Town ofOlney Springs  401 Warner Ave. Olner Springs, ,C0 (7191267-5562  Regular Meeting Minutes 401 Warner Ave. February 20, 2024 At 6:00 pm  Call To Order: 6:00 pm Roll Call Board:  Mayor Morin: present Trustee Howells: present Trustee DeVore: present Trustee Shriver: present  Trustee Cahill: present Trustee Aguirre: absent Trustee Seeley: present  Approval of Meeting Minutes: Minutes January 92024, Motion: Trustee Seeley Approval of Bills:  Second: Howells  All in Favor  With addition of adding to pay fori the furnace filter, Trustee Shriver: Motion to pay February  Bills. Trustee Seeley: Second motion All in Favor-Yes Motion Passed  OLD BUSINESS:  CIRSA - Still working on audit responses.  Fence ordinance - still need to find the ordinance addressing fence descriptions. Dog/animal ordinance - Still need to send the letters out to request 2024 Discussed and motion to raise the utility bill up by $15.50 to cover the 2024 budget = effective on. January reading utility bill. - There are resident concerns  registration of dogs and unauthorized animals int town. Preparing ordinance violation letters for 2024.  New Business:  Jim McCuistion - 96 Pipeline - Twin Lakes discussion  Addition to agenda    Motion for Karen Gates, Ordway Administrator to discuss condemnations - process, she let the Olney Springs Clerk know that she can meet with Maintenance = Requesting a separate bank account for maintenance spending: Trustee Seeley motion to open maintenance bank account and Clerk Jennifer Pfeiffand Trustee Bruce DeVore to be signers on the account. Consider getting/using a signature stamp in emergent circumstances for checks or transfers. Decided toj just add another signer on the general account:  her to see what their process is.  Trustee Howells second, All were int favor.  Motion by' Trustee Seeley to add Trustee Bruce DeVore to be added as a third signer for the general account in case one of the other trustees are not available. Second by" Trustee Shriver- - All was ini favor. Review of water/sewer tap charges and cemetery open/close grave fees. - Need Should thei town get some dog cages for when we capture dogs at large - Decided this was too much ofa a liability and the decision was a unanimous no. Storage containers on residents' property -i ist this allowable = determined unanimously iti is allowed as long as the containers are nice and not dilapidated. Water rate increases = Residents' concerns on substantial overage charges - Currently $10 per 1,000 gal from 5,000 to 9,000 - $60 per 1,000 Gal over 9,000 gal. Changed to $5.00 per 1,000 gal from 5,000 to 9,000 gal - $6.00 per 1,000 gal for anything over 9,001 gallons. Corrections to the accounts will be made Comments from Residents Rachael Stout and Nancy Spera -1 the overage rates were too high and unacceptable. Were satisfied with the corrections.  to generate the resolution fori increases at next meeting.  immediately.  Public Comment:  Paulene Shisler - has a $500 grant for the gazebo, would like to do a fund raiser to raise Tim Naegele - questions about the meter pit for Farah Lee's property, Gino will be digging it up and setting it deeper. Gino responded, it will take some planning and will need to shut off part of the town water. It has extra wrapping on it for now to keep from freezing. Tim also asked about water meters and calibration to see if some meters need re-calibrated. Gino responded that he has been working on meters and seeing if Niel Briggs - Was asking what is being done on the PFAS issue for the water. Felt the way of notifying the citizens should have been better. He also asked about tank cleanings and water pressure issues. Gino responded that we are continuing to address Resident stated that people drive very fast down North Lincoln and flies across the tracks. Is there a possibility of getting a speed bump. Trustees will looki into this.  more money to continue to fix up the gazebo.  we can get new meters.  the PFAS issue.    Resident asked about fixing of potholes. Board responded that we are trying to get our reports and audits caught up in order to get our street funds released. Rachael Stout- concerns of the water overage. Board adjusted the overage and realized there was a misunderstanding on how the water program interoperates rates. Accounts will be credited the difference of the corrected overage amounts. ) Diane Cahill announced the spaghetti supper on February 24th at Senior Center.  Maintenance Report  Gino has been following the Conduit meetings and information  There have been issues at the lagoons, shop rags were flushed and Gino had to flush out The wheel bearings and breaks need replaced ini the maintenance truck Still need a side door for the tractor. Have not found one. Need to check with Muth's. Still need to fix the generator at the lagoons. Are currently running off batteries. Gino will be working on the CIRSA audit corrections. Will start with the playground issues first. Will look into any grants that may exist to help replace some of the Will look into the soft surface puzzle piece outdoor playground mats Need tires for the trucks. Gino needs to get quotes. Will cost about $1300  al blockage  Requested to purchase first aid kits for the shop and vehicles  Board agreed to pick up 4 kits  dilapidated equipment and ground maintenance.  Clerk Report:  Attended some training with the Town of Fowler Clerk  Have several meetings scheduled over the next few weeks that include: with the attorney, CivicPlus, DOLA and SCEDD, and Budget training. just to name a few. lam working on town ordinance compliance letters and will be sending those out soon. lam working on the MUNI CODE example that the attorney sent to us to see if we can Still looking for fence ordinances. Will probably need to draft a resolution regarding the Istill need to get the CIRSA audit responses sent. They are completed and will be sent Ihad received 2 mayor packets and 5 trustee packets back for the election. We will not Ihave been working with the accountants to catch up our 2022 and 2023 Conservation trust fund reports. Those funds are being withheld and will be released when we complete the reports. lam also working on catching up HUFT funds reports. We are: still tight on the budget for 2024. Iwill be starting to send out information on dog registrations. There will be a dog registration day at Conestoga Parki in Ordway where Iwill set up a table and the towns people can come and register their dogs at  get it to adoption specifics of fences in town.  this week. have any write-ins.    their towns table on March 30th from 9am to 1pm. They can also register them with me llooked into signature stamps for checks. - Board has decided not to do signature stamps but to add Trustee Bruce DeVore to the general account to be available for third Ihave sent my application in for a scholarship to attend the CML annual conference. I The Quit Claim Deed was sent for 602 Clark. Ihave been playing the phone tag game Iconducted a LIHWAP (leap funds) investigation and determined that 3 accounts did not get the leap credit but we did deposit the funds into the bank account. updated We had at few wonky meter reads for. January's readings but lam working to get those corrected. Gino has been replacing some meters that are, just not reading correctly. I  at town hall. check signer.  should know in March iflwas approved.  with the owner. the 3 accounts.  had 9 accounts that were: sent shut off notices.  Adjourn:  Trustee Shriver motioned to adjourn, Trustee DeVore Second, all in favor,  meeting adjourned at 7:30pm.  MINUTES ADOPTED AND APPROVED this 12h day of March, 2024.  Maymz Panein BOARD'OF TRUSTEES, TOWNOFOLNEY SPRINGS, STATE OF COLORADO By: Dan Morin, Mayor ATTEST:  ELL