New Castle Town Council Regular Meeting Tuesday, March 5, 2024, 7:00 PM Call to Order Mayor Art Riddile called the meeting to order at 7:00 p.m. Pledge of Allegiance Roll Call Present Councilor Carey Councilor Hazelton Mayor A Riddile Councilor Copeland Councilor Leland Councilor G Riddile Councilor Mariscal Absent Also present at the meeting were Town Administrator Dave Reynolds, Town Clerk Mindy Andis, Town Treasurer Viktoriya Ehlers, Assistant Town Attorney Haley Carmer, and MOTION: Mayor A. Riddile made a motion to approve Councilor Mariscal's absence. Councilor Copeland seconded the motion and it passed unanimously. Clerk Andis verified that her office gave notice of the meeting in accordance with members of the public. Meeting Notice resolution TC 2024-1. Conflicts of Interest Councilor G. Riddile and Councilor Carey stated they would be recusing themselves from items K& L. The discussion regarding the sale of the 6th Street lot. Agenda Changes There were no agenda changes Citizen Comments on Items not on the Agenda Ms. Bronwyn Rittner, New Castle resident, voiced her concerns about the traffic on Main Street and 7th Street, 7th Street to Castle Valley Ranch, and Main Street at 7th Street to C Ave, including all the allies in between. She asked the council to consider those streets to be part of the conversation regarding traffic calming devices. There is a lot more traffic on Main Street and 7th Street and is becoming dangerous for pedestrians and children during the morning hours before school and afternoon hours after school. Consultant Reports Town Council Meeting Tuesday, March 5, 2024 1 Consultant Attorney -present for agenda items only. Consultant Engineer - not present Items for Consideration Update: Capital Committee Report Administrator Reynolds said on Thursday February 1st Councilor Copeland and Councilor G. Riddile met with staff members Town Treasurer Viktoriya Ehlers, Public Works Director John Wenzel, Police Chief Chuck Burrows, Town Planner Paul Smith, Town Clerk Mindy Andis, Administrative Assistant Rochelle Firth, and Town Administrator Dave Reynolds to discuss this year's updates to the Capital Improvement Plan. During this meeting, the team reviewed the following: Review of completed 2023 projects Total funding available for 2024 projects Status of the targeted projects which were not completed in 2023 New projects to be added to our tiered capital projects list Review of projects which can be completed using 2024 budgeted funds Proposed grant strategies for projects which may be partially funded through FMLD Review of the workload and staffing needs to complete existing projects as well as Based on our Feb. 1st discussions the Committee feels that we have achievable goals for 2024 projects, a sensible grant strategy for 2024, and a well-conceived updated Tiered Administrator Reynolds reviewed the report with the council (Exhibit A). Treasurer Ehlers reviewed the budget for this year with council. She said the general fund currently unassigned fund balance for emergency reserve is at $2.49 million which equals about 6 months. There is a remaining balance of $498k in the general fund for future Councilor G. Riddile reviewed the utility fund balance and outlook from 2024-2029. Administrator Reynolds said he has been speaking with DOLA regarding possible grant funding. He also met with USDA for low interest loan for either the office project or the Councilor G. Riddile asked about Colorado River Little League where asking for $3,500. Also, Coal Ridge High School has asked for $1,000. Administrator Reynolds said there is a group of people who are rebuilding the town's baseball fields at Elk Creek Elementary School. They started the work last year and have approached town to work on the other two fields. The cost of the work is about $7,000. The group has asked the town to split the cost with them. Staff feels this is a great opportunity to get the field professionally Administrator Reynolds said Coal Ridge High School has approached the town to be a sponsor for $1,000 towards a new restroom facility near their sports field. For being a grants 2024 proposed projects Project List for the near and more distant future. capital projects. southside intercept. done. Town Council Meeting Tuesday, March 5, 2024 2 sponsor would put the name or logo stamped into the concrete. Executive Session (1) for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators under C.R.S Section 24-6-402(4)(e) Motion: Councilor Leland made a Motion at 9:31p.m. to go into Executive Session for a conference with the Town Attorney for the purpose of receiving legal advice on specific legal questions under C.R.S. 24-6-402(4)(b) for the purpose of determining positions relative to matters that may be subject to negotiations concerning the 6th Street Lot. Mayor A. Riddile seconded the motion and it Executive Session for a conference with the Town Attorney for the purpose of receiving legal advice on specific legal questions under CRS Section 24-6-402(4)(b) regarding pending litigation against Castle Motion: Councilor Leland made a Motion at 9:31p.m. to go into Executive Session for a conference with the Town Attorney for the purpose of receiving legal advice on specific legal questions under C.R.S. 24-6-402(4)(b) for the purpose of determining positions relative to matters that may be subject to negotiations concerning the 6th Street Lot. Mayor A. Riddile seconded the motion and it passed Councilor G. Riddile and Councilor Carey returned at 9:44p.m. concerning the 6th Street Lot passed unanimously. Valley Ranch Investors unanimously. Executive session concluded. At the end of the executive session, Mayor Art Riddile made the following statement: "The time is now 10:23p.m. and the executive session has been concluded. The participants in the executive sessions were: Councilor Mariscal, Councilor Carey, Councilor Hazelton; Councilors Copeland, G Riddile, Councilor Leland, Town Administrator Reynolds, Town Clerk Andis, Assistant Town Attorney Haley, Town Attorney David McConaughy and Town Treasurer Ehlers. For the record, if any person who participated in the executive session believes that any substantial discussion of any matters not included in the motion to go into the executive session occurred during the executive session, or that any improper action occurred during the executive session in violation of the Open Meetings Law, I would ask that you state your concerns for the record." No concerns were stated. Town Council Meeting Tuesday, March 5, 2024 3 Consent Agenda February Bills $1,158,965.06 Kum & Go Report of Changes - Change of Manager MOTION: Councilor G. Riddile made a motion to approve the consent agenda. Councilor Carey seconded the motion and it passed unanimously. Staff Reports Town Administrator - Administrator Reynolds wished Councilor Carey Happy Birthday. He said on Monday, March 11, 2024, The Colorado River Valley Chamber of Commerce will be holding an event at Grand River Hospital. The town has not been invited before, but they do have the town on the agenda as the first speaker. Town staff is putting together a presentation for the event. Administrator Reynolds said Colorado River Valley Economic Development Partnership is the managers of the valley working along with AGNC, CMC, Libraries and many more organizations. There will be a three-day workshop starting tomorrow through Friday. He said the immigration issue conversation has gone in two separate directions. There is a group which wants to form a regional immigration coalition and have the town join the group. The group would tell the towns what can been done if there is an influx of immigrants. The opposing side is towns and counties are now signing resolutions declaring the town or county is a non-sanctuary town or county. Garfield County signed a resolution stating they are a non-sanctuary county. Administrator Reynolds said April 17 &18, 2024, is the Garfield County Energy Symposium which will be held in New Castle at New Hope Church. He said the town does have one ticket for the event. Administrator Reynolds reminded the council about the CML Conference in June. He reviewed the council agenda for the next meeting. He said that will be full and there will be a work session at 6pm. The work session is to interview two candidates for the municipal judge position. The land use application for TC Midwest is on the agenda for the next meeting. The expectation is there will be a lot of community members coming for the land use application. Councilor G. Riddile suggested calling for a special meeting since the agenda is large and with the land use application it's a lot for one night. The council decided to have the mayor call a special meeting for the following week if TC Midwest will Town Clerk -Clerk Andis said she has hired someone to fill the open position in her office. Her Professional Assistant started yesterday. Therefore, her office is busy doing training. The public works department put a window in the wall between her office and the front office. She said having the window helps her to be connected to the rest of the office Town Treasurer - Treasurer Ehlers said she has also hired an Assistant Treasurer. She is also busy training the new person. She said she has finished the financials for 2023. be ready for council on March 19, 2024. and with her staff. Town Planner - not present Public Works Director = not present Commission Reports Planning & Zoning Commission = has not met Historic Preservation Commission - has not met Climate and Environment Commission = Commissioner Leland said the commission is Town Council Meeting Tuesday, March 5, 2024 4 planning Earth Day. CEC will be buying a couple hundred water bottles with the CEC logo on them and will be passing them out on Earth Day. He had suggested getting rid of the RFTA - Mayor A. Riddile said there is a special meeting on Thursday, March 7, 2024, AGNC - Councilor Hazelton said there was discussion regarding the many bills that are GCE - Commissioner Leland shared the annual report for 2023 (Exhibit B) plastic bottled water for council. Senior Program - has not met regarding union issues. being presented in the senate and the house. EAB - has not met Detox - has not met Council Comments Councilor Hazelton asked to have a joint meeting with P&Z Commission regarding the protocol for land use applications and how the council and Councilor Leland said there needs to be some discussion regarding the green bridge at the west end of town. The town needs to do something about the green bridge once the new bridge goes in. Administrator Reynolds said the town staff has pursued a couple of ideas. One idea was using the bridge from the wastewater plant to the public works facility. Another idea was to use the side panels to create the new pedestrian bridge. The clerk's office looked into seeing if the bridge could be designated as historic. Unfortunately, once the commission conduct ourselves. bridge is cut up it would not qualify. Items for Future Council Agenda the motion and it passed unanimously. The meeting adjourned at 9:02p.m. Respectfully submitted, MOTION: Mayor A. Riddile made a motion to adjourn. Councilor Carey seconded CR m CIIRO SEAL COUNTY * LORADO Mayor PHo Tem Hazelton At Mndlods Town ClerkMindy Andis, CMC Town Council Meeting Tuesday, March 5, 2024 5 tebed E & a ge ebed - a 6 - - 4 6A 9 8 A b0 1 $ SA 9 ebed : 1 E e a e A - - a A SA 5 $ 6AAAA 4 0 L ebed a - a C = A6A $ $ 1 & G - 8 a 2 8 ebed A a 6 ebed - - OL obed LL ebed - ZL ebed 4 E S 3 N + m o B a E - S- € 8 + 9 @ o a 4 2 3 2 8 B a B A o e - + E 3 T - EL ebed 3 4L ebed 988 de e @ 2 SL ebed E888888 3 a 888888 9L ebed 8..1 BEBEBREBER LL ebed Exhibit_ 5 to 352004 Council Minutes 11 local government partners joiningt together in a shared mission to make Garfield County the most energy efficient county in the U.S. GARFIELD CLEAN ENERGY Garfield Clean Energy 2023 Annual Report Feb 9, 2024.) Prepared by CLEER: Clean Energy Economy for the Region 070,7049200-wwwar"eldeaminergyors 2023 program overview our key successes for 2023 included: In 2023, Garfield Clean Energy programs made meaningful progress on our goals. Some of 42 homes implemented energy savings measures through the ReEnergize program $132,368 saved on energy bills for residents, businesses, and governments 40 e-bikes were distributed tol low-income residents through the e-BikeThere 21 commercial property owners received energy coaching 1371 EV charging stations were installed 922 participants in events throughout the year program Residential Program GCE's residential program provides energy efficiency consulting to Garfield County residents. The goal of the program is tol help each client understand their energy use: and take steps to reduce energy use in their home. This includes connecting participants with available funding sources, rebates and tax credits. The measures that were taken and reported to the CLEER team are then tracked for reporting. Residential Program Summary Total Residential Activity Summary Q1 Residential upgrades completed Residential Coaching Requests Total project costs Total rebate amount Q2 63 7 Q3 66 3 Q4 Annual Total 12 28 33 74 174 112 $61,080 $109,078 $138,354 $136,843 $445,354 $21,548 $42,243 $56,520 $45,072 $165,382 Estimated annual energy cost savings $7,257 $16,486 $32,831 $9,831 $66,405 319.26 Annual Carbon Savings (Tonnes/yr) 36.82 72.91 163.61 45.92 Residential totals include ReEnergize projectsands savings achieved from these projects ReEnergizel Program Summary ReEnergize: A County funded low/middle income rebate program thats serves residents of Garfield Program upgrades include: Water heaters, windows, insulation, air sealing, LEDs, programmable thermostats, Energy Star fridges, Air Source Heat pumps/mini-splitheat Countyi in assisting with weatherization and energy efficiency upgrades. pumps ReEnergize Total paid for funding $28,000 $22,000 $21,533 $26,000 $26,000 $19,000 $142,533 2023 ReEnergize Garfield Qualified Upgrades County Program to-date in2 2023 complete allocated completed Annual cost projects $14,570 $22,000 $18,204 $14,955 $16,867 $16,405 $103,001 savings $4,721 $9,306 $3,847 $11,751 $13,961 $5,186 $48,772 Parachute, /Battlement Rifle Silt New Castle Glenwood Springs Carbondale Countywide total CARE/WAP GWSLMI Waitlist 6 6 5 8 11 6 42 19 9 7 16 13 24 21 24 11 109 10 $33,000 $15,648 $15,648 Asof 1/23/2024 CARE: Colorado Affordable Residential Energy program provides income-qualified Coloradans, in the 60-80% AMI bracket, inj participating counties with free home energy efficiency upgrades for WAP:' The Weatherization Assistance Program helps residents with an incomel less than 60% the state mediani income (SMI), and covers a variety of energy efficiency and weatherization home upgrades. Wapi is a federal program facilitated by the Colorado Energy Office. Glenwood Springs low-to-medium income (GWSLMI): This program is for Glenwood Springs Electric customers who earn 150% or less AMI. Most people have accessed this fundingl by applying forl ReEnergize, buti iti is not necessary to dos SO. By utilizing these funds for GWSE customers, GCE homeowners and renters. Itisf facilitated by Energy Outreach Colorado. was able to increase thel households that could be served across the County. 2 Garfield Clean Energy 2023 Annual Report I Date, Febs 9,2024 Commercial Program Commercial Coaching: CLEER's Buildings Specialists provide energy coaching and technical support to businesses, governments, and other organizations throughout the County. Technical support includes identifying upgrades for customer-owned buildings, rated equipment performance verification, equipment recommendations, andi research on rebates and tax credits available. Commercial Program Summary Commercial activity summary Commercial upgrades completed Commercial building walk- throughs ands site visits Commercial Coaching Requests Annual Carbon Savings (Tonnes/yr) Total project costs Total rebate amount* Estimated: annual cost energy savings Annual Total 7 21 21 225.18 Q1 1 3 2 13.19 $5,653 $2,500 $1,660 Q2 2 4 4 32.73 $1,596 $4,120 Q3 1 6 7 166.14 Q4 3 8 8 13.12 $6,696 $170,916 $44,634.24 $227,900 $5,000 $7,500.00 $16,596 $20,909 $1,652.83 $28,342 Upgrades that earn rebates often include lighting and HVAC improvements. Commercial walk- throughs entail an assessment of thel building: and are followed by a summary report detailing suggested improvements and financial support to maket those improvements. *Commercial rebates are available from Glenwood Springs Electric, Black Hills Energy, Municipal Energy MEAN, Xcel Energy, and Holy Cross Energy. Commercial Program Direct Consultation Summary Technical Consultation Walk-through Date 1/11/2023 2/16/2023 3/15/2023 4/21/2023 Commercial entity Q1 consultation: 3 Community GWS GWS GWS Rifle Rodeway Inn- RFTA Employee Housing Glenwood Springs Historical Society Western Hotel Q2 walk-through/site visits: 4 Ute Theater 3 Garfield Clean Energy 2023 Annual Report I Date, Feb 9,2024 Wapiti Commons. Affordable Housing RFSD Teacher Housing Peppino's Pizza Q3w walk-through/site visits: 6 Environmental Process control KDNK Habitat forl Humanity Grand Valley Rec Center Bookcliffs Art Center New Castle Plaza Q4walk-through/site visits: 8 1101 Village. Rd 1905 Blake VRCabinet Little Blue Preschool VR Cabinet Grand Valley Rec Center Launchpad High Performance Hangars Rifle Carbondale Carbondale Carbondale Carbondale Rifle Parachute Rifle New Castle Carbondale GWS New Castle Carbondale New Castle Parachute Carbondale 6/12/2023 6/21/2023 4/26/2023 7/20/2023 7/25/2023 8/10/2023 8/17/2023 8/25/2023 9/28/2023 11/13/2023 11/16/2023 12/1/2023 12/11/2023 12/11/2023 12/11/2023 12/18/2023 12/11/2023 Residential and Commercial Energy Code Adoption and Implementation Aresidential energy code workshop for contractors was put on in Rifle on September 14th. Attendees visited the Wapiti Commons housing project as aj part oft the workshop training. GCEI hosted an) HVACtraining in Glenwood Springs in November toj provide training on the new duct sealing requirements for the newl International Energy Conservation Code. Energy modeling was completed that was needed to give Wapiti Commons/Habitat for Humanity access to significant bulding.performance based rebates from Xcel Energy. The program supported: a GWS multifamily building owner to greatly improve heating and coolingi in their rental units by offering technical andi rebate support foraf fulll HVAC Through the program we: also supported developers of an upcoming affordable! housing project in Parachute by connecting them with funding options tol help their planning upgrade. process. Advanced Energy Management Program Summary 4 Garfield Clean Energy 2023. Annual Report Date, Feb 9, 2024 Garfield Clean Energy's Advanced Energy Management program tracks natural gas and electricity use for GCE member buildings and provides coaching on energy savings measures. This year we did this through: Tracking 240 utility bills monthly Christmas and New Years. Monitoring 15-minutei interval data for 36 GCE buildings Continuing our new Shutdown with Energy Star energy savings events over Thanksgiving, Annual Totals* 36 342,012 7% $37,621 AEM: savings Summary Buildings tracked per event Total Event kWh Savings Percentage of energy savings achieved Estimated Event cost: savings whole year of 2023. Thanksgiving 12 1599 3% $176 Christmas 12 2419 8% $266 New Years 13 1477 5% $162 *The annual total compares August tol December of2 2022 and 2023.' This ist thet time frame with the most complete data due to the transition that occurred in 2022. 2024 data willl be compared to the Thet top 5 performing buildings for the end ofy year Holiday Shutdowns were: Top building totals for thet three holiday shutdowns Parachute Town Hall Red Mountain Water' Treatment Garfield County Courthouse Garfield County Sheriff's Office Garfield County HHS Annex 12 building total for holiday shutdowns Previous Current Year's kWh use Year kWh Use kWh Savings Savings % 2097 10722 13084 20848 6196 105512 1621 8929 11154 18210 5796 100047 476 1793 1930 2638 400 5465 23% 17% 15% 13% 6% 5% Transportation Program Summary GCE's Transportation program used 2023 tol begin thej process of developing thel EV readiness plan. In addition to this process, GCE: supported the Clean Mobility Summit and an EVI Ride and Drive event which allows people to experience an electric vehicle and learn abouti incentives available. Work donei in Garfield County tos support the clean mobility transition: also supported Holy Cross Energy with purchasing a hybrid bucket truck, provided 40 ebikes, and: supported the expansion of EV chargingi infrastructure throughout the County. 5 Garfield Clean Energy 2023. Annual Report! I Date, Feb9,2024 EVs-893 Registered Vehicles in Garfield County 2023 6% Internal Combustion Vehicles-55,940 98.4% Transportation Totals Helped by GCE Program Deliverables eBikeThere Awarded: 40 Applications Received: 337 137 total: 83 Level 2j ports 441 DCFC ports EV charging infrastructure DERA- Diesel Emissions Reduction. Act- Agrant program toj promote emissions reductions from! legacy diesel engines Events Summary Holy Cross Energy: received a grant to replacea diesel bucket truck with al hybrid-electric bucket truck. Garfield Clean Energy events and trainings 2023 Media hits Event / Webinar name CMC Heat Pump Class Partners inl Energy- Residential workshop Date 2/12/2023 Location GWS Campus Participants 3/3/2023 Third Street Center 14 Garfield Clean Energy 2023. Annual Report II Date, Febs 9, 2024 Earth Day tablingi inl New Castle 4/22/2023 Electrifying Fleets in Garfield. Tabling at Dandelion Day New Castle 75 17 100 responses), 90 40 17 8 10 5 1 24 50 14 6 12 6 30 79 8 6 4/27/2023 Holy Cross Energy HQI 1 County 5/13/2023 Carbondale Experience Electric Roadshow 6/4/2023 Glenwood Springs 40(questionaire 6 Holy Cross Annual Meeting (booth) E-Bike' Training E-Bike Training E-Bike Training E-Bike Training E-Bike Training Partners in Energy EV Silt Heydays Table Partners in) Energy EV Readiness Plan Fleets and Public' Transit Focus Group Partners in Energy EV Readiness Plan Codes and Policy Support Focus Group Partners in Energy EV Infrastructure Focus Group Partners in Energy EV Access Focus Group Building official's onsite code training Three Rivers Clean Mobility Summit & Expo Fall Residential Energy Savings Workshop Fall Residential Energy Savings 10/12/23 6/15/2023 Basalt, TACAW 6/19/2023 Carbondale, TSC 6/21/2023 Glenwood Springs, 6/26/2023 Rifle, GarCo Public 6/27/2023 Parachute, Library 7/11/2023 Carbondale, TSC 1 Community Center Health Morgridge Commons, Readiness Plan Workshop #1 7/13/2023 Glenwood Springs 1 8/18/23 Veteran's Parki in Silt 9/6/2023 Virtual Workshop 9/6/2023 Virtual Workshop Readiness Plan- EV Charging 9/8/2023 Virtual Workshop Readiness Plan Equitable EV 9/8/2023 Virtual Workshop 9/14/2023 Rifle Library Glenwood Springs 9/21/2023 Community Center 10/4/23 Morgridge Commons 3 4 4 7 Rifle Library Garfield Clean Energy 2023 Annual Report] Date, Feb9,2024 Workshop EV Presentation Buildings Presentation Partners in Energy- EV Readiness Plan Workshop #2 Energy Efficiency Presentation 11/29/23 HVAC training for contractors 11/29/23 11/3/2023 Bridges High School 11/3/2023 Bridges High School 38 38 18 25 31 922 11/14/202 3 Virtual' Workshop Glenwood Springs Middle School Total Participants Media Stories 10/2/2023 Radio La Tricolor (Facebookvideo) Autos eléctricos Convienen? 10/3/2023 Alpine e-Line GetYour Home Ready for Winter 10/5/2023 Aspen Public Radio ready for winter 10/5/2023 Sopris Sun ntps//www.acebookcom/fadoaspen/44en/957731257435293/ n/a On today's newscast: CLEER and Garfield Clean Energy are offering free workshops to get homes tps//www.aspenpublicradioor/2023-10-05/hursday-october-5 New Garfield Clean Energy campaign highlights home energy audits, coaching tps//soprisuncom/arhondalclaumcheehomemetpe-scarescore-plot-program/ 10/5/2023 Holy Cross Energy newsletter Getr ready for winter with al home energy audit 10/6/2023 Glenwood Springs Post Independent Home winter readiness workshop comes to Garcol libraries n/a tps//www.postindependentcom/news/lomewinterreadines-worisihops-comes-to: ariell-ounty-lbranes 10/10/2023 Alpine e-Line GetYour Home Ready for Winter n/a 10/11/2023 Glenwood Springs Post Independent Garfield Clean Energy 2023 Annual Report! I Date, Feb 9,2 2024 8 Top tips fors saving energy - and money- -thiswinter tmps//www.postindependentucom/opinion/top-tip-iorsaving-nery-andemoney-this: ttpsi//soprissun.com/carhondale-geotherma-prolecewins-depeolenergy-grant/ As communities face climate change, CORE and CLEERI help them transition to clean energy https//www.aspenpablicradio.argyenvironment202023-10-26/Aas-communties-face: winter/ 10/25/2023 Sopris Sun Carbondale geothermal projectwins! Dept. of Energy grant 10/26/2023 Aspen Publicl Radio imate-change-coreanc-cleernep-tnem-transtion-ton-to-cean-energy Geothermal heatingand cooling system tol be builti in Carbondale, Colorado 10/30/2023 Think Geoenergy arbondale-colorado 10/31/2023 World Energy energy.org/article/37680.htm! 11/3/2023 Aspen Public Radio cooled by geothermal energy november-3 htps/Pawaw.thinkgoemesam/calaemaisnesypitemiehebullin: Geothermal Heating and Cooling System to Bel Built in Carbondale, Colorado tips//wwwworlde Ont today's newscast: a group of buildings and homes in Carbondale could: soon bel heated and htps//wwwaspenpublicradioag/2023-11-03/fiday- 11/7/2023 Glenwood Springs Post Independent And just like that, electric vehicles are looking affordable ttps//www.postidependentcom/opimion/and-ustIketnat-electriectric-vehicles-are: 0oking-affordable 11/28/2023 Sopris Sun Libraries Report: A quickl look at GCPLD's 2024 draft budget ttps//soprissun.om/lbraries-reporta-guickelookatgcplds-2024-draft-budget/ 9 Garfield Clean Energy 2023 Annual Report I Date, Feb 9,2 2024