FOWLER CITY COUNCIL MEETING  AGENDA MARCH 16, 2021 7:00 P.M. CITY COUNCIL CHAMBER 128 S. 5TH STREET FOWLER, CA 93625  This meeting will be conducted pursuant to the previsions of Paragraph 11 of the Governor's Executive Order N-25-20 which suspends certain requirements of the Ralph M. Brown Act, and as ar response to mitigating the spread of COVID-19, the meeting will not be open to the public. The telephone number listed below will provide access to the City Council meeting via teleconference. Please note: when joining the meeting you will be asked your name which will be used to identify  you during any public comment period. Telephone Number: 978-990-5175  Meeting ID:  494026#  Itis requested that any member of the public attending while on the teleconference to have his/her/their phone set on "mute" to eliminate background noise or other interference from Any writing or document that is a public record and provided to a majority of the City Council regarding an open session item on the agenda will be made available for public inspection at City Hall, in the City Clerk's office, during normal business hours. In addition, such writings and documents may be posted on  telephonic participation.  the City's website at www.fowlercivy.org. Meeting called to order Roll call  1. 2. 3.  Public Presentations - (This portion of the meeting reserved for persons desiring to address the Council on any matter not described on this agenda. Presentations are limited to 5minutes per person and no more than 15 minutes per topic.) With respect to the approval of resolutions and ordinances, the reading of the title thereto shall be deemed a motion to waive a reading of the complete resolution or ordinance and unless there is a request by a Councimember that the resolution or ordinance be read in full, further reading of the resolution or ordinance shall be  deemed waived by unanimous consent of the Council.    4.  Communications 5. Staff Reports  A) Public Meeting to Consider Accepting the 2020 Annual Progress Report for  the City of Fowler General Plan and Housing Element  1)  Approve Resolution No. 2493, "A Resolution before the City Council of the City of Fowler County of Fresno, State of California Accepting the 2020 Annual Progress Report for the Fowler General Plan and  Housing Element"  B) Public Meeting to Authorize the City Manager to Submit and Application for  Regional Early Action Planning (REAP) Grant Funds  1) Approve Resolution No. 2494,  A Resolution before the City Council of the City of Fowler County of Fresno, State of California Authorizing Application for and Receipt of Regional Early Action Planning (REAP)  Grant Program Funds"  C) City Engineer's Report D) City Manager's Report  COVID-19 Update  E) Public Works Director's Report F) Finance Department Report G) Police Department Report  Approval of Resolution No. 2495, Amending the 2020-2021 Adopted Budget to Appropriate $20,000 from COPS Allocation Fund 206-5710 for the Purpose of Purchasing and Outfitting and Additional Police  Department Patrol Vehicle  H) Fire Department Report City Attorney's Report  6.  2    7.  Consent Calendar Items on the Consent Calendar are considered routine and shall be approved by one motion of the Council. Ifa Councimember requests additional information or wants to comment on an item, the vote should be held until the questions or comments are made, and then a single vote should be taken. Ifa Councimember objects to an item, then it should be removed and acted upon as a  separate item.  A) Ratification of Warrants - March 16, 2021  B) Approve Minutes of the City Council Meeting - March 2, 2021 Committee Reports (No action except where a specific report is on the agenda)  8.  Approve Mayor's Recommendation to Appoint Stephanie Mejia to the Recreation  Commission. (Vacancy of Adriana Prado)  Mayor Cardenas Mayor Pro-Tem Rodriquez Councimember Kazarian Councilmember Mejia Councimember Parra Adjournment  9.  Next Ordinance No. 2021-02  Next Resolution No. 2496  CERTIFICATION: 1, Corina Burrola, Deputy City Clerk of the City of Fowler, California, hereby certify that  the foregoing agenda was posted for public review on Friday, March 12, 2021.  Cpruw Fonl Corina Burrola Deputy City Clerk  3    ITEM STAFF REPORT  5A-1  CITY OF FOWLER  PLANNING & COMMUNITY DEVELOPMENT  Callfornia  To: From: Date:  Fowler City Council Dawn! E Marple, Cily Planner March 16, 2021  Subject: Public Meeting to Consider Accepting the 2020 Annual Progress Report for the  City of Fowler General Plan and Housing Element  - Recommendation  Staffrecommends that the City Council approve Resolution No. 2493 accepting the 2020. Annual  Progress Reports for the City of Fowler General Plan and Housing Element.  II. Summary  Staff has completed the annual progress report for the City of Fowler General Plan and Housing Element for the calendar year of 2020 pursuant to Govemment Code Section 65400, which requires that cities provide an annual report to the City Council, the Office of Planning and The attached progress report represents the Planning & Community Development's activity for  Research, and the Department of Housing and Community Development.  the calendar year of 2020.  III. Background & Project Description  The Housing Element is an important State-mandated requirement of the General Plan. The Housing Element establishes comprehensive goals, policies, and programs to meet aj jurisdiction's share of Regional Housing Needs Allocation (RHNA). The determination of regional housing need begins with the HCD and California Department of Finance (DOF), which first calculate statewide housing needs based upon population projections and regional population forecasts used in preparing regional transportation plans. The Statewide need is then distributed to regional Councils of Government (COGs) throughout California, who work with cities and counties within their purview to assign each jurisdiction its share of the RHNA. The RHNA itselfi is divided into five income categories that encompass all levels of housing need. RHNA goals are measured by the The City of Fowleri is a member of the Fresno County Council of Governments (Fresno COG), which is composed of the 15 cities and the unincorporated areas of Fresno County. Fresno COG is responsible for distributing the RHNA tot thel local governments through an dloclonmelnodolog/ thati is consistent with development and growth patterns. Fowler's RHNA for the current eight-year projection period from December 2015 through December 2023 is 524 housing units and is equivalent to an annual production rate of 66units. A large portion of Fowler's current RHNA goal (39%) is focused on the categories of Extremely-Low Income (ELI) households, Very-Low (VLI) Income households, and Low Income (LI) households, as defined byk HCD. These categories serve those households with the greatest housing need but are also thel hardest to build because of the The City Council elected to collectively prepare a mull-jurisdictional Housing Element with the cities of Clovis, Coalinga, Huron, Kerman, Kingsburg, Mendota, Parlier, Reedley, San Joaquin,  number of housing units permitted by a localj jurisdiction.  significant subsidies required to develop these homes.    CITY OF FOWLER  PLANNING & COMMUNITY DEVELOPMENT  California  STAFF REPORT  Sanger, Selma and the unincorporated areas of Fresno County (Fresno Muli-Jurisdictiondl 2015- The City Council adopted the 2015-231 Housing Element on April 5, 2016. HCD certified the Housing Element on. July 22, 2016. The Housing Element establishes a comprenensive policy framework to implement Fowler's residential strategies and outlines the City's plan for meeting community  2023 Housing Element (MJHE)).  housing needs. IV. Discussion  Staff has prepared the 2020 General Plan Annual Progress Report (Attachments A) describing the city's progress towards implementing the General Plan and meeting its Regional Housing Need Allocation (RHNA) and progress towardsi implementing the programs outlined in the MJHE.  V.E ENVIRONMENTAL REVIEW  These annual reports are exempt from the requirements of the California Environmental Quality  Act (CEQA) per CEQA Guidelines Section 15378, definition of a "Project."  VI. AITACHMENTS  A. 2020 General Plan Annual Progress Report  B. Resolution No. 2493    CITY OF FOWLER  California  GENERAL PLAN ANNUAL PROGRESS  REPORT  GENERAL PLAN UPDATE  MARCH 2021  Prepared For: 1285.5"STREET FOWLER, CA93625  CITYOFF FOWLER PLANNING & COMMUNITY DEVELOPMENT DEPARTMENT  EST 1968  Prepared By: PROVOST& PRITCHARD CONSULTINGGROUP 286 W. CROMWELL AVENUE FRESNO, CA 93711  PROVOST& PRITCHARD CONSULTING GROUP Ank Employee Owned Company    City of Fowler  Annual Progress Report (APR)2020  TABLE OF CONTENTS  Introduction Purpose oft this Report. 2025 Fowler General Plan. Amendments. Annexations. General Plan Update. General Plan Update Objectives 2020 Accomplishments General Plan Implementation Progress.. Land Use Element.. Residential Projects Commerca/industrial Projects Mixed Use Projects/Form Based Code Area Circulation Element. Economic Development. Housing Element. Public Facilities Element..  Environmental Resources Management Element.  ATIACHMENIS  ATTACHMENT A: HOUSING ELEMENT ANNUAL PROGRESS REPORT.  A-1    Cityo of Fowler  Annual Progress Report (APR)2020  NRODUCTION PURPOSE OF THIS REPORT  California law requires each city and county to adopt a comprehensive, long-term General Plan to guide the physicaldevelopment. oft thei incorporated cityandl land outside city boundaries thatbearsarelationshp to its planning activities (California Government Code Section 65300). The General Plan serves as a blueprint for future growth and development. As such, the plan contains policies and programs designed top provide decision makers with a solid foundation for land use and development decisions. State law further requires each jurisdiction to complete an Annual Report on the General Plan that is submittedi to the local planning agency (the City Council), to the State Office of Planning and Research, and to the State Department of Housing and Community Development (California Government Code Section Identify compliance with the State General Plan law and! State General Plan Guidelines; Identify status of the General Planandt the process towards its implementation; Describe the City'sp progress in meeting its Regional Housings Needs Allocation;  65400). This report must:  Describe progress in addressing/removing governmental constraints to the maintenance,  improvement, and development of housing; and Identify any surplus lands within thej jurisdiction.  State law requires that the General Plan Annual Report be submitted by April 1 of each year and cover progress made during the previous calendar year (January through December). This Annual Report looks at the City's progress towards implementing its General Plan during the 2019 planning year and is  completed for the April 2020 deadline.  2025 FOWLER GENERAL PLAN  The City of Fowler incorporated in 1908 and adoptedi itsf first comprehensive General Plani in 1976. In: 2004, the City updated its original General Plan with revisions to the Land Use and Circulation chapters and the addition of an Economic Development chapter, which was thet first update of the document since adoption in 1976. The 2025 Fowler General Plan was adopted in June 2004 and contained the following chapters, which addressed all the required elements of a general plani in accordance with the Government Code at  the time ofa adoption: Land Use Circulation Housing Economic Development Environmental Resources Management Public Facilities  The Housing Element of the Fowler General Plan was more recently adopted in April of 2016, as required by the Government Code, and was updated as part ofa coordinated effort with Fresno County and 12 of    City of Fowler  Annual Progress Report (APR)2020  the 15 cities in Fresno County. The Mult-urisdictional. Housing Element created a regional plan for addressing the housing needs of Fresno County. The General Plan incorporates the adopted Multi-  Jurisdictional Housing Element by reference.  AMENDMENIS ANNEXATIONS  No General Plan Amendments were processed in 2020.  The City shall request that Fresno County refer all proposals fori industrial development located within the City's Sphere of Influence on the City for annexation. In cases where annexation is not feasible, the City may request that the County attach conditions of approval to such applications to ensure that the development will conform to City standards, will agree to annex whenf feasible, and will not be detrimental tofuture urban development. Adopt a Sphere of Influence andp phase annexation to provide for logicaland efficient growth and prevent the premature conversion of agricultural land. Extension of urban services without annexation is discouraged. Annex residential land to the City as determined by growth management policies andi reject proposalsf for rezonngananneation ift they do not satisfy General Plan requirements relating to orderly and contiguous development and public services andi facilities.  2020. Activities  Tentative Subdivision Tract Map No. 6274 (Woodside Homes) located on the northwest corner of  Sunnyside and Sumner Avenues was annexed into the City.  GENERAL PLAN UPDATE  Currently the Cityi is in the process of a General Plan update which looks ahead to the year 2040, making adjustments based on current issues and emergent trends, and positioning the City of Fowler for the next 20 years. Itis anticipated that the General Plan update and associated Environmentall Impact Report willl be  completed in November of 2022. General Plan Update Objectives Confirm the vision for the community,  Provide clear goals and policies to support the community vision and guide decision-making, Comply with state requirements andi incorporate best planning practices, and  Prepare a plan toi implement the goals and policies, Create au user-friendly General Plan.  2020 Accomplishments One Public Meeting One Public Workshop Community Report  In 2020 the City of Fowler completed the following General Plan Update activities:  Climate Adaptation Policy Paper & Vulnerability Assessment  Environmental Justice Policy Paper General Plan Policy Audit Report    Cityo of Fowler  Annual Progress Report (APR) 2020  The Climate. Adaptation Policy Paper & Vulnerability. Assessment provided and overview oft the news general planrequirements, as outlined by Senate Bill (SB)379, whichrequires citiesando counties toa address impacts of climate change in their communities. This paper reviewed the scientific context of climate change, the requirements of SB 379, and provided a vulnerability: assessment: ai five-step process that established the climate change exposures Fowlerv will face, summarized! likely impacts, andi reviewed risk and onset ofe each impact. The information in the vulnerability assessment provided the basis for climate adaptation policy The Environmental, Justice Policy Paper provided an overview of environmental justice as it relates tol land use planning, best planning practices, and: statutory requirements for the General Plan update. This policy paper also provided analyses of the environmental justice issues currently facing the City of Fowler and  recommendations to be considered during the General Plan update process.  identified potential challenges to be addressed as part oft the General Plan update. GENERAL PLAN MPLEMENTATION  PROGRESS  The following sections represent the progress the City! has made towards implementing the actions of the  current General Plan during the 2020r reporting period.  LAND USE ELEMENT  The Land Use Element assists in the orderly development of the community and designates general distribution of land for housing, business, public buildings and grounds, and other categories of publica and private land use. The element also establishes standards of population density and buildingi intensity. The General Plan provides thet following Policies and Standards for each the respective areas.  Residential Projects  Four residential categories are proposed that range in density from a maximum of three units per acre up to 21.8 units per acre. These categories are intended to identify areas which are acceptable for housing; clarifyt the overall type ofhousing tol be developed within each category; and allowi fora a mixture of housing types, lot sizes, and affordability. tadrcemtcipymdas, a unit per acre minimum andi maximum density specified in a range of units per gross acre. Units per gross acre is used because it is easier to understand and convey. Types of housing include single family units, multiple family units including  duplexes and apartments, and mobile homes.  2020. Activities  KHovnanian continued to build out Tract 5834 ont the north side of South. Avenue between! South  Sunnyside and South Stanford Avenues. 55 Residential Building Permits were issued. Four Accessory Dwelling Unit entitlements were approved.    City of Fowler  Annual Progress Report (APR)2020  Commerclal/ndusna. Projects  Four categories also exist for commerciall land use designations. Additionally, the City's General Plan locates new Neighborhood Commercial uses along major traffic ways ino consolidated centers that utilize common access and parking for commercial uses and reserves the Community Commercial designation for the downtown and major community shopping areas. General Commercial designation are located along  arterial streets to provide commercial support for Fowler: and nearby communities.  2020 Activities  Conditional Use Permit No. 17-03 approved the Buford Oil Co. travel center on the north side of Site Plan Review No. 20-06 allowed Three Crowns Industrial Park to combine lots 1 and 2 for the Site Plan Review No. 20-07 approved the addition ofa5 5,600 square foot storage canopy at Maxco  East Manning Avenue between SR 992 and Golden State Boulevard. construction of 15,000 square foot lighti industrial building.  Supply.  Mixed Use Projects/Form Based Code Area  Mixed use residential uses are also encouraged in Community Commercial locations by Conditional Use Permit where appropriate. Additionally, mixed use projects of 80 acres or more should prepare a specific plani incorporating land use, circulation, opens space, and public facility issues for adoption by the Cityprior In: 2013, the City of Fowler amended its zoning ordinance witht the addition of Article 17, establishing the City'sfirst form-based code area. The form-based code areai is in the central portion of the City, bound by East Tuolumne Street on the north, South! 5TH Street on the east, and South 8th Street on the west. Form based codes are: au unique method of land use regulationi whichoffers: ar more design forwarda approach than traditional zoning. Form based codes seek to provide al high-quality urban environment by using physical form as the organizing principle of regulation rather than separation of land use, as seen in traditional  toa approval oft tentative tract maps, site plans, or use permits.  zoning practice. 2020. Acfivifies  Site Plan Review No. 20-01 approved the remodel of thes storage building for United Health Centers  to be used as additional medical and clinic space.  CIRCULATION ELEMENT  The purpose of the Circulation Element is to provide for a safe, convenient, and efficient transportation system. The Circulation Element has been designed to accommodate anticipated transportation needs based on the land use element. In compliance withs state law, all city and county general plans must contain ac circulation element that designates future roadi improvements: ande extensions, addresses non-motorized transportation: alternatives, and identifies funding options. The intent oft the Element is to:  identify transportation needs andi issues within the City, as wella as regional relationships that affect consider alternatives other than the single-occupant vehicle as essential inj providing services and  thet transportation system; access tot facilities; and,    City of Fowler  Annual Progress Report (APR)2020  establish policies that coordinate regional transportation planning circulation system with General Plan and area plan land use maps and provide direction for future decision-making. Improvements were initiated along Adams Avenue to improve the Collector.  2020. Activities  AP Pedestrian & Bicycle Safety Training Summary and Recommendations Report was prepared in partnership with Berkeley SafeTREC and California Walks to identify and make recommendations  forb bicycle andy pedestrian and: safetyi improvements.  ECONOMIC DEVELOPMENT  Fowler's economic strength comes from its residents, businesses, schools, community organizations, and government. Economic development efforts within the City work to expand resources for those groups. General Plan policies that foster infrastructure improvements, downtown preservation, and business friendly practices guide City leaders to enhance the quality ofl life and economy in Fowler.  2020 Activities  The approval of the Buford Truck Stop allows for the development of a new travel center, dine-in Staff continues to work with the Fresno County Economic Development Corporation (EDC) to site  restaurant, two drive through restaurants, and al hotel.  businesses in Fowler. HOUSING ELEMENT  The Housing Element is an important State-mandated requirement of the General Plan. The Housing Element establishes comprehensive goals, policies, and programs to meetaj jurisdiction's share of Regional Housing Needs Allocation (RHNA). The determination of regional housing need begins with the HCD and California Department of Finance (DOF), which first calculate statewide housing needs based upon population projections and regional population forecasts used in preparing regional transportation plans. The Statewide need is then distributed to regional Councils of Government (COGs) throughout California, who work with cities and counties within their purview to assign each jurisdiction its share of the RHNA. The RHNA itself is divided into five income categories that encompass all levels of housing need. RHNA The City of Fowler is a member of the Fresno County Council of Governments (Fresno COG), which is composed of the 15 cities and the unincorporated areas of Fresno County. Fresno COG is responsible for distributing the RHNA to the local governments through an allocation methodology thati is consistent with development and growth patterns. Fowler's RHNA for the current eight-year projection period from December 2015 through December 2023 is 524 housing units andi is equivalent to an annual production rate of 66 units. A large portion of Fowler's current RHNA goal (39%) is focused on the categories of Extremely-Low Income (ELI) households, Very-Low (VLI) Income households, and Low Income (LI) households, as defined by HCD. These categories serve those households with the greatest housing need but are also the hardest tol build because of the significant subsidies required to develop these homes.  goals are measured by the number of housing units permitted bya al local jurisdiction.    City of Fowler  Annual Progress Report (APR)2020  The City Council elected to collectively prepare a mult-jurisdictional Housing Element with the cities of Clovis, Coalinga, Huron, Kerman, Kingsburg, Mendota, Parlier, Reedley, San. Joaquin, Sanger, Selma and the unincorporated areas of Fresno County (Fresno Mult-urisdictional 2015-2023 Housing Element (MJHE)). The City Council adopted the 2015-23Housing Element on April5,2016. HCD certifiedi the Housing Element on July 22, 2016. The Housing Element establishes a comprehensive policy framework to implement Fowlersresidential strategies and outlines the City's plan for meeting community! housing needs.  2020 Activities  In accordance with Section 65400 of the California Government Code, the City is required to prepare an annual report on the status and progress in implementing the City's Housing Element using forms and definitions adopted byt the Department of Housing and Community Development. The completed forms for the 20200 calendar year are attached in Attachment A to this report. NVIRONMENTAL RESOURCES MANAGEMENT ELEMENT There are currently four City parks in Fowler, all of which are managed by the Department of Parks and Recreation. There are no State or regional parks located in the planning area. The City of Fowler also operates the Edwin Blayney Senior Center, which offers a meeting place and specialized recreation opportunities for senior citizens. The center operates Monday through Friday from 10:00 am to 3:00 pm andi is assisted by funding from the Fresno-Madera Area Agency on Aging. The City has a memorandum of understanding in place with the Fowler Unified School District fort the use of school facilities after hours for  youth sports and community recreation.  2020 Activities  Nor new parks were proposed, planned, or constructed during the 2020 year.  PUBLIC FACILITIES ELEMENT  The public facilities and services, including utilities, provided by the City of Fowler or quasi-public organizations, are services thatinclude education, library, law enforcement, fire Prolectionandemergeny  response, landscape and lighting, water, wastewater, stormwater, and solid waste.  2020 Activities  The construction oft the newi fire station was primarily completed in 2020.    ATIACHMENT A: HOUSING ELEMENT  ANNUAL PROGRESS REPORT  CITY OF FOWLER  ANNUAL PROGRESS REPORT        PHHAEEAPAPAHAPARAEPT  H! BFUIERREHEEBE  11111181. #H  :689 6438                                S S                3        Jurisdiction Reporting Year  Fowler 2020  (Jan. 1-Dec. 31)  Building Permits Issued by Affordability Summary  Income Level  Current Year 0 0 0 0 0 46 9 55  Deed Restricted Non-Deed Restricted Deed Restricted Non-Deed Restricted Deed Restricted Non-Deed Restricted  Very Low Low Moderate Above Moderate  Total Units  Note: Units serving extremely low-income households are included in the very low-  income permitted units totals Housing Applications Summary Total Housing Applications Submitted: Number of Proposed Units in All Applications Received: Total Housing Units Approved: Total Housing Units Disapproved:  55 55 55 0  Use of SB 35 Streamlining Provisions Number of Applications for Streamlining Number of Streamlining Applications Approved Total Developments Approved with Streamlining Total Units Constructed with Streamlining  0 0 0 0  Units Constructed - SB 35 Streamlining Permits  Income Very Low Low Moderate Above Moderate Total  Rental 0 0 0 0 0  Ownership 0 0 0 0 0  Total 0 0 0 0 0  Cells in grey contain auto-calculation formulas        RESOLUTION NO. 2493 OF THE CITY OF FOWLER  RESOLUTION BEFORE THE CITY COUNCIL COUNTY OF FRESNO, STATE OF CALIFORNIA GENERAL PLAN AND HOUSING ELEMENT  ACCEPTING THE 2020 ANNUAL PROGRESS REPORT FOR THE FOWLER  WHEREAS, Government Code S 65400 requires that the City of FowlerCity Council prepare an annual report on the status of the General Plan and progress in implementation of its share of WHEREAS, the City Council has considered the efforts of both public and private parties to implement the General Plan and the Fresno Mult-urisdictional 2015-2023 Housing Element; and WHEREAS, the City's efforts and those of both public and private parties are summarized WHEREAS, on March 16, 2021, the City Council held aj public meeting to consider the 2020 General Plan Annual Progress Report where members oft the public were allowed to provide oral and NOW, THEREFORE, BE IT RESOLVED, BASED UPON THE ENTIRE RECORD OF THE PROCEEDINGS, THE COUNCIL HEREBY APPROVES AND ACCEPTS the 2020 General Plan Annual Progress Report for the City of Fowler's General Plan and efforts to implement the Fresno Mult-urisdictional 2015-2023 Housing Element. Ihereby certify the foregoing is a full, true, and correct copy ofaresolution duly and regularly adopted by the City Council of the City of Fowler at a meeting held on this 16+ day of March, 2021 by the  regional housing needs; and  int the report entitled "2020 General Plan Annual Progress Report"; and  written comments; and  following vote: AYES: NAYS: ABSTAIN: ABSENT:  Mayor  Attest: City Clerk    ITEM  5B-1  CITY OF FOWLER PLANNING & COMMUNITY DEVELOPMENT  California  STAFF REPORT  TO: FROM: DATE: SUBJECT:  Cityof Fowler Cily Council Dawn E. Marple, Planning Consultant  March16, 2021  Public Meeting to Authorize the Cily Manager to Submit an Application for Regional Early  Action Planning (REAP) Grant Funds  F Recommendation  Staff recommends the City Council adopt Resolution No. 2494 authorizing the City Manager to submit a grant application to the Fresno Council of Governments (Fresno COG) requesting $100,000 for Regional Early Action Planning Grant Program (REAP) funds and execute any  agreements and documents necessary for the receipt of funds.  I. Background & Project Description  The 2019-20 Budget Act allocated $125 million to regions through the REAP Grant Program. REAP provides one-time grant funding to regional goverments for planning activities that will accelerate housing production and facilitate compliance ini implementing the sixth cycle of the Regional Housing Needs Allocation. Fresno Council of Govemnments (Fresno COG) received $1,114,737.62, of which $900,000 has been set aside for the Fresno COG Housing Planning Grants The $900,000 will be distributed through a competitive regional program tol local governments for eligible projects. Funding distribution for the competitive program will depend on the quality and number of applications. However, depending on the number of applications received, itmay be a goal of the program that 35 percent of the funds be awarded to small cities (<100,000 population) and the County. Localjurisdictions are limited to three application submissions for this Staff submitted a grant application on Friday, March 5, 2021 to meet the Fresno COG submittal deadline, but will need to re-submit the grant application along with the Council approved resolution of grant authorization. Fresno COG anticipates a 30 to 60-day review and approval period of the grant, and should approve grant awards in late April 2021. Staff is estimating the General Plan Update to be completed by the Fall of 2023 and would expend the REAP funds in approximately 12 to 16 months from the date of the grant award. The grant funding must be Staff requested funds in the amount of $100,000 to complete tasks associated with the General Plan Update such as defining and selecting a preferred land use alternative, preparing a sub- area model for vehicle miles traveled (VMT), drafting the general plan elements and establishing  Program.  round of funding.  expended by August 1, 2023.  traffic impact analysis guidelines for land use and transportation projects.    CITY OF FOWLER PLANNING & COMMUNITY DEVELOPMENT The grant funds requested will assisti ind achieving the overall objectives oft the General Plan Update by accommodating additional housing opportunities to assist the City in meeting its Regional Housing Needs Allocation (RHNA), addressing Climate Adaptation and Environmental Justice, and streamlining future environmental review through the update of the associated Program  Califoria  STAFF REPORT  Environmental Impact Report (EIR). III. Environmental Review  The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" pursuant to 15378(b)(4) because it is a fiscal activity which does not involve any commitment to any specific project which may result in a Approving a grant application is not a project under The California Environmental Quality Act (Section 21000, et. seq. of the Califoria Public Resources Code, hereafter CEQA) because the action has no potential for resulting in either a direct physical change in the environment, or a  potentially significant impact on the environment.  reasonably foreseeable! indirect physical change in the environment.  IV. Attachments  A. REAP Grant Application B. Resolution Number 2494    Fresno COG  Housing Planning Grants Program  FINAL GUIDELINES AND APPLICATION  January 2021    PROGRAM GUIDELINES  Background  The 2019-20 Budget Act allocated $125 million to regions through the Regional Early Action Planning Grant Program (REAP). REAP provides one-time grant funding to regional governments for planning activities that will accelerate housing production and facilitate compliance in implementing the sixth cycle of the Regional Housing Needs Allocation. Fresno Council of Governments (Fresno COG) received $1,114,737.62, of which $900,000 has been: set aside for the Fresno COG Housing Planning Grants  Program.  I. Program Purpose documents and process improvements that: 1. Accelerate housing production III. Available Funding  Provide competitive grants to local governments for the preparation and adoption of planning  2. Facilitate compliance to implement the sixth-cycle Regional Housing Needs Assessment. Approximately $900,000 will be distributed through a competitive regional program to local governments for eligible projects. Funding distribution for the competitive program will depend on the quality and number of applications. However, depending on the number of applications received, it may be a goal of the program that 35 percent of thet funds be awarded to small cities (<100,000 population) and the County. Local jurisdictions are limited to three application submissions for this round of funding.  IV. Schedule Below is the anticipated timeline. Draft Guidelines Released for Review Applications due Scoring Committee convenes Release staffrecommendations Policy Board approves awards  Milestone  Date  October 30, 2020 to December 18, 2020  Policy Board adopts guidelines and appliçation packet January 28, 2021  March! 5, 2021 March 23, 2021 April2, 2021 April 22, 2021 August 1, 2023  Projects must be completed and submitted to FCOG V. Eligible Applicants  Eligible applicants are limited to local governments of Fresno County (ie. cities and county). However, local governments, as the lead applicant, may partner with other forms of governments or entities where the proposal willl have a direct effect on land-use or development within the participating  1    Fresno COG Housing Planning Grants Program FY: 2020-2021  localities. This includes, but is not limited to, partnerships with other localities, housing authorities, school districts, special districts, community-based organizations, or any duly constituted governing body of an Indian Reservation or Rancheria. Applicants must provide a signed letter of commitment  fromi the: sub applicant with the application. VI. Eligible Activities  Eligible activities must demonstrate a nexus to increasing housing and accelerating production. Eligible activities may be part ofal larger planning effort (e.g., a comprehensive zoning code update) if proposed activities have not been completed prior to the project start date, are distinct, and demonstrate ar nexus to accelerating housing production. Eligible activities are not necessarily jurisdiction-wide and mayi include as smaller geographyv with a significant impact on housing production. For example, eligible activities may include al housing development-related project with a significant community level impact or planning or process improvement for a project with an ongoing community Eligible activities may include a variety of planning documents and processes, including, but not limited 1. Rezoning and encouraging development by updating planning documents and zoning ordinances, such as General Plans, community plans, specific plans, implementation of 2. Completing environmental clearance to eliminate the need for project specific review; 3. Establishing housing incentive zones or other area-based housing incentives beyond State Density Bonus Law such as a workforce housing opportunity zone pursuant to Article 10.10 (commencing with Section 65620) of Chapter 3 of Division 1 of Title 7 oft the Government Code, oral housing sustainability district pursuant to Chapter 11 (commencing with Section 66200) of 4. Performingi infrastructure planning, including for sewers, water: systems, transit, roads, or other publici facilities necessary to support new housing and new residents; 5. Planning documents to promote development of publicly owned land, such as partnering with other local entities toi identify and prepare excess or surplus property for residential 6. Revamping local planning processes to speed upl housing production; 7. Developing or improving an accessory dwelling unit ordinance in compliance with Section 8. Planning documents for a smaller geography (less than jurisdiction-wide) with as significant impact on housing production, including an overlay district, project level specificp plan, or development standards modifications proposed fors significant areas of al locality, such as 9. Rezoning to meet requirements pursuant to Gov. Code Section 65583(c)(1), and other rezoning efforts to comply with Housing Element requirements, including Gov. Code Section 65583.2(c) 10. Upzoning or other implementation measures to intensify land use patterns in strategic locations,  impact beyond the project.  to, the following as set forth in! Health and Safety Code: section 50515.03(c):  sustainable communities' strategies, andl local coastal programs;  Division 1 of Title 7 of the Government Code;  development;  65852.2 of the Government Code;  corridors, downtown or priority growth areas;  (AB 1397, Statutes of 2018);  such as close proximity to transit, jobs or other amenities;  2    Fresno COG Housing Planning Grants Program FY2 2020-2021  11. Rezoning for multifamily housing in high resource areas (according to Tax Credit Allocation Committee/Housing Community Development Opportunity Area Maps); 12. Establishing pre-approved architectural and site plans; 13. Preparing and adopting Housing Elements oft the General Plan that include ani implementation component to facilitate compliance with thes sixth cycle RHNA; 14. Adopting planning documents to coordinate with suballocations under Regional Early Action Planning Grants (REAP) pursuant to Health and Safety Code Section 50515.02(f) that accommodate the development of housing and infrastructure, and accelerate housing production in av way that aligns with state planning priorities, housing, transportation equity and 15. Zoning for by-right supportive housing, pursuant to Gov. Code: section 65651 (Chapter 753, 16. Zoning incentives for housing for persons with special needs, including persons with 17. Planning documents related to carrying out a local or regional housing trust fund; 18. Environmental hazard assessments; data collection on permit tracking; feasibilitys studies, site analysis, or other background studies that are ancillary (e.g., less than 15 percent of the total grant amount) and part ofa a proposed activity with ar nexus to accelerating housing production; 19. Other planning documents or process improvements that demonstrate an increase in housing related planning activities and facilitate accelerating housing production; and 20. Establishing Prohousing Policies pursuant to Gov. Code! Section 65589.9(f)(2).  climate goals, including hazard mitigation or climate adaptation;  Statutes of 2018); developmental disabilities;  and  VII. Ineligible Activities  1. Activities unrelated to preparation and adoption of planning documents, and process improvements to accelerate housing production andi facilitate compliance to implement the 2. Activities that obstruct or hinder housing production, e.g., moratoriums, downzoning, planning documents with conditional use permits that significantly impact supply, cost, approval certainty and timing, planned development, or other similarly constraining processes; and 3. Project specific planning documents that do not have a significant impact on accelerating housing production or significant community level or reoccurring benefit beyond the project. 4. Fresno COG may consider proposals that are combined with! larger proposals that have a positive housing component and the nete effect on accelerating housing production is significant. For example, an applicant may propose combining an open-space designation, downzoning, or antidisplacement measures with by-right upzoning that has as significant net gain in housing  sixth cycle oft the RHNA;  capacity. VIII. Eligible Uses eligible activities;  1. Grant funds may cover the costs of temporary staffing or consultant needs associated with 2. Grant funds shall be used fort the costs of preparing and adopting the proposed activity;  3    Fresno COG Housing Planning Grants Program FY 2020-2021  3. Aj jurisdiction that receives funds under this Program may use as subcontractor. The subcontract shall provide for compliance with all the requirements of the Program. The subcontract shall not 4. Eligible expenditures may be incurred and expended fort the project(s) subject tot the terms and 5. Only approved and eligible costs incurred for work after February 2021, and completed during  relieve the jurisdiction of its responsibilities under the Program;  conditions of the Agreement; and the grant term, willl ber reimbursable. IX. Ineligible Uses  1. Program grant funds may not be used for administrative costs of persons employed by the grantee for activities not directly related to the preparation and adoption of the proposed 2. Nor more than! 5 percent of the grant amount may be used for administrative costs for any proposed use, tol be approved by Fresno COG upon disbursement; and 3. Approved and eligible costs incurred prior to the application due date are ineligible.  activity;  X. Grant Timeline extensions will be granted.  Awarded projects can begin as soon as project recommendations are approved by the Fresno COG Policy Board. All work must be completed ands submitted to Fresno COG by August 1, 2023. Not time  XI. Project Selection Process  As scoring committee will evaluate and score the proposed projects. An agency may submit multiple project applications. Scoring committee representatives cannot score aj project submitted byt their own agency or organization. The scoring committee will recommend the award amount for each application. Ift the program is oversubscribed, projects that are receiving Local Early Action Planning (LEAP)grant funds as well will be prioritized for funding. Any applications not funded during this round may be resubmitted for the next round of funding, which willl be available in mid to late-2021. The selected project(s) will go through Fresno COG Transportation Technical Committee, Policy Advisory The scoring committee comprises one representative from each of the following entities:  Committee and Policy Board for endorsement. 1. Fresno Council of Governments 2. City of Fresno/Clovis 3. Eastside city 4. Westside city County of Fresno  4    Fresno COG Housing Planning Grants Program FY2 2020-2021  XII. Scoring Criteria Project Summary 15 points maximum Accelerates Housing Production 20 points maximum 5p points maximum Application completeness 5p points maximum Implementation Capacity 5p points maximum 50p points maximum  SCORING CRITERIA  Application provides sufficient detail regarding the proposed project, including summary, overall objectives, and major tasks ands subtasks and plans Application describes in detail howt the proposed project willa accelerate Application describes how the proposed project is consistent with Fresno  for adoption and/or implementation. housing production.  Consistency with Sustainable Communities Strategy  COG's 2018 Sustainable Communities Strategy. Application is complete and provides sufficient detail. within the timeline and! budget provided.  Application describes in detail project readiness and implementation capacity  5    Fresno COG Housing Planning Grants Program FY 2020-2021  XII. Agreement  Grantees wille enteri into an Agreement with Fresno COG for distribution of funds. The Agreement will specify, among other things, the amount of funds granted, timeline for expenditure oft funds, and the approved use of funds. Expenditure report dates and other requirements will also bei identified int the Grantees that request Fresno COG to payt the consultant directly willl be required to enter into at three-  Agreement.  party agreement between Fresno COG, the grantee, and the consultant.  XIV. Accounting and Reporting  Fresno COG will monitor work and expenses to ensure the project is completed according tot the contracted scope of work and project timeline. Monthly progress reports must be submitted tol Fresno COG with detailed invoices for reimbursement or payment. The reports should describe the work that has been completed, a copy ofa any project deliverables, and an invoice that provides a summary of work  completed by task, includings staff/consultant hours.  A. Grant funds cannot be disbursed until the Agreement has been fully executed; B. The grantee willl be responsible for compiling and submitting all invoices and reporting documents. Grantees will submit for reimbursements or payment directly to the consultant to The grantee must bill based on clear deliverables outlined ini the Agreement or scope of work. Only approved and eligible costs incurred for work after February 2021 are eligible; D. Work must be completed prior to requestingr embursemen/payment Grantees will have three administrative options, which must bei identified on the application Option A: Grantee pays the consultant directly and invoices Fresno COG for reimbursement. This option is required for projects that are also utilizing LEAPf funds. Option B: Grantee approves invoices and submits them to Fresno COG to payt the consultant directly. (Three-party agreement between Fresno COG, grantee, and Option C: Grantee approves invoices and submits them to Fresno COG to pay the consultant directly. Additionally, for local governments that have limited staff availability, Fresno COG: staff assists grantee with project management, as specified in ana agreement. (Three-party agreement between Fresno COG, grantee, and consultant  Fresno COG based on actual costi incurred;  at thet time of submittal:  consultant required.)  required.)  F. Project invoices willl bes submitted to Fresno COG by the grantee on a monthly basis; G. Supporting documentation may include, but is not limited to: receipts, progress payments, H. Invoices must be accompanied by reporting materials where appropriate. Invoices without the appropriate reporting materials will not be paid. Fresno COG may withhold 10 percent of the Each recipient of funds under the Program shall expend those funds no later than August 1,  subcontractor invoices, time cards, etc.; grant until grant terms have been fulfilled; and  2023.  6    Fresno COG Housing Planning Grants Program FY 2020-2021  The grantee must establishas separate ledger account for receipts and expenditures of grant funds and maintain expenditure details in accordance with the budget and timeline. Separate The grantee shall maintain documentation of its normal procurement policy and competitive bid process (including the use of sole source purchasing), and financial records of expenditures incurred during the course of the project, in accordance with generally accepted accounting The grantee agrees that Fresno COG or designated representative shall have the right to review and to copy any records ands supporting documentation pertaining to the performance of the M. The grantee agrees to maintain such records for possible audit for a minimum of three (3) years after final payment, unless al longer period of records retention is stipulated; N. Subcontractors employed by the grantee and paid with moneys under the terms of this Agreement shall be responsible forr maintaining accounting records as specified above; O. Ata any time during the term of the Agreement, Fresno COG may perform, or cause to be performed, at financial audit of any and all phases of the award. At Fresno COG's request, the awardee shall provide, at its own expense, at financial audit prepared by a certified public accountant. The State of California has the right to review project documents and conduct P. Fresno COG may request additional information, as needed, to meet other applicable audit Fresno COG may monitor expenditures and activities of an applicant, as Fresno COG deems  bank accounts are not required;  principles; Agreement;  audits during project implementation and overt the project life;  requirements; and  necessary, to ensure compliance with Program requirements.  XV. Remedies of Nonperformance  A. Int the event that iti is determined, at the sole discretion of Fresno COG, that the grantee is not meeting thet terms and conditions of the Agreement, immediately upon receiving a written notice from Fresno COG to stop work, the grantee shall cease all work under the Agreement. Fresno COG has the sole discretion to determine that the grantee meets the terms and conditions aftera a stop work order, and to deliver a written notice to the grantee to resume B. Both the grantee and Fresno COG have the right to terminate the Agreement at any time upon 30 days written notice. The notice shall specify the reason for early termination and may permit the grantee or Fresno COG to rectify any deficiency(es) prior to the early termination date. The grantee will submit any requested documents to Fresno COG within 30 days of the early There must be a strong implementation component fort thet funded activity through this Program, including, where appropriate, agreement by the locality to formally adopt the completed planning document. Localities that do not formally adopt thet funded activity could D. Fresno COG may, as it deems appropriate or necessary, request the repayment of funds from an applicant, or pursue any other remedies available to it byl law fori failure to comply with Program  work under the Agreement;  termination notice; and  be subject to repayment oft the grant.  requirements (Health and Safety Code section! 50515.04(e).  7    Fresno COG Housing Planning Grants Program FY: 2020-2021  APPLICATION  Application Submittal Instructions  All grant application packages should be submitted electronically to Meg Prince, Senior Regional  Planner, at merince@lresnocoors by! 5:00F PM on March! 5, 2021.  Required Application Documents  The application in PDF format including: Applicant Information Project Description Project Schedule and Scope of Work Application Signature Page  Signed Letter of Commitment from Sub Applicant (if applicable)  Board/Council resolution authorizing project application (due prior to Fresno COG Policy  Board meeting on April 22, 2021) Optional Supplemental Information  Graphics of Project Area (when applicable)  Letter(s) of Support Data    Fresno COG Housing Planning Grants Program FY: 2020-2021  Applicant Information ProjectTitle Total Funding Request  Fowler General Plan Update and' VMT Guidelines I Option A: Grantee pays consultant directly andi invoices Fresno COG for reimbursement. This option is required for Option B: Grantee sends approved consultant invoices to Fresno COG for direct payment to the consultant. (Three- Option C: Grantee sends approved consultant invoices tol Fresno COG for direct payment to the consultant. Additionally, for local governments that have limited: staff availability, Fresno COGs staff assists grantee with project management, as specified in an agreement. (Three-party  $100,000  projects also utilizing LEAP funds. party agreement required.)  Administrative Preference  agreement required.) City of Fowler  Primary Applicant Agency  Primary Contact Name and Title Dawn Marple, City Planner  Email Phone Address Sub Applicant Agency Contact Name and Title Email  dmarple@ppeng.com (559) 834-3113 ext. 122 128 S. Fifth Street, Fowler, CA9 93625  NA NA NA    Fresno COG Housing Planning Grants Program FY: 2020-2021  Project Description  1. Project Summary (500 words maximum)  Please provide a summary of the project, overall objectives, and description of the tasks and major sub- The City of Fowler is currently undergoing a comprehensive update to their General Plan. It is anticipated that additional lands will be added to the Sphere of Influence following adoption of the General Plan, as facilitated through the update process. Additional lands are being considered to accommodate new growth, increase opportunities for housing diversity within the community, and provide additional community-serving retail and employment opportunities particularly on the west side of Hwy 99. An Environmental Impact Report is also being prepared in support of the General Plan Update and the City is interested in streamlining future environmental analysis to the extent feasible, including VMT analysis. The City also would like to establish VMT Guidelines for land use and transportation projects to facilitate future projects, in particular housing developments. The project components include: 1. Completion of the General Plan policy document, including outreach efforts, to support 2. Development of a sub-area traffic model for VMT analysis as part of the EIR technical 3. Preparation of Fowler Traffic Impact Analysis Guidelines for land use and transportation projects, to address consistency reviews with General Plan policy and  tasks.  efficient land use patterns and increase housing opportunities.  studies.  CEQA analysis.  The overall objectives of the General Plan Update include:  1.A Accommodate additional housing opportunities, particularly more diverse housing stock that will assist the City in contributing to their RHNA allocation. 2. Update the General Plan to address additional requirements, including Climate 3. Streamline future environmental review through the update of the associated Program  Adaptation and Environmental Justice.  EIR.    Fresno COG Housing Planning Grants Program FY: 2020-2021  2. Nexus to Accelerating Housing Production (300 words maximum) Please describe the nexus oft the proposed project to accelerating housing production. The General Plan Update was facilitate additional opportunities (through designation of additional land for residential development) for up to an additional 900 housing units. Streamlining the environmental review processes will also reduce processing timelines  by up to 4to 12 weeks.  3. RTP/SCS Consistency (200 words maximum)  Please describe how the proposed project is consistent with Fresno COG's2018 RTP/SCS. Outreach conducted to date as part of the General Plan Update process has identified the  following planning priorities for consideration: More diverse housing options More retail options, including healthy food options Increase inj parks, open space, and trails  Additional services west of Hwy 991 to serve existing residential communities  The City has also completed policy papers on environmental justice and climate adaptation, which resulted in recommendations to be considered as part of the update process to address mobility, equity, and resiliency within Fowler. Policies will also be updated to address complete The planning priorities above are guiding policy and land use decisions for the General Plan Update. An example is the potential addition of a new medium high density residential land use desgination. The above planning priorities align with the objectives oft the SCS and would contribute overall to more efficient land use patterns, thereby reducing VMT and GHG  streets requirements within the mobility network.  emissions.    Fresno COG Housing Planning Grants Program FY: 2020-2021 4. Plan Implementation (200 words maximum) potential obstacles to successful implementation of the plan.  Please describe the implementation strategies for the proposed planning project. Please identify any The General Plan willi include an Implementation Work Plan that will identify actions needed toi implement identified  goals and policies, including: Responsible party Timeframe for implementation Potential funding sources  Estimated cost ofi implementation, where appropriate  Funding may be a potential obstacle toi implementation; however, the intent of the' Work Plan is to structure actions in away that will facilitate the budget planning process for each Fiscal Year. This strategy will increase buy-in on the part of the community and decision-makers in understanding the commitments being made through the General Plan The General Plan Update process has also been conducting ongoing outreach as part of the effort to engage and inform the community and decision-makers throughout the process sot that the General Plan is truly a reflection of the  and reduce resistance to successful implementation.  community's values and representative of their own vision for the future. 5. Project Schedule and Scope of Work  Please outline thet tasks (high level and major subi tasks), budget, timeline, and deliverables ini the table template provided below. Ifotherf funding is used, please note the source and amount ini the notes  column. Task  Est. Cost Begin Date End Date  Deliverable Sub-Area Model TIA Guidelines  Notes  Land Use Alternatives Analysis $20,000 Preferred Land Use Scenario $10,000 Preparation of Sub-Areal Model $25,000 Drahc PlanEiemenis. Landuae/Cireuaton) $25,000 TIA Guidelines  3/2021 6/2021 4/2021 9/2021 11/2021  6/2021 Alternatives Summary Report 7/2021 Selection ofF Preferred Land Use PC/CC Session 2/2022 Draft Landu Use ando Circulation Elements  8/2021 2/2022  $20,000  TOTAL COST $100,000    Fresno COG Housing Planning Grants Program FY2020-2021  Application Signature Page  To the best of my knowledge, all information contained in this application is true and correct.  Ifawarded a grant, lagree that Iwill adhere to the program guidelines.  Wima Quan Wina QwanMar5.29217 16:32PST)  Wilma Quan  Signature of Authorized Official (Applicant)  Print Name  City Manager  March 5, 2021  Title  Date  Wilma Quan nMars, 262116.32PST  Signature of Authorized Official (Sub Applicant)  Print Name  Title  Date    FCOG-Housing-Planning-Grants-Program, - Final  Guidelines 1-5-20.fllable-pdfF  Final Audit Report Created: By: Status: Transaction ID:  2021-03-06  2021-03-06 VMVSL (wmys0i@ppeng.com) Signed  CBCHBCAABAMGdB,BAeVViSMUTOXCBDYCAESD  FCOG-Housing-Planning-Grants-Program.Final-Guidelines.1-5  20_fillable-pdf F" History  Document created by VMY VSL wmwsii@ppeng.com) 2021-03-06-031:14, AM GMT- IP address: 50.205.121.174  Document emailed to Wilma Quan wcquan@gmai.com) for signature  2021-03-06-03127 AM GMT  Email viewed by' Wilma Quan wequan@gmai.com) 2021-03-06- -0:31:45 AM GMT- IPa address: 73.220.9.10 0o Document e-signed by' Wilma Quan wcquan@gmal.com)  Signature Date: 2021-03-06- 0:32:39. AM GMT- Time Source: server- IPa address: 73.220.9.10  Agreement completed. 2021-03-06-0:32:39, AM GMT  Adobe Sign    RESOLUTION NO. 2494 OF THE CITY OF FOWLER  RESOLUTION BEFORE THE CITY COUNCIL COUNTY OF FRESNO, STATE OF CALIFORNIA  AUTHORIZINGAPPLICATION FORAND RECEIPT OF REGIONAL EARLY  ACTION PLANNING (REAP) GRANT PROGRAM FUNDS  WHEREAS, the California Department of Housing and Community Development ("Department") has provided funding under the Local Government Planning Support Grants Program (LGPSGP) to the Fresno Council of Governments (Fresno COG) as authorized by law; and WHEREAS the Local Government Planning Support Grants Program funds provided to Fresno COG are now available to cities in Fresno County under the Regional Early Action Planning  (REAP) Grant Program; and by applicable law.  WHEREAS the City wishes to apply for eligible REAP grant funds to be used as authorized NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FOWLER 1. The City Manager is hereby authorized and directed to complete and submit an application and any necessary supporting materials and information needed to request an allocation of up to $100,000 2. The City, under the direction of the City Manager, is hereby authorized to use all such REAP funds awarded to the City only for eligible activities as authorized by applicable law, regulations, 3. The City Manager is authorized to enter into, execute, and deliver any agreement and other documents deemed necessary or appropriate to evidence and: secure the REAP grant allocation ofup  RESOLVES AS FOLLOWS:  in REAP grant funds.  Department guidelines, and REAP grant agreement.  tos $100,000 and the City of Fowler obligations related thereto.    Ihereby certify the foregoing resolution was duly and regularly adopted by the City Council of the City of Fowler at a meeting held on the 16h day of March 2021, by the following vote:  AYES: NAYS: ABSTAIN: ABSENT:  Mayor  Attest:  City Clerk    ITEM  5G  FOWLER CITY COUNCIL  Consent Regular Item Workshop Closed Session Public Hearing ITEM NO: 6E  900  DATE: TITLE:  March 16, 2021  Approval of Resolution No. 2495, amending the 2020-2021 adopted budget to appropriate $20,000.00 from COPS allocation fund 206-5710 for the purpose of! purchasing and outfitting an additional police department patrol vehicle.  APPROVED:  Wilma Quan City Manager  RECOMMENDATION  Staff recommends that the City Council approve Resolution No. 2495, amending the 2020-2021 adopted budget to appropriate $20,000.00 from COPS allocation fund 206-5710 for the purpose of purchasing and outfitting an additional police  department patrol vehicle. BACKGROUND  In addressing equipment needs for the Fowler Police Department upon my arrival in 2017; the condition of the patrol fleet was the biggest concern for the department with regards to equipment. At that time, the fleet was extremely aged and the production of the Ford Crown Victoria had been discontinued as of2013, making parts and repairs not only more difficult but costly. During the fiscal year 2019-2020, the department purchased two patrol units which have substantially improved the condition of our fleet. As we enter 2021, our fleet is in a more Our intention was to purchase two additional patrol units in the 2020-2021 fiscal year to further improve the fleet. Due to the financial uncertainty as a result oft the  manageable condition and is still in need of improvement.    Covid-19 pandemic, only the funds necessary to purchase and outfit one new patrol vehicle was included in this year's budget. However, the San Joaquin Valley Air Pollution District (SJVAPD) has qualified the 2021 Ford Hybrid Interceptor (patrol vehicle) as a qualifying vehicle as part ofits clean emissions grant program. On October 15, 2019, the council approved a resolution to apply for this clean emissions grant, at which time the Police Department requested the purchase of an electric motorcycle and a Toyota Prius. As the grant had not been fully awarded due to a back log of processing, the Department was able to revise the grant application by changing the initial item request to the purchase of two hybrid patrol vehicles. The application has been approved by the SJVAPD for the purchase of With the purchase oft two patrol units this fiscal year and a planned purchase for two additional patrol units in the 2021-2022 fiscal year, our fleet will be exponentially safer and more reliable for our officers as they provide the most professional and quality service for the community of Fowler.  two hybrid patrol vehicles.  FISCAL IMPACT  The City of Fowler will purchase two Ford Explorer Interceptor Hybrid vehicles for an approximate cost of $80,000.00. The SJVAPD grant will provide a $20,000.00 reimbursement per vehicle purchased. Asai result, the City can now afford to use the budgeted $50,000.00 from the Measure N Sales Tax (fund 201- 5900) for the purchase of two new patrol vehicles instead of only one. The City will be purchasing the vehicles from the lowest bidder of this procurement process, Swanson-Fahrney Ford, of Selma, Ca, for the amount of $36,435.00 per vehicle, The $50,000 budgeted will cover most of the cost of outfitting one of the new vehicles after reimbursement is procured. Therefore, a $60,000 budget amendment is requested to cover the costs of purchasing and outfitting both new patrol vehicles in this fiscal year. It is recommended $20,000.00 additional outfitting cost be funded through our COPS allocation fund (206-5710) and $40,000.00 will be  plus applicable taxes and fees.  reimbursed through the SJVAPD Grant award.  ATTACHMENTS  SJVAPD Public Benefit Grants Program Funding Agreements G-106889 - Al and G-106888 - A1, showing grant award and reimbursement agreements per vehicle.    BUDGET AMENDMENT RESOLUTION2495  The City Council oft the City of Fowler does hereby amend the 2020-2021 Budget: as follows:  SECTIONI-A ADDITIONS  Account Number 100-6120.5715 Total  Account Description  Amount $60,000.00 $60,000.00  Purpose: Toj purchase additional outfitting for a second patrol unit purchased  with grant monies not initially budgeted within this fiscal year.  SECTION! II-SOURCE OF FUNDING  Account Number 206-5710 100-3709 Total  Account Description COPS ALLOCATION SJVAPD GRANT  Amount $20,000.00 $40,000.00 $60,000.00  Impact: The additional outfitting cost will be used from this COPS allocation with no significant impact to fund balance. The addition funds to purchase a second patrol vehicle will be reimbursed from an approved SJVAPD Grant.  REVIEWED:  Carlos Sanchez, Finance Director  Wilma Quan, City Manger    The foregoing resolution was approved by the City Council of the City of Fowler  on March 16, 2021, by the following vote:  AYES: NOES: ABSENT: ABSTAIN:  David Cardenas, Mayor  ATTEST:  Corina Burrola, Deputy City Clerk    ITEM  7A  6    388888888888 388888888888 888888888888 8 888 d8 d8 888 000000000000 000000000000 000000000000 o 000 o o 000    888 d0 88888 8 d0 0e de 0 888 8 388888888888  000 00000 o 0 o o  000 o 00000000000000000000  888    hvonds 908 IMNNNEG 449 6S  500 80  888888 88888888888 8888888888 8888888 888 8 888 8 8 000000 00000000000 0000000000 0000000 000 o 000 o o  888888 0O0DD    i N6 8888 6we Ss  80R 3 AE 4  3 888 8888 888888 88888888888 8888 8888 888 888 8 888 000 0000 000000 00000000000 0000 0000 000 000 o. 000  aaaacaaea    888 888 uug  88888 8 8 d8 888888888 88888 8 8 888 8 8 888 88888 00000 o o o 000060000 00000 o o 000 o o 000 00000  VNN 000    888 8 888 d0 d8 888888 8 8 8 888888888888 8 8 888888 000 o o o o o 000000 o o o 000000000000 o o 000000  annana    ming  88888888 8 888 8 8 d0 0 00000000 o 000 o o  88 55  daede a #E 0000000 aaaaaaa    ITEM  7B -  MINUTES OF THE FOWLER CITY COUNCIL MEETING  MARCH2, 2021  Mayor Cardenas called the meeting to order at 7:00 p. m. Roll call was taken. Councilmembers Present: Cardenas, Rodriquez, Mejia, Parra joined via teleconference.  Councilmembers Absent: Kazarian  City Staff Present:  City Manager Quan, City Attorney Cross, Public Works Director Dominguez, Fire Chief Lopez, Assistant Fire Chief Hernandez, Police Chief Alcaraz, Deputy City Clerk Burrola. City Engineer  Peters  PUBLIC PRESENTATIONS  Kevin Hall, Fresno resident, expressed his concerns regarding Measure C Extension and tax issues.  PUBLIC HEARING  Public Hearing to Consider Zoning Ordinance Amendment (Rezone) Application No. 20-01 City Planner Marple said in a regularly scheduled meeting on January 7, 2021 the Planning Commission made a recommendation that the City Council deny the Rezone and Site Plan Review application. The subject property is currently zoned R-1-6 (One-Family Residential Districts, 6,000 square foot lot) and is planned for Medium Density Residential land used by the City of Fowler General Plan. The site is 0.32 acres and is located on the north corner of East Main and South ISI Street across from Fowler High School. Ms. Marple said the applicant, Ray Duran, is requesting a rezone from R-1-6 Zone District to the RM-2-A Zone District which is multifamily residential zone district. The subject parcel currently has two buildings: one structure contains one dwelling unit and the second structure contains three units. Ms. Marple said City records indicate that one of the dwelling units was legally constructed in 1938 and two of the units within the second building were legally constructed in 1946. Staff was notified that there is a third dwelling unit within the second building appears to have been constructed recently and with the necessary building permits or any other City approvals. Because it was constructed in violation of City requirement, it is not part of the legal non-conforming use; therefore the applicant is requesting a rezone to the RM-2-A zone district. The RM-2-A zone would accommodate the four total units and bring the current use oft the property as a whole into conformance with applicable current City requirements, although the fourth unit would need to be inspected and permitted by the Building A discussion took place concerning the recommendation of approving the applications due to construction in violation of City requirements and not legally obtaining building permits as  and Site Plan Review Application No. 20-08  Official before occupancy would be allowed.  required.    Ray Duran, applicant and lot owner, said he is willing to work with the City and any guidance the City can provide in moving forward with this project. Mayor Pro-Tem Rodriquez asked who the contractor was hired for this project. Mr. Duran said Cesar Rodriguez was the contractor who  failed to pull permits for the project.  The Mayor opened the duly noticed public hearing on the matter at" 7:23 p.m.  David Hammond, Fowler resident, opposes to the project and expressed his concerns. He said Terry Brock, Fowler resident, expressed her concerns on the possibility of traffic issues and the  adding more buildings would cause more traffic issues. development being too close to the high school. The public hearing closed at 7:31 p.m.  Mayor Cardenas asked Ms. Maple ifthe rezone and site plan review are not approved at tonight's meeting could Mr. Duran make the modifications. Ms. Marple said the third unit that was done without building permits would need to be rectified, either by removing it or going through the accessory dwelling unit provisions by State Law, than the City would have to permit it with those provisions within 60-days of his submittal. Discussion took place on the basis for denying the zoning ordinance amendment; vehicular ingress issues, parking and safety concerns for the surrounding neighborhood and desire not to change the existing character of the neighborhood. City Attorney Cross said the rezone itself is not necessary to bring the existing zoning into conformance with the general plan. He said the general plan is already consistent with the medium density residential. The proposed zone change would also be consistent but the rezone is not A motion was made by Councilmember Parra to deny the zoning ordinance amendment (rezone) application No. 20-01, seconded by Councilmember Mejia. The motion carried by roll call vote: Ayes: Parra, Mejia, Cardenas, Rodriquez. Noe: None. Abstain: None. Absent: Kazarian. AI motion was made by Mayor Pro-Tem Rodriquez to deny site plan review application no. 20-08, seconded by Councilmember Mejia. The motion carried by roll call vote: Ayes: Rodriquez, Mejia,  needed to be consistent, its use is what is inconsistent with the existing zoning.  Parra, Cardenas. Noes: None. Abstain: None. Absent: Kazarian.  COMMUNICATIONS  None.  STAFF REPORTS  CITY ENGINEER'S REPORT  Provide Staff Direction Regarding the Development Impact Fee Update and Nexus Study City Engineer Peters said the item presented tonight was last heard during a regular Council meeting on February 16, 2021. A presentation was provided oft the development impact fees study by DTA. City Council directed the City Engineer to bring fourth ordinances for Council consideration at a future meeting to amend development impact fees in accordance with the report.  Prepared by DTA    Mr. Peters provided a summary of the fees that were recommended in the report. The fees are collected to fund infrastructure and other services necessary to support and serve the developments. The most recent impact fee and nexus study was last prepared and adopted in June. 2000. Since June 2000, the City has experienced new and diverse development proposals and Mr. Peters said DTA has worked closely with City staff and stakeholders to develop a comprehensive Development Impact Fee program that meets the requirements of the City. DTA prepared a draft impact fee study for consideration by the City Council. The report recommends updating the existing development fees to reflect current public facilities plans. Mr. Peters said staff reviewed the study and is asking for direction from the Council to bring back the impact fees study for formal approval along with ordinances that would impose the fees that are listed in the The Mayor opened up the discussion for public comments. There were no public comments. The direction of the Council is to have the City Engineer bring forth ordinançes for Council consideration at a future meeting to amend development impact fees in accordance with the report.  projects.  report.  CITY MANAGER'S REPORT COVID-19 Update  City Manager Quan expressed her gratitude to the Council for the opportunity to serve as City Manager. Since her first day serving as City Manager she has been very busy meeting with staff Ms. Quan said the City is currently at 970 total cases. She said as of March ISt vaccines are being administered to the following sectors: 65 and older, health care workers, Food Ag workers, and Mayor Cardenas said United Health Center will be offering vaccines starting Wednesday March 3rd. Councilmember Parra said the Fresno County Rural Vaccine Clinic will be offering vaccines on Thursday, March 4, 2021. Information will be provided on the City's  and developers.  Educators.  webpage for further information. PUBLIC WORKS REPORT  Public Works Director Dominguez said the department has been very busy removing weeds in alleyways and on Golden State Boulevard and street sign maintenance. He said the Water  Operators finalized the fire hydrant flushing system. FINANCE DIRECTOR'S REPORT  City Manager Quan said she has been working very closely with Interim Finance Director Sanchez. She expressed her concerns of ten bank accounts the City currently has open and bank statements have not been reconciled since 2018. She said the last audit the City had was in 2018, this makes the current numbers questionable. She said this is a priority she is working on along with the Finance Department to find a couple of solutions to bring before the Council for direction and action. She said there are $150,000 per year from the LTF funds on hold that have not been  distributed to the City in the last three years.    She said Interim Finance Director Sanchez will be leaving on May 1St and she is in the process of  recruiting a new Finance Director. POLICE DEPARTMENT REPORT  Police Chief Alcaraz provided the DOJ Part 1 Crime Statistics for the months of January and He said he will be sending his officers next week to a "Why did you stop me?" training course hosted by the Kingsburg Police Department. The course further enhances the Community Policing  February 2021.  in the 215 Century to Reduce Conflict philosophy. FIRE DEPARTMENT REPORT  Diseussion/Direction to Authorize the Fire Chief to Purchase 2 Engines  Fire Chief Lopez said five years ago fire engine E-348 was taken out of service due to mechanical issues and age. He said the department is not responding to more call as the City population has grown substantially. The plan is for the department to purchase a Type 2 Engine that pumps 1500 GPM and mini pumper that pumps 1000 GPM. Both units will be ISO rated and the Type 2 will pump higher than one the department currently has. The ages oft the fleets are from 1997 to 2004. Fire Chief Lopez said he has put together several financial plans. The idea is to finance these units at a 10 year term. He said the payment for a single unit can be around $38,000 and for two units $80,000. Mr. Lopez provided options to purchase these units. He said he is planning to fund the purchases from the general The direction from the Council is to have Fire Chief Lopez proceed with further investigation on the best method on purchasing these units, provide a formal contract and bring it back to the Council at a  fund and part ofthe AB1600 and Utility Tax fund.  future meeting for future discussion and review. CITY ATTORNEY'S REPORT  City Attorney Cross provided copies oft the updated 2021 Brown Act handbook.  CONSENT CALENDAR  The consent calendar consisted of: A) Ratification of Warrants = March 2, 2021; B) Approve Minutes of the City Council Special Meeting - February 16, 2021, and City Council Meeting Councimember Parra made a motion to approve the consent calendar, seconded by Mayor Pro- Tem Rodriquez. The motion carried by roll call vote: Ayes: Parra, Rodriquez, Mejia, Cardenas.  February 16, 2021.  Noes: None. Abstain: None. Absent: Kazarian.  COMMITTEE REPORTS No reports were given.    ADJOURNMENT  Having no further business, Mayor Pro-Tem Rodriquez made a motion, seconded by Councilmember Mejia to adjourn. The motion carried and the meeting adjourned at 8:54 p.m.