MINUTES REGULAR MEETING JANUARY 9, 2018  CARBONDALE BOARD OF TRUSTEES  Mayor Dan Richardson called the Board of Trustees Regular Meeting to order on  January 9, 2018, at 6:00 p.m. in the Town Hall meeting room.  STUDENT OF THE MONTH  Students from Carbondale Community School and Ross Montessori School were in attendance to receive the "Student of the Month" award. The following students were  awarded a Certificate of Achievement from Mayor Dan Richardson:  Jetty Garcia Sayer Ivansco  McKenzie Hageland Madeline Dean ROLL CALL:  The following members were present for roll call:  Mayor Trustees  Dan Richardson Frosty Merriott Marty Silverstein Erica Sparhawk Ben Bohmfalk Heather Henry Luis Yllanes Jay Harrington Cathy Derby Mark Hamilton Renae Gustine Eric Brendlinger Kevin Schorzman Gene Schilling Chris Wurtsmith P.A Angie Sprang CONSENT AGENDA  Staff Present: Town Manager Town Clerk Attorney Finance Director Recreation Director Public Works Director Police Chief Police Lieutenant Intern  Accounts Payable totaling $470,838.43    Trustee Meeting Minutes January 9, 2018  Page 2  BOT 12/19/17 Work Session Minutes BOT 12/26/17 Regular Meeting Minutes  Resolution No. 1, Series of 2018- - Establishing a Public Place for Posting Resolution No.2, Series of 2018 - Authorizing the Town Clerk to Appoint Resolution No. 3, Series of 2018 - Amending Pool Rates in Appendix A-  Notice of Meetings Election Judges  Carbondale Municipal Code Fee Schedule  Trustee Sparhawk made a motion to approve the Consent Agenda. Trustee Yllanes 7yes votes: Silverstein, Bohmfalk, Sparhawk, Henry, Merriott, Yllanes, Richardson  seconded the motion and it passed with:  PERSONS PRESENT NOT ON THE AGENDA  There was no one present who wished to address the Board.  TRUSTEE COMMENTS  Trustee Bohmfalk stated that he attended the BkePedestnan/rals Commission meeting. They discussed their work plan for the year. They will be recommending projects related to the priority corridor and they will be collaborating with the schoois on education. Also, they will be providing Pitkin County with a recommendation on parking Trustee Merriott announced that the Valley Visual Show is Friday from 6:00 p.m. - 8:00 Trustee Merriott stated that last Sunday there was an editorial in the Post Independent (PI) written by skeptics of global warming. Trustee Merriott stated that he was disappointed that they published it - in his opinion it was irresponsible journalism. He said the PI should have included a disclaimer as to who wrote it. Trustee Sparhawk stated that she will be attending the Colorado Community Symposium at the end of the month. The symposium is focusing on Climate Preparedness. She asked the Board if she could represent the Town, the Board  on Prince Creek Road. p.m. at the Launchpad.  agreed.  Mayor Richardson thanked staff for all of their work on First Friday.  Mayor Richardson announced that the Aspen Valley Land Trust will be having a fundraiser at the Marble Distillery on January 11th from 5:30 p.m. - 7:30 p.m.    Trustee Meeting Minutes January 9, 2018  Page 3  Mayor Richardson will be attending the RFTA meeting on Thursday January 12th, and Mayor Richardson stated that he has discontinued writing the Post Independent column. Trustee Henry stated that the Environmental Board may want to take the column space. Mayor Richardson thanked staff for snow removal on Christmas. He asked if the snow Trustee Bohmfalk stated that he donated his monthly Trustee stipened to Aspen Valley Land Trust (AVLT) for Red Hill maintenance. Mayor Richardson stated that it is important that all Trustees donate to AVLT for Red Hill maintenance.  he will be attending the GCE meeting on Friday January 13th.  removal plan could be added to the Town website.  ATTORNEY'S COMMENTS  Mark Hamilton informed the Board that the purchase of the Red Hill parcel is  progressing.  SPECIAL EVENT LIQUOR LICENSE - TWO RIVERS COMMUNITY FOUNDATION Two Rivers Community Foundation has applied for a Special Event Liquor License fora fundraiser to be held at the River Valley Ranch Barn. All fees have been paid and the Police Department has reported no problems with the applicant or the premises. Trustee Sparhawk made a motion to approve Two Rivers Community Foundation's Special Event Liquor License Application. Trustee Silverstein seconded the motion and 7yes votes: Richardson, Silverstein, Sparhawk, Henry, Merriott, Bohmfalk, Yllanes DRAFT ORDINANCE - CREATING AN ENTERTAINMENT DISTRICTTO Carbondale Chamber Executive Director Andrea Stewart was present for the  itp passed with:  ESTABLISH, A COMMON CONSUMPTION AREA  discussion.  At a previous meeting the Board discussed the concept, proposed by the Chamber, to create an Entertainment District and a Common Consumption Area on Main Street during the June - August First Fridays. The idea came from the First Friday Committee who is trying to create a dedicated revenue resource for their event. The Chamber would sell cups which can then be taken to an establishment possessing a liquor license. The cup, containing an alcoholic beverage, could then be taken out int to the  Common Consumption Area. Discussion ensued.    Trustee Meeting Minutes January 9, 2018  Page 4  Mark noted that the statute requires that the cups be disposable. Andrea and staff are Trustee Silverstein stated that he understands that the Chamber is trying to make First Friday financially self-sufficient. He suggested that the ordinance contain language that requires the event coordinator to come before the Board if there are three incidents that require police attention and that the common consumption license may be rescinded. Mark Hamilton clarified that the decertification of the Entertainment District would Trustee Yllanes stated he is concerned with the size of the common consumption area; the police are recommending the area be reduced to one block. Andrea responded that ac one block area defeats the purpose. They want the consumption area spread out sO Trustee Merriott asked how underage drinking will be monitored. Andrea stated that people 21 and over will receive a wrist band from establishments distributing liquor. The Chamber will assign each cup a number and it will correspond to the purchaser's Trustee Henry stated that she believes that overconsumption will be harder to identify. Staff noted that all employees of participating liquor establishment will be required to be Gene Schilling stated that he is concerned with the proposal and he hopes that the Chris Wurtsmith stressed the importance of adequate security. The event takes place Trustee Sparhawk suggested that the advisory committee and the police meet after the Trustee Sparhawk asked if First Friday couid have volunteer security in addition to paid Trustee Silverstein stated that he supports the idea on a trial basis for one year. Trustee Bohmfalk stated that he appreciates the police concerns. However, he believes that the parameters need to be the same as the parameter of a (Main Street) street The police requested that 3rd street remain open during the event; the Board agreed.  unsure of the definition of disposable cup.  require a public hearing.  that all businesses can participate.  name.  TIPS trained.  police department doesn't have to "staff up" for the event. on Friday night which is a very busy night for the police. first event to debrief and discuss any issues that arose.  security.  closure.    Trustee Meeting Minutes January 9, 2018  Page 5  Mayor Richardson stated he has reservations because of the police's concerns. He feels that it's a lot of effort for three nights. He requested that members of the First The Board directed staff to finalize the ordinance and provide a definition of disposable cup. The Trustees will consider the ordinance for approval at the January 23rd BOT ORDINANCE NO. 1, SERIES OF 2018 - APPROVING THE EXTENSION OF THE CURRENT MILL LEVY FOR STREETSCAPE AND RELATED IMPROVEMENTS The Board requested staff to prepare an ordinance to extend our current 1.5 Streetscape Mill Levy which is set to expire on December 31, 2020.  Friday Committee serve on an ad hoc peace patrol.  meeting.  Jay explained that the proposed ordinance extends the 1.5 Streetscape Mill Levy for ten years. At the next regular meeting staff will provide the Board with information on how  the mill levy has been spent. Discussion ensued.  Staff noted that in the fall there is the potential that other property tax issues will be Trustee Silverstein stated that he believes April is the most opportune time to ask the voters to extend the mill levy because there are no other tax questions on the ballot. The majority of the Board agreed. Trustee Silverstein stressed that the Board is not asking to increase taxes. Trustee Bohmfalk stated he is inclined to double the mills to accomplish capital projects including drainage. Mayor Richardson responded that the voters may be reluctant to increase the mill levy because they want to wait and see Trustee Silverstein stated that once the new Board takes office we need to discuss what Trustee Bohmfalk made a motion to approve Ordinance No. 1, Series of 2018 approving the extension of the current mill levy for streetscape and related improvements. Trustee 7. yes votes: Yllanes, Sparhawk, Bohmfalk, Merriott, Richardson, Henry, Silverstein  placed on the ballot (i.e. RFTA).  what tax revenue the new City Market will generate.  capital improvements need to be accomplished and how to fund them.  Silverstein seconded the motion and it was approved with:  WASTE HAULING DISCUSSION  During 2017 the Board had several discussion on amending the Town's waste hauling ordinance. Trustee Bohmfalk attended the Pitkin County Waste Hauling Advisory    Trustee Meeting Minutes January 9, 2018 ordinance. Discussion ensued.  Page 6  Committee meeting. The Committee has been working on a waste and recycling  Trustee Bohmfalk asked the Board do we want to embark on amending our own waste hauling ordinance, use Pitkin County's ordinance, or combine the two. Trustee Bohmfalk stated that Pitkin County is finalizing an ordinance whereby the hauler has to offer recycling, adhere to new reporting standards, and offer volumetric pricing. Trustee Bohmfalk noted that amendments to the Town's waste hauling ordinance will result in an increase in cost to the residential consumer because they will have to purchase a bear-proof container. However, if there is public support to discuss a single hauler approach be believes it would lower the per residence cost due to efficiency. Mayor Richardson stated that he would like to increase the hauler permit fees and possibly create a road impact fee. The fees could be used to incentivize waste Trustee Henry suggested creating a living lab - choose on neighborhood, and hire a single hauler and see ifiti is successful. She believes the Town should embark on its own waste hauling ordinance amendment process but we should use some of Pitkin County's ideas. Doug from Waste Management told the Board that RVR has a single hauler and could be the test case. Trustee Henry responded that we don't have Trustee Bohmfalk stated that he would like to pursue a single hauler. Trustee Yllanes Mayor Richardson stated he thinks we should require the waste haulers to show us how Doug from Waste Management noted that single haulers can only be required in residential areas and volumetric pricing is already offered in Carbondale. Trustee Bohmfalk stated that we need to conduct public outreach; we may find that there's no support for a single hauler. Trustee Bohmfalk stated that he is willing to continue working with staff on the ordinance. Mayor Richardson stated that we need an ordinance to keep with our time commitment (to require bear proof containers by Spring). Jay noted that staff has sample single hauler RFPS from other towns. Trustee Silverstein stated that we need to address residential bear proof containers first. Trustee Bohmfalk stated that it's hard to buy a bear proof container from one company  diversion through rebates.  baseline data for RVR. agreed if it will reduce costs. they are reducing waste.  and then we change to a different (single) hauler.    Trustee Meeting Minutes January 9, 2018  Page 7  Trustee Bohmfalk will work with staff on amending the waste hauler ordinance language and staff will provide the single hauler RFP's for discussion at the February 20th work INTERGOVERMMENTAL AGREEMENT BETWEEN GARFIELD COUNTY AND THE In. June the Board met with the Garfield County Commissioners in a join work session and discussed the possibility of building a sidewalk/path along a portion of Snowmass Drive located in Garfield County. During budget discussions the Board identified the Jay explained that staff worked diligently with county staff to develop an IGA to cover the cost of building the sidewalk (County) and maintenance (Town). As per the IGA, the County will cover the cost of the improvements of approximately $297,000; the Town will contract and manage the construction. The Town will maintain the road and improvements until they are annexed into the Town and will also provide snow removal Trustee Bohmfalk made a motion to approve the Intergovernmental Agreement between the Town of Carbondale and Garfield County regarding Snowmass Drive. Trustee 7y yes votes: Bohmfalk, Merriott, Richardson, Henry, Silverstein, Yllanes, Sparhawk Mayor Richardson thanked Trustee Bohmfalk and Carbondale students for their help  session.  TOWN REGARDING SNOWMASS DRIVE  connection as a priority.  on' White Hill Road.  Henry seconded the motion and it passed with:  with moving this project forward. WEBSITE RE-DESIGN PROPOSAL  During budget discussions the Board expressed their desire to update the Town website. Angie Sprang and Laurie Lindberg looked at a wide range of website suppliers and they believe government web designer Revize offers the best product for our Discussion ensued and the Board had the following comments/questions:  needs. Angie stated that the website is very easy to use.  Can we integrate GIS - it would be a deal breaker if we lose functionality with the The translation function needs to be powerful due to our demographics The Board would like to provide feedback during the website's development The Board asked if there is the capacity to visit a test version The Board would like a check-in on the conceptual design before it goes live  zoning map and other GIS maps    Trustee Meeting Minutes January 9, 2018  Page 8  Trustee Henry made a motion to approve the commissioning of a Revize custom design website as outlined in the Revize Web Services Sales Agreement. Trustee Silverstein 7y yes votes: Merriott, Bohmfalk, Henry, Silverstein, Sparhawk, Yllanes, Richardson  seconded the motion and it passed with:  ADJOURNMENT  The January 9, 2018, regular meeting adjourned at 9:05 p.m. The next regularly scheduled meeting will be held on January 23, 2018, at 6:00 p.m.  APPROVED, ANDACCEPTED E Dan Richardson, Mayor  ATTEST:  556  r. SEAL ) CICRICD  Cathy Derby, Town Clerk