MINUTES REGULAR MEETING OCTOBER 9, 2018  CARBONDALE BOARD OF TRUSTEES  Mayor Richardson called the Board of Trustees Regular Meeting to order on October 9,  2018, at 6:00 p.m. in the Town Hall meeting room.  STUDENT OF THE MONTH  Students from Ross Montessori School and the Carbondale Community School were in attendance to receive the "Student of the Month" award. The following students were  awarded a Certificate of Achievement from Mayor Richardson:  Miguel Mireles Korbin Groves  Ina Spiropoulos Delilah Cullwick ROLL CALL:  The following members were present for roll call:  Mayor Trustees  Dan Richardson Lani Kitching Erica Sparhawk Ben Bohmfalk Luis Yllanes Heather Henry Marty Silverstein Jay Harrington Cathy Derby Mark Hamilton Renae Gustine Mark O'Meara Kevin Schorzman  Arrived after Roll Absent  Staff Present: Town Manager Town Clerk Attorney Finance Director Utilities Director Public Works Director    Trustee Meeting Minutes October 9, 2018  Page 2  CONSENT AGENDA  Accounts Payable totaling $138,901.72 BOT 9/18/18 Work Session Minutes BOT 9/25/18 Regular Meeting Minutes Liquor License Renewal - Silo Liquor License Renewal - Ming's Right-of-Way Lease - 310 N. 8th Street  Thompson Park DIA Amendment and 8th Amendment to the Annexation  CONSENT  Mayor Richardson noted that Cathy did not include the GlenX presentation ini the original 9/18/18 work session minutes and she has since amended them to include the Trustee Bohmfalk asked if the 310 N. 8th Street Right-of-Way Lease can be revoked if Trustee Bohmfalk made a motion to approve the Consent Agenda with the 9/18/18 amended work session minutes. Trustee Kitching seconded the motion and it passed  presentation.  need be. Kevin answered that it could, it is not a long-term lease.  with:  4 yes votes: Kitching, Sparhawk, Bohmfalk, Richardson PERSONS PRESENT NOT ON THE AGENDA  There was no one present who wished to address the Board.  TRUSTEE COMMENTS  Trustee Sparhawk informed the Board that the Third Street Center boiler is being  replaced.  Mayor Richardson thanked staff for hosting the employee picnic  Mayor Richardson told the Board that he toured the Wolf Creek storage facility. Mayor Richardson stated that he attended a dinner at Bear Ranch hosted by American Mayor Richardson congratulated KDNK for reaching their fundraising goals. Mayor Richardson informed the Board that he attended the State Economic  Rivers.  Development Priorities meeting.    Trustee Meeting Minutes October 9, 2018 huge success.  Page 3  Mayor Richardson stated that First Friday was a great event and Potato Day was a Mayor Richardson asked the Board if they want to accept local artist Jill Scherer's offer to give the Town a Prayer Wheel she created. The Board liked the idea and Jay stated  that we need to determine if it has religious connotations.  ATTORNEY'S COMMENTS  The attorney did not have any comments.  PUBLIC HEARING - TRANSFER OF LIQUOR LICENSE - THE BLACK NUGGET Staff explained that the Black Nugget has submitted an application to transfer their liquor license. The application is complete and all fees have been paid. In his memo to the Board, Police Chief Schilling noted that officers had recently contacted new owner Cathy noted that the previous owner was never at the Black Nugget. Since receiving  Jan Balas regarding over serving.  their temporary liquor license Jan is at the bar almost every day.  Discussion ensued.  The Board asked Jan what steps he is taking to ensure that overserving doesn't happen again. Jan responded that all of the bartenders are TIPS certified, they are undergoing training and they are using jiggers to measure the amount of alcohol that is being poured. The Board informed Jan that the police will be keeping a close watch on the Mayor Richardson opened the meeting to public comment. There was no one present who wished to address the Board sO Mayor Richardson closed the public hearing. Trustee Sparhawk made a motion to approve the Black Nugget's Transfer of Liquor License Application. Trustee Bohmfalk seconded the motion and it passed with:  establishment.  4 yes votes: Bohmfalk, Kitching, Richardson, Sparhawk  PUBLIC HEARING - TRANSFER OF LIQUOR LICENSE - 450 DEGREE Cathy explained that Konnyaku wishes to transfer their liquor license to 450 Degree. Mayor Richardson opened the meeting to public comment. There was no one present who wished to address the Board sO Mayor Richardson closed the public hearing.  The application is complete and all fees have been paid.    Trustee Meeting Minutes October 9, 2018  Page 4  Trustee Bohmfalk made a motion to approve 450's Transfer of Liquor License Application. Trustee Sparhawk seconded the motion and it passed with: 4 yes votes: Sparhawk, Richardson, Kitching, Bohmfalk PUBLIC HEARING - GENERAL 2019 BUDGET PRESENTATION  Renae gave a presentation on the 2019 budget. She explained that the budget is prepared by department heads and is reviewed by the town manager. It reflects anticipated needs to continue municipal operations in 2019. The budget represents: the commitment to provide high quality services to meet infrastructure needs for the community in the most efficient manner; efforts to maintain or increase services at financially sustainable levels; the continued management of surplus and debt levels to The budget serves multiple functions: it's a policy document, a financial process, Renae stated that revenues for 2018 are projected to finish the year 12% above budgeted 2018 revenues. 2019 revenues are projected with a flat increase for  improve long-term financial health.  operations guide and a communication device.  revenues.  Changes to the 2019 revenues include: A.2% increase in property taxes  The excise and sales tax for retail marijuana is predicted to be flat in 2019 A 3% increase from sales tax over estimated 2018 is projected Mineral leasing is predicted to be flat and the severance tax is projected to be The County is expected to continue the Road and Bridge contribution in the  down 20% in 2019  same amount of funding received in 2018. Some major changes to the 2019 expenditures include: An additional $30,000 for attomey fees Salaries adjusted 5% for raises and COLA New contract for IT Services $48,000 $8,000 for GARCO Communications Annual trail maintenance will increase $15,000 Hillcrest Cemetery budgeted $10,000 for improvements Gateway Park - $10,000 for partial electric rebuilds Affordable Housing - transfer $50,000 to build fund balance  Transfer $500,000 from General Reserve to the Capital Construction Fund  The Board's priorities are represented in the budget:    Trustee Meeting Minutes October 9, 2018  Page 5  Affordable Housing - $50,000 budgeted to the Housing Fund  Support Local Businesses and Economic Development $20,000 allocated to the Chamber; $25,000 allocated to economic development: and $2,000 allocated to the Waste Hauling - money from the bag fee funds Hazardous Waste Day  Revolving Loan Fund  Communication - is everywhere in the budget Trustee Yllanes arrived at the meeting.  Trustee Sparhawk stated that the park bathrooms need to be upgraded.  Mayor Richardson opened the meeting to public comment. There was no one present who wished to address the Board sO Mayor Richardson closed the public hearing. The Board directed the town manager to notify the public via the Sopris Sun that the  budget is available for review.  BUDGET - PUBLIC WORKS AND UTILITIES Kevin presented Public Works' budget. The following key points were made:  Motor Pool  The proposed motor pool budget is $237,088. The budget is comprised of salary/benefits, equipment and supplies, fuel and maintenance.  Streets and Public Works Administration  The proposed budget S $1,047,768. The trail budget has been increased $10,000 for overlay. Salarylbenefits, equipment and supplies, utilizes and maintenance account for Trustee Sparhawk would like staff to bring all of the Town's street lights in to compliance. Kevin stated that there is $10,000 in the budget which may buy 1-2 lights. Trustee Bohmfalk would like staff to gradually install lighting on the trails. Kevin stated that the tree maintenance budget is increasing $7,000 for a total of $25,000. We will be removing four large trees and 22 trees will be pruned in 2019.  the majority of the budget.  BUDGET - UTLITIES  Mark O'Meara presented the Utilities budget.    Trustee Meeting Minutes October 9, 2018 Wastewater  Page 6  The Clarifier project is estimated to cost $1.2 million. Staff also plans to improve the existing drywell collection basins and install new drywells. A new line will be replaced along Colorado Avenue from the intersection of Highway 133 to 12th Street.  Water  2019 projects for water include: purchasing a generator for the Crystal Well, install additional filtration at the Roaring Fork Plant, a pump back system is being considered on the Nettle Creek line, staff will undertake ditch improvements, including Weaver Ditch efficiency, and the Town is waiting for the Forest Service to issue a Special Use Permit for the hydroelectric plant but the engineers are continuing work on the project.  IT  Jay explained that Trailhead Technologies notified the Town a few months ago that it was going to cease operations. A RFP was sent out and five companies responded; Town staff interviewed three. Mitchell and Co. was selected. The estimated annual Trustee Bohmfalk made a motion to approve the Agreement for Professional Services with Mitchell and Company for the Town's IT services. Trustee Yllanes seconded the  cost of the contract is $48,000.  motion and it passed with:  5 yes votes: Yllanes, Richardson, Sparhawk, Bohmfalk, Kitching  MSCELLANEOUS  Jay informed the Board that the ditches will be shut off on October 15th and the water  restrictions will be lifted as well.    Trustee Meeting Minutes October 9, 2018 ADJOURNMENT  Page 7  The October 9, 2018, regular meeting adjourned at 8:20 p.m. The next regularly scheduled meeting will be held on October 23, 2018, at 6:00 p.m.  APPAOYEDAMPAPCEPTED Dan Richardson, Mayor IA  ATTEST:  Cathy Derby, Town  bbg  CARBON SEAL GCNIO