1908  FOWLER CITY COUNCIL FOWLER PUBLIC FINANCING AUTHORITY SPECIAL JOINT MEETING AGENDA JULY 30, 2019 6:00 P.M. CITY COUNCIL CHAMBER 128 S. 5TH STREET FOWLER, CA 93625  Ino compliance with the Americans with Disabilities Act, if you need special assistance to access the Council Chambers or to otherwise participate at this meeting, including auxiliary aids or services, please contact City Clerk Jeannie Davis at (559)834-3113 ext. 302. Notification at least 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the Council Any writing or document that is a public record and provided to a majority oft the City Council regarding an open session item on the agenda will be made available for public inspection at City Hall, in the City Clerk's office, during normal business hours. In addition, such writings and documents may be posted on  meeting. The City of Fowler is an equal opportunity provider and employer.  the City's website aty www.fowlerciy.org. Meeting called to order Roll call  1. 2. 3.  Public Presentations - (This portion oft the meeting reserved for persons desiring to address the Council on any matter not described ont this agenda. Presentations are limited to 5 minutes per person and no more than 15 minutes per topic.) Presentation: Program Manager Lourdes Perez, Public Health Advocates  4.  A)  Consider/Approve Resolution No. 2436, "AI Resolution of the City Council of the City of Fowler, County of Fresno Approving the Application for Statewide Park Development and Community Revitalization Program Grant Funds" Consider and Take. Action to Approve Fiscal Year 2019-2020 Budgets:  5.  City of Fowler A)  Consider and Adopt Resolution No. 2437, "A Resolution of the City Council of the City of Fowler, County of Fresno, State of California, Adopting the City Annual Budget and Appropriating Revenue of the City for 2019-2020 Fiscal Year"    B)  Consider and Adopt Resolution No. 2438, "A Resolution of the City Council of Fowler, County of Fresno, State of California, Establishing the Appropriation Limit for Fiscal Year 2019-2020 Pursuant to Article XIIIB of the California Constitution"  Fowler Public Financing Authority  C) Consider and Adopt Resolution No. PFA 2019-01, "A Resolution of the Fowler Public Financing Authority, County of Fresno, State of California, Adopting the Financing Authority Annual Budget and Appropriating Revenue of the Agency for  the 2019-2020 Fiscal Year"  6. 7.  Discussion Regarding Honorary Street Naming  Adjournment  CERTIFICATION: 1, Corina Burrola, Deputy City Clerk of the City of Fowler, California, hereby certify that  the foregoing agenda was posted for public review on Friday, July26,2019.  Coxue Pad Corina Burrola Deputy City Clerk  2    RESOLUTION NO. 2436  ITEM  RESOLUTION THE  COUNCIL  4A  OF1 CITY  OF THE CITY OF FOWLER, COUNTY OF FRESNO APPROVING THE APPLICATION FOR  STATEWIDE PARKI DEVELOPMENT AND COMMUNITYREVITALIZATION PROGRAM GRANT FUNDS  WHEREAS, the State Department of Parks and Recreation has been delegated the responsibility by the Legislature oft the State of California for the administration of the Statewide Park Development and Community Revitalization Grant WHEREAS, said procedures established by the State Department of Parks and Recreation require the Applicant to certify WHEREAS, successful Applicants will enter into a contract with the State of California to complete the Grant Scope NOW, THEREFORE, BE IT RESOLVED that the FOWLER CITY COUNCIL hereby: APPROVES THE FILING OF AN APPLICATION  Program, setting up necessary procedures governing the application; and  by resolution the approval of the application before submission of said application to the State; and  project;  FOR THE FOWLER SPORTS PARK PROJECT; AND  1. Certifies that said Applicant has or will have available, prior to commencement of any work on the project 2. Certifies that if the project is awarded, the Applicant has or will have sufficient funds to operate and maintain 3. Certifies that the Applicant has reviewed, understands, and agrees to the General Provisions contained in the 4. Delegates the authority to the City Manager to conduct all negotiations, sign and submit all documents, including, but not limited to applications, agreements, amendments, and payment requests, which may be 5. Agrees to comply with alla applicable federal, state and local laws, ordinances, rules, regulations and guidelines.  included in this application, the sufficient fund to complete the project; and  the project, and  contract shown in the Grant Administration Guide; and necessary for the completion of the Grant Scope; and  6. Will consider promoting inclusion per Public Resources Code 580001(b)8A-G).  Approved and adopted the  day of  2019.  Jeannie Davis, City Clerk  David Cardenas, Mayor  I,t the undersigned, hereby certify that the foregoing Resolution Number 2436 was duly adopted by the Fowler City  Council following a roll call vote:  Ayes: Noes: Absent:  Jeannie Davis, City Clerk    FOWLER  GRANT SCOPE/COST ESTIMATE FORM  GRANT SCOPE ITEMS date of purchase, and cost SUPPORT AMENITY  ACQUISITIONS: List each parcel number, acreage, estimated DEVELOPMENT: List each RECREATION FEATURE and MAJOR  ESTIMATED COST  Construct new landscaping throughout park Construct new lighting throughout park Construct new parking lot Construct new Softball Field, 4 fields Construct new Soccer Field  $2,557,069 $831,458 $92,000 $377,890 $299,575 $158,815 $104,765 $491,568 $386,860 $5,300,000 $1,125,000 $6,425,000 $6,425,000 $1,125,000  Construct new Play Fountain/S Splash Pad Construct new Exercise Equipment Construct new Bandshell / Stage Construct new Bathroom/Concession MAJOR SUPPORT AMENITIES (A) TOTAL PROJECT COST (A+B) Requested GRANT Amount  Total Estimated Cost for the RECREATION FEATURES and Total Estimated PRE-CONSTRUCTION COST (B)  Estimated amount of the GRANT to be charged to PRE- CONSTRUCTION COSTS (cannot exceed 25% of the GRANT)  The APPLICANT understands that this form will be used to establish the expected GRANT deliverables; all of the RECREATION FEATURES and MAJOR SUPPORT AMENITIES listed on this form must be completed and open to the public before the final GRANT payment will be made. The. APPLICANT also understands that no more than 25% of the GRANT amount may be spent on PRE-CONSTRUCTION costs. See the ELIGIBLE COSTS charts  starting on page  - before creating a cost estimate.  AUTHORIZED REPRESENTATIVE Signature  Date        STAFF REPORT  DATE: TO: FROM:  7/24/19  Honorable Mayor and City Councilmembers Randy Uyeda, Finance Director  SUBJECT: FY2019-2020 Budget  Overview oft the proposed General and Water Fund Budget for FY 2019-20:  The current Chart of Accounts is inadequate and needs expansion which I will work on his year. For budgeting purposes I reclassed certain Special Department Expenses into more appropriate categories The "Pre. Audit FY 2018-19 Column" represents the 12 months ending 6/30/19. The City is still int the process of closing FY 2018-19 and various adjustments are still to be recorded. Actual salaries are still in the process of being allocated SO may not match budget. There are actual expenses pertaining to 2018 in 2019 that will need to be pushed back to FY2017-18 as the audit nears completion. Regardless oft the adjustments the General Fund will still end on the positive for both FY 2018 and FY 2019. The City will charge a portion oft the CalPERS UFL ($46,874 the increase over prior year portion) to the District Tax Fund as per the terms oft the District Tax addendum and the Police Department is requesting a  such as Professional Services.  2nd, new car, approximately $50,000 pending the Council's approval.  Revenues  1. Property Taxes -Ii forecasted a slight increase in property taxes based on current property developments. Property tax varies from year to year because it is based on actual collections by Fresno County and distributed as received. Should the property go into default, taxes are not distributed until said property is sold. Ip propose that we apply for the "teetered program". The majority of cities in Fresno County are "teetered" with the exception oft the City of Fresno. Under this program the County distributes the full share of property taxes billed, regardless of collection. Ini return the County collects any penalties and interest for delinquent accounts. The interest we receive is minimal and the City benefits with receiving its' full share of property taxes. 2. Sales Tax - When the CDTFA was created they developed and implemented a new financial system. Unfortunately they have had problems and are just now getting the system fully operational. The result has been delayed payments to the Cities and historical data is unreliable. I utilize HdL, our Sales Tax consultants projections along with myj judgement to determine the forecasted tax revenue. Although unaudited results show only $1.3M, subsequent receipts will top 3. District Sales Tax -) Ihave advised HdL ofboth the MAXCO and the. Adventist projects. HdL will research to insure collection oft the District/Use Tax on materials delivered in our jurisdiction.I have also sent out guidelines to our Building Department on how to work with major construction projects toi insure the collection ofUse tax. Since its' implementation I have received 4 calls from various businesses asking for clarification oft the District Tax. Inall cases, the explanation was  $1.44M.    accepted and not one entity complained or expressed negatives comments regarding the tax. 4. Grant Revenue- - You will note that the COPS and Recycling grant funds are 0. These are restricted grants and now setup as separate Funds, 206 and 209 respectively. Street project revenue is the reimbursement from the state for the. Adams Ave project and is not Grant dependent.  5. City Council - Status quo 6. Administration - Status Quo.  7. City Clerk - Special Dept projected expense shifted to Professional Services.  8. Finance Actual Professional Fees include Audit fees pertaining to the 2017 along with additional auditing help, said costs offset with the delay ofinstalling ai new: server. Additionally the 2017 audit portion will be pushed back into 2018. Otherwise I am leaving the budgeted amount asi ist to offset other system work such as Superion training and System Improvements. We are in the process of purchasing and installing the on-line payment system. The Permit system is not fully implemented and one ofits primary purposes is to track developers deposits and associated  expenses.  9. City Attorney - Status Quo 10. General Government - Status Quo  11. Police - Operating budget remains the same, they are still short ofofficers. They are requesting 2 new cars, one to be funded from the COPS grant (which has reserves of$250,000) and the other car to be funded from the District Tax fund, iftax revenues are as anticipated and Council 13. Planning - The big change is the recording ofthe City Engineer and the City Planner from Professional Services to Plan/Engr Consultant. This is part oft the account restructuring. Further, their fees will be consolidated into the Planning Department rather than interspaced through the various other departments such as Streets. We will continue to track those reimbursable fees as 14. Building Dept - They are requesting the addition ofap part time employee which accounts for the increase in budget. Salary appears high, it includes Nolly, part ofZennaida, and Code 15. Streets - Primarily the increase is due to the Adams Ave and Fowler Ave projects (offset by reimbursements from Fed/State funds) and the request for a tractor (they currently rent one). 16. Parks - Is asking for additional tables, bbq pits, and canopy which is offset by transfer the UUT  approval.  12. Fire - Operating budget remains the same.  usual. Enforcement.  fund.  17.Animal Control - minor reductions 18. Recreation - Minor increases and the estimated cost of lifeguards.  19. Senior Center - Increases due to Food Servings pending the reinstatement of the FMAAA grant 20. Water Fund - We recently had a fee increase and II have adjusted revenues to reflect a full year. Water is requesting the purchase of an Excavator and the replacement of the old style water meters (with spares). Other operating expenses have been reduced in part due to the creation of the new Water Well Maintenance Fund. We are still reviewing 2019 for additional items to be reversed and charged to the Water Well Maintenance Fund (which currently has reserves of $473,057. 21. Fire Building - Is on schedule to be completed this year at Budgeted Costs    RESOLUTION No. 2437  ITEM  5A  A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FOWLER, COUNTY OF FRESNO, STATE OF CALIFORNIA, ADOPTING THE CITY ANNUAL BUDGET AND APPROPRIATING REVENUE OF THE CITY  FOR THE 2019-2020 FISCAL YEAR  WHEREAS, the City Manager has prepared and submitted to the City Council a WHEREAS, the City Council as the legislative body of the City has reviewed and WHEREAS, the City Council has determined that it is necessary for the efficient management of the City that certain sums of revenue of the City be appropriated to various NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Fowler as Section 1: A certain document on file in the office of the Finance Director of the City of Fowler being marked and designated "City of Fowler = Annual Budget = Fiscal Year 2019- 2020" said document as prepared by the City Manager, amended by the City Council, is Section 2: The following sums of money are hereby appropriated from the revenue of the City of Fowler for activities of the City, including transfers and capital projects during the  proposed budget for the 2019-2020 fiscal year, starting July 1, 2019; and  modified this proposed budget; and  departments, offices, agencies and activities of the City.  follows:  hereby adopted for the Fiscal Year, commencing July 1, 2019.  2019-2020 fiscal year.  General Fund Special Revenue Funds Water Enterprise Fund Total Budget  $4,920,555 1,700,941 1,439,052 $8,060,548  THE FOREGOING RESOLUTION of the City Council of the City of Fowler was duly and regularly introduced, passed and adopted at a regular meeting of the City Council on the 30th  day of. July 2019, by the following vote:  AYES: NOES: ABSENT: ABSTAIN:  APPROVED:  David Cardenas, Mayor  ATTEST:  Jeannie Davis, City Clerk    RESOLUTION No. 2438  ITEM  5B  A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FOWLER, COUNTY OF FRESNO, STATE OF CALIFORNIA, ESTABLISHING THE APPROPRIATION LIMIT FOR FISCAL YEAR 2019-2020 PURSUANT TO ARTICLE XIIIB OF THE  CALIFORNIA CONSTITUTION  WHEREAS, Article XIIB of the California Constitution provides that the total annual appropriation subject to limitation of each governmental agency, including this City, shall not exceed the appropriation limit of such entity of government for the prior year adjusted for changes in inflation and population, except as otherwise provided for in said Article XIIIB and implementing State statutes; and WHEREAS, pursuant to Proposition 111, the said Article XIIIB has been modified and the City Council of the City of Fowler may annually elect one of two options for the inflation growth and the population growth; and WHEREAS, the City Council of the City of Fowler has selected the growth of WHEREAS, the City Council of the City of Fowler has calculated on Attachment A and determined that said appropriations limit for fiscal year 2019-2020 WHEREAS, the Finance Director has made available to the public for the previous fifteen days the documentation used in the determination of the NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Fowler that an appropriations limit in said amount be $8,866,048 and the same is THE FOREGOING RESOLUTION of the City Council of the City of Fowler was duly and regularly introduced, passed and adopted at a special meeting of the City  the City as the population factor; and  be established in the amount of $8,866,048 and  appropriations limit.  hereby established for fiscal year 2019-2020.  Council on the 30th day of July, 2019, by the following vote:  AYES: NOES: ABSENT: ABSTAIN:  APPROVED:  David Cardenas, Mayor  ATTEST:  Jeannie Davis, City Clerk    ITEM  5C  RESOLUTION No. PFA 2019-01  A RESOLUTION OF THE FOWLER PUBLIC FINANCING AUTHORITY, COUNTY OF FRESNO, STATE OF CALIFORNIA, ADOPTING THE FINANCING AUTHORITY ANNUAL BUDGET AND APPROPRIATING REVENUE OF THE AGENCY FOR THE 2019-2020 FISCAL YEAR  WHEREAS, the Executive Director has prepared and submitted to the Agency Board a WHEREAS, the Agency Board as the legislative body of the Public Financing Authority WHEREAS, the Agency Board has determined that it is necessary for the efficient management of the Public Financing Authority that certain sums of revenue of the Public Financing Authority be appropriated to various departments, offices, agencies and activities of  proposed budget for the 2019-2020 fiscal year, starting July 1, 2019; and  has reviewed and modified this proposed budget; and  the Public Financing Authority. Authority as follows:  NOW, THEREFORE, BE IT RESOLVED by the Agency Board of the Public Financing Section 1: A certain document on file in the office of the Finance Director of the Public Financing Authority being marked and designated "Public Financing Authority - Annual Budget  Fiscal Year 2019-2020 " said document as prepared by the Executive Director, amended by the Agency Board, is hereby adopted for the Fiscal Year, commencing July 1, 2019. Section 2: The following sums of money are hereby appropriated from the revenue of the Public Financing Authority for activities of the Agency Board, including transfers and capital  projects during the 2018-2019 fiscal year.  Public Financing Authority  $424,385  THE FOREGOING RESOLUTION of the Agency Board of the Public Financing Authority was duly and regularly introduced, passed and adopted at a special meeting of the Agency Board  on the 30th day of. July, 2019, by the following vote:  AYES: NOES: ABSENT: ABSTAIN:  APPROVED:  David Cardenas, Chairman  ATTEST:  Jeannie Davis, Secretary