MINUTES REGULAR MEETING AUGUST 28, 2018  CARBONDALE BOARD OF TRUSTEES  Mayor Dan Richardson called the Board of Trustees Regular Meeting to order on  August 28, 2018, at 6:00 p.m. in the Town Hall meeting room.  ROLL CALL:  The following members were present for roll call:  Mayor Trustees  Dan Richardson Marty Silverstein Erica Sparhawk Lani Kitching Luis Yllanes Heather Henry Ben Bohmfalk Jay Harrington Cathy Derby Tarn Udall Renae Gustine Kevin Schorzman Mark O'Meara CONSENT AGENDA  Staff Present: Town Manager Town Clerk Town Attorney Finance Director Public Works Director Utilities Director  Accounts Payable totaling $264,780.09 BOT 8/14/18 Regular Meeting Minutes Resolution No. 10, Series of 2018 - Employee Handbook Amendments Liquor License Renewal Application - Phat Thai Planning & Zoning Commission - Recommendations for Appointments Board of Adjustment - Recommendations for Appointments Grit System Installation Waste Water Plant Resolution No. 10, Series of 2018 - FMLD Mini Grant  Trustee Silverstein made a motion to approve the Consent Agenda. Trustee Sparhawk 7 yes votes: Silverstein, Sparhawk, Richardson, Kitching, Bohmfalk, Henry, Yllanes  seconded the motion and it passed with:    Trustee Meeting Minutes August 28, 2018  Page 2  PERSONS PRESENT NOT ON THE AGENDA  There was no one present who wished to address the Board.  TRUSTEE COMMENTS  Trustee Silverstein stated that he attended the Tree Board Meeting. They reviewed the Thompson Park project's landscape plan. The plan did not show much detail. The Tree Trustee Silverstein also attended the Senior Matters meeting. They are doing outreach to increase their base and get more people involved. They will be having a meet and Trustee Silverstein informed the Board that the last summer concert will be September Trustee Silverstein said that Potato Day is October 6th. They will have music and they Trustee Silverstein encouraged everyone to read the article on Juul (vaping) in the Trustee Henry stated that she attended the Environmental Board meeting last night. They recommended Frosty Merriott be approved as a Board member. They had a presentation from Garfield County on air quality monitoring. They aiso discussed Waste  Board was happy to have a Trustee in attendance.  greet event and they will be writing a column in the Sopris Sun.  gth.  need volunteers.  August 27th New York Times.  Diversion Day and Dandelion Day.  Trustee Kitching thanked staff for the irrigation practices presentation.  Trustee Kitching stated that she will be attending the Ruedi Water and Power Authority meeting on August 30th. She noted that the Town will soon be asked for a financial Trustee Sparhawk stated that she attended the Colorado Communities for Climate Trustee Bohmfalk thanked staff for creating social media posts on water restrictions, waste hauling and the press release regarding the Town's new website. Trustee Bohmfalk asked if the Town is changing fire restrictions back to Stage 1? Jay responded that the Town defers to the Fire District to determine the appropriate Stage. Mayor Richardson congratulated the founders of the new Compassion Fest event.  contribution.  Action policy meeting. The have hired a new lobbying firm.  Jay noted that we are still in drought conditions.    Trustee Meeting Minutes August 28, 2018  Page 3  Mayor Richardson thanked staff and everyone involved in the One Town One Table Mayor Richardson met with the Canadian Counsel General during his tour of western Colorado. They discussed the trade partnership between Colorado and Canada. Mayor Richardson thanked staff and the neighboring ranchers who have helped us Trustee Silverstein stated that the Cowboy Up event raised money for Stepping Stones.  event; over 1,000 people attended.  during the drought.  ATTORNEY'S COMMENTS  The attorney did not have any comments.  SPECIAL EVENT LIQUOR LICENSE - WILDERNESS WORKSHOP  Wilderness Workshop has applied for a Special Event Liquor License for an event to be held in Sopris Park. All fees have been paid and the Police Department has reported Trustee Sparhawk made a motion to approve Wilderness Workshop's Special Event License Application. Trustee Henry seconded the motion and it passed with: 7y yes votes: Kitching, Silverstein, Sparhawk, Richardson, Bohmfalk, Yllanes, Henry  no problems with the applicant or the premises.  GARFIELD CLEAN ENERGY (GCE)UPDATE  Trustee Sparhawk, who is a Garfield Clean Energy employee, recused herself and left Jason White and Matt Shmigelsky gave an update on Garfield Clean Energy's  the meeting.  accomplishments. The following key points were made:  GCE is funded through annual appropriations from its members and it has Carbondale receives a lot of benefits (11 families benefitted from the 2017 GCE is currently working with the Recreation Department to purchase an 42 people have purchased electric vehicles through the buyback program GCE is helping keep $1.8 in the local economy GCE is responsible for almost $7 million in energy savings Transportation is a very successful program  a $310,000 budget CARE Program)  GCE has done $1.5 million - $3 million in projects  energy efficient water heater    Trustee Meeting Minutes August 28, 2018  Page 4  Their major goal is to find dedicated funding  WASTE HAULING DISCUSSION  Trash consultant Laurie Batchelder Adams was present at the meeting.  The Board is considering changing the town's waste hauling policy. Staff and Laurie conducted extensive outreach including: meetings with each hauler, meeting with the E- Board, put a survey on the Town's website, ran ads and placed articles in the newspaper, had a discussion on KDNK, had a booth at First Friday and at the Farmer's  Market and hosted an open house at Town Hall.  Staff and Laurie are asking the Board for direction on the following topics: Having recycling included in the base cost of trash service Requiring organics collection to be offered at an additional cost  Volume based pricing Limiting days of collection Options to decrease wildlife interaction Public contracting  Discussion ensued and the Board agreed to the following:  Recycling shall be mandatory Organic collection should not be required they propose to collect trash in Carbondale  Move to volume based pricing for residential, individual containers Limit days of collection - haulers will be asked to put in their bid how many days Options to decrease wildlife interaction - in the bid haulers should include if they will provide bear proof containers and a price list - also, the police should Public hauler - support a single trash hauler with one district  increase enforcement  Mayor Richardson opened the meeting to public comment.  Hal Van Berlow, Crystal Circle, suggested the Board keep it simple; have one rate, no opt out, and no requiring organics be picked up. He told the Board that it was very easy Kathy Hall, S. 8th Street, is the Pitkin County Solid Waste Manager. She said franchising controls rates. She supports moving to a single hauler.  to modify his trash can to make it bear-proof resistant.  Doug Goldsmith from Mountain Waste stated that the process has been very open and  very interesting.    Trustee Meeting Minutes August 28, 2018  Page 5  Becky Moller, member of the Environmental Board, explained that the EBoard did not support many of the (proposed) policies because of the possible increase in fees. Staff will prepare a Request for Proposal which will be reviewed at a future meeting.  ADJOURMMENT  The August 28, 2018, regular meeting adjourned at 9:00 p.m. The next regularly scheduled meeting will be held on September 11, ,2018, at 6:00 p.m.  ACCEPTED  Dan Richardson, Mayor A  ATTEST:  Cathy Derby, Town Clerk A6  OF CAPCO SEAL CGIORADO