September 21,2023 6:30PM TOWNHALL 513ASPENST.  TOWN OF HOT SULPHUR. SPRINGS TOWN BOARD REGULARI MEETING AGENDA  HOTS SUIPHURSPRINGS,CO www.townothotsuphursprings.com  6:36 PMI MEETING CALL TO ORDER-ROLL CALL  Mayor Ray Tinkum, Mayor Pro-Tem Christine Lee, Trustee Dan Nolan, Trustee Tim Harvey, Trustee Meredi Howe, Trustee Kathy! Knight, Trustee Richard Gott Absent: K. Knight and M. Howe (NOTE: Trustee Kathy Knight entered meeting  at6 6:47p pm) 1.  CONSENT AGENDA a.  Agenda for August 17, 2023 meeting minutes from. July 20, 2023  i.  Motion made by Trustee Dan Nolan and Trustee Richard Gott secondedi the  motion. All voted aye, motion passed.  2.  PUBLIC COMMENT a.  Habitat for Humanity Lisa Cooper  Ms. Cooper updated the Board of Trustees oni issues that Habitat for Humanity has encountered over the past severalr months with obtaining building permit for 220E Nevava. She gave al lengthy presentation ont thei timeline ofe events, laying out the problems that the town had with: several items regarding zoning and planning. With TJD Dlubaci not ina attendance, Water Operator Nick Rardin attempted to explain what had been going on with the delays. After discussion, Trustee Dan! Nolanr movedt to approve the building permit witht the stipulation that Habitatf for Humanity would deed over 12' ofl land tot the Townf for easement rights and also would correct the issue with threet taps alll beingi int the same vicinity! before a Certificate of Occupancy would be granted for this  property.  Motion made by Trustee Dan Nolan and Mayor Pro-Tem Christine Lee seconded  the motion. Allv voted aye, motion carried.  3.  STAFF & TJDLUBAC UPDATES  a.  Public Works- Nick Rardini informed the Board that wel had received a violation for reporting to the CDPHE thet test results a dayl late. There is no monetary violation for1 this, just that the violation must be published tot the general public within the next year. Ifthere is room fori this noticei int the upcoming utility bills, itv willl be notedt then. Otherwise, notification will go out with the next utility Town Hall-Katie LaDrig updated the Board regarding the state of the Town'st finances. There will ber nor reimbursement ont the water emergency that was declared in April. To get reimbursement, the Town would! have to have ane emergency plan. We do not seem tol have ane emergency plani in place. Katie LaDrig will look fori it. Att this time, the Town has spent $100,935.71 during this emergency declaration. Transfers from the COLO Trust account were outlined during this update - at total of $130,000 was transferred this year. The Comp Plan Grant was out of compliance, with nor report being turnedi inf for Quarter2 2. This has been remedied: and we are moving forward with getting reimbursement requests int that had never been turned in since the inception of the grant approval. JeanieJ Johnson, the Administrative Assistant, worked diligently tol locate, scan and upload allr resolutions and ordinances tol Municode, something that had not been done since 2018. The Town Clerki is working on getting backi into compliance with SAM.gov since we have been out of compliance since April2 2023. Thel budget process will begin next month with DOLA. Utility Wendy Bourn- Grant applications & update- Spoke with Sean Oliver- - CDPHE - regarding the deadline for thel lead and copperr report. We can apply for grant money between October 13th and December 1St fora2 2024 grant. Once we've! been accepted as a grant recipient, we can! begint the drinking water pre-qualifications. We must have al lead piper replacement plan! by October 2024. CPS/TJ Dlubac- no update was given att this time since TJ was away ata conference.  billing. Philip McElroy updatedt the Board ont the PFAS class action suit.  billings tos go out att the end of September.  d.  DISCUSSION ITEMS:  a. Rate Study update- P. McElroy- this should be completed within the next month. b. 2022 Financial Audit- - lastr meeting set for 08/18/23 and will commence thereafter.  Delinquent account update-R Red tags (5) were posted anda allf five accounts were taken care of. No utilities  REGULAR BOARDMEETING: September 21,2023 MS WORD: MINUTES: MM092123    required shutoff.  d. Himebaugh Gulch Update - Av volunteer effort will be held on September 23rd for trail maintenance. Atthis time, onlyt two people have committed tot this activity. Dan Nolanr reported that he would apply for an Rob and. Julie Firth repayment -a check has been printed tot finish out the agreement with the Firths. This Mayor-Manager Meeting - 09/11/23 - Mayor pro-tem Christine Lee gave a report ont the subjects covered int the meeting, including but not limitedt to, the ongoing child-care issue int the county, the proposed tourism tax, transportation issues, the Berthoud Pass maintenance project, changes ont the upcoming ballott to ORLT and the increase inl lodging tax tol help with the affordable housing fund.  ORLT Granti int the spring time fora a loop sectiont tol be created.  will complete the agreement that was made betweent thet town andi the Firths.  2. EXECUTIVE! SESSION- - Began 8:33pm and ended at 9:37 pm. 3. OPENA ACTION ITEMS: 9:39-1 Begin regular session  a. b.  Grand Places 2050- - nor new information Crosswalk: across Highway 40- - nor new developments  C. Change of SFES for Hot Sulphur Springs Resort - Tabled until next meeting as we are waiting tos see howa  new' way of billing willa affect SFE's.  4. ACTIONI ITEMS:  A. Accounts payable int the amount of:$ 69,391.46  i. Mayor pro-tem Christine Lee made: the motion to accept; Trustee Dan Nolan secondedi the Mayor pro-tem Christine Lee made the motion to accept; Trustee Dan Nolan seconded the  motion. Ally voted aye, motion passed. Payroll int the amount of: 08/14/23-08/27/23 $ 10,749.62 motion. All voted aye, motion passed.  08/28/23-09/10/23 $ 10,927.55  OTHER BUSINESS:  Mayor Ray7 Tinkum- - Discussion on whether tot transfer money from COLO Trust account att this time. Trustee Tim Harvey: suggested waiting untilt the following month tos see wheret the Towns stands financially at that point. Trustee Tim Harvey- - Reminded everyone oft the River Fest being held ont the 30th oft the month.  Mayor Pro-Tem Christine Lee- Trustee Trustee Dan Nolan- Trustee Meredi Howe - Trustee Richard Gott- - Trustee Kathy Knight-  ADJOURNMENT:  h. Trustee Kathy Knight madet the motion to adjourn; seconded by Trustee Christine Lee. Allvoted  aye, motion carried. Meeting was adjourned at 9:58 pm  REGULARI PAPMCTRCSNLNN MSV WORD: MINUTES: MM092123    NOTE: During the P&Zr meeting on October 5, 2023, discussion on payment tot the Pioneer Park Campground host was raised. Ar motion was made by Trustee Dan! Nolant to approve paymenti int the amount of$1,300.00t tot the camphost. Seconded by Trustee Richard Gott. All voteda aye, with the exception oft Trustee Kathy Knight, who abstainedi from the vote.  Motion carried.  Mayor RayT Tinkum Attest:  SLL  JLPHUR 9 Seat bo OADO  Town  fy  REGULARI BOARDMEETING: September21,2023 MS WORD: MINUTES: MM092123