Town of Olney Springs  401Wamer Ave. Olner Springs. 00 019,2615567  Regular Meeting Minutes 401 Warner Ave. January 9, 2024 At 6:00 pm  Call To Order: 6:00 pm Roll Call Board:  Mayor Morin: present Trustee Howells: absent Trustee DeVore: present Trustee Shriver: present  Trustee Cahill: present Trustee Aguirre: present Trustee Seeley: present  Approval of Meeting Minutes: Minutes December 12, 2023, Motion: Trustee Seeley Approval of Bills: Trustee Seeley: Motion to pay December Bills. Trustee Shriver: Second motion Alli in Favor- - Yes Motion Passed OLD BUSINESS:  Second: Trustee DeVore  All in Favor  Keyl lock box for Clerks Office - Box has been purchased and installed. Trail Cam for Tree Dump - Purchased and installed.  Delinquent water accounts - Letters were sent, unpaid substantial amounts were: sent for tax lien. Per the town attorney, we honored payment arrangements to turn water back on and ift the payment arrangements are broken, water can bei turned off and can CIRSA corrections - corrections were submitted, Still working on audit responses. Fence ordinance - still need to find the ordinance addressing fence descriptions.  demand paymenti int full.    Dog/animal ordinance - Still need to send the letters out to request 2024 registration of dogs and to send letters of notice oft fines for animals not registered or animals not Had final readings and adoption of ordinance 2022-7, 2022-8, and 2022-9.  allowed ini town. Clerk working on getting suppliesr ready Had final reading and adoption of ordinance 111 Passed Resolution for exemption from audit 2023. effective on. January reading utility bill.  Adopted 2024 budget.  Discussed and motion to raise the utilityl bill up by $15.50 to cover the 2024 budget- Food Pantry Assistance Grant-PFAG-C continue to work with Amy Smith tot finish up this grant with assistance from Trustee Cahill. Final use offunds due. July 2024. Employee evaluations were conducted, and raises were determined.  New Business:  Resolution 2024-01- Designation of the location for posting of notices to the public. Resolution 2024-02- adopting 2024Town of Olney Springs calendar of Holidays and  Motion-S Seeley, Second - DeVore, All was ini favor Motion-S Seeley, Second - Shriver, All was ini favor Motion- - Shriver, Second-S Seeley, All was ini favor Motion - Seeley, Second - DeVore, All was ini favor Motion-S Seeley, Second-Shriver, All was in favor Motion-S Shriver, Second - DeVore, All was int favor  meetings.  Resolution 2024-03-F Raise sewer rates. Resolution 2024-04 - Raise trash rates. Resolution 2024-05-1 Raise water rates. Resolution 2024-06 - Employee raises  Resolution 2024-07- = Resolution to set certified Mill Levy  Motion -S Shriver motion to remove from discussion of motion, Second- =  Seeley, All was in favor  Maintenance Report  Going to get quotes on replacing tires on the machines O. Conducted clean ups from the tree stump removals Working with Element on water engineering Will pre-register with Colorado water and power  Gino was pre-qualified to get his CMI 2 and BMI3-Apprenticeship program Working on CIRSA. Audit corrections - putting up a van accessible sign fori the handicap parking, seeing if we can post a NO PUBLIC RESTROOM sign in town hall.    Gino has been in contact with Rick Fierro for field abatement on the field in town that is at fire safety hazard. Gino will get some info sO the clerk can bill for mowing of the Trustee Shriver asked Gino to find out about getting a door for the tractor, start with Will also check about covers for the tractor for when digging ini the heat or cold. Maintenance will assist in seeing which residents needs the numbers marked on their  property.  Gino gave the maintenance expense report. MUTHS, BRIDGEPORT, BIGGS TRACTOR, etc. house sO the clerk can send out requests.  Clerk Report:  Water accounts are. still being worked on. Continuous effort -l looked like some accounts were not being charged for 2yd dumpsters that the town has been paying for. We had a software issue on the water accounts that caused some issues, we are working to get some accounts corrected that were affected by the glitch. Received the lock box and trail cam and both have been installed.  Board mentioned to pull the trash totes and dumpsters until the balance was  paid.  Ihave been attempting to do some training with the Fowler clerk. Iwill have something No court scheduled for this month as we have not sent out any new violations and we are finishing up the ones from 2023. Iwill be sending out letters for registering dogs The 2024 budget has been submitted tot the state and we will be filing the exempt from Tax liens were sent to the Crowley County Treasurer. We had some discrepancies on homeowners, and are trying to get those investigated. Anything that was not sent in by Per ourtown attorney, we were able to accept payment arrangements on our last shut off's as with me being a new clerk, they were given the opportunity to start as a new arrangement. Anyone that breaks the arrangement, are subject to shut off and payment can be requested in full to turn back on, and can include additional deposits and fees. There were 6p properties that did not pay or make arrangements to turn the  scheduled soon.  soon and also new clean up letters for 2024.  audit as well.  now, will have to go on next year's tax liens.  water back on.  Still need to send CIRSA audit responses  Atrustee may need to step in and help look for the fence ordinance.  Election packets were generated and ready for pick up. They are due back no later than lam working with the accountants on catching up the 2022 and 2023 Conservation  01/22/2024 by! 5pm.  trust fund reports so that we can get our funds released.    Thel budget is very tight and the accountants warned to be very mindful of spending util we can gets some money ini for utilities and town fees from ordinances etc. Lastly,! I( (Jennifer Pfeiff) would like to attend the annual Colorado Municipal League Conference June 18th- 20th. Ican apply foral full: scholarship to pay for lodging and per diem. Ihave the application ready for board approval. Board agreed to apply for the  scholarship to seeiflcan be awarded in order to attend.  Public Comment: None Adjourn:  Trustee Shriver motioned to adjourn, Trustee DeVore Second, all in favor,  meeting a adjourned at 7:15pm.  MINUTES. ADOPTED AND APPROVED this 20aday of February, 2024.  Whyar mmn BOARD OF TRUSTEES, TOWNO OF OLNEY SPRINGS, STATE OF COLORADO By: Dan Morin, Mayor ATTEST: CPEH