  MetalT Tuba and Saw cuts    opoppp00  -  4A N -  $  11 a 8