Town of Olney Springs  # 1 1 401 Warner Ave. Olner Springs. 00 (719)26/-5567  Regular Meeting Minutes 401 Warner Ave. March 12, 2024 At 6:00 pm  Call To Order: 6:00 pm Roll Call Board:  Mayor Morin: present Trustee Howells: present Trustee DeVore: present Trustee Shriver: present  Trustee Cahill: present Trustee Aguirre: absent Trustee Seeley: present  Approval of Meeting Minutes: Minutes February1 132024, Motion: Trustee Howells Approval of Bills: Passed  Second: DeVore  All in Favor - Motion passed  Trustee Seeley: Motion to pay March Bills. Trustee DeVore: Second motion Alli in Favor-) Yes Motion  OLD BUSINESS:  CIRSA Audit - Responses were sent, Gino working on implementing the corrections. Fence ordinance = Working with Town Attorney to develop a resolution to update the Dog/animal ordinance - sent out at few emails, there is a vaccination and registration day March Discussed and motion to raise the utility bill - corrected the overage charges from the mis- Preparing ordinance violation letters for 2024 - sent 2 clean up letters for court April 12th. Jim McCuistion - 96 Pipeline -Twin Lakes discussion - proposed a 5 year water lease contract- Considered a signature stamp - declared no Stamp - voted to add trustee DeVore as a third Discussed getting dog cages for dogs a large - decided it was too much of a liability Residents asked about having storage containers on the property - trustees determined it was Discussion about new water tap charges and other town fees - working with Town Attorney to  ordinance on fences.  30th at the Conestoga Park in Ordway from 9am to 1pm.  communication  Board to discuss and determine a response at later meeting  signer  ok as long as they are clean and well kept. adopt an updated resolution with updated charges    Karen Gates, Ordway Administrator to discuss condemnations- - process, she let the Olney Springs Clerk know that she can meet with her to see what their process is Was voted to open a Maintenance account with Trustee DeVore and Clerk Pfeiff as signers on Comments from Residents Rachael Stout and Nancy Spera -1 the overage rates were too high  the account.  and unacceptable. Were satisfied with the corrections.  New Business:  Resolution 2024-07 to Establish Process and Procedures for Olney Springs Municipal Elections  Motion - Trustee Seeley; Second -Trustee Shriver; All ini favor Resolution 2024-08 correcting the overage on water rates Motion - Trustee Seeley; Second -1 Trustee Howells; All in favor Discussion of Water Bid Shares - Put an ad in the paper for accepting bids  Discussion of Waste service - Put an ad in the paper for accepting waste bids - detailed prices Re-Discuss Dusting Belzone's hours = Gino to coordinate the week before to discuss when he will be working for the town. DJto not exceed 21 to 3 days a week for the town. Discussed the use oft town dump truck/town equipment by employees/elected officials- determined All Town employees, volunteers, officials, board members etc., are authorized to use the town vehicles as they are covered under CIRSA - provided they follow the Colorado traffic rules and regulations for holding a valid drivers license and are not under any influence ofi illegal substances while operating town equipment. Any damages caused while driving that will NOT be covered by CIRSA willl be the responsibility oft the person operating the vehicle. Trustee Seeley expressed concern of using town equipment after hours and on weekends, use ofequipment: should only be during business hours unless of an emergency. All use should be Trustee DeVore and ORC Gino DeVore expressed concern that if town equipment is borrowed, itneeds to be returned in the same condition it was given to you. Make arrangements for equipment tol bei turned ini to an employee as soiti is not left out in the elements. There was mention of the: smell of propane or something, around town. Town Clerk noticed it smells around Town Hall too. Need to see where the smells are coming from.  comparing apples to apples.  cleared by clerk with work orders in place.  Public Comment:  Darrell McDonald- - asked about the fires and expressed concern for the mess and the fire smell. Also commented that the sewer line for the property is exposed and needs capped. The board let him  know we are taking the steps to get that cleaned up.  He also mentioned needing a work order to clean up some of the limbs from the road on lane 7.  - No other public comment Maintenance Report  The town truck is not running - will be getting bids to replace the clutch - Trustee Shriver stated he will Still having generatori issues at thel lagoons. Trustee DeVore assisted Gino in getting a clog unstuck- The jetter broke down, wont start. Iti is possibly the ignition coil, need to order new ignition coil. Rusty  looki into seeing if we can get another truck from another municipality  there is no bar screen to keep gunk out. Gino will ask the state about a bar screen  does not have time to look at it per Gino.    The springs were tested for PFAS and came back non-detectable meaning there isn'ta a danger from PFAS. Gino needs to run some more tests to see ifi it needs treated and then hopefully, we can blende Element has stated they can assist us in getting grant funding for tapping into the conduit. Gino will Gino and DJ have been working on compliance to prepare for the sewer inspection for 03/14/2024. Trustee Shriver suggested to be better prepared for next year sO as to not take several weeks of Gino stated all fire extinguishers are recharged - its cheaper to refill them annually.  it with the current water.  have an engineering plan to present at the next meeting.  nothing but preparing for an inspection.  We had an air filter fitted for the furnace to help prevent sO much congestion problems with staff-the Gino looked into adding central air onto the furnace and would cost around $2200 0 will look into  furnace did not have a filter  grant money or possibly see ifit can be funded with lotto money. Trustee Shriver suggested to find funds to replace 5 windows at Town Hall before replacing the censor. This will be electrical from the water account  The Scata System is acting up - Timberline can order the censor = Gino will have them do a service call Gino will attend the annual water conference March 18+h-21:-DJ will start meter reads while Gino is  absent. Clerk Report:  Sent in the CIRSA audit responses, Gino just needs to complete the findings Had a meeting with Nathan and Andy to answer some questions to try and get it all in one meeting Sent 2 letters out for Ordinance 111 property clean up, court April 12, 2024 Still working on a MUNI CODE. Need to start taking a look at that when I have time Received a sample for a fence ordinance IV will try and get ready for April meeting Will work on sending out ordinance violation letters after the election Need to put ini the paper advertisement for Trash bids and water bids  Need to draft a resolution for updated town fees  We had a few wonky meter reads for January's readings but l'am working to get those corrected. Gino has been replacing some meters that are just not reading correctly. Ihad 9 accounts that were sent Budget is still tight, still working on limiting Dustin's hours and making sure staff does not have any Still waiting on CML confirmation on iflreceived the scholarship for the annual conference. Owners of 602 Clark agreed to sign the quit claim deed to give the property to the town. Water accounts are finally getting on track. There have been very little issues lately. Have been working a focusing on getting through the election. Still need to work on the Muni-Code = it does cost to implement the code. be following up with me to get that set up and going  shut off notices. overtime.  Working on CTF reports = we did receive a deposit from one completed report.  CSIPA informed me we have been paying for an email domain that we have not been using. Theywill With the election being a polling place election, I propose to be closed for regular business that day -  Board approved    lalso want to propose summertime hours of 10 hour days Monday through Thursday and be closed on Friday's. Or at least 9.5 hour days Monday through Thursday and a half day on Friday. Board  Approved  Adjourn:  Trustee Howells motioned to adjourn, Trustee Shriver Second, all in favor, meeting  adjourned at 7:10pm.  Board went into a work session 7:12pm, adjourned at 7:17pm.  MINUTES ADOPTED AND APPROVED this 16aday of April, 2024.  ZyphmM BOARD QT TRUSTEES, TOWN OFOLNEY SPRINGS, STATE OF COLORADO By: Dan Morin, Mayor ATTEST: Cnhp Towno ofOlney Springs Clerk