MINUTES REGULAR MEETING FEBRUARY 28, 2017 CALL TOORDER:  CARBONDALE BOARD OF TRUSTEES  Mayor Dan Richardson called the Board of Trustees Regular Meeting to order on  February 28, 2016, at 6:00 p.m. in the Town Hall meeting room.  ROLL CALL:  Thei following members were present for roll call:  Mayor Trustees  Dan Richardson Ben Bohmfalk Katrina Byars Marty Silverstein Frosty Merriott Erica Sparhawk Heather Henry Jay Harrington Cathy Derby Mark Hamilton Janet Buck Renae Gustine CONSENT AGENDA  Absent Trustee Staff Present:  Town Manager Town Clerk Town Attorney Planning Director Finance Director  Accounts Payable totaling $114,291.78 BOT 2/14/17 Regular Meeting Minutes Liquor License Renewal - Mi Casita  S.P. Carbondale Retail Marijuana Store Renewal Application  CONSENT AGENDA  Trustee Bohmfalk made a motion to approve the Consent Agenda. Trustee Silverstein 6: yes votes: Bohmfalk, Silverstein, Richardson, Merriott, Sparhawk, Byars  seconded the motion and it passed with:    Trustee Meeting Minutes February 28, 2017  Page 2  PERSONS PRESENT NOT ON THE AGENDA  Scott Mills, Deer Run, Carbondale, and a member of the Environmental Board, asked the Trustees to consider undertaking energy improvements to Town municipal buildings.  He provided the Board with a list of action items for the buildings.  TRUSTEE COMMENTS  Trustee Sparhawk informed the Board that she attended the Third Street Center Board meeting. They are undergoing a LED retrofit and they are doing a daylighting project in the gym which will change the space dramatically. They are trying to raise $70,000 to fund the project. Jay noted that they applied for a FMLD grant for the LED retrofit but it Trustee Silverstein stated that a self-defense class was scheduled at the Recreation Center but it was cancelled because there were not enough people. They rescheduled Trustee Silverstein stated that people have been asking him why there are no horse drawn carriages on First Friday anymore. Jay stated that the carriage drivers need  wasn't funded.  itin March.  insurance.  Trustee Bohmfalk requested a work session on increasing mobility.  Trustee Bohmfalk stated that immigration enforcement is a big concern in town. He was encouraged to see Chief Schilling reiterate that the police are not immigration enforcement officers and Trustee Bohmfalk doesn't want this to change without a Trustee Silverstein congratulated the Roaring Fork peace officers for arresting the Mayor Richardson announced that Rob Windham has been promoted to Sergeant.  discussion because it would need to be a policy change.  robbery suspects without incident.  ATTORNEY'SF REPORT  The attorney did not have any comments.  SPECIAL EVENT LIQUOR LICENSE - RIVER BRIDGE REGIONAL CENTER River Bridge Regional Center has applied for a Special Event Liquor License for their annual fundraiser to be held at the River Valley Ranch bam. All fees have been paid and the Police Department has reported no problems with the applicant or the premises.    Trustee Meeting Minutes February 28, 2017  Page 3  Trustee Bohmfalk made a motion to approve River Bridge Regional Center's Special Event Liquor License Application. Trustee Sparhawk seconded the motion and it 6 yes votes: Byars, Bohmfalk, Richardson, Silverstein, Sparhawk, Merriott ORDINANCE NO. 4, SERIES OF 2017 - APPROVING AMENDED ZONING MAP Janet Buck explained that the Zoning District Map was last updated in 1993. The map will be incorporated in the Uniform Development Code (UDC). Nathan Baier, the map's designer, stated the map does not require software or specific knowledge to  passed with:  operate it. Itwill be housed on the Town website.  Discussion ensued.  Trustee Bohmfalk asked if staff received input from citizens. Janet answered Planning &Z Zoning (P&Z) held a public hearing but no one from the public attended. Janet noted that this will be a living document, it will continue to evolve and will be Trustee Byars stated that she would like a static map to be placed on the website as Mayor Richardson opened the meeting to public comment. There was no one present who wished to address the Board sO Mayor Richardson closed the public hearing. Trustee Byars made a motion to approve Ordinance No. 4, Series of 2017 approving the adoption of the Zoning District Map. Trustee Silverstein seconded the motion and it 6 yes votes: Byars, Richardson, Silverstein, Sparhawk, Merriott, Bohmfalk ORDINANCE NO. 5, SERIES OF 2017 - CITY MARKET EXTENSION OF FINAL Jay explained that City Market has asked for a 60 day extension to record their subdivision plat. Jay noted that the engineering for the project has been completed and the building plans have been reviewed by staff. The project has been delayed because Trustee Byars asked about the time frame for opening. Jay responded it depends upon  updated as zoning changes. well; everyone agreed.  passed with:  PLAT RECORDATION  City Market has not closed on the property.  the real estate closing.    Trustee Meeting Minutes February 28, 2017  Page 4  Trustee Byars made a motion to approve Ordinance 5, Series of 201,7 approving an extension of the deadline to April 28, 2017, to record a final subdivision plat for the Carbondale Marketplace Subdivision. Trustee Sparhawk seconded the motion and it 6 yes votes: Silverstein, Richardson, Bohmfalk, Merriott, Byars, Sparhawk BOT PRIORITIES FOR CARBONDALE ENERGY ENVIRONMENTAL PROGRAMS Trustee Sparhawk disclosed that she works for CLEER. She asked the Board since we are discussing priorities is it OK to stay? The Board responded yes. Maisa Metcalf, a Jay told the Board that the Town has $50,000 for Carbondale specific programming.  passed with:  CLEER employee, was also present at the meeting. Maisa asked the Board to identify their priorities.  Discussion ensued.  The Board agreed to allocate $15,000 to successful income-qualified (low income) programs. The Board also directed CLEER staff to provide a memo prioritizing spending of the $35,000 on the most cost effective programs. This issue has been  scheduled for discussion on March 14, 2017.  CORE - 2016 UPDATE  Marty Treadway and Brad Davis, representing CORE, were at the meeting,  Marty updated the Board on CORE's 2016 accomplishments outside of the membership  realm.  The accomplishments include:  Grants: The Randy Udall Grant is CORE's largest grant, offering up to $200,000 for projects. In 2016 no Randy Udall Grants were awarded. However, CORE paid out Design Assistance Grants: awarded two (2) grants for a total of $20,000. Net Zero Grants: awarded seven (7) grants for a total of $28,000.  $60,000 for projects from the previous year. Community Grant: awarded a total of $46,623 Residential Assessment and Rebates:  CORE funds provided $47,491 in residential assessments and rebates while partner  funds leveraged $12,722    Trustee Meeting Minutes February 28, 2017 Commercial Rebates:  Page 5  CORE funds provided $21,845 in commercial rebates while partner funds leveraged  $6,133.  DISCUSSION ON COMMUNITY SURVEY Town undertaking a community survey.  Jay stated that at a previous meeting Mayor Richardson requested a discussion on the Mayor Richardson asked if we decide to do a survey how do we do it? How often do we do it? Do we create the survey in house or do we pay a professional to create it? Should it be web based? He asked the Board to provide feedback to his questions. Trustee Byars suggested reaching out to the community only when we have a specific Trustee Silverstein is in favor of undertaking a survey in the near future. We should Trustee Merriott suggested incorporating the Chamber and Tourism Board. Trustee Bohmfalk stated he is not feeling a big need as the Trustees are in touch with the community. During the election a lot of the candidates knocked on doors and heard from the community. Trustee Sparhawk agreed that a survey is not a high priority. Mayor Richardson stated he doesn't want any more tax questions placed on the ballot without initiating a survey first. Mayor Richardson asked his fellow Trustees to solicit  issue.  budget accordingly.  feedback on the need of a survey from the boards they serve on. BOARD AND COMMISSON REPRESENTATION  Mayor Richardson explained that traditionally following an election or appointment of a new Trustee (Trustee Sparhawk) the Board holds a discussion to decide who will serve on the boards/commissions requiring Trustee representation. The following changes Trustee Sparhawk is the Third Street Center Board member, Jay is the alternate. Mayor Richardson is the RFTA representative, Trustee Bohmfalk is the alternate.  were made:  Trustee Sparhawk is the Parks & Recreation representative.    Trustee Meeting Minutes February 28, 2017  Page 6  APPOINTMENT OF MAYORF PRO TEM  Trustee Silverstein made a motion to appoint Trustee Merriott as Mayor Pro Tem. 6 yes votes: Byars, Bohmfalk, Merriott, Richardson, Sparhawk, Silverstein  Trustee Byars seconded the motion and it passed with:  EXECUTIVE SESSION  At 8:25 p.m. Trustee Byars made a motion to go in to an Executive Session for a conference with Special Legal Counsel for the purpose of receiving legal advice on specific legal questions under C.R.S. Section 24-6-402(4)(b) - Thompson Dive Protection: SG Interests Complaint in federal court re: BLM Lease Cancellation. 6 yes votes: Bohmfalk, Merriott, Richardson, Sparhawk, Silverstein, Byars  Trustee Silverstein seconded the motion and it passed with:  At 9:05 p.m. Trustee Byars made a motion to adjourn the Executive Session and retum to the regularly scheduled meeting. Trustee Sparhawk seconded the motion and it 6 yes votes: Merriott, Richardson, Sparhawk, Silverstein, Byars, Bohmfalk,  passed with:  ADJOURNMENT  The February 28, 2017, regular meeting adjoured at 9:05 p.m. The next regularly  scheduled meeting will be held on March 14, 2017 at 6:00 p.m.  APPROVED AND ACCEPTED AE Dan Richardson, Mayor  ATTEST:  t BL Cathy Derby, Town Clerk  SEAL  CIORALDO