RECORD OF PROCEEDINGS  The Regular Meeting oft the Meeker Town Board was held' Tuesday, May 7, 2024, at' Town Hall.  Members Present  Mayor Trustees  Day Browning Day Jehorek Lockwood Nielsen Sizemore Etheridge Cook Pakuer  Town Staff Present  Administrator Town Clerk Admin. Asst  Comm. Dev./Planner Thomson  CALLTO ORDER ROLLCALL  Mayor Day called the meeting to order at 7:00 p.m. and led the Pledge ofA Allegiance.  All Board members were present. APPROVAL OF THE. AGENDA  Mayor Day asked for any changes to the agenda. Hearing none, a motion was made by Trustee Browing to accept the agenda as submitted. Second by Trustee Nielsen. All ayes. Motion carried. A motion was made by Trustee Sizemore to approve the minutes of April 16, 2024, as submitted. Second  APPROVAL OFTHE PREVIOUS MINUTES by Trustee Browning. All ayes. Motion carried. APPROVAL OFI MONTHLYDISBURSEMENTS Nielsen. All ayes. Motion carried. PUBLIC PARTICIPATION  Amotion was: made by Trustee Day to approve the disbursements dated. April 30, 2024. Second by Trustee  Lisa Moffitt was present representing Firm Foundation Childcare (FFC) located at 1032 Jennifer Drive. Moffitt stated FFC is interested in forming a partnership with the Town of Meeker. In 2022 The Church At Meeker decided to utilize their space for a childcare learning program; FFC has staffo ofsix employees with at target goal oft ten to twelve staff, currently there are nine preschool children with ai target goal of twenty, six toddlers with a target goal of ten, and a target goal oft ten infants. Currently the hours of operation are Monday-Thursday, 7:30am-5:00pm with a target goal of Monday-Friday, 6:30am-6:30pm. FCC has upcoming goals of opening their infant room; boosting enrollment to forty students; constructing a permanent shade structure for toddler play area; various façility upgrades and improvements that will enhance the child caring services and establish tangible, ongoing community support for sustainable child care in Meeker and Eastern Rio Blanco County. FCC has ongoing challenges including operating costs, maintaining a stable enrollment, procuring grant funding, and finding qualified staff for hiring, training,    RECORD OF PROCEEDINGS  Regular Meeting of the Town of Meeker - May 7, 2024  and retaining; FFC is trying to be a competitive employer and will include benefits for its employees; Trustee Lockwood asked Moffitt if this was a chain entity, Moffitt replied FCC is not a chain. Trustee Sizemore inquired what the maximum capacity of children would be, Moffitt replied FCC can have ai max ofs sixty children and are licensed for ages up to seven years old, however, it is al long-term goal to expand their age limit to eighteen years of age. Hearing no further discussion Mayor Day thanked Moffitt for  coming and giving an update on. Firm Foundation Childcare.  PUBLIC HEARING  Consideration of a Conditional Use application requesting an. Accessory Dwelling Unit (ADU) at. 1302 Sage Ridge Road. Mayor Day opened the public hearing at 7:09 pm. Community Developer/Planner Thomson stated that LaDonna Eubanks was present representing Stoneledge Properties LLC, requesting to convert the basement of the residence located at 1302 Sage Ridge Road into an Accessory Dwelling Unit (ADU). Thej property is in the Single-Family Residential zone in the Sage Hills Subdivision. The applicant has indicated in their application that she intends to use the ADU as al long-term rental unit. The proposed ADU will bet thei firstADU oni the property. Thej proposed. ADU will bei integrated into the existing residence and the applicant will need to apply with the Town of Meeker building department for any applicable permits. The property meets the requirements for all off-street parking including those for the proposed ADU. The property currently has two off-street parking areas and one additional off-street parking space The proposed. ADU is integrated into the existing residence and is not subject to maximum sizes based on lot size. The proposed ADU will: remain under the same ownership as the principal lot. The applicant has not requested a secondary water tap for the proposed ADU and does not need to according to 18.1.16.7)a)vi). Accessory Dwelling Unit is listed as a Conditional Review Use under the single-family residential zoning code, updated in May of2023. The applicant has submitted the required application and fee within the required time frame. The request has been advertised as mandated by thel Meeker Land Use Development Code including notification of the Public Hearing to property owners within 300 feet, at the subject property, and in the Herald Times. During the referral review period the application received the  for the ADU.  following comments from referral agencies:  Meeker Sanitation District: The applicant will be required to pay an initial Plant Investment. Fee of86,500. As well the property will be charged monthly for eachi residential unit. The applicant has been made aware of this requirement by thel Meeker Sanitation District.  Since receiving the application, staff has received the following public comments: one negativelagainst comment and: zero positive/in-favor comments. Thomson read into public record the one negative comment that was submitted by Mr. and Mrs. Dave Morlan. The Planning Commission unanimously recommends approval oft the Conditional Use Permit to construct an Accessory Dwelling Unit at the property at 1302  Sage Ridge Road based on the following:  The Conditional Use request meets the conditions ofl Meeker Land Use Development Code section The Conditional Use request meets the goals oft the Comprehensive Master Plan  18.1.16 and 18.1.18.  Town Staff agrees with the recommendation.  2    RECORD OF PROCEEDINGS  Regular Meeting oft the Town ofMeeker- - May 7, 2024  Ms. Eubanks informed the Board thati this dwelling will bei in thel basement of! her house and will not be an additional unit on her property, thereforet there will not be any visual impact. Eubanks' intention ist to provide a long-term rental stating she will have a stern procedure of applicants. There will be enough parking on Mayor Day asked for any questions or comments. Hearing none he closed the public hearing at 7:14 pm and called for ai motion to approve the Conditional Use application requesting an Accessory! Dwelling Unit (ADU) at 1302 Sage Ridge Road. Moved by Trustee. Lockwood. Second by Trustee Day. All ayes. Motion Consideration of Resolution #05-2024 making appointments. toi the Planning Commission. Administrator Etheridge stated that the Planning Commission is ai five-member board, each Commissioner seat is at three- year term. Currently there are two seats with expiring terms: Commissioner Leif. Joy and Commissioner Amanda Back. These positions were advertised in Meeker Hearld in April with a deadline of April 30th. The onlytwo applications submitted were the current outgoing members, Joy and Back. Hearing no further discussion Mayor Day called for a motion to approve Resolution #05-2021 reappointing Leif Joy and Amanda Back to the Planning Commission. Moved by Trustee Sizemore. Second by Trustee Jehorek.. All Consideration of extraterritorial water agreement with Rio Blanco County for airport water line. Administrator Etheridge introduced Eric Jaquez, Operations Director for Rio Blanco County (RBC). Etheridge stated that this project consists of tapping into the Meeker Municipal water system with an extraterritorial water line to reach Meeker Airport. An extraterritorial agreement is required between the Town and RBC due to the fact Meeker Airport is located outside the Town's boundaries. This agreement outlines the terms of providing water service. Jaquez provided a visual map for the Board and Etheridge pointed out that some different verbiage has been added to the agreement for this specific extension of extraterritorial water service and tap purchase. RBC has already obtained their easements to go across the Etheridge stated this will be a 12" tap and a 12" line, the amount for the plant investment fee has been left blank because there is not a fee structure fora a 12"t tap. Therefore, staff would like some direction from the Board as to what, ifany, cost should be associated with this tap. Trustee Lockwood suggested waiving any fees, feeling the Town should be a good partner with the County in this project. Jaquez stated that in the negotiations with the property owners for easements (Shults whoi isi int town! limits and Gentry whoi is outside town limits) RBC would pay for the water tap sO thej property owners could use the water. Trustee Nielsen asked ifthis 12" line would be for fire suppression for private hangers. Jaquez stated there is currently one firel hydrant on site at the airport, iti isi insufficient for water flow ifa fire weret to break out; RBCi is wanting toe expand the fire flow system. This will also allow growth in the future at the airport. Jaquez alsoi informed the Board that RBC plans on doing things correctly sO there are no issues for the Town ofMeeker. Public Works Superintendent Willey stated things need to be done according to American Water WorksAssociation (AWWA)standards: just like the' Towni must follow. Trustee Nielsen expressed concerns regarding the Town providing oversight, making sure the project follows AWWA standards. Jaquez stated it is the County's intent as this is a partnership with the Town sO this project will be a benefit to both. RBC will submit drawings at 95% for Town approval leaving time for the County to address any concerns the' Town might have. After a lengthy discussion it was decided to waive the fees for RBC, but not for individual tap purchases. Hearing no further questions or concerns Mayor Day called for a motion to approve the extraterritorial water agreement with Riol Blanco County for airport water line waiving all fees for the Rio  her property sO1 there will not be any parking on the street.  carried. NEW: BUSINESS  ayes. Motion carried.  properties of Shults and Gentry, which are included in the Board packet.  3    RECORD OF PROCEEDINGS  Regular Meeting ofthe Town of Meeker- - May 7, 2024 property per County easement agreements. Motion carried.  Blanco County. Moved by Trustee Jehorek. Second by' Trustee Browning. Ayes: Trustees Browning, Day, Jehorek, Lockwood, and Sizemore. Opposed: Trustee Nielsen due to waiving the tap fees for private Discussion regarding Circle Park project. Administrator Etheridge introduced Executive Director Josh Embrey of the Eastern Rio Blanco Metropolitan Recreation Center (ERBM). Etheridge went overa summary oft the budget overview and construction timeline from summer of2 2023 to present:  Budget overview: funding Sep-26 EIAF Jun-26 GOCO Dec-24 OJT Apr-27 CWCB Total grant funds Town ERBM Total Project budget spent funds Total remaining budget GEI review/oversight re-engineering remaining budget August 1st  amount  $200,000 $750,000 $220,000 $150,000 $1,320,000 $250,000 $250,000 $1,820,000 $147,360 $1,672,640 $20,000 $50,000 $1,602,640  Construction timeline: summer 2023 to present:  1St RFP due date (received no bids)  October 17th 2nd RFP due date (received 2 bids)  November 7th Bid award to Diggin' Riverworks in the amount of $1,541,610 January 2nd Contract with GEI Consultants for engineering design review February 20th first draft of Construction Agreement sent back to the contractor  March 5th April 2nd April 24th  Construction Agreement postponed for engineering review Construction Agreement approved by Board Contractor withdraws bid  Etheridge stated that the Contractor withdrawing their bid has created a a challenge of keeping with the timeline oftrying to get thej project constructed this year; in talking with project manager Tom Smrdel with GEI Consultants and trying to figure out the best way to use the grant fund money to the fullest potential, Etheridge asked the Board whether they would consider going back out to bid for a design/build model of construction. Mayor Day suggested before submitting al RFP for a design/build the Town needs to know if it will affect grant funding. After some discussion the Board directed stafft to look into ai new draft ofl RFP. ERBM Executive Director. Josh Embrey stated that thel ERBM Board isi ini favor of getting this wrapped up  and they fully support and will work together with the Town.  4    RECORD OF PROCEEDINGS  Regular Meeting of the Town ofMeeker- - May 7,2 2024  Administrator Etheridge asked that Mayor Day appoint a replacement for Trustee Gutierrez on the Circle Park Project sub-committee. Day appointed Trustee Jehorek with Trustee Lockwood as a backup, Steven Brickey has a replica 1861 era cannon which was tested last Friday on Main Street to determine if itv would be suitable for the 4th ofJ July Parade. It was decided not to fire the cannon again downtown as reports are that the concussion did crack two windows at thel Meeker Hotel & Café. Etheridge has been in contact with the property manager about corrective actions and stated shei isi not comfortable taking the risk of further damage therefore she will reach out to Brickey about having the cannon on display only. Comm. Dev/Planner Thomson and Etheridge met with Ayres Associates last Thursday to discuss the subsequent action plan for thel Housing Needs Assessment. There should be a rough draft oft that by the end oft this week and Thomson has already been researching a grant opportunity for capacity building. Once we have ai rough draft oft the action plan and more information on the potential grant, Board will see all ofthat  reiterating the sub-committee is advisory only there are: no decisions made.  MANAGERS REPORT  come together either next week or at the May 21* meeting at the latest.  Public Works has two capital projects pending:  Street Repair project was scheduled as a capital project for this year with a line item in Systems Development of$100,000. This would repair drainage and slope issues in four separate street sections ofTown that have been identified over the last 5-10 years. The engineering finally came in last week and is estimated five times the budget line item, therefore in 2025 the Town will be adding that to our The last phase of capital outlay at our 3rd Street facilities is for façade improvements to the Town Shop and storage bays. Etheridge stated for reference there were Animal Shelter improvements in 2020, Water Load Out building improvements in 2021, and electriçal improvements at Town Shop in 2022. This phase would include a new exterior window, sealing the roof, façade improvement at Town Shop, and if budget allows replacing garage bay doors at the storage building. The bid is published in the Herald Times and Town website this week, with a bid opening on May 30th and a bid award to be Public Works conducted interviews for a seasonal position, supervisor Willey will be letting the applicants Looking into possibly signing up with Bidnet's Rocky Mountain E-Purchasing System (RMEPS) as ai more efficient option for procurement, Etheridge met with a representative this morning for a demonstration of the system, and it will definitely work to the Town's benefit for distribution and bid equity. It is Free for Colorado entities and is used to much satisfaction by other municipalities including Hayden, Steamboat, Paonia, Canyon City, Minturn, Johnstown, Parker, and others. The Town won't have to change our purchasing policyj just yet, buti ifwe wantt to allow digital submissions, we will havet to maket that adjustment at some point. Etheridge received Board consensus to move forward with signing up for RMEPS. Some Board members had raised questions about the Mormon Cricket abatement process and Etheridge reported: shel has reached outt to Callie Scritchfield for an update ast tol how the project is going, unfortunately Scritchfield had not replied yet so Etheridge will report any news: in her Friday update. Dinner and] Board training session is scheduled for next Tuesday, May 14th at 5:30 pm with DOLA: regional  capital planning project list for consideration.  considered at the Board's June 4th meeting.  know later this week.  manager Dana Hlavac.  5    RECORD OF PROCEEDINGS  Regular Meeting of the Town ofMeeker- - May 7, 2024  MAYOR REMARKS  Mayor Day attended an AGNC meeting, AGNC: is starting aj program ofhow toi manage and look for grants. There will be another meeting in May at Rifle. Day stated he would like to get some workshops together, meeting with Commissioners and Town of Rangely Board at a third-party location. His vision is getting  everyone involved on the same page as to what each entities needs are.  OTHER BOARD BUSINESS  Trustee Lockwood asked Comm Dev./Planner Thomson for an update on the Community Wildfire draft. Thomson stated that she would be happy tos send out the draft and it was posted ont thel RBC website. MFD, USFS, BLM, Town of Meeker were all present to help identify any target areas. Thomson has not had a chance to review the plan yet, it is aj part of the RBC planning process. The Community Wildfire plan is Trustee Nielsen went to Craig to see thel Housing Authority project on the old hospital site. Alli the buildings were up andj putt together; twenty town homes were assembled. Thomson said it was almost all grant funded  looked at every ten years.  and are all for sale properties. ADJOURNMENT  Mayor Day adjourned the meeting at 8:26] pm.  Travis  5 Day, Mayor  Attest  u Alur Lisa Pakuer, Admin. Asst  6