AGENDA La. Junta, Colorado January 17, 2023 4:00 p.m. Council Chambers Municipal Building 601 Colorado Avenue  REGULAR MEETING BOARD OF UTILITIES COMMISSIONERS  CALL TO ORDER ROLL CALL (City Clerk) Board Members PIA Ayala Bourget Cranson McKenzie Velasquez  Supervisors  Others  MINUTES OF PREVIOUS MEETING (Chairman) Regular Meeting December 13, 2022  CITIZEN PARTICIPATION FORI NON-AGENDA! ITEMS ONLY (5-minute time limit per person)  REPORTS  A. ARPA Board (Gary Cranson)  B. Water & Wastewater Treatment (Tom Seaba) C. Power Distribution/Plant (Bill Jackson) D. Sanitation (Martin Montoya) NEW BUSINESS 1. Chairman 2. Vice-Chairman B. Taylor Hall (Solar) C. SRF Funding (Tom Seaba) D. City Manager's Comments E. Governing Body's Comments  A. Election of Officers for 2023 (Chairman) (Action)  ADJOURN    Subject to approval at the lanuary17,2023 Utilities Board Meeting  BOARD OF UTILITIES COMMISSIONERS - December 13, 2022  CITY OF LA. JUNTA COUNTY OF OTERO STATE OF COLORADO  SS  Al Regular Meeting of the Board of Utilities Commissioners of the City of La. Junta, Colorado, was called to order by Chairman Frank McKenzie on Tuesday, December 13, 2022, at 4:00 p.m. in the Power Board  Room of the Municipal Building.  Roll was called andi the following Board Members were present:  Present  Joe Ayala, Mayor Gary Cranson, Vice-Chairman Frank McKenzie, Chairman Paul Velasquez, Council Member Bill. Jackson, Asst. City Manager Melanie Scofield, City Clerk Tom Seaba, Director of Water & Wastewater Martin Montoya, Director of Engineering Paul Velasquez, Council Member Betty McFarren, RF Gazette  Mike Bourget, Commissioner - arrived at 4:05 p.m.  Absent:  Also present: Rick Klein, City Manager  MINUTES OF PREVIOUS MEETING  Chairman McKenzie asked if there were any corrections or additions to the minutes of the Regular Meeting of November 9, 2022. Hearing none, he declared the November 9, 2022 minutes approved as 1. Bette McFarren: The driveways on my street, 2100 block of Belleview, is bad. We are unable to get  published.  CITIZEN PARTICPATION  in and out of our driveways without scraping part of our car. A. ARPA Board. Gary Cranson gave the following report:  REPORTS  1. Summary of October 2022 Financial and Operating Statements: During the month of October, revenue from power sales was less than budget by $110,461 (5.3%) and total revenues were less than budget by $92,668. Total cost of goods sold was under budget by 2. Year to Date Income Statement: Revenue from power sales was less than budget by $86,129 (0.4%) and cost of goods sold was less than budget by $657,784 (3.7%). YTD Net Revenue is 2. Operating Report: Member Energy sales for October is 5.0% less than budget and the same as it was in 2021. Member Energy Sales YTD is 0.9% less than budget and 0.19% less than 2021. Alli in cost of power to members YTD is $0.1004 per kWh; 2.3% lower than 2019. 3. December Meeting Actions: The 2023 budget was approved. Meeting dates and locations for 2023 were approved for posting. A rate change to the Avoided Cost Rate for payment of member's customers renewable (solar) generation was changed to track ARPA's actual cost of  $105,506 (7.8%). Net Revenue from Operations for the month was $392,268.  $5,839,613. Debt Service Coverage YTD is 1.76X.    Page 2of5  BOARD OF UTILITIES COMMISSIONERS - December 13, 2022  purchased power. This rate had been based on the EIM (Energy Imbalance Market) rate which had large fluctuations and was hard to explain to consumers. The rate change will be effective  January 1, 2023.  4. Next Meeting -February 23, 2023 at Otero College in La. Junta. B. Water & Wastewater Treatment. Tom Seaba gave thet following report:  1. R.O.Plant  Received replacement chlorine storage tank. Installation is schedule for 12/7/2022. Well #15 was taken out of service due to a hole in the casting. Three wells are now out Flange installed and repairs made to frozen pipes in well #9. New thermostats installed  of service. iny wells #6, #7, and #9. Repaired coolant leak on west welli field generator. Replaced packing in reserve booster. Well drawdown checks completed. Maintained all SCADA radios. Meter Reading, property maintenance. Completed water main in 2100 block of Belleview. Beginning to replace all setters and meters in 2100 block of Belleview. Repaired main leak on Cimarron Avenue. Repaired leaks on services and meter setters. Meter reading and utility billing office generated work orders. Treated 23.460 million gallons. Removed 42.0ft3 of screenings and 54.0f ft3 of grit. RO concentrate discharge to plant was 18.158 million gallons. Jetted 7,777 feet of main. Sixteen emergency calls and three manhole locates. WFI completed repair work on November 10. Also re-tapped two connections in the 1400 block of Lincoln because taps were damaged/plugged. Repaired electrical issues in grit building. Additional plant, collection system, and grounds maintenance. Katelin Reed attended sanitary survey training. main and conducted pressure tests. Hired Bryan Hill to our distribution crew. Valley Conduit at its meeting on November 16th.  Changed oil and diaphragms on chlorine pumps #1 and #2, and cleaned check ball  valves.  2. Distribution  3. Wastewater  4. Other Notables:  Moltz Construction continues work on the new south booster station. Tapped into 20 inch  5. Arkansas Valley Conduit Update  The Colorado Water Conservation Board approved a $20 Million Grant for the Arkansas Ins speaking with several water engineers and managers, including the water engineer from AGRA, which manages our well augmentation, they presume that as of right now, that if a city were to opt out of the conduit, it would continue to receive its project water allocation as it currently does. They cannot envision where the city would be denied that water ifi it has a legal entitlement to itifit chooses to opt out of the project. However, no one can see the future and how the handling and delivery of project water could change int the future. (At the time of the Board meeting, it was determined that this belief is  incorrect.)    Page 30 of5  BOARD OF UTILITIES COMMISSIONERS: - December 13, 2022  The response from the Bureau of Reclamation concerning project water delivery concerning the AVC:" "As far as the BOR goes, we coordinate with Southeastern on water storage and how it is managed at that level. The BOR then sells it to Southeastern and  they administer the water to their customers." (Discussion continued amongst the Board members.)  C. Power Distrbution/Power Plant. Bill Jackson gave the following report:  1. Line Crew/Power Plant  Daily reads, disconnects and maintenance. Heaters were installed att the Line Crew Shop at 118 San Juan Avenue. Aj pole that was hit by a car on Highway 50 was replaced.  The crew worked on a pad mount transformer that was hit by a truck at Perkins Dodge There was an underground fault at the north wellfield on circuit LP 52-3 on November  Dealership. 23rd.  Christmas decorations were hung throughout the city.  2. SOLAR Accounts 3. System Update  The total kWh returned to the system was 4066, from 12 customers. A total of $154.51 was rebated att the avoided costs. There are currently 22 solar customers. The crew chased down another underground fault that was causing the 52-3 to take action. It was traced to the North well fields. We were able to isolate and back feed from the Industrial Park Substation so that no customers were without power. We attended a webinar with Ricki Rigel on Grid Resilience Funding. The City ofLa Junta also sent letters to the Colorado Energy Office.  D. Sanitation. Martin Montoya gave the following report:  1. November 2022  Year To Date Total  October  Item (tons) Southeast & East Central Recycling (tons) Curbside (tons) Trailer (tons) E-Waste (Ibs)  2021 2022 Diff Change 2021 2022 Diff %Diff  Otero County Landfill 5369.49 5194.18 (175.31) (175.31) 590.11 544.05 (46.06) (7.81)  173.68 148.39 (25.29) (25.29) 13.87  9.8 (4.07) (29.34)  Clean Valley Recycling 29.99 35.575 5.59  5.59  3.5 3.205 (0.30) (8.43)  Clean Valley Recycling 18.95 16.1575 (2.79) (2.79) 3.07  1.95 (1.12) (36.48)  Clean' Valley Recycling Added in 385.91 N/A  N/A Addedi in 0 2022  N/A  N/A  2022    Page 4 of5  BOARD OF UTILITIES COMMISSIONERS: - December 13, 2022  Year to Date Total  November 9 13 8 1 0 11 5 32.36 N/A 6.68 0 3 4 1  Item Special Pick-Ups (Quantity) 40-yd Boxes (Rental & Service) 20-yd Boxes (Rental & Service) 40-yd Box (Service) 20-yd Box (Service) Overage on Boxes (Days and/or' Weight) Compactor Box (Service) Transfer Station Open Top (tons) Transfer Station Compactor (tons) Replaced Tote Replaced Lid Additional Tote Repaired/Replaced Dumpsters  2021 2022 Diff %Diff 2021 2022 Diff %Diff  57 37 45 231 98 70 35  84 27.00 32.14 54 17.00 31.48  6 4 5  3.00 33.33 9.00 69.23 3.00 37.50 (24.00) (96.00) (6.00) (100.00) 5.00 45.45 (1.00) (16.67)  50  5.00 10.00  222 (9.00) (3.90) 25 98 0.00 0.00 110 40.00 36.36 47 12.00 25.53 388.62 NA 124.44 N/A 118 54 124 20  6 6 6  N/A N/A NA N/A N/A NA  NA NA NA N/A N/A N/A  NA N/A NA NA N/A  Added in 2022  Added in 2022  NA N/A N/A N/A  2. Turns out the figures for SECRA were off quite a bit. We've got those fixed and went back and 3. Having multiple problems with our trash trucks. Three trucks have gone down in in the last couple of months. There's no problem with the trucks themselves it comes down to the DEF 4. The landfill will be raising their costs beginning January 1st, Also shared comparison of sanitation  corrected last years and this year's figures.  systems.  rates from surrounding communities.  NEW BUSINESS  A. Asst. City Manager's Comments.  1. Wal-Mart is going to do away with the plastic bags after the first of the year. So instead of receiving $0.06 out of $0.10 per bag, there won't be any income coming from them on the bags.    Page 50 of5  BOARD OF UTILITIES COMMISSIONERS - December 13, 2022  B. Governing Body's Comments.  1. Mayor Ayala: Explained to the board how the evaluation oft the City Manager willy work.  There being no further business, the meeting adjourned at 5:03 p.m.  ATTEST:  CITY OFLA. JUNTA  Melanie R. Scofield, City Clerk  Frank McKenzie, Chairman    A. ARPA Board. Gary Cranson submitted the following report:  1. Summary of November 2022 Financial and Operating Statements: During the month of November, revenue from power sales was better than budg- et by $ 14,201 (0.7%) and total revenues were better than budget by $2 26,874. Total cost of goods sold was under budget by $ 39,833( (3%). Net Revenue from Operations for the month was $ 437,965. goods sold was less than budget by $ 697,617 (4.3%).  2. Year to Date Income Statement: YTD Net Revenue is $ 6,105,420. Debt Service Coverage YTD is 1.72X  Revenue from power sales was less than budget by $ 71,927 (0.3%) and cost of  3. Operating Report: than 2021. 2021.  Member Energy sales for November was 1.5% better than budget and 8% better Member Energy Sales YTD was 0.7% less than budget and 0.43% better than All in cost of power to members YTD is $0.1003 per kWh; 2.3% lower than 2019.  4. Next Meeting February 23, 2023, at Otero College in La Junta.    Utility Board Meeting Departmental Goings-On  01/17/2023  R.O. Plant  Installed new 5000 gallon chlorine storage tank. Tank put into operation after passing pressure testing. Manganese filter chlorine pump diagnosed and repaired. Replacement pump quoted at $7,822 (pump New coolant heater installed on Prairie View booster generator. New batteries installed in North Well  only, no controller or motor).  Field generator after it failed to start during load test. Troubleshooting issues with heater at plant. Began digitizing older files. Changed oil in chemical pumps. Completed 4th quarter storage tank inspections. Meter Reading, property maintenance.  Distribution  Repaired ai main break in the 400 block of Bradish.  Worked with numerous customers with frozen services. Replaced frozen meters and setters.  Equipment maintenance.  Meter Reading and utility billing office generated work orders.  Wastewater  Treated 23.688 million gallons. Removed 26ft3 of screenings and 27ft3 of grit. RO concentrate discharge toj plant was 18.173 million gallons. Oil changed and coolant leak repaired on generator. Electrical issues repaired on composite sampler shed. Annual biosolids sampling completed.  Jetted 0' feet ofline jetted due to severe cold weather and absences due to illness. 13 emergency calls  and 19 manhole locate requests.  Training by CRWA conducted at plant on December 14th and by Zoom on December 15th.  Additional plant, collection system, and grounds maintenance.  Other Notables:  Received a $10,000 planning grant to continue project needs assessment for SRF funding. Moltz Construction continues ground and piping work on the new south booster station..  Hired Bryan passed his level 1 distribution certification exam. Kevin Grasmick passed his level D water treatment exam. Katelin Reed passed her level 4 distribution certification exam. Safety training concerning slips and falls.    CITY OF LAJ JUNTA  TREATED WATER PUMPING REPORT  2022 DECEMBER 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31  DAILY TOTALS 1,050,220 907,575 1,046,627 1,017,254 1,618,389 1,287,477 1,083,658 994,155 1,208,613 977,699 1,144,229 926,613 1,093,484 1,026,867 922,973 1,079,779 1,044,310 914,025 1,113,397 1,009,880 1,073,886 1,215,999 1,087,441 1,217,313 1,053,920 1,195,109 1,166,445 1,025,472 1,264,536 1,066,442 1,104,541  RUNNING TOTAL 1,050,220 1,957,795 3,004,422 4,021,676 5,640,065 6,927,542 8,011,200 9,005,355 10,213,968 11,191,667 12,335,896 13,262,509 14,355,993 15,382,860 16,305,833 17,385,612 18,429,922 19,343,947 20,457,344 21,467,224 22,541,110 23,757,109 24,844,550 26,061,863 27,115,783 28,310,892 29,477,337 30,502,809 31,767,345 32,833,787 33,938,328  RUNNING AVERAGE 1,050,220 978,898 1,001,474 1,005,419 1,128,013 1,154,590 1,144,457 1,125,669 1,134,885 1,119,167 1,121,445 1,105,209 1,104,307 1,098,776 1,087,056 1,086,601 1,084,113 1,074,664 1,076,702 1,073,361 1,073,386 1,079,869 1,080,198 1,085,911 1,084,631 1,088,880 1,091,753 1,089,386 1,095,426 1,094,460 1,094,785        OFLAU VA & SCTRIC  Cityo ofLagunta Electric Department P.O. Box 489 - 601 Colorado Avenue Lay Junta, Colorado 81050 December 2022 Report  In addition to daily reads, disconnects and maintenance, the crew performed these additional tasks: Aj power pole was removed on the North side ofl East School fori the Street Department. The crew set a pole for the new bath house service at the Brick & Tile Park on 10th Street.  Anew power pole was set at 24th Street and Carson Avenue.  Some of the lights were retrofitted and new globes addedi in the parking lot at Colorado Bank & The crew worked with Black Hills Energy on replacing aj power pole that is shared at 505. Jackson  Trust.  Street in North La. Junta.  The crew repaired a damaged underground service at 1502 Carson Avenue. Extra Christmas decorations were added around City Park.  SOLAR Accounts avoided costs.  The total kWh returned to the system was 2,207, from 12 customers. A total of$112.56 was rebated at the  There are currently 22 solar customers.  System Update  We continue to evaluate system weaknesses and determine areas of focus for improvement and upgrades.  JK Engineering will present results of rate studies at the February meeting.    E8e  3E88 a  0958  E a  Ha  E  o o lo  de 3  de    $94    0S'691  29'v4I        R FBRS    EE -  p01  85'0Z  9P'04  Pz'I4  EU 95'04  Z4'04 68'04  9E'14    ARPAHeadguarters POBox70 Lamar, Colorado 81052 Phone: (719)3 336-3496 Far(719)336-5956 E-mail: migel@arpapowezom  ARPA Bringing the Power to) You Arkansas River Power Authority  INVOICE  December 15,2 2022  STATEMEN7: LAJUNTA MUNICIPAL UTILITIES POIERSALES! FOR THE MONTHOF:  November 0.08836 5,49000 = 0,05161 - 0.00856 - $0.00908  ENERGY DEMAND SUBTRANSMISSION RGR Generation, Avoided Cost Credit Deb! Service Adder (November) Energy Cost Adj (October) Retum ofReserves (October)  6,162,176 KWh x 12,625 KWx OkWhx x 4,066 KWhx 6,162,176 kWhx 6,054,662 kWhx 6,054,662 kWh x  $544,489.87 $69,311.25 $0.00 ($209.85) $$2,748.23 S0.00 ($54.976.33) TOTAL $611,363.17  Date:1 11/17/2022 Hour: 800  AsN Metered Less SECPA Headquarters Gross Generation RGR Generation, Avoided Cost RGR Generation, PPA Less Station Service TOTALKWhs Demand Energy The Avoided Cost Rate for  6,183,288 (25,178) 0 4,066 6,162,176 2022 12,625 11,479 6,162,176 5,702,931  2021  November-22 $0.05161 KKWh  Statements shall bec due and payablet tot the Authority within ten (10) days alter thes statementis recelved. ARPA Momber Municlpalltles: Holly 1La. Junta 1Lamar 1Las Animas 15pringieldiTaidad    City of La Junta  Electric Fuel Cost Adjustment  11/30/2022 Date Completed: 12/27/2022  Enter ARPAI Invoice data ins shaded area only  For Billing Month starting: Energy in KWH Demand in KW SubTransmission charge Transtion dollar charge Debt Service Adder charge Energy Cost Adjustment KWH Total Energy Cost From ARPA Return of Reserve dollar amount Total Energy cost for ECA calc Credit dollar amount Pre-Payment credit dollar amount Total Amount Due ARPA from La Junta Total KWH Less Line and Transformer Loss (KWH *3%) Less Street Light Usage Total Energy Available to Customers Less Base dollar amount City of La Junta's ECA  NOVEMBER $  Rates 0.0884 $ 5.49 $ 0.05 $ 0.008560 $ $ 0.009080 $ $ $  6,162,176 $ 12,625 $ $ 4066.00 $ 6,162,176 $ 6,054,662 $ 6,054,662 $  544,489.87 69,311.25 (209.85) 52,748.23 0 666,339.50 54,976.33 611,363.17 611,363.17  6,162,176 184,865 103,413 5,873,898 $ 0.060000000 $ 0.0440813  Total Energy Cost /Total Energy Available $ 0.104081344    ARPA Headquarters POBox7 70 Lamar, Colorado81052 Phone: (719)3 336-3496 Fax:(719)336-5966 E-mail: migl@arpapower.org  ARPA Bringing the Power to You Arkansas Riveri Power Authority  INVOICE  December 15, 2022  STATEMENT: LAJUNTA MUNICIPAL UTILITIES POIVER: SALES FOR THE MONTHOF:  November  ENERGY DEMAND SUBTRANSMISSION RGR Generation, Avoided Cost Credit Dcbt Service Adder (November) Energy Cost Adj (October) Retum of Rescrves (October)  6,162,176 kWh X 12,625 kW x OkWh x 4,066 kWh x 6,162,176 kWh X 6,054,662 kWh x 6,054,662 kWh x  0.08836 5.49000 0.05161 : 0.00856 = $0.00908  $544,489.87 $69,311.25 $0.00 ($209.85) $52,748.23 $0.00 (S54,976.33) TOTAL $611,363.17  Date: 11/17/2022 Hour: 800  As Metered Less SECPA Headquarters Gross Gencration RGR Generation, Avoided Cost RGR Generation, PPA Less Station Service TOTALKWhs Demand Energy  6,183,288 (25,178) 0 4,066 0 0 6,162,176 2022 12,625 11,479 6,162,176 5,702,931  2021  The Avoided Cost Rate for  November-22 $0.05161 /kWh  Statements shall be due and payable tot the Authority within ten (10) days after the statement is received. ARPA Member Manicipallties: Holly 1La Junta 1Lamar 1 Las Animas 1Springfield 1Trinldad    La Junta Municipal Utilities  12/31/2022  TO: ARKANSAS RIVER POWER AUTHORITY  eneate/ee-SP0PAAhawrgenesed Aee-Aperplendat  0 0 Total:  $0.00 $0.00 $0.00  Estimated kW Demand  13,365 Estimated kWh  6,705,277    La Junta Municipal Light Plant  Monthly Report  MONTH/YEAR DEC  2022  DATA FROM ION METER MONTHLY SCREEN  ION SWD Peak Demand133L6a/Date 12-14 ION SWD Min Demand: SBI2KW Date:12:2  Time:!!:12.A Time: ZhAn  ION KWH NET: 6705277KWH  DATAFROM PLANT CONSUMPTION METER SCREEN AND PREVIOUS MONTH REPORT  CURRENT - PREVIOUS = TOTAL  METER 1 KWH READING: 210414 METER 2 KWH READING: 999360 METER 3 KWH READING: 222736  A04030 96358 210350  638f 3p02 123Blo  PLANT USAGE TOTAL:21772  FAX COPYTO < GINGER  FILE IN MONTHLY REPORT BOOK    A C 8 € 3 o  @ W 3 L a    Sanitation Report December: 2022 Diff %Diff 2021 22.00 24.44 12.00 21.43 4.00 7.69 -12.00 -4.88 -4.00 -3.74 37.00 31.09 13.00 25.49 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A  Year Tol Date Total 2022 90 56 52 234 103 119 51 405.86 132.56 120 57 133 20  December 2022 Diff 6 -5 2 -5 2 -1 12 -3 5 -4 9 -3 4 1 17.24 N/A 8.12 N/A 2 N/A 3 N/A 9 N/A N/A November 2022 Diff 467.13 -79.3 17.62 3.86 2.06 0  Item Speclal Pick-Ups (Quantity) 40-yd Boxes (Rental & Service) 20-yd Boxes (Rental & Service) 40-yd Box (Service) 20-yd Box (Service) Overage on Boxes (Daysand/orweight) Compactor Box (Service) Transfer Station Open Top (tons) Transfer Station Compactor (tons) Replaced Tote Replaced Lid Additional Tote Repaired/Replaced Dumpsters Item Otero Countylandfil (tons) Southeast & East Central Recycling (tons) Clean Valley Recycling- Curbside (Tons) Clean Valley Recycling- Trailer (Tons) Clean Valley Recycling Added in E-Waste (Ibs)  2021 68 44 48 246 107 82 38  %Diff -45.45 -71.43 -33.33 -20.00 -44.44 -25.00 25.00 N/A N/A N/A N/A N/A N/A %Diff -14.51 -19.25 -26.20 -20.16 N/A  11 7 3 15 9 12 3  Added in 2022  Addedin 2022  Year' To Date Total 2022  2021  Diff Change 2021  5915.92 5661.31 -254.61 -254.61 546.43  195.5 35.22  166.01 -29.49 -29.49 21.82 39.435 4.22 4.22  -4.2 -1.37 -0.52 N/A  5.23 2.58 Added in 2022  21.53 18.2175 -3.31 -3.31  2022  385.91 N/A N/A  Pagelof4